HomeMy WebLinkAboutItem #07 Approval to Replace the Prairie Lake Boulevard Railroad Crossing 4.$0,4P.
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AGENDA ITEM COVER SHEET
Meeting Date: May 1, 2018
Item # 7
Reviewed By:
Contact Name: Stephen C. Krug Department Director:
Contact Number: 6002 City Manager:
Subject: Prairie Lake Blvd. Railroad Crossing Replacement. Commission- Oliver, District 4.
Background Summary:
The City allocated $250,000.00 in capital improvement funds to replace the Clarke Road railroad
crossing in the 2015-2016 budget based on the conservative estimate provided by the railroad. The
City was able to lower the replacement cost to $135,956.34 by utilizing concrete panels removed from
an existing crossing outside the City road network. Public Works is proposing to apply the savings from
the Clarke Road crossing to replace the Prairie Lake Blvd. railroad crossing which is the entry road into
the Forrest Oaks Subdivision. The original rubberized grade crossing installed when the subdivision
was constructed over 20 years ago is beyond the end of its useful service life and Public Works has
been in contact with the Florida Central Railroad, a Pinsly Railroad Company, Inc., to coordinate
upgrading the crossing using more durable concrete materials. Similar panels are in use at the Clarke,
Silver Star and Maguire Roads crossings. A portion of the allocated capital funds will be used to
provide a detour for motorists while the crossing is replaced as the normally locked access to Hackney
Prairie Road via Rich Drive will need to be utilized for the proposed 24 hour closure. This is a sole
source estimate as the specialized work is on railroad property which the City cannot contract out
independently. Public Works recommends approval of this proposal to replace the grade crossing using
refurbished concrete panels as the pricing is in line with industry standards.
Issue:
Request City Commission approval to replace the existing rubberized Prairie Lake Boulevard railroad
crossing with concrete panels.
Recommendations:
Recommend approval to issue a purchase order to the Florida Central Railroad, a Pinsly Railroad
Company, Inc., of Plymouth, Florida, to replace the existing grade crossing with concrete panels for a
not to exceed cost of$108,866.80. Also recommend the City Manager be authorized to approve change
orders to this purchase order up to the limit of his purchasing authority for each change order, and up to
the budgeted amount for this project for all change orders.
Attachments:
Pinsly Railroad Company, Inc., Cost Proposal.
Financial Impact:
The 2015-2016 budget allocated $250,000.00 in capital funds for the Clarke Road railroad crossing
replacement of which only $135,956.34 was expended, leaving $114,043.66 to adequately cover the
Prairie Lake Blvd crossing replacement.
Type of Item: (please mark with an "x")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading X Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Review ed by ( ) N/A
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FLORIDA CENTRAL RAILROAD
FLORIDA MIDLAND RAILROAD