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HomeMy WebLinkAbout05-03-2018 Minutes CITY OF OCOEE Minutes of the Human Relations Diversity Board Regular Meeting Held May 03, 2018 I: CALL TO ORDER HRDB meeting was called to order by Chair Crown at 7:03 p.m. in Room 109 of Ocoee City Hall located at 150 North Lakeshore Drive,Ocoee, Florida. A. Pledge of Allegiance and Moment of Personal Reflection: Jeremiah Dawkins led the board in the Pledge of Allegiance to the U.S.flag;followed by Chair Crown asking for moment of personal reflection. B. Roll Call and Determination of Quorum: Secretary Mieras performed roll call and declared quorum (7) met. Member Anderson Robinson and Member Foster arrived 7:19. Commissioner Oliver arrived 7:32. In Attendance ( 9): Chair Crown & Members: Dawkins, Calloway, Maxwell, Hart, Hershaw,Anderson-Robinson, Brown, & Foster. Non-Voting Present: Secretary Mieras, Mayor Johnson, Ex-Officio Member Wright, Jeremiah Dawkins, Eric Schwalback from OCPS Schools,Summer Hutcheson III from Valencia Peace and Justice, &Commissioner Oliver. Absent (3): Members: Daily,Osbourne, &Vines. C. Review of Excused Absences: Members Daily, Osbourne, &Vines are unexcused absences. D. Review Agenda for Tonight's Meeting: Chair Crown reviewed the agenda for tonight. E. Review of Minutes: Minutes from the April 5th meeting were reviewed. Motion made by Member Dawkins, seconded by Member Brown, and unanimously passed to approve the April 5th Minutes. II: BUSINESS FOR DISCUSSION A. Comments from Citizens/Public: Jeremiah Dawkins asked the HRDB for an Eagle Scout Project recommendation. The board gave advice for potential projects and recommended he contact the Parks and Recreation department. Eric Schwalback from OCPS and Summer Hutcheson III with Valencia Peace and Justice introduced themselves and expressed interest in being involved with HRDB. Each board, commission, or agency of this state or of any political subdivision thereof shall include in the notice of any meeting or hearing, if notice of the meeting or hearing in required, of such board, commission,or agency, conspicuously on such notice,the advice that, if a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that,for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The requirements of this section do not apply to the notice provided in s. 200.065(3). ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK,150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105,48 HOURS IN ADVANCE OF THE MEETING. MORE THAN ONE COMMISSIONER MAY PARTICIPATE OR HEAR DISCUSSIONS REGARDING A MATTER WHICH WILL COME BEFORE THE COMMISSION FOR ACTION. B. Budget Report: Ex-Officio Member Wright reports a balance of$ 16,803.75 as of April 2018 but notes the Montgomery trip has yet to be deducted. C. Marker Project/Trip Recap: Chair Crown, Member Maxwell, Member Dawkins, and Mayor Johnson reported on their trip to EJI's National Memorial of Peace and Justice unveiling in Montgomery Alabama. Motion made by Chair Crown, seconded by Member Calloway, and unanimously passed to create a subcommittee for the marker project.The subcommittee members are: Dawkins, Maxwell, Brown, Crown, Hershaw, and Hart.The first subcommittee meeting is scheduled for Thursday, May 10thyatt 6:30 p.m. D. Election: pbAsoV1 Nomination made by Member Hershaw, seconded by Chair Crown, and unanimously passed for Member Dawkins to take over as Chair-Elect starting June 2018. Effective June 2018 the HRDB officers are as follows: Chair-Elect Nicole, Chair Brown, Past-Chair Crown. E. Other Business: Motion made by Member Hershaw, seconded by Member Calloway, and unanimously passed to approve purchasing business cards, shirts, name badges and other related items as needed for HRDB members. Motion made by Member Maxwell, seconded by Member Foster, and unanimously passed to provide a wreath for July Perry's grave for the anniversary of his death. The Board announced the July 5thmeeting will be cancelled. F. Set Next Agenda: Chair Crown, along with input from the board, set the agenda for the next meeting, which will be held on June 7th, 2018, said Agenda was established as listed below: I. CALL TO ORDER A. Pledge of Allegiance and Moment of Personal Reflection B. Roll Call and Determination of Quorum C. Review of Excused Absence(s) D. Review Agenda for Tonight's Meeting E. Review of Minutes from May 3rd, 2018 II. BUSINESS FOR DISCUSSION a. Comments From Citizens/Public b. Budget Report c. Subcommittee Report d. Discussion for keynote Speaker for MLK e. Other Business f. Set Next Agenda for August 2th, 2018 III. QUESTIONS/COMMENTS IV. ADJOURNMENT Each board,commission,or agency of this state or of any political subdivision thereof shall include in the notice of any meeting or hearing, if notice of the meeting or hearing in required, of such board,commission, or agency, conspicuously on such notice,the advice that, if a person decides to appeal any decision made by the board, agency,or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings,and that,for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made,which record includes the testimony and evidence upon which the appeal is to be based. The requirements of this section do not apply to the notice provided in s. 200.065(3). ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK,150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105,48 HOURS IN ADVANCE OF THE MEETING. MORE THAN ONE COMMISSIONER MAY PARTICIPATE OR HEAR DISCUSSIONS REGARDING A MATTER WHICH WILL COME BEFORE THE COMMISSION FOR ACTION. III:QUESTIONS/COMMENTS: None IV:ADJOURNMENT: Meeting adjourned at 8:36 p.m. AUTHENTICATION: These are the official minutes of the Ocoee Human Relations Diversity Board, as accepted by the Board at a meeting held in the date shown bel. , . An ;amendments to the minutes as originally prepared by the Secretary are indicated abo p. Presiding Officer Date Each board, commission,or agency of this state or of any political subdivision thereof shall include in the notice of any meeting or hearing, if notice of the meeting or hearing in required, of such board, commission, or agency,conspicuously on such notice,the advice that, if a person decides to appeal any decision made by the board, agency,or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that,for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made,which record includes the testimony and evidence upon which the appeal is to be based. The requirements of this section do not apply to the notice provided in s. 200.065(3). ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK,150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105,48 HOURS IN ADVANCE OF THE MEETING. MORE THAN ONE COMMISSIONER MAY PARTICIPATE OR HEAR DISCUSSIONS REGARDING A MATTER WHICH WILL COME BEFORE THE COMMISSION FOR ACTION.