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HomeMy WebLinkAbout03-23-2017 Minutes MINUTES OF THE CITIZEN ADVISORY COUNCIL OF THE OCOEE POLICE DEPARTMENT MEETING HELD MARCH 23, 2017 CALL TO ORDER Chairperson Santana called the meeting to order at 7:04 p.m. in the Commission Chambers of City Hall, located at 150 N. Lakeshore Drive. Vice-Chairperson King led invocation and Chairperson Santana led the Pledge of Allegiance to the Flag, the roll was called, and a quorum was declared. PRESENT: Member Santana, Member Titus, Member Hill, Member Murray, Member King, Member Bray, and Member Garone. Also present were Deputy Chief Plasencia and Recording Clerk Garza. ABSENT: Member Ball (excused), Member Laney (excused), and Member Vines (excused). Approval of Minutes from the February 23,2017 Meeting 7:05 PM Member Hill makes a motion to approve the Minutes from February 23, 2017, seconded by member Bray. The motion passed unanimously. Update on Spring Fling Member Titus tells the board members the photo booth was a great hit again and Deputy Chief Plasencia adds there was a big crowd, about 1500 people attending the event. Member Murray states that most of the people were interested in the handgun safety class, women's self-defense class and the Citizens' Public Safety Academy. Discussions ensued. Member Hill thinks next event the board may want to consider bringing items or maybe holding a raffle to attract more crowds to the CACOPD booth. Member Garone continues by saying a good idea could be to get kids fingerprinted. Deputy Chief Plasencia adds maybe having a give-a-way item would also be a good idea. Discussions ensued. Deputy Chief Plasencia adds this was overall a great safety event that also included heart screening for kids, Saving Young Hearts, and out of the 121 kids screened, 4 had some heart problem, and 2 had to go to the ER. Vice-chairperson King says it would be better to get a quote on the giveaways now instead of waiting for next year so they can be given out during the next event. Community Picnic Deputy Chief Plasencia tells the board members this year it will be held at Tiger Minor Park on May 6th from 11:00 -14:00 and the flyer is posted on the Police Department's Facebook page. She also says volunteers are needed for this event. Member Hill asks if the CACOPD committed to having a table at the Community Picnic. Member Murray continues by saying the board CACOPD Meeting March 23, 2017 members help with the food and Member Titus adds also with the tickets for the raffles. Chairperson Santana asks who takes care of the Cemetery; maybe the CACOPD can help clean it up and take it on as a project. Member Hill believes there is a board that takes care of it and Vice-Chairperson King says it can still be a good idea and opportunity to help the community. Deputy Chief Plasencia agrees. Member Hill continues by saying the Cemetery is under the care of the Parks and Recreation Department and their board, so maybe the CACOPD can reach out to them. Update on Pulse Shooting Deputy Chief Plasencia states there is no date yet for the awards presentation. Chairperson Santana requests the board move forward with this event. Member Garone asks how many officers from the Ocoee Police Department responded, to which Deputy Chief Plasencia replies four. Member Titus says there was supposed to be a get-together at the Police Department but it nave happened.Vice-Chairperson King states depending on the budget, it can still be done. Member Hill says there is a balance of$490 as of today, minus $30 for Member Garone's shirt. Discussions ensued. Chairperson Santana wishes to allocate money for the fans and Deputy Chief Plasencia suggests the board find a slogan, mission statement, or similar to promote the CACOPD. Recording Clerk Garza says there are CACOPD brochure templates with the logo at the Police Department. Discussions ensued. Coffee with a Cop Deputy Chief Plasencia tells the board members it took place on March 16th at Carlo's dinner. There were a lot of people in attendance, including a lady with an issue concerning the outcome of the red light hearings. The next Coffee with a Cop in not set yet but she will let the board members know once it is scheduled. She continues by saying she is now over the Patrol Division and Deputy Chief McCosker is over the Support Services Division so there may be some changes as to how frequently these events will be taking place but it will be posted on Facebook. She also tells the board members the School Resource Officers have been holding Spring Break pop-up events with the kids such as basketball, soccer, corn hole and similar; this is a great opportunity to engage with the community and the kids. These pop-ups will be held during the summer too. General Discussion Member Bray asks if the Police Department holds career day for kids to which Deputy Chief Plasencia states yes. Vice-Chairperson King says she saw discussions in Nextdoor about garage door scanners that criminals can use to open garage doors and asks if this is true. Deputy 2 CACOPD Meeting March 23, 2017 Chief Plasencia replies not here; she continues by saying these are generic, some have codes that can be changed and others don't but since they are very generic the same garage opener may be able to open other garages so she advises to keep the inside door locked as a precaution but Ocoee has no crime reported on garage scanners. Discussions ensued. Deputy Chief Plasencia tells the board members when she first came to a CACOPD meeting in October, the board was hoping to be more engaged in the community and now is March, with many opportunities gone and not taken advantage of She suggests each member can be used as a spokesperson for the surrounding neighborhoods and bring up any issues that need attention. All of this can be posted on social media to get the public to attend the CACOPD meetings. Deputy Chief Plasencia further says a map of the city can be used to distribute neighborhoods among the board members. The idea is to relay information to the Police Department, not for the board members to solve problems since the board is an advisory board. Member Hill revisits the idea of having guest speakers before the meetings to address topics of interest, and have these advertised in social media to attract people to the meetings. Deputy Chief Plasencia says these need to be informational and not to gain business; she adds the Police Department will be the guest speakers. Discussions ensued Deputy Chief Plasencia tells the board members the Police Department will provide a map and the subcommittee takes care of the division of the neighborhoods. Vice Chairperson King volunteers to divide the map among the board members. Chairperson Santana reminds the board members if the fans are needed for promotional purposes; the board needs to vote now to get them done before the Community Picnic. Chairperson Santana makes a motion to have Vice-Chairperson King and Member Garone form a promotional item subcommittee, seconded by Member Bray. Motion passed unanimously. Member Bray asks how much money is left in the budget and Member Hill replies $460. Member Garone suggests the board spend $125. Member Hill thinks maybe up to $200 or up to $150. Chairperson Santana suggests up to $250. Chairperson Santana makes a motion to allocate up to $250 to purchase promotional items for the CACOPD, seconded by Member Bray. The motion passed unanimously. By-laws Review Member Garone likes the idea of amending the by-laws to include a mission statement or values. Vice-Chairperson King thinks it a good idea for everyone to review the by-laws for next meeting and have a discussion then. Deputy Chief Plasencia reads the CACOPD objectives into the record. Set Next Agenda Update on Pulse Shooting 3 CACOPD Meeting March 23, 2017 Coffee with a Cop Update on Community Picnic Promotional items By-Laws review General discussion Cemetery Restoration Day Essay Contest Community Map Officer of the Quarter Award Set Next Agenda Meeting adjourned at 8:27 PM. Respectfully submitted, ,...ykrA, ,?1\ Madeleine Garza Jose Santana, Jr. Recording Clerk Chairperson 4