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HomeMy WebLinkAboutItem VI (D) - Resolution No. 91-12, adopting Job Descriptions for Building, Finance, and Planning Departments, an Intern, and one position for the Utility Department n (� V AGENDA 7-02-91 (�` triItem VI D RESOLUTION NO. 91-12Lli UWU LJ A RESOLUTION OF THE CITY QF OCQEE, FLORIDA, ADOPTING AND APPROVING JOB DESCRIPTIONS SETTING FORTH THE DUTIES AND RESPONSIBILITIES OF EACH EMPLOYMENT POSITION IN THE BUILDING DEPARTMENT, PLANNING DEPARTMENT, AND FINANCE DEPARTMENT OF THE CITY OF OCOEE; ADOPTING AND APPROVING A JOB DESCRIPTION FOR THE POSITION OF INTERN AND ONE POSITION FOR THE UTILITY DEPARTMENT OF THE CITY OF OCOEE; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Ocoee desires to adopt and approve job descriptions for all of the employment positions in the Building Department, Planning Department, Finance Department, a job description for the position for an Intern, and a job description for a position in the Utility Department of the City of Ocoee; and WHEREAS, job descriptions setting forth the duties and responsibilities of each employment position in the Building Department, Planning Department, and Finance Department, a job description for the position for an Intern, and the job description for a position for the Utility Department of the City of Ocoee have been reviewed and approved by the City Commission; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OCOEE, FLORIDA, as follows: Section 1. Authority. The City Commission of the City of Ocoee, Florida has the authority to adopt this Resolution pursuant to Article VIII of the Constitution of the State of Florida and Chapter 166, Florida Statutes. Section 2. Adoption of Job Descriptions. The City Commission of the City of Ocoee, Florida hereby adopts and approves the job descriptions for the CITY OF OCOEE BUILDING DEPARTMENT, as set forth in Exhibit "A" attached hereto and by this reference made a part hereof, the job descriptions for the CITY OF OCOEE PLANNING DEPARTMENT, as set forth in Exhibit "B" attached hereto and by this reference made a part hereof, the job descriptions for the CITY OF OCOEE FINANCE DEPARTMENT, as set forth in Exhibit "C" attached hereto and by this reference made a part hereof, the job description for a CITY OF OCOEE INTERN, as set forth in Exhibit "D" attached hereto and by this reference made a part hereof, and the job description for the CITY OF OCOEE UTILITY DEPARTMENT, as set forth in Exhibit "E" attached hereto and by this reference made a part hereof. Section 3. Severability. If any section, subsection, sentence, clause, phrase or portion of this Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. Section 4. Effective Date. This Resolution shall become effective immediately upon passage and adoption. ADOPTED this _ day of July, 1991. APPROVED: CITY OF OCOEE, FLORIDA Attest: Lester Dabbs, Jr. , Mayor Jean Grafton, City Clerk (SEAL) For use and reliance only by the city of Ocoee, approved as to form and legality, this day of , 1991. FOLEY & LARDNER By: City Attorney Approved by the Ocoee City Commission at a meeting held on , 1991, under Agenda Item No. EXHIBIT "A" TO RESOLUTION NO. 91-12 CITY OF OCOEE BUILDING DEPARTMENT JOB DESCRIPTIONS BUILDING AND ZONING OFFICIAL MAJOR FUNCTION This is administrative work directing the activities of the Building Department. Incumbent develops and executes programs with considerable technical independence according to accepted principles and in conformity with the general policies prescribed by various special boards and City Codes and Regulations. Work is performed under the general direction of the City Manager and is reviewed through conferences, reports, and by results obtained. ILLUSTRATIVE DUTIES Directs and supervises the overall activities of the department. Plans, organizes, assigns, supervises, and reviews the work of subordinates. Composes correspondence relating to the enforcement of Building and Zoning Regulations. Interprets and enforces the Standard Building Code and the City of Ocoee Zoning Regulations. Certifies the issuance of all building permits and occupational licenses. Confers with other City officials on interdepartmental matters. Keeps informed of all new materials and new construction methods. Prepares budgetary estimates and performs all related work for the Building Inspection Division. Prepares and recommends amendments and revisions to the municipal codes relating to the department. Makes routine inspections throughout the City of Ocoee for conformance to safety and the Standard Building Code and signs ordinances. May present speeches building safety and building regulations to civic and professional organizations. Responds to complaints directed to the Building Inspection Division. Conducts performance evaluations and recommends approval or disapproval of merit increases. Performs other assigned duties as required. MINIMUM QUALIFICATIONS Knowledge. Abilities, and Skills Thorough knowledge of modern construction methods, practices, materials, and equipment as applied to approval of plans and specifications and the inspection of buildings and structures. Thorough knowledge of the City Charter, City Ordinances, State Statutes, and the Rules and Regulations pursuant thereto affecting the operations and function of the Building Inspection Division. Thorough knowledge of building, electrical, plumbing, heating, and air conditioning inspection. Considerable knowledge of legal problems and procedures involved in the prosecution of persons violating the laws administered by the Building and Zoning Department and of the legal problems involved in the writing of ordinances. Ability to establish and maintain effective working Adopted 7-02-91 BUILDING AND ZONING OFFICIAL Knowledge, Abilities, and Skills - Continued relationships with peers, subordinates, contractors, general public, public officials, and to enforce building and zoning regulations with firmness and tact. Ability to apply the principles and practices of organization, personnel, and financial management of the operation of a municipal department. Ability to speak effectively in public. Ability to compose correspondence and perform other administrative tasks. Minimum Training and Experience Graduation from an accredited four year college or university with a degree in Civil Engineering, Architecture, or a related field and ten years of experience as an inspector, contractor, or superintendent of construction or any combination of these, five years of which shall have been in a responsible management position; or an equivalent combination of training and experience. Necessary Special Requirements Certification as a Building Official through a recognized certification program or shall become certified within one year after date of employment. Possession of an acceptable Florida Driver's License. Adopted 7-02-91 BUILDING CLERK MAJOR FUNCTION This is responsible technical, clerical, and public contact work in the preparation and issuance of various types of building permits. Work involves determining the type of permit required and preparing, issuing, and processing the various types of permits needed by builders, contractors, and individuals. Work also includes determining the fee required for the permit. Considerable public contact is involved in the issuance of the permits requiring the exercise of patience, tact, and good judgment. Instructions are received from the Building Clerk Supervisor on new assignments and on matters of policy. Work is reviewed through observation, conferences, and by results obtained. ILLUSTRATIVE DUTIES Assists builders, contractors, and property owners in making applications of various permits and advises applicants on requirements. Logs permits, answers questions pertaining to the progress of permits, and advises applicants of data and submittals needed at locations to have the requirements checked. Reviews the permit application form for completeness and assures that submittals are attached. Assures that applicant is authorized to receive permit and provides completed application for data entry for preparing permit. Issues all certificates of occupancy for new and existing structures. Issues occupational licenses. Receives and investigates complaints regarding City occupational licenses. Prepares and maintains necessary reports. Performs other assigned duties as required. MINIMUM OUALIFICATIONS Knowledge, Abilities, and Skills Considerable knowledge and understanding of common technical terms utilized in the construction industry. Considerable knowledge of permit policies, rules and regulations, codes, ordinances, and statutes. Knowledge of standard codes relating to building construction, plumbing, heating, air conditioning, refrigeration, gas, and related fields. Ability to assemble and organize data, prepare reports, and keep moderately complex records. Ability to make mathematical computations with speed and accuracy. Ability to operate a microcomputer at "an average" rate of speed. Ability to establish and maintain effective working relationships as necessitated by the work. Adopted 7-02-91 BUILDING CLERK Minimum Training and Experience - Continued Graduation from high school or an equivalent recognized certificate and four years of clerical or technical experience in the building construction or engineering field; or an equivalent combination of training and experience. Associate's degree in building construction or engineering field can be substituted for two years of experience. Adopted 7-02-91 BUILDING CLERK SUPERVISOR MAJOR FUNCTION This is responsible work in supervising the activities of the occupational license and building permit section of the Building Department. Work is performed in accordance with established policies and procedures under the general direction of the Building and Zoning Official, however, the individual is expected to exercise independent judgment and initiative in the performance of work. Work is reviewed through observation, analysis of periodic reports, and by results obtained. ILLUSTRATIVE DUTIES Supervises, plans, and organizes the occupational license and permit activity of the Building Department. Issues permits and occupational licenses to businesses and professionals. Administers laws and ordinances relative to the issuance and renewal of occupational licenses and permits. Prepares and maintains necessary reports. Reviews and approves building permit applications. Coordinates inter-departmental approvals of building applications. Issues code enforcement notices for code violations. Collects building permit fees, rejection fees, and occupational license fees. Conducts performance evaluations and recommends approval or denial of merit increases. Directs the training of new employees. Ensures computers are used to generate proper information. Performs other assigned duties as required. MINIMUM QUALIFICATIONS Knowledge. Abilities, and Skills Thorough knowledge of City laws and ordinances relating to licenses, liens, and assessments. Considerable knowledge of the geography of the City. Considerable knowledge of the proper methods of billing, collection, and receipt of money. Ability to supervise the work of others. Ability to follow complex oral and written instructions. Ability to interpret laws and ordinances regarding occupational licensing, permits, liens, and assessments. Ability to communicate effectively both orally and in writing. Ability to prepare clear and accurate reports and to maintain records. Ability to establish and maintain effective working relationships with business owners, the general public, subordinates, peers, and supervisors. Minimum Training and Experience Graduation from an accredited Community or Junior College with a Adopted 7-02-91 BUILDING CLERK SUPERVISOR Minimum Training and Experience - Continued degree in business, accounting, or a related field and two years of progressively responsible experience in the building trades or administration; or an equivalent combination of training and experience. Adopted 7-02-91 CODE ENFORCEMENT OFFICER MAJOR FUNCTIONS This is technical investigative inspecting of both permanent and temporary dwellings to ascertain compliance with and enforcement of, municipal housing codes. Work is performed under the general supervision of the Building and Zoning Official, however, employees are expected to exercise independent judgment and initiative in the performance of daily duties. Work is reviewed through inspection, observation, conferences, and by results obtained. ILLUSTRATIVE DUTIES Inspects single, multiple, and other dwellings for compliance with municipal ordinances and regulations. Inspects all types of buildings and dwellings relative to light, ventilation, sanitation, fire prevention, egress, occupancy, aesthetic appearance, maintenance, and uses. Inspects old and/or dangerous structures which may be subject to condemnation especially for fire and safety hazards. Inspects for conditions leading to infestation by rodents and vermin. Inspects yard areas for improper handling (dumping) of garbage, rubbish, junk, derelict vehicles, and other objectionable materials. Investigates alleged violations of municipal housing codes and related municipal ordinances and regulations. Investigates complaints of dwelling hazards and orders the correction of defects discovered. May attend Code Enforcement Board Meetings. Assists in preparing evidence for the prosecution of violators of the municipal housing code and related municipal ordinances and regulations. Inspects businesses for proper occupational licenses; testifies in court proceedings when necessary. Keeps records and prepares reports. Performs other assigned duties as required. MINIMUM QUALIFICATIONS Knowledge. Abilities, and Skills Considerable knowledge of municipal housing codes, laws, rules, and regulations. Considerable knowledge of all phases of building construction including a working knowledge of plumbing and electricity. Ability to recognize and define safety, health, fire, and other living hazards in permanent and temporary dwellings. Ability to contact dwelling and building owners, contractors, and the public to insure compliance with pertinent housing codes, laws, ordinances, rules, and regulations. Ability to understand and effectively carry out oral and/or written instructions. Ability to communicate effectively, clearly and concisely, both orally and in writing. Ability to prepare written reports and keep records. Ability to establish and maintain effective working relationships Adopted 7-02-91 CODE ENFORCEMENT OFFICER Knowledge. Abilities, and Skills - Continued as necessitated by the work. Ability to use good judgment and tact in securing the cooperation and compliance of property owners and tenants. Ability to enforce the ordinances and other regulations with firmness, tact, and impartiality. Minimum Training and Experience Graduation from high school or an equivalent recognized certificate and three years of experience in building inspection, construction, alteration or repair work, municipal code enforcement, or law enforcement; or an equivalent combination of training and experience. Necessary Special Requirements Certified as a Code Enforcement Inspector by a recognized certification program within one year after date of hire. Possession of an acceptable Florida Driver's License. Adopted 7-02-91 MUNICIPAL INSPECTOR MAJOR FUNCTION This is advanced technical inspection work relating to building, plumbing, HARV, gas or electrical installations, or in securing compliance with construction codes covering building construction, alterations, and repairs. Work is performed in both the field and office and requires independent judgement. Assignments are reviewed by a superior through written and oral reports as well as by re-inspections. ILLUSTRATIVE DUTIES Reviews plans, drawings, and blueprints. Inspects all work for compliance with appropriate code(s) and construction drawings. Issues verbal orders for work found in violation of code(s) . When necessary, issues a "Stop Work" order and advises supervisor immediately. Daily records all inspections in personal inspection log book. Assists in prosecution of code(s) violators who have not corrected their work as directed. Prepares written reports of inspection findings. Inspectors enforce codes as listed below. Codes "referenced" in the basic code are not listed: A. Building Inspector: Ocoee City Ordinance, Chapter 5 (Buildings) . Ocoee City Ordinance, Appendix A (Zoning) ; B. Electrical Inspector: Ocoee City Ordinance, Chapter 9 (Electrical) ; C. Plumbing Inspector: Ocoee City Ordinance, Chapter 18 (Plumbing) ; D. Heating, Air Conditioning, Refrigeration and Ventilation: Ocoee City Ordinance, Chapter 14.5 (HARV) ; E. Sign Inspector: Ocoee City Ordinance, Chapter 3 (Signs) ; F. Gas Inspector: Ocoee City Ordinance, Chapter 5 (Gas) . Performs other assigned duties as required. Adopted 7-02-91 MUNICIPAL INSPECTOR MINIMUM QUALIFICATIONS Knowledge, Abilities, and Skills Considerable knowledge and ability to read, interpret, and enforce appropriate code(s) with good judgement, firmness, and impartiality and to read and interpret technical drawings, plans, and blueprints. Considerable knowledge and proficiency with inspection procedures. Considerable knowledge of the legal procedures related to the enforcement of the code(s) . Ability to tactfully lead the public into voluntary compliance with the code(s) . Ability to adequately present an oral or written report. Ability to detect hazardous conditions, particularly those immediately endangering life, health, and safety. Minimum Training and Experience Plumbing Inspector: Graduation from high school or an equivalent recognized certificate and three years experience in both residential and commercial plumbing installations as a journeyman; or an equivalent combination of training and experience. Necessary Special Requirements: Possession of a Journeyman Plumber certificate and become certified as a Plumbing Inspector by a recognized certification program within one year after date of hire. Electrical Inspector: Graduation from high school or an equivalent recognized certificate and five years experience in residential and commercial electrical installation as a journeyman; or an equivalent combination of training and experience. Necessary Special Requirements: Possession of a Master Electrician certificate and become certified as an Electrical Inspector by a recognized certification program within one year after date of hire. Building Inspector: Graduation from high school or an equivalent recognized certificate and five years of experience in work involving building inspection, construction supervision, or design; or an equivalent combination of training and experience. Necessary Special Requirements: Must be certified as a Building Inspector by a recognized certification program within one year after date of hire. HARV Inspector: Graduation from high school or an equivalent recognized certificate and five years of experience in work involving residential and commercial inspectioninstallation, supervision, or design; or an equivalent combination of training and experience. Adopted 7-02-91 MUNICIPAL INSPECTOR Minimum Training and Experience - Continued Necessary Special Requirements: Must be certified as a Mechanical Inspector by a recognized certification program within one year after date of hire. Sign Inspector: Graduation from high school or an equivalent recognized certificate and five years experience in a related field. Necessary Special Requirements: Possession of an above average or outstanding annual performance evaluation for the last two consecutive years in a related field. Gas Inspector: Graduation from high school or an equivalent recognized certificate and five years experience in both residential and commercial gas installations as a journeyman; or an equivalent combination of training and experience. Necessary Special Requirements: Must be certified as a Journeyman or Master Gas Fitter. Must be certified as a Gas Inspector by a recognized certification program within one year after date of hire. NOTE: All Inspectors must possess an acceptable Florida Driver's License. Adopted 7-02-91 PLANS EXAMINER MAJOR FUNCTION This is architectural and engineering work responsible for review of and specifications of buildings and structures for compliance with building and fire codes and accepted engineering practices. The work is performed with supervision from the Building and Zoning Official within the framework provided by the approved codes, ordinances, and departmental policies. ILLUSTRATIVE DUTIES Reviews building plans, architectural plans, and blueprints to ensure compliance with applicable codes. Confers with contractors, architects, engineers, owners, and others regarding compliance and interpretation of building, zoning, fire, handicap, and other codes and ordinances being enforced by the City. Confers with supervisor on questions of technical interpretation of codes. Reviews and passes on plans for building construction and alterations after verifying contractor's licenses and issuance of building permits. Calculates fees required for new construction including impact fees. Prepares and maintains technical records and reports. Provides advice and assistance to other departmental personnel on technical and administrative problems related to code enforcement and interpretation. Provides assistance to the general public on requirements for making applications for construction or alterations. Prepares reports to supervisor on any matters in dispute and number of plans received. Performs other assigned duties as required. MINIMUM QUALIFICATIONS Knowledge. Abilities, and Skills Considerable knowledge of civil and structural engineering. Considerable knowledge of the practices, methods, and materials as applied to building construction. Considerable knowledge of the building codes, fire codes, mechanical codes, and electrical codes. Ability to read and interpret construction drawings and to recognize deviations from such plans in building construction and installation processes. Ability to assist in the work of a staff engaged in the enforcement of codes and ordinances. Ability to establish and maintain effective working relationships as necessitated by the work. Ability to communicate effectively, clearly, and concisely, both orally and in writing. Adopted 7-02-91 PLANS EXAMINER Minimum Training and Experience Graduation from an accredited two-year college with a degree in engineering technology and seven years experience as an Architect, Engineer, Inspector, Contractor, or Superintendent of construction or any combination of these for which five years shall have been in a responsible supervisory position; or an equivalent combination of training and experience. Necessary Special Requirements Certification as a Plans Examiner through a recognized certification program or shall become certified within one year after date of hire. Possession of an acceptable Florida Driver's License. Adopted 7-02-91 EXHIBIT "B" TO RESOLUTION NO. 91-12 CITY OF OCOEE PLANNING DEPARTMENT JOB DESCRIPTIONS PLANNER I MAJOR FUNCTION This is professional planning work in community planning, research, and design. Primary purpose is to collect, analyze, and report information related to community planning. This work differs from the Senior Planner in the difficulty of projects assigned and the experience required to perform the planning work. ILLUSTRATIVE DUTIES Carries out planning-related research including population, employment, land use, city transportation, and structural conditions. Answers questions from the public and City and County departments about planning and planning research information. Analyzes proposed annexation areas to determine conformance with local, state, and federal statutory laws. Collects and analyzes data for various research projects. Coordinates Local Planning Agency activities and serves on various committees and task forces. Documents and analyzes building permit information including field surveys. Performs data collection and mapping activities for population census. Attends meetings of the City and County Commissions and meetings of appointed Planning Boards or Committees. Develops ordinance language, regulations, and policies to regulate storm-water management, water quality, tree protection and management, and open space protection in new developments. Develops and conducts public education programs on environmental protection policies. Maintains staff expertise on environmental issues. Develops and administers other environmental regulations which may include water quality, air quality, and noise pollution control. Assists other City departments to comply with environmental regulations. Advises City Commission and ,other governmental entities on environmental issues. Provides technical review of environmental issues on DRI, preliminary plats, and re- zoning petitions. Performs other assigned duties as required. MINIMUM QUALIFICATIONS Knowledge. Abilities, and Skills Knowledge of the principles and practices of public planning. Knowledge of standard statistical principles and methods. Working knowledge of the collection and preparation of preliminary reports on planning problems. Knowledge of computer programming. Ability to prepare complex reports and maintain adequate records. Ability to present data in graph form. Ability to communicate clearly and concisely, both orally and in writing. Skills in research methods and analysis. Considerable ability to establish and maintain Adopted 7-02-91 PLANNER I Knowledge, Abilities, and Skills - Continued effective relationships with staff, other agencies, and the general public. Minimum Training and Experience Graduation from an accredited four year college or university with a degree in Planning or related area and one year of planning experience. A Master's degree in Planning or related area may be substituted for the required experience; or an equivalent combination of training and experience. Necessary Special Requirements Possession of an acceptable Florida Driver's License. Adopted 7-02-91 SENIOR PLANNER MAJOR FUNCTION This is professional comprehensive work in the Planning Department performing the planning production activities. Work is performed under the general policy guidelines of the Director of Planning and in accordance with modern standards of urban planning administration. ILLUSTRATIVE DUTIES Assists in identifying local planning needs and requirements; develops and recommends planning approaches to meet these requirements. Performs data collection and analysis in executing planning programs. Evaluates impact of implemented planning actions. Prepares and presents written and oral reports regarding planning studies. Assists department personnel in the areas of land use research, community involvement, urban design, and graphics. Attends hearings, seminars, and workshops in order to keep abreast of planning issues and requirements. Assists in the development of Federal Grant applications. Acts on behalf of the Planning Director in his/her absence. Provides planning information to the public. Attends meetings of the City Commission and appointed planning boards or committees. Performs special planning projects as assigned. Conducts environmental studies of specific sites or project proposals. Conducts research on various environmental issues; writes and develops management strategies and technical reports. Is responsible for executing a wide variety of planning and planning-related tasks; compiles and analyzes research data and prepares reports; performs the more difficult planning assignments and reviews work done by subordinates; reports to superior on the progress of work. Assists and informs the public and other departments on matters concerning planning. Documents and analyzes building permit information. Analyzes proposed annexation areas to determine conformance with local, state, and federal statutory laws. May serve as grants management coordinator which includes tracking available funding, research, monitoring, proposal development, and some program implementation. Inspects sites and makes recommendations on requests for site plan or permit approval, zoning changes, tree removal, and other environmental issues. Conducts environmental surveys. Verifies compliance with ordinances, permits, and construction plans. Advises developers of non-compliance and how to rectify environmental problems. Writes and delivers violations and stop-work notices. Assists with identifying existing storm-water facilities requiring operating permits and with identifying responsible parties. Assists with the general administration of the permit program and conducts inspections and evaluates facilities under that program. Performs other assigned duties as required. Adopted 7-02-91 SENIOR PLANNER MINIMUM QUALIFICATIONS Knowledge. Abilities, and Skills Considerable knowledge of the principles and practices of planning. Considerable knowledge of laws and regulations relating to planning. Knowledge of demographics, geography, and socio- economics. Demonstrated ability to administer planning programs in accordance with modern practices and standards. Ability to analyze difficult planning programs and develop a positive course of action. Considerable ability to establish and maintain effective relationships with staff, other agencies, and the general public. Skills in research and report writing. Considerable knowledge of environmental codes and ordinances. Knowledge of site development construction practices. Knowledge of land and water environmental management principles, concerns, and practices. Ability to understand and interpret technical documents such as construction plans, property descriptions, plats, and topographic maps. Ability to write site inspection reports and activity summary reports. Ability to understand, interpret, and extend the logic of environmental codes. Minimum Training and Experience Graduation from an accredited college or university with a Master's degree in Urban Planning or a closely related field and three years of experience in responsible planning activities; or an equivalent combination of training and experience. Necessary Special Requirements Possession of an acceptable Florida Driver's License. Adopted 7-02-91 PLANNING DIRECTOR MAJOR FUNCTION This is highly responsible administrative and professional work in directing the City of Ocoee's Planning Department. The individual is responsible for planning, directing the preparation of the City Comprehensive Plans, supervising, and coordinating all activities and personnel of the City's Program of Planning. Work is performed in accordance with broad directives from the City Manager and in accordance with modern standards of urban planning administration. The individual must exercise considerable independent judgement. Work is reviewed through conferences and by results obtained. ILLUSTRATIVE DUTIES Directs the development and maintenance of a planning program for the City of Ocoee. Assigns, directs, plans, organizes, and reviews the activities of professional, technical, and clerical personnel engaged in the compilation, analysis, and interpretation of data and preparation of reports and recommendations affecting community planning and development. Directs and supervises all activities of the Planning Department including administration, comprehensive planning, economic development, special projects, and land use administration. Prepares and administers The Comprehensive Plan for the City of Ocoee within established policies. Directs, plans, and supervises departmental budget and work programs. Directs and supervises special projects and studies. Serves as technical advisor to the City Manager and department directors on planning and planning related problems. Trains and evaluates subordinates; advises them on the more difficult aspects of their work. Coordinates Planning Department activities with the activities of other City departments and independent and public agencies. Attends various meetings; represents the City in meetings with public and private groups. Gives advise to, and cooperates with, City officials in connection with new or contemplated capital improvements and may assist in the coordination of construction projects with long-range capital improvement programs. Directs the survey and analysis of zoning requests, subdivision requests, site plans, and other assignments relevant to current or comprehensive planning; follows up on the requests of the Board of Adjustments and Appeals to see that all phases in the processing of applications are carried out. Interprets land development regulations to City officials and the general public. Supervises the up-dating of land development regulations and related land use data and maps; confers with the public on land use regulation matters. Makes presentations to private organizations; participates in individual conferences. Performs other assigned duties as required. Adopted 7-02-91 PLANNING DIRECTOR MINIMUM QUALIFICATIONS Knowledge. Abilities, and Skills Thorough knowledge of the principles, methods, practices, and theories of urban and rural planning. Thorough knowledge of laws and ordinances, regulations, and statutes which govern the urban planning function. Ability to supervise and perform technical research. Ability to administer and participate in complex planning studies and to analyze information and formulate substantive recommendations based on such studies. Ability to supervise professional, technical, and clerical employees. Ability to present technical information clearly and concisely to lay groups and the public, both orally and in writing. Ability to establish and maintain effective working relationships with other employees, city and county officials, and the public. Minimum Training and Experience Graduation from an accredited college or university with a Master's degree in Urban Planning, Business, Public Administration, or related field and six years of progressively responsible professional experience in administration, development, or urban planning. Three years of supervisory work experience, not necessarily in the above areas, is required; or an equivalent combination of training and experience. Necessary Special Requirements Possession of an acceptable Florida Driver's License. Adopted 7-02-91 EXHIBIT "C" TO RESOLUTION NO. 91-12 CITY OF OCOEE FINANCE DEPARTMENT JOB DESCRIPTIONS ACCOUNTANT MAJOR FUNCTION This is professional work involved in a major phase of the financial, accounting, and financial system activities of the City. Work extends to maintenance of accounting and auditing records; preparing interim, annual, and interpretive financial reports and analyses; maintenance, operation, or control of financial systems development. Work is performed under the general administrative direction of a technical superior. Work is reviewed through conferences, reports, observation, and by results obtained. ILLUSTRATIVE DUTIES Plans, coordinates, implements, and maintains an efficient accounting system, including accounts payable and receivable, payroll, and cost accounting functions. Plans, organizes, develops, reviews, and revises accounting forms, fiscal statements and controls information systems and procedures to promote efficient operations. Engages in maintaining and monitoring general, subsidiary, and budgetary ledgers and controls accounts and preparations of the City's Comprehensive Annual Financial Report and Quarterly Reports in conformance with generally accepted governmental accounting standards. Responds to audit findings and obtains the Government Finance Officers Association Certificate of Conformance. Prepares interim and/or interpretive financial reports and analysis; makes professional interpretations of accounting and financial reporting principles. Prepares official statements. Reviews utility rate and other studies. Prepares compliance reports in conformance with applicable federal, state, and local laws. Maintains internal controls that safeguard the City's resources, assets, and reliability of financial information, and compliance requirements. Interacts with other departments in responding to inquiries. Assists in development of grant applications and in the evaluation and implementation of alternative financing methods. Analyzes expenditures, revenue, general ledger, budget, and other reports. Prepares, reviews, and verifies journal entries. Assists in the preparation and implementation of City-wide budgets. Assists in conducting revenue analysis and forecasting as a part of the overall process of budget preparation. Coordinates and/or prepares responses to audit findings and ensures appropriate action. Prepares monthly report of daily cash balance and computes cumulative receipts and disbursements. Maintains fixed asset files. Monitors and closes construction-in-progress accounts to their respective fixed assets. Processes and tracks payments to consultants. Performs other assigned duties as required. Adopted 7-02-91 ACCOUNTANT MINIMUM QUALIFICATIONS Knowledge. Abilities, and Skills Thorough knowledge of generally accepted accounting principles including governmental and proprietary accounting and budgeting. Thorough knowledge of organization, functions, and financial problems of a municipal government. Thorough knowledge of the required federal, state, and local laws concerning areas of assignment. Thorough knowledge of various financial and statistical analysis techniques. Considerable knowledge of modern office practices and procedures, standard office and accounting equipment, as well as information processing equipment and application to accounting and finance. Ability to apply accounting procedures in actual work and in audit of same; analyze and evaluate accounting data; follow detailed oral and written instructions; prepare complete and accurate accounting reports and statements of considerable complexity; work and complete assignments with a minimum of supervision. Ability to operate office machines such as computers, PC's, and adding machines. Ability to direct and coordinate application of the divergent accounting principles and policies of the various City functions. Ability to prepare difficult and complex analytical, financial, statistical, and administrative reports. Ability to communicate effectively and concisely, orally and in writing. Ability to establish and maintain effective working relationships as necessitated by the work. Minimum Training and Experience Graduation from an accredited college or university with a degree in accounting, finance, or a related field; and five years of professional experience in municipal finance of a progressively responsible nature. A Master's Degree in accounting, finance, or a related field may be substituted for one year of the required experience; or an equivalent combination of training and experience. Adopted 7-02-91 ACCOUNTING CLERK MAJOR FUNCTION This is specialized clerical work involving application of accounting principles in the keeping of accounting or fiscal records and reports. Work is performed in accordance with clearly established accounting methods and procedures. Work also involves performance of other clerical duties and is reviewed by a superior primarily through verification of financial records and statements. ILLUSTRATIVE DUTIES Conducts routine pre-audits and post-audits by examining and verifying invoices, bills, and vouchers. May maintain inventory, equipment, property, and various other accounting and control records. Matches purchase orders to invoices; codes, records, and prepares invoices for payments. Prepares and maintains vendor files. Reviews budget balances, audits accounts payable, and maintains records of expenditures to accounts. Posts billings, payments, and balances. Prepares various reports, mails checks, files vouchers, maintains various account balances, and posts to general ledger. May assist in other auditing and accounting functions. Expenses and prepares insurance premiums for payment and coordinates through the Personnel office. Maintains records and processes reports. Prepares various forms. Types reports or other materials from copy, rough drafts, or general instructions. Codes and cross-indexes records. Performs other assigned duties as required. MINIMUM QUALIFICATIONS Knowledge. Abilities. and Skills Knowledge of bookkeeping and basic accounting principles and procedures and ability to apply such knowledge to accounting transactions. Knowledge of modern office methods and procedures. Ability to acquire knowledge of laws, rules, and regulations relative to financial records; performs daily work involving written or numerical data; makes arithmetic calculations rapidly and accurately. Skills in the use of standard office equipment, data processing equipment, and accounting machines. Minimum Training and Experience Graduation from high school or a GED and two years of bookkeeping or clerical accounting experience; or an equivalent combination of training and experience. Adopted 7-02-91 CUSTOMER SERVICE CLERK I MAJOR FUNCTION This is responsible clerical work in establishing and terminating utility service accounts. Work requires public contact in establishing accounts, informing the public on policies and procedures, answering questions, and solving problems. Work is performed under the general supervision of a superior. Work is reviewed through observation and inspection for accuracy through internal control and by results obtained. ILLUSTRATIVE DUTIES Meets the public interested in establishing utility services. Reviews utility accounts for outstanding balances due. Determines the type of services needed. Informs the public of policies and procedures relevant to utility service. Receives and posts utility payments, deposits, all other revenue payments, and accounts receivable. Generates and maintains files for cash audit reports. Originates orders for turn-on and cut-off service and all other distribution requirements. Updates current customer accounts relevant to mailing addresses and transferring outstanding balances. Collects utility deposits and establishes new accounts. Performs customer history research. Makes contact with customers regarding non-sufficient funds checks. Works delinquent or problem customer accounts. Balances the daily cash receipts, prepares deposits, and updates general ledger. Updates cash report forms and various other clerical and account-keeping functions. Demonstrates exceptional patience in dealing with the public in order to create a favorable impression. Performs other assigned duties as required. MINIMUM QUALIFICATIONS Knowledge. Abilities, and Skills Knowledge of customer service procedures and accounting. Knowledge of record keeping. Ability to work effectively under pressure. Ability to exercise good judgment in making decisions in accordance with laws, rules, policies, and procedures. Ability to communicate effectively and concisely, both orally and in writing. Ability to read and interpret a utility bill. Ability to assess and use data processing records, both on-line and printouts. Ability to establish and maintain good working relationships with peers, supervisors, and the general public. Ability to make independent decisions with a minimum of direction in accordance with pre- established procedures and guidelines. Adopted 7-02-91 CUSTOMER SERVICE CLERK I Minimum Training and Experience - Continued Graduation from high school or a GED and two years experience in recordkeeping or bookkeeping, data processing applications, credit and collections, utility billing, utility customer service, or utility accounts systems; or an equivalent combination of training and experience. Adopted 7-02-91 CUSTOMER SERVICE CLERK II MAJOR FUNCTION This is responsible clerical work in establishing utility service accounts requiring extensive public contact in handling specialized, difficult, or problem accounts. Work is performed with considerable independence and under the general supervision of a supervisor. Work is reviewed through observation and inspection for accuracy through internal control and by results obtained. ILLUSTRATIVE DUTIES Meets the public interested in establishing utility service. Helps customers referred from subordinates due to complexity of accounts or customers seeking satisfaction at a higher level. Assists in mailing of all utility bills, final bills, and pre-bills. Assigns new account numbers for all new services. Enters notations of utility workers in proper file locations. Works with superiors in gathering information and performing studies on utility services. Reviews present deposit requirements for adequacy. Coordinates the collection of delinquent balances, processing of returned checks, and credit arrangements. Researches account balances and makes adjustments as needed. Assists in developing policies and procedures for utility services. Works with superiors in locating and identifying problems or internal control deficiencies within the Utility Service Division. Makes corrections on addresses of consumers, corrects consumption reports, orders meter re-reads, and reviews and makes corrections on deposit updates. Demonstrates exceptional patience and skill in dealing with the public in order to create a favorable impression. Performs computer back-up and end-of-day computer operations. Assists in the necessary research for balancing to general ledger. Performs other assigned duties as required. MINIMUM QUALIFICATIONS Knowledge, Abilities, and Skills Considerable knowledge of utility billing, recording, monitoring, and accounting procedures. Considerable knowledge of existing collection methods and procedures. Considerable knowledge of interfacing accounts receivable with data processing, consumer services, and accounting records. Ability to work under pressure and maintain a high level of accuracy. Ability to follow complex orders and/or written instructions. Ability to establish and maintain good working relationships with peers, supervisors, and the general public. Ability to maintain and analyze records and to prepare complex records and reports. Ability to exercise good Adopted 7-02-91 CUSTOMER SERVICE CLERK II Knowledge, Abilities, and Skills - Continued independent judgment in making decisions. Ability to communicate effectively and concisely, both orally and in writing. Minimum Training and Experience Graduation from high school or a GED and four years of progressively responsible experience in credit and collections, utility billing, utility accounts systems, or customer service; or an equivalent combination of training and experience. Adopted 7-02-91 FINANCE MANAGER MAJOR FUNCTION This is highly responsible professional and administrative work in planning and directing the municipal finance function. Work is performed with considerable independence and subject to executive discretion and review. ILLUSTRATIVE DUTIES Prepares and administers department budget. Conducts long-range financial planning activities. Acts in the absence of the Director of Administrative Services. Directs the management of the City's securities. Makes determination of excess cash reserves for investments and appropriate length of time to invest; selects proper investment instrument. Reviews current investments in maximizing returns. Directs the management of the City's bank accounts. Determines cash needs and cash flow. Maintains • sufficient cash reserves to cover current payments. Opens and closes bank accounts as necessary to properly handle City business. Assists in the handling of various problems and special assignments as required. Supervises transfers to other funds; monthly transfer to the debt service fund sufficient to meet bond covenant; monthly transfer into depreciation funds as required by bond covenant and various other monthly transfers as needed. Insures that all bank accounts have sufficient collateral. Supervises accounting professionals and sub-professionals in the performance of the above functions. Trains subordinates. Plans, organizes, and directs the activities and operations of the City accounting functions. Formulates policies for operating functions. Assists the Director of Administrative Services and others in determining methods of financing, preparation, and delivery of all bond issues. Analyzes the City's fiscal policies, interprets data, and formulates recommendations for action by the Director of Administrative Services and others. Monitors the development, presentation, and implementation of all consumer services and meter reading applications for the City. Prepares reports and statements on the City's financial affairs. Prepares the department annual budget and submits same to Director of Administrative Services. Provides revenue analysis and projections for City-wide budget preparation, including identification of revenue sources, development of profiles for each revenue source, definitions of legal basis for collecting revenues, determinations of collection practices, estimations of current fiscal year yield from revenue sources, and projecting future yields. Performs other assigned duties as required. Adopted 7-02-91 FINANCE MANAGER MINIMUM QUALIFICATIONS Knowledge, Abilities, and Skills Thorough knowledge of the principles and practices of government accounting, budgeting, and municipal fiscal management. Thorough knowledge of administrative management and internal control techniques. Thorough knowledge of all City operations in that extensive systems of accounting and control can be adopted and/or utilized in a manner to meet internal and external reporting requirements of the City. Ability to assess municipal problems and proposed policies in terms of their financial and administrative implications. Ability to communicate effectively, both orally and in writing. Ability to plan, organize, and direct the work of accounting and clerical employees and to develop improvements in municipal financial management practices. Ability to establish and maintain effective working relationships with other employees, City officials, and the public. Ability to analyze various financial alternatives and make recommendations with the highest benefits subject to acceptable level of risk. Ability to analyze statistical ratios and trends. Ability to present findings effectively in oral or written form. Ability to analyze and interpret fiscal records and to prepare a complete financial statement. Minimum Training and Experience Graduation from an accredited college or university with a Master's Degree in accounting, finance, or a related field and seven years of progressively responsible professional and administrative experience in municipal finance, four years of which must have been in a supervisory capacity; possession of a C.P.A. or C.M.A. may be substituted for the Master's Degree; or an equivalent combination of training and experience. Necessary Special Requirements Possession of an acceptable Florida Driver's License. Adopted 7-02-91 FINANCE SUPERVISOR MAJOR FUNCTION This is professional supervisory work covering many phases of financial, accounting, and administrative management, control, and analysis. Work assignments are received in general form indicating results desired and allowing for questions related to major objectives and priorities of work. Work is reviewed through audits, internal checks, reports, observation, and by results obtained and is performed under the direction of the Director of Administrative Services. Supervision may be exercised over clerical and customer service personnel. ILLUSTRATIVE DUTIES Supervises the activities of the utility payment processing system. Assists other employees in their duties and responsibilities to facilitate the effective and efficient use of the customer service operation. Plans, directs, and coordinates work schedules including review and/or inspection of the work of subordinates. Safeguards, maintains, and balances petty cash disbursements and reimbursements. Supervises and assists in processing and recording revenue from customers paying in person and utility payments which are received through the mail. Reports all revenues deposited to the Finance Department on a daily basis. Assists in the reviewing and enforcement of internal controls on cash receipts. Analyzes expenditures, revenues, general ledger, budget, and other ledgers. Reviews transactions for propriety and proper allocation. Ascertains compliance with the City's established laws, procedures, and policies of an accounting, financial, and administrative control nature. Compiles monthly, quarterly, and annual management and/or financial statements, and reports and/or projections relating to the enterprise operations. Supervises capacity sales, assignments, and usage of purchased water and sewer connections. Prepares budget, financial and special reports, analyses, and studies. Prepares and verifies journal entries. Reviews, analyzes, balances, and prepares reconciliations of various funds and accounts. Develops forms, controls, systems, and procedures to promote more effective and efficient fiscal and administrative operations. Assists in implementation and control of the City budget. Confers with superiors and department heads on matters relating to fiscal administrative and budgetary policy. Completes computer operations including back-up, file maintenance, and program design. Performs other assigned duties as required. Adopted 7-02-91 FINANCE SUPERVISOR MINIMUM QUALIFICATIONS Knowledge, Abilities, and Skills Knowledge of generally-accepted accounting principles. Knowledge of financial analysis principles. Ability to analyze and interpret financial data, tax laws, and related information. Ability to prepare financial and special reports and analyses. Considerable knowledge of modern office procedures, practices, and equipment. Considerable knowledge of pertinent laws, ordinances, rules, and departmental policies and procedures. Considerable knowledge of the principles of automated on-line data processing as related to collecting, controlling, depositing, and safeguarding procedures involving cash receipts control. Knowledge in the application of accounting and financial principles. Ability to plan, organize, and supervise the work of subordinate personnel. Ability to establish and maintain effective working relationships as necessitated. Ability to carry out complex oral and/or written instructions and to express oneself clearly and concisely, both orally and in writing. Skill in the use of micro-computer applications used by the City. Minimum Training and Experience Graduation from an accredited community or junior college with a degree in Business or Accounting, or a related field and two years of progressively responsible experience in utility billing, cash receipts, accounting, or administrative experience; or an equivalent combination of training and experience. Adopted 7-02-91 EXHIBIT "D" TO RESOLUTION NO. 91-12 CITY OF OCOEE INTERN JOB DESCRIPTION INTERN MAJOR FUNCTION This is staff work assisting a Department Director and/or designee in the performance of a variety of administrative duties. The intern works under immediate supervision and receives on-the-job training in the City government field which he/she has chosen. Work is reviewed through conferences, reports, and by results obtained. ILLUSTRATIVE DUTIES Compiles and analyzes data for administrative decisions. Assists in the preparation of and maintenance of, statistical records. Assists in the preparation of special projects, studies, and conducting research. May prepare reports, forms, and correspondence. Performs other assigned duties as required. MINIMUM QUALIFICATIONS Knowledge, Abilities, and Skills Knowledge of the principles and practices of office management, record keeping, statistical and fiscal processing. Knowledge of basic mathematics and accounting. Ability to establish and maintain effective working relationships as necessitated by work assignments. Ability to follow oral and written instructions. Ability to express oneself clearly and concisely orally and in writing. Minimum Training and Experience Must be enrolled as a student at a university and have completed at least 60 semester hours of course work. The field of study must be directly related to assigned duties. Necessary Special Requirements Possession of an acceptable Florida Driver's License. Adopted 7-02-91 EXHIBIT "E" TO RESOLUTION NO. 91-12 CITY OF OCOEE UTILITY DEPARTMENT JOB DESCRIPTION GIS MAPPING SYSTEM OPERATOR MAJOR FUNCTIONS This is advanced technical work involving the use of computer graphic peripherals and other computer hardware in the design, drafting, and maintenance of automated map sheets contained in a cartographic database. Employees in this class possess an advanced understanding of drafting, drawing, and mapping practices. Mapping duties may relate to cadastral or ownership maps, street or right- of-way maps, zoning, or natural environmental features such as floodplains, soils, etc. Duties are also performed in relation to new approved subdivision, parcel splits or combinations, and other related work. Other activities include the use of COGO software, database utilities, query languages, statistical packages, and thematic/statistical mapping software. Other duties concern the archiving and off-loading of graphic/map datasets. Assignments are given orally and in writing. Supervision and direction is provided by the City Engineer/Utilities Director. ILLUSTRATIVE DUTIES Digitizes manual maps or plans as required. Ability to access other automated map files and to update the continuous base map. Creates computerized hardcopy maps and plots on a computer plotter using different media types including mylar or velum. This position requires knowledge about the use and effective utilization of multi-color pen plotters. Uses symbol sets to speed map production; is versed in the use of many line styles, types, and colors. Has an understanding of cartographic and mapping principles and "rules of thumb" . Develops new symbol sets as needed. This position also requires an understanding of legal descriptions and the ability to draw graphic representations using distances, bearings, and other measurements. Works with other staff in other departments concerning the effective use of computer maps and Graphic Information System (GIS) databases for analysis and display. Works with other cartographic staff on the development of operational procedures and is responsible for on- going staff training. Works with text terminals to prepare non- graphic queries or reports as required. Performs other assigned duties as required. MINIMUM QUALIFICATIONS Knowledge, Abilities, and Skills Advanced knowledge of drafting, drawing, and cartographic principles. Basic and advanced training with computer mapping and Geo Vision GIS computer systems. Knowledge of the GIS attribute Adopted 7-02-91 GIS MAPPING SYSTEM OPERATOR Knowledge, Abilities, and Skills - Continued databases, query language, report writing facilities, and statistical analysis software. Knowledge of other computer software such as statistical packages and other statistical mapping software. Minimum Training and Experience Graduation from a community college with an Associate's Degree in Civil Engineering or Drafting; or a related field and three years of appropriate drafting, mapping, or legal description records work and advanced training with the computerized mapping/GIS system; or graduation from high school or an equivalent recognized certificate and four years of directly related experience; or an equivalent combination of training and experience. Necessary Special Requirements Possession of an acceptable Florida Driver's License. Adopted 7-02-91