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Home My WebLink AboutItem #07 Approval of Resolution and State Highway Lighting, Maintenance and Compensation Agreement 4\91/ ocoee florida AGENDA ITEM COVER SHEET Meeting Date: June 5, 2018 Item # 7 Reviewed By: Contact Name: Stephen C. Krug Department Director: , Contact Number: 6002 City Manager: Subject: Approval of Resolution and State Highway Lighting, Maintenance and Compensation Agreement. Background Summary: This agreement provides for funding from Florida Department of Transportation (FDOT) to the City to help defray the costs of street light operation and maintenance on several State highways within Ocoee's corporate limits. The work order under this Agreement will provide Ocoee with an annual payment of $38,442.03 for the 2018-2019 fiscal year. Though the reimbursement per light pole has increased 3%, overall the revenue decreased 1% from the previous year due to the pole count reduction attributed to the SR 50 widening project. Public Works recommends approving the new work order under the State Highway Lighting, Maintenance and Compensation Agreement with the FDOT. Issue: Request the City Commission to approve the annual work order for the State Highway Lighting, Maintenance and Compensation Agreement with the FDOT. Recommendations Recommend the City Commission approve the annual work order for the State Highway Lighting, Maintenance and Compensation Agreement, AM-626, with the FDOT, and authorize the Mayor and City Clerk to execute the Agreement. Attachments: State Highway Lighting, Maintenance and Compensation Agreement Certification Financial Impact: The $38,442.03.22 represents a 1% decrease over the current FDOT lighting supplement. Type of Item: (please mark with an "x") Public Hearing For Clerk's Dept Use: Ordinance First Reading X Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda x Commission Approval Discussion&Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. aQ\(a<,tikr' N/A Reviewed by ( ) N/A 2 RESOLUTION NO. 2018- A RESOLUTION OF THE CITY OF OCOEE, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A STATE HIGHWAY LIGHTING, MAINTENANCE AND COMPENSATION AGREEMENT BETWEEN THE CITY AND THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE MAINTENANCE OF STREET LIGHTING ON STATE ROAD RIGHT-OF-WAYS BY THE CITY; PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OCOEE, FLORIDA,AS FOLLOWS: SECTION 1. The City Commission of the City of Ocoee has the authority to adopt this Resolution pursuant to Article VIII of the Constitution of the State of Florida and Chapter 166, Florida statutes. SECTION 2. The Mayor and City Clerk are hereby authorized and directed to execute the State Highway Lighting, Maintenance and Compensation Agreement, Contract No.: AM- 626, between the City and the Florida Department of Transportation, a copy of which is attached hereto and incorporated by reference. SECTION 3. Severability. If any section, subsection, sentence, clause, phrase or portion of the Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. SECTION 4. Effective Date. This Resolution shall become effective immediately upon passage and adoption. PASSED AND ADOPTED this day of , 2018. APPROVED: ATTEST: CITY OF OCOEE, FLORIDA Melanie Sibbitt, City Clerk Rusty Johnson, Mayor (SEAL) FOR USE AND RELIANCE ONLY APPROVED BY THE CITY OF OCOEE BY THE CITY OF OCOEE,FLORIDA COMMISSION AT A MEETING APPROVED AS TO FORM AND HELD ON ,2018, LEGALITY THIS DAY OF UNDER AGENDA ITEM NO. ,2018. Shuffield,Lowman& Wilson P.A. By: Scott Cookson, City Attorney FDDT Florida Department of Transportation RICK SCOTT 420 West Landstreet Road MIKE DEW GOVERNOR Orlando,Florida 32824 SECRETARY May 2, 2018 The Honorable Rusty Johnson City of Ocoee 150 North Lakeshore Drive Ocoee, Florida 34761 Subject: State Highway Lighting, Maintenance and Compensation Agreement Work Order: Fiscal Year 2018/2019 Contract No.: AM626 Financial Project No.: 413615-6-78-03 FEID No.: VF-596019764-002 Resolution No: 2015-015 Dear Mayor Johnson: You are hereby authorized to perform maintenance of the State Highway Lighting Systems within your jurisdiction in accordance with the terms and conditions of the State Highway Lighting, Maintenance and Compensation Agreement. The total compensation for Fiscal Year 2018/2019 paid under this Work Order is $38,442.03. This amount is calculated based on 90% of inventory at a cost of$282.87 per unit. The compensation period for this work order will begin July 1, 2018, and end June 30, 2019. Please execute and/or return the following documents directly to this office in the enclosed self-addressed envelope. In order to guarantee availability of funds, these documents must be returned to this office no later than June 9,2018. • Sign and return this original work order confirming receipt and the City's agreement with the compensation terms listed above. • Sign, have notarized and return the enclosed State Highway Lighting, Maintenance and Compensation Agreement Certification. • If the Resolution document referenced above is no longer current, return a copy of the current Resolution. www.dot.state.fl.us State Highway Lighting, Maintenance and Compensation Agreement Work Order(FY 2018/2019) Contract No.: AM626 Page Two of Two If you wish to receive payment for the Fiscal Year 2017/2018 Work Order, please submit an invoice to this office any time after May 19, 2018. The State Highway Lighting, Maintenance and Compensation Agreement, Paragraph 2.c. states: "Invoices may be submitted any time after May 19th of the fiscal year in which the services were provided, but no later than 180 days after the end of the fiscal year. Payment shall be made in one lump sum as provided in paragraph 4 hereof." Invoices for Fiscal Year 2017/2018 must be received no later than December 26, 2018. A sample invoice is attached for your information. Please verify that all information contained on the sample invoice is included on your invoice. If you have any questions, please contact Renee' Hutchison at 321-319-8106. Attachments: State Highway Lighting, Maintenance and Compensation Agreement Certification Sample Invoice FLORIDA DEPARTNT OF rTRANSPO' ATIO'. MAINTAINING AGENCY, Concurrence By: Charles M. ,., :• 1J'. P.E. Operations E►•ineer Typed Name: Title: Phone: Date: / / STATE HIGHWAY LIGHTING, MAINTENANCE AND COMPENSATION AGREEMENT CERTIFICATION I, , , (Name) (Title) , hereby certify that the State Highway Lighting (Local Maintaining Agency) Facilities for Financial Project ID: , Contract No.: In County (Counties) were performed to keep all Facilities fully operating, properly functioning, with a minimum of 90% of the lights burning for any lighting type (ex. high mast, standard, underdeck, sign) on the roadway system at all times for their normal expected useful life in accordance with the original design thereof,whether necessitated by normal wear and tear, accidental or intention damage, or acts of nature. All maintenance was performed in accordance with Agreement terms and according to the Manual of Uniform Traffic Control Devices; all other applicable local, state or federal laws,rules,resolutions or ordinances and FDOT procedures. (SIGNATURE) (DATE) State of Florida County of Sworn to and subscribed to before me this day of , 20 . Notary Public, State of at large. My Commission expires INVOICE Customer Name Date of Invoice: Address Invoice Number: City, State, Zip Code County: Phone F.I.D.#: To: Florida Department of Transportation Attention: Contract Manager 420 West Landstreet Road Orlando, Florida 32824 Contract No.: Dates of Service: QUANTITY DESCRIPTION TOTAL 1 LUMP SUM $0.00 SUBTOTAL TOTAL DUE NOTE: State Highway Lighting, Maintenance and Compensation Agreement Certification Must Accompany Your Invoice.