HomeMy WebLinkAbout06-19-18 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee,Florida
JUNE 19,2018 AGENDA 6:15 P.M.
REGULAR CITY COMMISSION MEETING
CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
PRESENTATIONS AND PROCLAMATIONS
Presentation of Officer of the 1st Quarter to Officer Blake Prince by the CACOPD Board
Members.
COMMENTS FROM CITIZENS/PUBLIC
STAFF REPORTS AND AGENDA REVIEW
COMMISSIONERS ANNOUNCEMENTS
CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION.
THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN
WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL
BE CONSIDERED SEPARATELY.
1. Approval of the Minutes for the Regular City Commission Meeting held June 5, 2018.
(City Clerk Sibbitt)
2. Approval of New Appointment to the Citizen Advisory Council for Ocoee Fire
Department. (City Clerk Sibbitt)
Members of the Citizen Advisory Council for Ocoee Fire Department serve three-year terms. The Resolution
creating the Board allows no more than fifteen (15) members. The Board currently has eight (8) members.
One application has been received to serve on the Board from Mr. Ben Gillis. Staff recommends the City
Commission consider appointing Mr. Gillis to the Citizen Advisory Council for Ocoee Fire Department with
a term ending November 2021.
3. Approval of New Appointment to the Code Enforcement Board. (City Clerk Sibbitt)
The Code Enforcement Board was created by Ordinance No. 741 on June 16, 1981. The purpose of this
Board is to review infractions of the City technical Codes negotiate compliance and impose fines for failure
to comply. The Code Enforcement Board is to have seven (7) regular members and two (2) alternate
members, all with a three-year term. Currently, the Board has six (6) regular members and no alternate
members. An application has been received by Masood Mirza who has shown an interest in being appointed
to the Code Enforcement Board as a regular member, for a term ending June 2021. At this time,there are no
other applications on file for this Board.
4. Approval of Resolution Adopting a Revised Investment Policy. (Finance Director
Roberts)
There are currently six Florida local government investment pools, including the State Board of
Administration pool and, in the next few months, another pool (Florida Short Term Asset Reserve) will be
founded. Each of these pools offers different investment strategies with some offering longer terms than
others. However,their primary objectives are preservation of capital(safety), liquidity and competitive yield,
which are consistent with the City of Ocoee's investment policy. The City of Ocoee has the opportunity to
participate in all but one of these pools, which provides the City a means of diversification. However, the
current investment policy, which has not been modified since 2013, does not include these funds as
alternatives. Given the City's improved financial position and cash flow, it is in the best interest of the City to
diversify among several,safe and prudent investment pools established under Florida Statute 218.415.
Regular City Commission
June 19,2018
5. Approval of Resolution Authorizing the City to enter into an Interlocal Agreement
and Trust Instrument for the Florida Short Term Asset Reserve. (Finance Director
Roberts)
The City has a unique, beneficial opportunity to enter into an interlocal agreement with another Florida
agency for the purpose of establishing a local investment pool (Florida statutes 163.01 and 218.415). The
investment pool,Florida Short Term Asset Reserve(FLSTAR)will be administered by Hilltop Securities and
Managed by J.P. Morgan. Hilltop and J.P. Morgan administer and manage similar investment pools in Texas
(TexasSTAR and LOGIC). FLSTAR will follow the investment policy and strategy adopted from the
TexasSTAR fund. The portfolio will initially consist of government treasuries, government agencies and
government backed repurchase agreements, making it a very conservative pool. There are no depository
commitments and the pool is highly liquid. As of May 8, 2018, the TexasSTAR portfolio was achieving
returns of 1.63%, which is consistent with Florida investment pools with similar objectives. The new pool is
expected to achieve an AAA rating, as does TexasSTAR. Staff believes entering into the interlocal agreement
to establish this new investment pool will provide an opportunity to further diversify the City's investment of
surplus funds and maximize the return on its investments.
6. Approval of Fire-Based EMS Transport Services. (Fire Chief Miller)
Currently,the Ocoee Fire Department(OFD)is part of a two-tiered system for handling EMS patient care and
transports. The City of Ocoee has a contract with American Medical Response (AMR) to transport patients
and bill them for conveyance to the hospital. Over the last several years,the City has evaluated the feasibility
of providing Fire-Based EMS transport, in the interest of Ocoee's citizens and for continuity of patient care.
The Department would like to move forward with transport in January.
a)Adoption of Rate Resolution
To begin the process,OFD has created a Rate Resolution to establish a schedule of rates,charges,and fees for
the provision of emergency ground medical transportation and related services. The Resolution allows for an
annual adjustment in accordance with the CPI-I, as developed by the Bureau of Labor Statistics of the U.S.
Department of Labor. Staff recommends adoption of the proposed Rate Resolution to establish basic rates for
emergency medical transport.
b) Approval of Agreement with Intermedix for Medical Billing Services
Upon adoption of the Rate Resolution, OFD needs to institute a method for collecting fees for transport. It is
proposed that the City enter into an Agreement with American Data Processing, DBA Intermedix,which will
allow OFD to collect revenue to offset the expense of providing such patient transport and bill for services
rendered. Intermedix has offered to extend the terms of their Agreement with the City of Tamarac, Florida to
Ocoee(piggyback).
c) Approval of Third Amendment to Transport Agreement with AMR
The Agreement for Emergency Ambulance Transportation Services between AMR and OFD is set to expire
on September 30,2018.AMR has agreed to a Third Amendment to the Agreement, extending the contract by
three months (October 1, 2018 through January 1, 2019), which will cover the gap between the current
Agreement and OFD commencing Fire-Based EMS transport.
d) Approval of New Rescue Purchase and Reallocation of Funds for Purchase
Upon a) adoption of a Rate Resolution, b) approval to piggyback the Medical Billing Services Agreement
between Intermedix and the City of Tamarac,Florida,and c)approval of the Third Amendment to Agreement
for Emergency Ambulance Transportation Services with AMR,the City of Ocoee will be prepared to take the
compulsory measures to commence Fire-Based EMS Transport beginning in 2019. The establishment of
these services necessitates an additional Rescue Truck be added to the City of Ocoee Fire Department's fleet.
Although the purchase of a new Wheeled Coach Rescue Truck was not included within the Fiscal Year 2018
budget, there is $302,320 available in the Fire Department's Transfers Out G/L account designated for Fire
Station Reserve. Funds may be reallocated to the Vehicle G/L account for the purchase of a new Rescue
Truck and then re-budgeted in Fiscal Year 2019 for the new Fire Station. The cost for the Rescue is$208,775.
Wage
Regular City Commission
June 19,2018
7. Approval of Payment for 2018 Founders' Day Festival. (Parks and Recreation
Director Hayes)
The entertainment for the 2018 Founders' Day Festival will include the headline act of Jake Owen on Friday,
November 2nd, and Big& Rich on Saturday,November 3rd. The cost of Jake Owen totals$125,000, and the
cost of Big & Rich totals $125,000 which requires approval from the City Commission, in accordance with
the City of Ocoee Purchasing Rules and Regulations. Additional entertainers have also been retained, and
include: Scotty McCreery, Easton Corbin, Drake White, and Runaway June; the cost for each of these
individual entertainers falls under the dollar threshold for the City Manager to approve. Final payments for
the entertainment will be made the day of each respective entertainer's performance or as otherwise agreed.
8. Approval to Transfer Funds for the Purchase of Additional Active Shooter Kits with
Rifle Plates. (Police Chief Brown)
The City of Ocoee Police Department received budget approval to purchase active shooter kits in budget year
2017/2018 at a cost of$11,000. Approximately 39 active shooter kits were purchased. The City of Ocoee
Police Department also received budget approval to purchase two (2) traffic message board signs in budget
year 2017/2018 at a cost of$40,000. The total amount spent for the purchase of the two (2) traffic message
board signs totaled $35,472.40 leaving $4,527.60 left of the budgeted amount. The City of Ocoee Police
Department is requesting permission to use the remaining budgeted funds from the two (2) traffic message
boards to purchase additional active shooter kits. Staff recommends the Honorable Mayor and Board of City
Commissioners approve the purchase of additional active shooter kits for use by the City of Ocoee Police
Department at a cost not to exceed the remaining$4,527.60.
9. Approval of Proposal for Professional Services — Ocoee Master Downtown
Stormwater Park System. (Public Works Director Krug)
A major element of the Ocoee Downtown Redevelopment Plan is to design and permit the Master
Stormwater Park System to support and facilitate the anticipated future development in Downtown Ocoee. At
the April 17, 2018, Commission meeting for RFQ #1803 Design Services for the Master Downtown
Stormwater System, the Commission awarded the design services to GAI Consultants, Inc. In working with
GAI, staff recommended a scope of services to cover several tasks including Task 1: A survey to support the
overall redevelopment strategy; Task 2: Conceptual engineering of multiple design concepts for the
Stormwater Park System; and additional tasks for final engineering, permitting and construction documents.
The fee proposal for Tasks 1 and 2 submitted by GAI is $81,146.00. Public Works is requesting City
Commission approval to allocate $82,000.00, which includes a small contingency for unanticipated costs, of
surplus Debt Service funds to this Scope of Services.
10. Approval of City of Winter Garden Constructing 780 Feet of 8-Inch Water Main
from the Southwest Development Utility Improvements Phase II. (Utilities Director
Smith)
The Southwest Development Area(SWDA) is comprised of five (5)parcels of land located in the southwest
corner of the City of Ocoee,more specifically adjacent to Tomyn Boulevard/Windermere Road and Roberson
Road between Patriots Point Drive and Wesmere Parkway. Each parcel on its own would not be large enough
(developmental density)to extend utilities to support the parcels' development. Therefore,the City initiated a
"Southwest Development Utility Project" causing the needed utilities to be designed and permitted; and the
construction of Phase I and the North Phase of the project. Phase II of the project is planned to be constructed
by the first of the developing parcels along Roberson Road. To cover the construction costs of the project,
each of the parcels upon development shall reimburse the City their fair share. Legacy Lifestyle of Ocoee,
that appears to be the first developing parcel, has agreed to construct Phase II. Legacy will be allowed to use
their fair share obligation and their water/sewer capital fees to offset construction costs. Legacy must provide
needed funds over their fair share and capital fees if construction costs are more than the combined share and
fee; and reimburse the difference if the construction costs if less than their total obligation. The City of
Winter Garden has scheduled within the next sixty (60) days the reconstruction of the Roberson Road &
Windermere Road intersection utilizing a roundabout configuration. There is seven hundred eighty(780)feet
of eight-inch (8") of the Phase II water main in the construction limits of the Winter Garden's roundabout
project and both Cities' staff agrees the water main should be constructed by Winter Garden. Winter Garden
has publicly bid the work and proposes to construct the eight-inch (8") water main based on Ocoee's
reimbursement of the cost in the amount of$56,884.40. The City Attorney has reviewed Winter Garden's
proposal letter and had no exception to accepting the letter's conditions.
31Page
Regular City Commission
June 19,2018
PUBLIC HEARING
11. Second Reading and Public Hearing of a Resolution Creating the Ocoee Brownfield
Area, Ocoee Special Economic Enhancement District (S.E.E.D.) (Advertised in the West
Orange Times on Thursday, May 3, 2018. First Reading of Public Hearing was held May 15, 2018, and
continued to this date certain.) (City Planner Rumer)
The State of Florida has provided in Ch. 97-277,Laws of Florida,codified as Sections 376.77-376.86,Florida
Statutes, as amended,`Brownfield Redevelopment Act" for the designation by resolution of certain lands as a
"Brownfield Area" and for the corresponding provision of environmental remediation, rehabilitation, and
economic redevelopment for such areas. The City of Ocoee proposes to identify a geographical area and to
notify the Florida Department of Environmental protection of its decision to designate a Brownfield Area for
remediation, rehabilitation and economic redevelopment areas as a way to represent a reasonably focused
approach to eliminate blight and raise property values. The reason for providing the brownfield designation is
to allow for accelerated environmental assessment and, if necessary, remediation of the three properties
identified in the area and to allow access to job-related bonus monies thereby encouraging job creation. The
Brownfield Area will be called the Ocoee (S.E.E.D) Special Economic Enhancement District. Establishment
of a Brownfield Area is a very successful economic development tool, and numerous local governments that
have enjoyed great success have had Brownfield Areas in place for years, including the City of Winter
Garden. The Brownfield Area designation has no negative impact on property owners, despite the negative
sounding name, hence the official Ocoee name of Special Economic Enhancement District. The first reading
and public hearing was held on May 15, 2018, and the second reading was extended from June 5th to June
19th by the City Commission to provide more research time for residents. Staff respectfully recommends that
the Honorable Mayor and City Commissioners approve a resolution designating certain lands as a
"Brownfield Area" to enable the statutory provisions for environmental remediation, rehabilitation, and
economic redevelopment.
FIRST READING OF ORDINANCE - None
SECOND READING OF ORDINANCES—PUBLIC HEARINGS
12. Second Reading of Ordinance for Strawder Property — Cauley Road Annexation and
Rezoning; Project No(s): AX-01-18-70 & RZ-18-01-02. (First Reading of Ordinance was held
June 5, 2018.Advertised in the West Orange Times on Thursday,June 7, 2018 and Thursday,June 14, 2018.)
(City Planner Rumer)
The subject property is located on the east side of Ocoee Apopka Road, 673 feet East of the terminus of
Cauley Road. The subject site is approximately +/- 5.28 acres in size and is currently vacant with a 20-foot
access easement. The Parcel ID Number is 32-21-28-0000-00-014. The intent of the annexation is to
construct a single-family dwelling in the City. The applicant has requested a City of Ocoee zoning
designation of A-1 (General Agriculture)upon annexation.According to the Land Development Code,the A-
1 zoning designation is intended for areas shown on the Future Land Use Map as"Low Density Residential."
The A-1 zoning designation is consistent with the adopted future land use designation of Low Density
Residential, shown on both the City of Ocoee and Orange County Joint Planning Area future land use maps.
This property already benefits from Ocoee Fire Rescue services via a joint"First Responder"Agreement with
Orange County. The proposed annexation is a logical extension of the City limits, urban services can be
provided, and the annexation meets state and local regulations. The land use and initial zoning are also
consistent and compatible with surrounding properties. Based on the recommendations of the DRC and
Planning and Zoning Commission, Staff recommends that the Honorable Mayor and City Commissioners
approve the ordinances for Annexation and Rezoning of the +/- 5.28 acre parcel of land known as the
"Strawder Property"with an Initial Zoning Classification of"A-1"(General Agriculture).
a) Second Reading of Annexation Ordinance
b) Second Reading of Rezoning Ordinance
4IPage
Regular City Commission
June 19,2018
13. Second Reading of Ordinance for Lot 8 Fountains West Planned Unit Development
(PUD) Substantial Amendment to the Approved PUD Land Use Plan (PUD/LUP);
Project No: RZ-18-04-06. (First Reading of Ordinance was held June 5, 2018. Advertised in the West
Orange Times on Thursday,June 7, 2018.) (City Planner Rumer)
Fountains West PUD property is located on the northeast corner of the intersection of West Road and Ocoee-
Apopka Road. The property encompasses approximately 43.03 acres of land of which approximately 4.73
acres was designated as wetland/conservation and was dedicated to the City. Additionally, as part of the
onsite wetland mitigation, 1.1 acres was dedicated to the City as a Public Trail (Tract G). The approved PUD
created eight (8) commercial lots of which one (1) lot is designated as a shopping center(Lot 6-Publix) and
another as a large church facility (Lot 8-Living Waters Church). The permitted uses are indicated on the
Development Matrix Chart on Sheet C-10 with revised uses on LUP-2 of the Land Use Plan. The applicant,
Summit Construction, is requesting a Substantial Amendment to the PUD to change the permitted uses of
Lot 8, from a Church use to include commercial, self-storage,and daycare uses. The revision to the PUD also
includes phasing in two separate phases. Phase 1 will include a 102,600 square foot three-story indoor self-
storage facility and possible 18,000 square feet of retail space or daycare. The self-storage is proposed to be
accessed via internal drive isles within the building.
a) Second Reading of Rezoning Ordinance
b) Planned Unit Development Land Use Plan (PUD/LUP) (not a public hearing)
14. Second Reading of Ordinance for 901 East Crown Point Road Planned Unit
Development (PUD) Annexation, Small Scale Comprehensive Plan Amendment,
Rezoning to PUD and Approval of PUD Land Use Plan (PUD/LUP); Project No(s):
AX-03-18-71, CPA-2018-004 & RZ-18-03-03. (First Reading of Ordinance was held June 5, 2018.
Advertised in the West Orange Times on Thursday, June 7, 2018 and Thursday, June 14, 2018.)
(City Planner Rumer)
The subject property is located on the east side of East Crown Point Road and 560 feet north of the
intersection of Crown Point Cross Road and East Crown Point Road. The subject site is +/-2.4 acres in size
with a physical address of 901 East Crown Point Road and currently contains a plant or tree nursery and
mobile home. The Parcel ID Number is 12-22-27-0000-00-081. The 901 East Crown Point PUD is a
proposed light industrial warehouse/office development. The site currently has a Future Land Use
Designation of Low-Density Residential in the Ocoee Comprehensive Plan, which will need to be revised to
Light Industrial. The development consists of developing in one phase a 28,000 square foot office warehouse.
The building will be broken into twelve units consisting of at least 2,403 square feet. Each unit will have a
warehouse door located on the front adjacent to the front door to the office. Access will be via one full access
driveway on East Crown Point Road. The entrance is approved by Orange County to be constructed without a
left-turn lane. Parking is provided by 91 parking spaces, which code requires approximately 60 parking
spaces. The applicant has agreed to dedicate ten(10)feet right-of-way for future utility locations.No waivers
are being requested as the proposed development meets all buffer and setback requirements. Onsite
stormwater is provided via a dry retention pond. The site does not contain any of the Wekiva Study Area
environmental indicators such as"A" soils on the site. The proposed site plan will require connection to City
of Ocoee potable water and sewer.
a) Second Reading of Annexation Ordinance
b) Second Reading of Small Scale Comp Plan Ordinance
c) Second Reading of Rezoning Ordinance
d) Planned Unit Development Land Use Plan (PUD/LUP) (not a public hearing)
REGULAR AGENDA
STAFF ACTION ITEMS
COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE:IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF
THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD
CONTACT THE OFFICE OF THE CITY CLERK,150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE MEETING.
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