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HomeMy WebLinkAbout04-17-18 Minutes MINUTES APRIL 17,2018, at,6:15 P.M. REGULAR CITY COMMISSION MEETING CALL TO ORDER- 6:16 PM Invocation—Led by Pastor George Harris from the First Baptist Church of Ocoee Pledge of Allegiance—Led by Commissioner Firstner Roll Call and Determination of Quorum—City Clerk Sibbitt Present: Commissioner Grogan, Commissioner Wilsen, Mayor Johnson, Commissioner Firstner, Commissioner Oliver(absent) PRESENTATIONS AND PROCLAMATIONS -None COMMENTS FROM CITIZENS/PUBLIC - 6:17 PM Bill Alderman, Ocoee High School Athletic Director, extended his gratitude to the City for having helped send their Ocoee Cheerleading Squad to the National Competition. As a token of gratitude a picture of the squad was presented to the City. He further shared that this was their first region and state championship for Ocoee High School, which is how they were invited to the National Competition. There were 44 teams and Ocoee High School finished 8th which is a record they have never held. He is further asking if the City would make a contribution to go toward the Championship rings for the cheerleaders so they may have it as memento. Mayor Johnson shared that he feels the City could contribute $500, but would need a motion. Motion: Move to approve $500 donation to the Ocoee High School Cheer Team to go toward the purchase of their Championship rings; Moved by Commissioner Grogan, seconded by Commissioner Firstner; Commissioner Wilsen shared that at the last meeting she had voiced that she would like for the funds for the donation to be disbursed from the Community Merit Board and encouraged the cheer team to go to that board for future requests. Brief discussion ensued. Motion carried 4-0 with Commissioner Oliver absent. Motion: Move to approve the $500 donation to the Ocoee High School Cheer Team to be taken out of the Contingency Fund; Moved by Commissioner Grogan, seconded by Commissioner Firstner; Motion carried 4-0 with Commissioner Oliver absent. Robert Foley, Elected Camp Adjutant for the Bluford M Sims Camp 1630, shared that for the last 19 years the Bluford M. Sims Camp 1630 has been conducting a memorial service honoring and remembering the ten Confederate Veterans who are interred at the Ocoee Cemetery. He is before the Ocoee City Commission requesting that they allow this tradition this year as well as oncoming years. The Confederate Memorial Day Ceremony is open to the public, but in recent past years they have had no more than 25-30 persons in attendance; most being the camp members and their spouses. This event is scheduled for April 28th at 7:00 pm at the Ocoee Cemetery. He further shared it should last no more than 40 minutes and will occur in the open City Commission Meeting April 17, 2018 area beneath the flag pole. Information was shared with regards to the ceremony further noting that they will contact the Ocoee Police Department to advise them of the firing of the black powder muskets. Commissioner Grogan complimented their event as he was able to attend one in the past. Motion: Move to approve use of the Ocoee Cemetery by the Sons of Confederate Veterans - Bluford M. Sims Camp 1630 for their event this year on April 28th and for oncoming years; Moved by Commissioner Firstner, seconded by Commissioner Grogan; Motion carried 4-0 with Commissioner Oliver absent. STAFF REPORTS AND AGENDA REVIEW- 6:26 PM City Manager Frank announced that City staff did receive a copy of the appraisal for Item#19, which was included in their Dropbox. He further shared that the appraised value does support the amount that was offered for the property purchase. COMMISSIONERS ANNOUNCEMENTS - 6:27 PM Commissioner Firstner—None Commissioner Wilsen—None Commissioner Grogan—On behalf of the City Commission shared his condolences with Police Chief Brown on the recent passing of his father. Mayor Johnson — 1) Announced Food Trucks & Movie in the Park is this Friday, April 20th from 6:OOpm-9:OOpm at Bill Breeze Park. This month the movie is "The Greatest Showman." The movie starts at 8:15pm. Also on Friday will be FREE tours of the historic Withers-Maguire House from 6:00pm— 8:30pm. 2) Fire Department Open House will be held Saturday, April 28th from 10:00am — 2:00pm at Ocoee Fire Station 25 located at 563 S. Bluford Ave. The event is open to the public and will include guided tours, prizes, music, free food, and activities for the kids. 3) Prescription Drug Take Back will also be held Saturday, April 28th from 10:00am — 2:00pm at the Ocoee Police Headquarters located at 646 Ocoee Commerce Parkway. Residents may anonymously surrender expired, unwanted or unused pharmaceutical controlled substances and other medications for destruction during the drug take back event. 4) This announcement is to ALL our volunteer Board Members and the City Commission. Just a reminder that Wednesday, April 25th from 6:30pm-8:30pm City staff will be hosting our Annual Volunteer Appreciation Dinner. If you did not RSVP by April 16th, please be sure to do so as soon as possible. 2 ' Page City Commission Meeting April 17, 2018 CONSENT AGENDA- 6:29 PM Consent Agenda Motion Motion: Move to adopt the Consent Agenda Items #1 - #15 with Items #5 and #6 being pulled for separate consideration. Moved by Commissioner Wilsen, seconded by Commissioner Firstner; Motion carried 4-0 with Commissioner Oliver absent. I. Approval of the Minutes for the Regular Commission Meeting held April 3, 2018. (City Clerk Sibbitt) Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent. 2. Approval to Award Landscape Enhancement of Old Winter Garden Road Medians between Maguire Road and South Blackwood Avenue. (Assistant City Manager Shadrix) The Community Redevelopment Agency's (CRA) budget designated funds to enhance the medians on Old Winter Garden Road between Maguire Road and South Blackwood Avenue. The existing medians are nearly void of landscape materials and detract from the Redevelopment District's aesthetics. BrightView is currently under contract to provide landscape maintenance and upon request may provide a proposal to improve the City's landscaped medians. Following several meetings between BrightView and the City, the City's Urban Designer prepared design documents directing the replacement of 12" of top soil, use of soil amendments, a detailed planting plan, and specified the need to upgrade irrigation to properly meet the new landscape design. Purchasing has reviewed and this request meets the City's purchasing guidelines. Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent. 3. Approval for Acquisition of Property for Downtown Lift Station #66. (Assistant City Manager Shadrix) The City needs to acquire certain property for the City of Ocoee Downtown Lift Station No. 66. City Staff has negotiated a Purchase Agreement in lieu of acquisition by eminent domain. Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent. 4. Approval of the Agreement for Orlando Health Central Campus Building Identification Plan. (City Planner Rumer) The City of Ocoee City has previously approved development plans for portions of the Health Central Hospital property which calls for the development of a Health Central Campus without a plan to provide identification signage for the buildings. Such signage may or may not need to meet the Land Development Code requirements under Article VI, Section 6-14. The City has worked with GAI Consultants and Orlando Health Central for a Building Identification program that allows for signage that appropriately reflects the sizing of signage for the size and placement of the existing buildings. In lieu of a Master Campus Plan and Master Signage Plan, which will come at a later date, staff is bringing forward a Building Identification Plan to cover the existing buildings and those currently under construction(not including the ALF/Outpatient Care Facility). Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent. 3IPage City Commission Meeting April 17, 2018 5. Approval of Community Grant Program - January 2018 Cycle. (Community Relations Manager Wright) The Community Grant Review Board (CGRB) met on February 15, 2018, to discuss the eight applications received for the Community Grant Program. The Community Grant Program provides financial grants of up to $500 to non-profit organizations and civic groups located within the city limits or outside the city limits but benefit residents of Ocoee. The grant cycle is open twice yearly(January and July)to acknowledge excellence and further the contributions these local organizations bring to the Ocoee community. There is $4,500 available this grant cycle. The Community Grant Review Board recommends funding five(5)organizations in the total amount of$2,500: American Legion Post 109;Bread of Life Fellowship; Ocoee Little League; Rotary Club of Ocoee and Woman's Club of Ocoee. Three organizations were not recommended to receive a grant. The Garden Community Choir, based in Winter Garden, requested a grant to assist with transportation to an event that has no direct impact to Ocoee residents. Integrity Mentoring requested a grant to assist with youth mentoring. Their program is new and not yet established. Standing Ovation Talent Group, Inc., requested a grant to provide a scholarship to an Ocoee dance student to offset the student's$1,700 yearly tuition fee. Commissioner Wilsen explained she will be abstaining from this item because of her association with Bread of Life Fellowship and Woman's Club of Ocoee. Motion: Move to approve funding from the Community Grant Program to American Legion Post 109; Ocoee Little League and Rotary Club of Ocoee; Moved by Commissioner Wilsen, seconded by Commissioner Grogan; Motion carried 4-0 with Commissioner Oliver absent. Motion: Move to approve funding from the Community Grant Program to Bread of Life Fellowship and Woman's Club of Ocoee Moved by Commissioner Grogan, seconded by Commissioner Firstner; Motion carried 3-0 with Commissioner Wilsen abstaining and Commissioner Oliver absent. (Form 8B is filed with the City Clerk's Department.) 6. Approval of Most Valuable Partnership Grants - Cycle 2017/2018. (Community Relations Manager Wright) The Most Valuable Partnership Grants Program has been in operation for several years. The grant program assists Ocoee neighborhoods and organizations with projects that will enhance property values and improve the quality of life in Ocoee. The MVP grant program is a matching grant program held annually in November. The maximum matching grant award is $2,000. Funding is not given up front, but is reimbursed at the completion of the organization's project. Applicants pay for their improvement projects and then get a portion back,up to a maximum of$2,000. Four applications were submitted: Innovation Montessori of Ocoee, Sleepy Harbor HOA, Windsor Landing HOA and Woman's Club of Ocoee. The following three organizations are recommended to receive grants: Sleepy Harbor HOA, Windsor Landing HOA and Woman's Club of Ocoee. Innovation Montessori of Ocoee is not recommended to receive a grant. Innovation Montessori of Ocoee's grant request does not meet the MVP Grant criteria. The school is requesting a grant to purchase items related to their ArtEco event including signs, stage rental, art supplies,mobile app for the event, operational costs and clean up and maintenance. The three recommended organizations are requesting a total of$6,000. There is $12,000 in grant funding available. Commissioner Wilsen announced she must abstain from this item because of her association with the Woman's Club of Ocoee. Motion: Move to approve funding from the Most Valuable Partnership Grants Program to Sleepy Harbor HOA and Windsor Landing HOA; Moved by 4IPage City Commission Meeting April 17, 2018 Commissioner Wilsen, seconded by Commissioner Firstner; Motion carried 4-0 with Commissioner Oliver absent. Motion: Move to approve funding from the Most Valuable Partnership Grants Program to the Woman's Club of Ocoee; Moved by Commissioner Grogan, seconded by Commissioner Firstner; Motion carried 3-0 with Commissioner Wilsen abstaining and Commissioner Oliver absent. (Form 88 is filed with the City Clerk's Department.) Commissioner Grogan commented that he agrees with a comment that was made during their discussion earlier in the evening in that the same organizations seem to get funding every cycle. He feels they should consider placing stipulations such as allowing applicants to apply every other year. Mayor Johnson said this could be discussed further during their budget meetings. 7. Approval to Award RFQ #1803 Design Services for Master Downtown Stormwater System. (Purchasing Agent Tolbert) In compliance with the Consultants' Competitive Negotiations Act (CCNA), Florida Statute Section 287.055 and Chapter 21 of the City's Code of Ordinances,the City solicited statements of qualifications from qualified professional engineering firms to design the Master Downtown Stormwater System. A major element of the Ocoee Downtown Redevelopment Plan is creating the master stormwater system to support and facilitate the anticipated development. The anticipated cost of future construction for the included scope of work is estimated to be$3.3 million. This project is part of a$45 million capital investment program for the downtown area of Ocoee. The RFQ was advertised on February 4, 2018, and was publicly opened on March 6, 2018. There were four (4) responses submitted. The Finance and Public Works Departments reviewed the qualification statements and all were considered responsive. The four(4)responses were evaluated by the RFQ Evaluation Committee appointed by the City Manager, which was comprised of five (5) members. The first public RFQ Evaluation Committee meeting was held on March 21, 2018, with the Evaluation Committee evaluating and short-listing the firms on specific evaluation criteria. The second public RFQ Evaluation Committee meeting was held on April 4, 2018, for the purpose of interviewing the four(4) short-listed firms, and finalizing the shortlist for recommendation of award. The Evaluation Committee recommends contracting with the top-ranked firm (1) GAI Consultants, Inc., and short-listed the following firms in ranked order; (2) CPH, Inc., (3) DRMP, Inc., (4) S&ME, Inc. Staff recommends that the City Commission award RFQ #1803 Design Services for Master Downtown Stormwater System to GAI Consultants, Inc., and authorize Staff to proceed with contract negotiations with the selected firm. Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent. 8. Approval of Resolution for a Four-Year Lease/Purchase Agreement with Regions Equipment Finance Corporation for the Financing of New Equipment and Vehicles Included in the 2018 Fiscal Year Budget. (Purchasing Agent Tolbert) The budget for Fiscal Year 2017/2018 includes the four (4) year lease/purchase of various equipment and vehicles. The table listed on the staff report represents the actual purchase price of the equipment and vehicles and the respective governmental contract the City will be piggybacking. Staff recommends that the City Commission authorize staff to piggyback the Florida Sheriff's Association's Vehicle Contract #17-VEL25.0 and #17-VEH15.0 for the various equipment and vehicles as specified above, and adopt the Resolution approving fmancing terms with Regions Equipment Finance Corporation for the four-year Lease/Purchase Agreement in the amount of$462,577.58 at an interest rate of 2.6996% for four(4) years, with payments of $30,392.39 per quarter,to close on or before April 30,2018. Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent. 5IPage City Commission Meeting April 17, 2018 9. Approval of Resolution for a Three-Year Lease/Purchase Agreement with Regions Equipment Finance Corporation for the Financing of New Police Vehicles Included in the 2018 Fiscal Year Budget. (Purchasing Agent Tolbert) The budget for Fiscal Year 2017/2018 includes the three (3) year lease/purchase of(17) Police vehicles. The table listed on the staff report represents the actual purchase price of the vehicles and the respective governmental contract the City will be piggybacking. Staff recommends that the City Commission authorize staff to piggyback the Florida Sheriff's Association's Vehicle Contract #17-VEL25.0 for the (17) police vehicles as specified above and adopt the Resolution approving financing terms with Regions Equipment Finance Corporation for the three-year Lease/Purchase Agreement in the amount of$530,346.10 at an interest rate of 2.6195% for three (3)years, with payments of$45,799.36 per quarter, to close on or before April 30, 2018. Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent. 10. Approval to Execute Change Order No. 1 Related to the Agreement with Zyscovich, Inc., Pursuant to RFQ #1704 for Development of a Design Criteria Package for a New City Hall, which Reduces the Total Contract Amount by $58,200. (Support Services Director Butler) The Florida Consultants' Competitive Negotiations Act ("CCNA," §287.055, Florida Statutes)governs the manner in which cities may procure professional services from architects, engineers, and other state-licensed professionals. It also describes the way in which a City may conduct the procurement process for a design- build project, which is a type of construction that requires the builder to also provide the formal design documents.Professional services solicitation RFQ#1704 sought qualified firms to provide architectural and/or engineering services to prepare a design criteria package for constructing the new City Hall. City Commission awarded the work to Zyscovich, Inc., on July 18, 2017, and a contract was entered into by the parties in the amount of$334,465.00. During the course of conducting the conceptual design task, which was an early part of the project, it was found that several drawings and other design documents proposed for delivery by the consultant would not actually be needed in order to complete the design criteria package. At the same time, the production and presentation of design alternatives took substantially greater time than had originally been anticipated. Staff recommends that the City Commission approve Change Order No. 1, which reduces the total amount of the contract by $58,200. This reduction is the net result of a $145,885 reduction architectural and engineering fees related to the activities established by the contract for the conceptual design task; an additional $66,400 for extra architectural and engineering services required by the conceptual design process and production of a more detailed narrative for the design criteria package; and the reallocation of$20,885 in engineering subconsultant fees from the conceptual design task to the owner's representative task. Staff additionally recommends that the City Commission grant authority to the City Manager to approve future reductions to the contract fees of any amount and future increases up to the limit of his purchase authority that may be related to the Zyscovich,Inc.,contract. Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent. 11. Approval to Execute Change Order No. 2 in the Amount of $358,000 for Design Services by S&ME Related to the Lakefront Park Improvements Project. (Support Services Director Butler) Lakefront Park Improvements is a capital project included in the City's list of approved investments using funds allocated from the 2017 General Fund Capital Bond Issue and was one of the primary focal points of the Downtown Master Plan. The project consists of multiple construction phases, as some parts of the project depend on removal of the existing city hall. The total project budget is roughly$9 million,with an anticipated $3,042,000 coming from the capital bond fund. The construction work will be done via low bid based on potentially several separate procurements, depending on the nature of the work and the specialization of the construction industry. The master plan for downtown improvements did not list specific project elements for 61 Page City Commission Meeting April 17, 2018 the Lakefront Park project; it only suggested potential elements. Thus,the first step in the design effort was to compile a precise list of project elements, place them on the site, select an optimal configuration, and propose a conceptual plan on which to base the construction design documents. The City Commission approved the final conceptual plan at its February 20, 2018, meeting. The original contract for design services anticipated the same consulting firm, S&ME,being retained to produce the drawings and specifications,plus other bidding and permitting documents,for construction of the various elements of the approved conceptual plan. A change order has been prepared and a fee negotiated for the work to proceed. Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent. 12. Approval to Activate the Construction Phase Option in the Construction Manager at Risk Agreement with Collage Design & Construction Group, Inc., (dba The Collage Companies) for Services Related to the Lakeshore Center Expansion Project with 'a Budget Allocation of$3,600,000. (Support Services Director Butler) The Lakeshore Center Expansion project was designed by Rhodes + Brito, architects, under a continuing services contract with the City. Given the complexity of the project, procurement of a construction firm to build the facility was undertaken using the construction manager at risk method (CM at Risk), as provided in §255.103, Florida Statutes. This relatively new way of hiring a contractor uses the same qualifications-based approach (Request for Qualifications/RFQ) used for hiring licensed professionals such as architects and engineers. Seven (7) firms responded to the CM at Risk RFQ solicitation and the Ocoee City Commission ultimately adopted the selection committee's rankings with The Collage Companies being the top-ranked firm. A lump sum price(LSP)contract was executed by the parties and preconstruction services were secured from The Collage Companies. The current construction cost estimate is $3,492,279. This price is based on bids received from vendors and subcontractors using the 95%plans. As of today, some design details are still being addressed including changes requested by the City following completion of the construction documents, and the final precise cost of some finish items is not yet known. The building footprint and early elements of construction are well defined and can proceed without prejudicing the parties as they resolve elements of construction that occur later in the schedule. Under these conditions, staff has determined that the GMP method of pricing the construction phase is in the City's best interest, as it protects the city from increases in pricing while offering the benefits of potential cost savings. In addition, authorizing the contractor to begin work now will increase the likelihood that exterior construction will finish before the area is needed for Founders' Day activities in early November. Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent. 13. Approval to Dispose of Surplus Property Consisting of Electronic Devices Replaced by Newer Equipment. (Support Services Director Butler) The Support Services Department operates a routine computing equipment replacement program in order to balance the useful life of technology-based products with the cost of purchase and maintenance. Desktop computers and laptops/tablets represent the majority of the equipment addressed by this program, with the addition of monitors,printers, scanners, and other peripheral devices accounting for the balance of the normal surplus equipment stockpile generated. However, the expansion of the Lakeshore Center has produced a significant amount of electronic equipment related to the existing audio/video system in that building, which will receive significant upgrades designed to simplify operation. There will also be later replacements of the lighting control system, lighting fixtures, HVAC chiller, and other elements of the building that are being replaced as part of the expansion project. Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent. 7IPage City Commission Meeting April 17, 2018 PUBLIC HEARINGS - 6:33 PM 14. Approval of Resolution Vacating and Abandoning the Remaining Unimproved Right- of-Way of South Cumberland Avenue. (Advertised in the West Orange Times on Thursday,April 5, 2018) (City Planner Ruiner) South Cumberland Avenue from West Ohio Street to West Delaware Street is a 60-foot wide platted unimproved right-of-way running in a north/south direction. The right-of-way was platted under the Town of Ocoee. South Cumberland is located south of West Ohio Street and north of West Delaware Street. The right- of-way is not planned to be improved as part of the City's Five-Year Capital Improvement Plan. A subdivision plan and plat for Milton Subdivision was approved in 1991, which required the developer of Milton Subdivision to improve South Cumberland Avenue in order to develop Lot 6. Due to the high costs associated with constructing the portion of South Cumberland Avenue as part of a building permit for Lot 6,the property owner/applicant has requested a change, which complies with the Minor Subdivision/Lot Split process. The applicant has additionally applied for a Subdivision/Lot Split that will create two additional lots fronting West Ohio Street and provide for 20 feet of deeded frontage to Lot 6 from West Ohio Street. Once Lot 6 receives the deeded frontage, a building permit can be issued for a single-family dwelling. For a short period of time in between when the resolution to vacate is recorded and the Property Appraiser provides the vacated area to the adjacent lots,Lot 6 will be deemed landlocked. City Planner Rumer gave a PowerPoint presentation of this proposed resolution, which is to abandon and vacate a sixty (60) foot wide public right-of-way on South Cumberland Avenue lying between the right-of-way line to the south of West Ohio Street and the right-of-way line to the north of West Delaware Street. The right-of-way is not planned to be improved as part of the City's Five-Year Capital Improvement Plan. He further stated for a short period of time in between when the resolution to vacate is recorded and the Property Appraiser provides the vacated area to the adjacent lots, Lot 6 will be deemed landlocked; however, City staff has the steps to cure that situation which he briefly explained. The public hearing was opened. As no one wished to speak, the public hearing was closed. City Attorney Cookson read the title of the Resolution. Mayor Johnson shared that he will be abstaining from voting as his residential property will be affected by the request of the applicant, which he further stated for clarification that he is not the applicant. Motion: Move to adopt Resolution No. 2018-008, Vacating and Abandoning the Remaining Unimproved Right-of-Way of South Cumberland Avenue; Moved by Commissioner Firstner, seconded by Commissioner Wilsen; Motion carried 3-0 with Mayor Johnson abstaining and Commissioner Oliver absent. (Form 88 is filed with the City Clerk's Department.) Wage City Commission Meeting April 17, 2018 15. Approval of Resolution Abandoning and Vacating a Five(5) Foot Utility Easement for Lot 1 of Lake Bennet Centre Replat. (Advertised in the West Orange Times on Thursday, April 5, 2018.) (City Planner Rumer) 6:37 PM The five (5) foot Utility Easement is located on the east side of Lot 1, Lake Bennet Centre Replat. The applicant is proposing to vacate the easement in order to reconfigure the lot by: 1) removing the existing detached bank teller drive through, 2) purchasing the west 75 feet of the SunTrust Bank parcel, and 3)merge the land together under the Property Appraiser's reconfiguration process. The applicant will then construct a new retail, restaurant, or office building around 5,700 square foot in size with associated parking, utilities, drainage, landscaping, and irrigation requirements. Staff recommends the Honorable Mayor and City Commissioners approve a resolution abandoning and vacating an eastern five(5)foot Utility Easement. City Planner Rumer gave a PowerPoint presentation of this proposed resolution, which is to abandon and vacate a five (5) foot utility easement for Lot 1 of Lake Bennet Centre Replat. The applicant is proposing to vacate the easement in order to reconfigure the lot by: 1) removing the existing detached bank teller drive through; 2) purchasing the west 75 feet of the SunTrust Bank parcel; and 3) merge the land together under the Property Appraiser's reconfiguration process. The applicant will then construct a new retail, restaurant, or office building around 5,700 square foot in size with associated parking, utilities, drainage, landscaping, and irrigation requirements. City Attorney Cookson read the title of the Resolution. The public hearing was opened. As no one wished to speak, the public hearing was closed. Motion: Move to adopt Resolution No. 2018-009, Vacating a Five (5) Foot Utility Easement for Lot 1, Lake Bennet Centre Replat; Moved by Commissioner Wilsen, seconded by Commissioner Firstner; Motion carried 4-0 with Commissioner Oliver Absent. Before proceeding to the next item Commissioner Wilsen and Mayor Johnson both announced for the record that they will be filing a Form 8B with the City Clerk's Department for the items they abstained from voting on. FIRST READING OF ORDINANCE - 6:40 I'M 16. First Reading of Ordinance Amending Chapter 16 Violations. (Second Reading and Public Hearing Date scheduled for May 1, 2018, Regular Commission Meeting at 6:15 p.m. or soon thereafter) (Police Chief Brown) As part of Ordinance 2013-005, the City adopted a Violations Hearing Board to consider appeals related to Notices of Violations issued by the City of Ocoee Police Department, the Ocoee Fire Department, and any other City employee as designated by the Chief of Police. With the growth of the City,consolidating this board into the position of a Violations Hearing Special Magistrate is consistent with the City's business practices and the Red Light Camera Ordinance. This change will standardize the appeal procedures for both citizens and staff. City Attorney Cookson read the title of the Ordinance. Mayor Johnson announced that this will be presented as a second reading and public hearing at the next scheduled City Commission meeting on May 1, 2018 at 6:15 p.m. or soon thereafter. 91 Page City Commission Meeting April 17, 2018 Commissioner Wilsen inquired if City staff contacted the members of the Violations Hearing Board. She shared her concerns with regards to the residents who volunteer not being informed; and further, not being allowed to voice how they feel about the decision being presented by staff. City Manager Frank explained that he did not believe staff had contacted the board members as they have not had a meeting in quite a while and a majority of the board's term limits were expired. Further discussion ensued where it was agreed that City staff will contact the board members. SECOND READING OF ORDINANCE—6:45 PM 17. Second Reading of Ordinance for Crawford — 212 1st Street Annexation and Initial Zoning; Project No(s)s AX-10-17-65 & RZ-17-10-06. (Advertised in the West Orange Times on Thursday,April 5,2018, and Thursday,April 12 2018) (Planner Jones) The subject property at 212 1st Street is located on the southwest side of 1st Street and approximately 1,000 feet south of Silver Star Road with a total of+/- 1.20 acres. This property is located within the Ocoee-Orange County Joint Planning Area (JPA) and is being considered for annexation as outlined in the JPA Agreement. City staff is concurrently requesting rezoning of the property to R-1 (Single-Family Dwelling). Orange County has been notified of this petition in accordance with Section 171.044(6)FS and Subsection 13-A of the City of Ocoee-Orange County Joint Planning Area Agreement. The proposed annexation is a logical extension of the City limits, urban services can be provided, and the annexation meets state and local regulations. The land use and initial zoning are also consistent and compatible with surrounding properties. a) Second Reading of Annexation Ordinance b) Second Reading of Rezoning Ordinance City Attorney Cookson read the titles of the Ordinances. Planner Jones gave a brief PowerPoint presentation of this proposed annexation and rezoning for Crawford located at 212 1st Street on the southwest side of 1st Street and approximately 1,000 feet south of Silver Star Road with a total of +/- 1.20 acres. The Parcel Identification Number is 17-22-28-0000-00-087. This parcel is currently zoned Orange County/Low Density Residential with a proposed zoning of City of Ocoee/Low Density Residential (R-1). The owners wish to obtain water service from the City, which will be available at the front of the property. Based on the recommendation of the Planning and Zoning Commission, Staff recommends that the City Commission approve the Annexation and Rezoning of the +/- 1.20-acre parcel of land known as the Crawford Parcel with an initial zoning classification of R-1. a) Second Reading of Annexation Ordinance The public hearing was opened. As no one wished to speak, the public hearing was closed. Motion: Move to adopt Ordinance No. 2018-014, Crawford — 212 1st Street, Project No: AX-10-17-65; Moved by Commissioner Wilsen, seconded by Commissioner Grogan; Motion carried 4-0 with Commissioner Oliver absent. 10 ' Page City Commission Meeting April 17, 2018 b) Second Reading of Rezoning Ordinance The public hearing was opened. As no one wished to speak, the public hearing was closed. Motion: Move to adopt Ordinance No. 2018-015, Crawford — 212 1st Street, Project No: RZ-17-10-06; Moved by Commissioner Wilsen, seconded by Commissioner Grogan; Motion carried 4-0 with Commissioner Oliver absent. REGULAR AGENDA - 6:50 PM 18. Discussion Regarding the National Memorial for Peace and Justice Mayor Johnson and HRDB Travel. (Community Relations Manager Wright) The National Memorial for Peace and Justice, opening to the public on April 26, 2018, will become the Nation's first memorial dedicated to the legacy of people terrorized by lynching. Located in Montgomery, Alabama,the memorial is set on a six-acre site and uses sculpture,art,and design to contextualize racial terror. The City of Ocoee has been invited to the grand opening of the memorial because of the tragic events that took place during the Ocoee Election on November 2, 1920. On April 5, 2018, the Human Relations Diversity Board(HRDB)voted to send four of its members to Montgomery,Alabama to attend the grand opening of the National Memorial for Peace and Justice to be held on April 26-29,2018.These HRDB members are: Mayor Rusty Johnson, Ex-Officio Member; Dr. Kathleen Crown, Chairman; William E. Maxwell,Past Chairman and Nichole Dawkins, Past Chairman. The HRDB members are joining Mayor Johnson who will be attending the grand opening in Montgomery to represent the City of Ocoee. The memorial structure on the center of the site is constructed of over 800 corten steel monuments, one for each county in the United States where a racial terror lynching took place. The names of the lynching victims are engraved on the columns. The HRDB has been told a column representing the lynchings that took place in Orange County, Florida will be on display at the memorial. Mayor Johnson explained the Human Relations Diversity Board (HRDB) voted to send four of its members to Montgomery, Alabama to attend the grand opening of the National Memorial for Peace and Justice to be held on April 26 - 29, 2018. These HRDB members are: Mayor Rusty Johnson, Ex-Officio Member; Dr. Kathleen Crown, Chair; William E. Maxwell, Past Chair and Nichole Dawkins, Past Chair. The City of Ocoee has been invited to the grand opening of the memorial because of the tragic events that took place during the Ocoee Election on November 2, 1920. The cost is estimated to be $1,500 per person to attend the event. Brief discussion ensued on the funding of the travel. Motion: Move to approve travel for Mayor Johnson and HRDB members: Dr. Kathleen Crown, William E. Maxwell and Nichole Dawkins to attend the grand opening of the National Memorial for Peace and Justice to be held on April 26 - 29, 2018. Moved by Commissioner Wilsen, seconded by Commissioner Firstner; Motion carried 4-0 with Commissioner Oliver absent. 11IPage City Commission Meeting April 17, 2018 19. Discussion of an Unsolicited Offer from Beazer Homes to Purchase 8.5 Acres of City- Owned Property Near the Intersection of AD Mims Road and Clarke Road for $960,000. (Continued from the April 3, 2018 City Commission Meeting) (Assistant City Manager Shadrix)6:55 PM The City acquired 12 acres of land from the Silvestri Investment Group of Florida, Inc., on December 29, 2006,at a cost of$3.5 million for the purpose of constructing a new Police Department headquarters building. The City subsequently relocated the Police Department to another facility, with the result that the former Silvestri property remains undeveloped.The subject property is bordered on the south by railroad right of way, which is adjacent to AD Mims Road,to the north and east by the Prairie Lake Reserve Subdivision, and on the west by Clarke Road. A portion of the eastern boundary is property dedicated to the public use and owned by the City for future road construction. The outstanding amount of the bond used to finance the purchase is approximately $2.6 million. The Orlando Division of Beazer Homes has submitted an unsolicited offer to purchase approximately 8.5 acres of the property for $960,070. The City would retain the 15-foot-wide strip along Clarke Road(intended for a future right-turn deceleration lane),plus 3.5 acres in the southwest corner of the property, which may have a future commercial use. Silvestri Investments of Florida, Inc.,continues to own an adjacent 2-acre parcel on Clarke Road. The original purchase price was $292,000 per acre. The subject property was appraised in June 2015 as having a value of$144,000 per acre for residential use. The proposed sales price is$113,000 per acre. Assistant City Manager Shadrix explained that before them for consideration is an unsolicited offer from Beazer Homes to purchase approximately 8.5 acres of the property. He shared that the offer that was presented to them in their agenda packet referred to a purchase price of$960,070 for developing townhomes. They had received a subsequent offer converting the townhomes to develop single-family homes for the same price; and just yesterday, City staff received a final offer that is before them on the dais for $1,100,100. This offer is to construct the 38 single- family lots. Assistant City Manager Shadrix briefly summarized what was presented in the letter of intent. He further explained the City would retain the 15-foot-wide strip along Clarke Road(intended for a future right-turn deceleration lane), plus 3.5 acres in the southwest corner of the property, which may have a future commercial use. The appraisal received from the appraisal firm that the City routinely uses came out to be $1,105,000. This appraisal is for the portion of the property that the offer was made for. Assistant City Manager Shadrix indicated that his staff report erroneously stated that the City would have to repay, on top of the sales price, the difference and remaining debt service for that portion of the property. He has since had conversations with the City's bond counsel and financial advisor, and it was explained to him that proceeds would be applied toward the debt service and the City would not have to pay the difference of the amount owed. He further reminded the City Commission that this property was the property in question for the Charter School which residents objected to. City staff feels the proposed single-family use will work for this location as it will be a similar product to what is being built by Mattamy Homes in Spring Lake Reserve located across from the Jim Beech Recreational Center. He further advised that if the City Commission decides to proceed forward, the City Charter requires a public hearing to be held prior to the sale of any city-owned real estate for an amount in excess of $100,000. Under those requirements, the City Commission would need to first indicate by majority vote that it is willing to sell the property. That action can be taken at this time with a motion including authorization to conduct the public hearing at a later date. The hearing must be noticed by publication at least seven days prior to it being held, after which the City Commission may take final action on the proposed sale. 12IPage City Commission Meeting April 17, 2018 Assistant City Manager Shadrix further asked the City Commission to approve authorizing staff to take funds from Contingency to pay for this appraisal and subsequent appraisals similar to this, because they do have a few other properties they will need appraised. Motion: Move to allocate up to $15,000 out of the Contingency Fund for the appraisal of the 8.5 Acres of City-Owned Property Near the Intersection of AD Mims Road and Clarke Road and for subsequent appraisals. Moved by Commissioner Wilsen, seconded by Commissioner Grogan; Brief discussion ensued on the 15-foot-wide turn lane. Motion carried 4-0 with Commissioner Oliver absent. Motion: Move to authorize City staff to negotiate a contract with Beazer Homes; further, authorize City staff to conduct the public hearing at a later date, after which the City Commission may take final action on the proposed sale; City Attorney Cookson further disclosed that he represents Beazer Homes and will not be representing the City or Beazer Homes on this transaction; and further, authorize the City Manager to engage separate counsel to represent the City on negotiating the contract. Moved by Commissioner Firstner, seconded by Commissioner Grogan. Motion carried 4-0 with Commissioner Oliver absent. STAFF ACTION ITEMS -None COMMENTS FROM COMMISSIONERS - 7:09 PM Commissioner Grogan—None Commissioner Wilsen — Announced the Ocoee Lion's Club will be hosting a Poker Run Tournament this Saturday, April 21St at 5:00 pm at Frank's Place to benefit their fundraising efforts on providing eye glasses and hearing aids to residents in the community that cannot afford them. For more information you may contact the Ocoee Lion's Club. Commissioner Firstner—None Mayor Johnson— Shared that he attended both the Arteco Event held by the Montessori Charter School and the Autism Program hosted by the Police and Fire Department. Both events were wonderful and he appreciates all the City employees that attended and participated. 13 ' Page City Commission Meeting April 17, 2018 ADJOURNMENT - 7:11 PM APPROVED: Attest: City of Ocoee ."--1 A At)14*-- 0 elanie Sibbitt, City Clerk Rusty Jo ;in, Mayor 141Page FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME—FIRST N —MIDDLE NAME NAME OF BOARD,COU IL,COMMISS N,AUTHORITY,OR COMMITTEE Jit wn Ck�OE? mfr, MAILIN�ADD ES THE BOARD,COUNCIL,COM SSION,AUTHORITY OR CO` M1VFITTEE ON ::8 I L�) ��, �nn r p ICH I SERVE ISA UNIT OF: CITY ��,UUU U JI (j X' COUNTY ITY ❑COUNTY 0 OTHER LOCAL AGENCY NAME OF POLITICAL SUBDIVISION: DATE O WH C VOTE OCURRED / MY POSITION IS:kXELECTIVE ❑ APPOINTIVE WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained);to the special private gain or loss of a relative;or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies(CRAs)under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A"business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner,joint venturer, coowner of property, or corporate shareholder(where the shares of the corporation are not listed on any national or regional stock exchange). . . . . . . . . * . . . . * . . ELECTED OFFICERS: In addition to abstaining from voting in the situations described above,you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting,who should incorporate the form in the minutes. . . . . . . . . . . . . . . . . APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision)with the person responsible for recording the minutes of the meeting,who will incorporate the form in the minutes. (Continued on page 2) CE FORM 8B-EFF. 11/2013 PAGE 1 Adopted by reference in Rule 34-7.010(1)(f),F.A.C. APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting,who must incorporate the form in the minutes.A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. {h� DISCLOSURE OF LOCAL OFFICER'S INTEREST l Oe , hereby disclose that on 6-191-t/l 7 ,20 O : (a)A measure came or will come before my agency which(check one or more) inured to my special private gain or loss; inured to the special gain or loss of my business associate, ; inured to the special gain or loss of my relative, ; X inured to the special gain or loss of C r'i) -4 3-Tl R� 'S -��"1�� C. LR to Qd.c- , by whom I am retained; or inured to the special gain or loss of ,which is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b)The measure before my agency and the nature of my conflicting interest in the measure is as follows: I i-eb J ar c i+ern tt- kllOwiJup 1 '3 60- (c -fib n I wm ber ' -i P l ei b01 vl - b If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. //7/Date Fil d Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED$10,000. CE FORM 8B-EFF.11/2013 PAGE 2 Adopted by reference in Rule 34-7.010(1)(f),F.A.C. FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST N ME—FIRST NA —MIDDLE NAME NAME OF BOARD,CO NCIL,COMMI SION,AUTHORITY,OR COMMITTEE 141 TFin( CP Q. i "filOb1tf MAILING AV-2.sS� �T THE BOARD,COUNCIL,COMFAISSION,AUTHORITY OR COMMITTEE ON iso le kpth 1 y ' r/ /'��arrcre CICHH I SERVE ISA UTOFIT OF: COUNTY 0 OTHER LOCAL AGENCY CITY`✓ ,1Vj (� j►,(Jl(� J/I COUNTY �(J<L!"t ^ ` �0NAME OF POLITICAL SVISION: �< DATE W �,HICH VOTE OCCURRED I 4 /)1 MY POSITION I /15[`ELECTIVE 0 APPOINTIVE WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission,authority, or committee. It applies to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained);to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies(CRAB)under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A"business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder(where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above,you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting,who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision)with the person responsible for recording the minutes of the meeting,who will incorporate the form in the minutes. (Continued on page 2) CE FORM 8B-EFF. 11/2013 PAGE 1 Adopted by reference in Rule 34-7.010(1)(f),F.A.C. APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting,who must incorporate the form in the minutes.A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. {{-�� DISCLOSURE OF LOCAL OFFICER'S INTEREST qcopaenj6• 1,0156) , hereby disclose that on ( /�// ' / , 20 ! d : (a)A measure came or will come before my agency which(check one or more) inured to my special private gain or loss; inured to the special gain or loss of my business associate, ; inured to the special gain or loss of my relative, ; )( inured to the4are specialci� gain or loss of �/C � �,.JS t1)J c eC 1 e- , by or whom l am d; or inured to the special gain or loss of ,which is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b)The measure before my agency and the nature of my conflicting interest in the measure is as follows: % i-ender. Oltd9 Ocoee m 930v U yen A-61 o-r (C6ô ) otcd) ()0, If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. 'L[— I f 1—/ Date Filed /Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED$10,000. CE FORM 8B-EFF. 11/2013 PAGE 2 Adopted by reference in Rule 34-7.010(1)(f),F.A.C. FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, M NICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST E—FIRST NAME,—MIDDL E '" /" NA OF BOARD,COUNCIL, MMISSION,AUTHORITY,OR COMMITTEE MA LIN 6DRESS TCD,CL,COMMISSi AUTHORITY OR COMMITTEE ON WHICH I SERVE ISA UNIT OF: l �� RA')tegkt ITY ❑COUNTY ❑OTHER LOCAL AGENCY CITY COUNTY /N AME OF POLITICAL SUBDIVISION: DATE WHIC V .0 Ci H OT OCCURRED � MY POSITION S: �t 3 /-7—` 4 ELECTIVE ❑ APPOINTIVE WHO MUST FILE FORM 8B This form is fob use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained);to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies(CRAB) under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A"business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder(where the shares of the corporation are not listed on any national or regional stock exchange). * * * * * * * * * * * * * * * * ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting,who should incorporate the form in the minutes. * * * * * * * * * * * * * * * * APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision)with the person responsible for recording the minutes of the meeting,who will incorporate the form in the minutes. (Continued on page 2) CE FORM 8B-EFF. 11/2013 PAGE 1 Adopted by reference in Rule 34-7.010(1)(f),F.A.C. APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting,who must incorporate the form in the minutes.A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST I, 12,,t, ikik , hereby disclose that on pr( • ,20 g : (a)A measure came or will come before my agency which(check one or more) t// inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative, ; inured to the special gain or loss of , by • whom I am retained; or inured to the special gain or loss of ,which is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b)The measure before my agency and the nature of my conflicting interest in the measure is as follows: If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. �.o.�' Date Filed Signature 'a _111.111a.- NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE • Y UIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED$10,000. CE FORM 8B-EFF.11/2013 PAGE 2 Adopted by reference in Rule 34-7.010(1)(f),F.A.C.