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HomeMy WebLinkAbout05-01-18 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee,Florida May 1,2018 AGENDA 6:15 P.M. REGULAR CITY COMMISSION MEETING CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum PRESENTATIONS AND PROCLAMATIONS Proclamations for May 2018 ➢ Building Safety Month ➢ Municipal Clerks Week,May 6 - 12 ➢ National Peace Officer Memorial Day, May 15th and National Police Week,May 13 - 19 ➢ National Water Safety Month ➢ Older Americans Month ➢ Teacher Appreciation Week,May 7 - 11 ➢ Women's Lung Health Week, May 6 - 12 Presentation by the Ocoee Fire Department — Fire-Based EMS Transport Services. (Fire Chief Miller) Presentation by Frank Parks with The Future Investors Club of America — Youth Summer Camp for Financial Literacy and Wall Street Training. (Commissioner Oliver) COMMENTS FROM CITIZENS/PUBLIC STAFF REPORTS AND AGENDA REVIEW COMMISSIONERS ANNOUNCEMENTS CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION,IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of the Minutes for the Regular City Commission Meeting held April 17, 2018. (City Clerk Sibbitt) 2. Approval of New Appointment to the Citizen Advisory Council for Ocoee Police Department and the Citizen Advisory Council for Ocoee Fire Department. (City Clerk Sibbitt) Members of the Citizen Advisory Council for Ocoee Police Department (CACOPD) and Citizen Advisory Council for Ocoee Fire Department (CACOFD) serve three-year terms. The Resolutions creating both Boards allows no more than fifteen(15)members. The CACOPD Board currently has ten(10)members,and the CACOFD currently has six(6)members. An application has been received by Adam Lovejoy, a resident of District 3, who has shown an interest in being appointed to both the CACOPD and CACOFD for a term ending January 2021 (CACOPD)and November 2021 (CACOFD). Regular City Commission May 1,2018 3. Approval of the Oak Trail Reserve Plat and Associated Traffic Enforcement Agreement. (Development Engineer Womack) The subject properties are located in the northeast quadrant of the intersection of Clarke Road and Clarcona- Ocoee Road. The lots are identified as parcel numbers 04-22-28-0000-00-013, 33-21-28-0000-00-022,33-21- 28-0000-00-021. The total area of the parcels amounts to approximately 38.62 acres. This plat is required in order to create the 140 lots for the residential subdivision, associated street right-of-way and tracts for open space, recreation, conservation, lift station, and retention facilities. The plat also includes easements for emergency vehicle access, reclaim water lines, drainage, the stormwater retention pond, and easements for other public utilities. The Oak Trail Reserve subdivision is platting prior to receiving a Certificate of Completion; therefore, the developer is required to provide a Surety covering the proposed improvements as approved in the Oak Trail Reserve Preliminary/Final Subdivision Plan. The Surety, in the form of a check, has been provided by D.R. Horton via JP Morgan Chase. The check will first be deposited into the City of Ocoee bank account; the amount is then recorded in the Oak Trail Reserve accounts receivable account. This will ensure that funds will be available should the developer fail to complete the subdivision. The Surety will be returned to the developer upon issuance of the Certificate of Completion for the subdivision. The Oak Trail Reserve subdivision is a gated community; therefore, the Oak Trail Reserve Homeowner's Association has executed the Traffic Enforcement Agreement to allow for police jurisdiction within the subdivision. As a gated community, the proposed upgraded street lights are to be owned and maintained completely by the developer and Homeowner's Association. 4. Approval of a Termination of Temporary Access Easement Agreement for Ocoee Business Park, LLC. (Development Engineer Womack) The Ocoee Business Park, LLC granted a Temporary Access Easement to the City for a stabilized cul-de-sac at the western end of Ocoee Business Parkway to facilitate turnarounds of emergency vehicles. The Temporary Access Easement was set to automatically terminate at such time as the recording of a Plat for the Ocoee Business Park property located at 165 Maguire Road. This property is currently being developed by the McCraney Property Company and will consist of three buildings of Light Industrial/Flex Office. Together the buildings will consists of over 655,000 sq. ft. of Light Industrial/Flex Office space. This development will not require replatting as the buildings will be leased rather than the entire property being subdivided; therefore,the developer has requested that the existing temporary access easement be terminated. McCraney Property Company has furnished the City with a Termination of Temporary Access Easement Agreement. 5. Approval of Large Scale Final Site Plan for Ocoee Business Park Phase 2, Building 300. (City Planner Rumer) The subject property is zoned I-1 (Light Industrial)and is located on the west side of Maguire Road and south of the Franklin Street. The subject site is approximately 10.86 acres in size, which is currently undeveloped. The subject site Parcel ID Number: 18-22-28-0000-00-026. The applicant is McCraney Property Company. The proposed Ocoee Business Park, Building 300, Large Scale Final Site Plan consists of 405,596 sq. ft. of Light Industrial/Flex Office building space. The building is characterized as having bay openings on each side as to allow processing and shipment of goods to enter from side of the building and loading and delivery from the other side. There is no change from the proposed size in the Preliminary Large Scale Site Plan approval. Access will be via an extension of Ocoee Crown Point Parkway and a second from a new driveway located on the north side of the site from Maguire Road. Once Building 300 is developed,there will be internal drive isles connecting Buildings 100,200&300 to Maguire Road at multiple points. The site for Building 300 will provide two additional stormwater ponds, which have been approved by SJRWMD. Water and sewer lines will be connected to existing lines located on Ocoee Crown Point Parkway and looped to Maguire Road. Parking spaces in the amount of 343 with eight (8) handicapped are provided. Adequate truck parking and circulation is being provided in the rear.Landscaping will be provided which meets the LDC. 6. Approval to Expand the Body Worn Camera Program. (Police Chief Brown) The City of Ocoee Police Department implemented a trial program with 10 Body Worn Cameras (BWC) during the Fiscal Year 2016/2017. In an effort to expand the program, the Police Department would like to purchase 40 additional cameras with unlimited storage to outfit the remaining patrol officers. Each BWC comes with unlimited storage and an electronic control device (ECD). The initial cost in this budget year would be $78,541 with subsequent yearly costs for four years being$53,424 each year. In this current fiscal year the Police Department received budget approval to purchase 29 ECDs at a total cost of$33,000. As the contract for a BWC includes ECDs with each BWC, these funds could be a portion of the expansion costs with the remaining funding coming from the Police Department's current budget. 21 Page Regular City Commission May 1,2018 7. Approval to Replace the Prairie Lake Boulevard Railroad Crossing. (Public Works Director Krug) The City allocated$250,000.00 in capital improvement funds to replace the Clarke Road railroad crossing in the 2015-2016 budget based on the conservative estimate provided by the railroad.The City was able to lower the replacement cost to $135,956.34 by utilizing concrete panels removed from an existing crossing outside the City road network. Public Works is proposing to apply the savings from the Clarke Road crossing to replace the Prairie Lake Boulevard railroad crossing, which is the entry road into the Forest Oaks Subdivision. The original rubberized grade crossing installed when the subdivision was constructed over 20 years ago is beyond the end of its useful service life, and Public Works has been in contact with the Florida Central Railroad, a Pinsly Railroad Company, Inc., to coordinate upgrading the crossing using more durable concrete materials. Similar panels are in use at the Clarke, Silver Star and Maguire Roads crossings. A portion of the allocated capital funds will be used to provide a detour for motorists while the crossing is replaced as the normally locked access to Hackney Prairie Road via Rich Drive will need to be utilized for the proposed 24 hour closure. This is a sole source estimate as the specialized work is on railroad property,which the City cannot contract out independently. Public Works recommends approval of this proposal to replace the grade crossing using refurbished concrete panels as the pricing is in line with industry standards. 8. Approval of Interlocal Agreement with Orange County for Municipal Separate Storm Sewer System Permit Activities. (Public Works Director Krug) The City is a co-applicant with Orange County for the National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) permit pursuant to the Clean Water Act and the U.S.Environmental Protection Agency regulations which have been in effect since 2000 and are administered by the Florida Department of Environmental Protection(FDEP). The most recent iteration of the MS4 permit requires increased levels of water quality sampling, monitoring, data reporting and pollutant loading analysis. FDEP has encouraged permit co-applicants to formally establish responsibilities for funding and implementing permit-related activities and requirements through interlocal agreements. The agreement will allow the City to utilize the County's established testing lab and procedures for consistent data reporting required by the MS4 permit. The agreement is for the term of the permit with annual financial support from the City in the amount of$4,860.00. The City previously executed an interlocal agreement supporting the County Water Atlas as part of the previous MS4 permit. Public Works recommends City Commission approval of the interlocal agreement, which will provide the data as required for compliance with the MS4 permit. PUBLIC HEARING -None FIRST READING OF ORDINANCE 9. First Reading of Ordinance for Vaughn Property — 451 Ocoee Apopka Road Annexation and Initial Rezoning; Project No(s): AX-03-18-72 & RZ-18-03-04. (Second Reading and Public Hearing Date scheduled for May 15, 2018, Regular Commission Meeting at 6:15 p.m. or soon thereafter) (Planner Jones) The subject property at 451 Ocoee Apopka Road is located on the east side of Ocoee Apopka Road, 1,650 feet north of Silver Star Road with a total of+/- 0.83 acres. The Parcel Identification Number is 18-22-28- 0000-00-053. This parcel contains one (1) single-family residence. The applicant is annexing into the City limits to receive City potable water connection. This property is located within the Ocoee-Orange County Joint Planning Area (JPA) and is being considered for annexation as outlined in the JPA Agreement. City staff has requested a City of Ocoee zoning designation of R-1A (Single-Family Dwelling) upon annexation. Orange County has been notified of this petition in accordance with Section 171.044(6) FS and Subsection 13-A of the City of Ocoee-Orange County JPA. The proposed annexation is a logical extension of the City limits, urban services can be provided,and the annexation meets state and local regulations. The land use and initial zoning are also consistent and compatible with surrounding properties. The owners wish to obtain water service from the City. a) First Reading of Annexation Ordinance b) First Reading of Rezoning Ordinance 31 Page Regular City Commission May 1,2018 10. First Reading of Ordinance Amending the Land Development Code (LDC) Concerning the Planning and Zoning Commission/Land Planning Agency and the Board of Adjustment. (Second Reading and Public Hearing Date scheduled for May 15, 2018, Regular Commission Meeting at 6:15 p.m. or soon thereafter) (City Planner Rumer) All City Boards and Committees were reviewed in 2016 for compliance with applicable laws (such as those governing dual office holding), which through dialogue between the City Manager, Mayor, and members of the Commission,have prompted closer review of how these groups functioned and whether refinements could be made to better benefit the City and its citizens. Recent examples include the Code Enforcement Board, which was split into a board/magistrate system in 2017; the Human Relations Diversity Board, which had changes made to member eligibility guidelines in 2016; and the Violations Hearing Board, which with commission approval will be moving to a magistrate system. Through extensive review of the statutorily defined roles of the Planning and Zoning Commission and the Board of Adjustment as well as analysis of similar local governments, changes to the Land Development Code governing the Planning and Zoning Commission are proposed. Notable proposed changes include transition to a five member Planning and Zoning Commission as well as dissolution of the Board of Adjustment and combination of its duties with those of the Planning and Zoning Commission. A complete summary of the proposed changes to the Planning and Zoning Commission and Board of Adjustment can be found on the staff report. SECOND READING OF ORDINANCE—PUBLIC HEARING 11. Second Reading of Ordinance Amending Chapter 16 —Violations. (Advertised in the West Orange Times on Thursday,April 19, 2018.) (Police Chief Brown) As part of Ordinance 2013-005, the City adopted a Violations Hearing Board to consider appeals related to Notices of Violations issued by the City of Ocoee Police Department, the Ocoee Fire Department, and any other City employee as designated by the Chief of Police. With the growth of the City, consolidating this board into the position of a Violations Hearing Special Magistrate is consistent with the City's business practices and the Red Light Camera Ordinance. This change will standardize the appeal procedures for both citizens and staff. The following items should be adopted following second reading and adoption of the ordinance: A resolution,adopting fines and fees for use by the Violations Hearing Special Magistrate,and an agreement to retain Attorney Robin Drage to serve as Violations Hearing Special Magistrate. a) Second Reading of Ordinance b) Resolution Establishing Fines and Fees (this item is not a public hearing) c) Violations Hearing Special Magistrate Services Agreement (this item is not a public hearing) REGULAR AGENDA-None STAFF ACTION ITEMS COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE:IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK,150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE MEETING. 4IPage