HomeMy WebLinkAboutEmergency Item #02 City/County Joint Planning Area Agreement Ve
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AGENDA ITEM COVER SHEET
Meeting Date: May 1, 2018
Item # Em.erj.Pn t y -4-4841
ReviewedJJ __ By:
Contact Name: Scott Cookson, City Attorney Department Director:
Contact Number: 407-581-9800 City Manager: Rob F
Subject: City/County Joint Planning Area Agreement
Background Summary:
On February 11, 1994, the City of Ocoee and Orange County settled litigation between the parties by
entering into a Joint Planning Area Agreement (JPA). The initial term of the JPA was a ten year
period; the JPA automatically extends for subsequent one year terms until it is terminated by either
party. To terminate the JPA the City or County must deliver a notice of non-renewal to the other party
at least nine (9) months prior to the termination date of any extended one-year period.
The JPA has been amended 18 times since 1994 and describes annexation boundaries for the City,
provides for joint goals in the annexation of enclaves, provides land use designations for property
within the joint planning area, provides for preservation of certain rural settlements, and contains
notification requirements for notice under the JPA.
At this time, staff has reviewed the JPA and believes the JPA has served its purpose but it would be
more beneficial to seek to negotiate with Orange County a more limited and specific joint planning
agreement in order to address items relating to specific planning needs that are beneficial to the City
and the County in the 21st century. City Staff believes the first step in negotiating a new JPA is to
provide notice of termination of the existing JPA.
In order to terminate the JPA, a notice of non-renewal must be transmitted to the County Planning
Manager and the County Administrator via fax, as designated in the 17th amendment to the JPA. This
notice of non-renewal should be sent to the County prior to May 11, 2018 (nine months prior to the
termination date of the current one-year period).
Issue:
Should the Honorable Mayor and City Commission approve and authorize the City Manager to execute and
transmit to the Orange County Administrator and Orange County Planning Manager a notice of non-renewal of
the JPA?
Recommendation:
Staff recommends that the Honorable Mayor and City Commission approve and authorize the City Manager
to execute and transmit to the Orange County Administrator and Orange County Planning Manager a notice of
non-renewal of the JPA.
Attachments:
I Proposed notice of non-renewal letter.
Financial Impact:
None.
Type of Item: (please mark with an "x")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading x Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by () N/A
May 10, 2018
By Fax and U.S. Mail
Ajit Lalchandani Alberto Vargas
Orange County Administrator Orange County Planning Manager
201 S. Rosalind Avenue 201 S. Rosalind Avenue
Orlando, Florida 32801 Orlando, Florida 32801
Fax: 407-836-7399 Fax: 407-836-5862
Dear Mr. Lalchandani and Mr. Vargas:
In 1994, Orange County and the City of Ocoee entered into a Joint Planning Area Agreement
(JPA). The initial term of the JPA was for a ten (10) year period; however, the JPA has
automatically extended for subsequent one(1) year terms since the expiration of the initial term.
The JPA has been amended eighteen (18) times since 1994 and, we believe, has outlived its
usefulness as a planning tool for the City. Rather than further amending the JPA, the City would
like to commence the process to come up with another, more useful and up-to-date agreement.
We look forward to the opportunity to work with the County over the next several months to
reach a mutually acceptable agreement.
We believe the first step in working towards a new agreement is to provide for the termination of
the existing JPA. The purpose of this letter is to provide to Orange County the requisite notice of
non-renewal of the JPA to the County Planning Manager and the County Administrator via fax at
least nine (9) months prior to the end of the current term. Therefore, in accordance with the JPA,
unless the parties agree otherwise or this election to terminate is subsequently withdrawn, the
JPA will terminate on February 10, 2019. The City Commission has authorized the transmittal
of this letter.
We look forward to working with County staff to create a new JPA to address issues of mutual
concern such as the annexation of enclaves and joint planning with regard to transportation and
providing public services. City Planner Mike Rumer will reach out to Mr. Vargas in order to
begin this dialogue and coordinate the efforts.
Thank you for your attention to this matter. Please let us know if you have any questions or need
additional information.
Sincerely,
Robert Frank,
City Manager