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HomeMy WebLinkAboutItem VI (F) Discussion and Authorization to Proceed with Selection of Engineering, Architect and Builders Services for Expansion of City Hall and Police Department Buildings AGENDA 5-07-91 "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" Item VI F \ Ocoee 4 LESTER DABBS,JR. �� '�` ° CITY OF OCOEE RUSTY COMMISSIONERS OMIIS IHNSON a 150 N.LAKESHORE DRIVE PAUL W.FOSTER Co 0 OCOEE FLORIDA 34761 (407)656-2322 VERN COMBS SAM WOODSON tifrt. OR GOOD �` CITY MANAGER ELLIS SHAPIRO MEMORANDUM TO: The Honorable Mayor and Board of City Commissioners FROM: Montye Beamer, Director of Administrative Services? DATE: May 3 , 1991 RE: CITY HALL AND POLICE STATION EXPANSION PROJECTS Based upon review of various methods for accomplishing the City Hall and Police Station expansion projects , the following outline represents that process which is most cost-effective and will produce results in the shortest time : ( 1 ) Preliminary Site Engineering by PEC (Ocoee ' s consulting engineers ) ( 2 ) Architect RFP and Selection (Master Building Site Plan) ( 3) Architect Award ( 4 ) Final Site Design ( 5 ) Construction Specifications and Bid ( 6 ) Construction Award Because of the time necessary to reconcile the permitting requirements of St . Johns River Water Management District it is necessary to begin the preliminary engineering as soon as possible. Attached is the proposal submitted by PEC for the performance of the preliminary engineering related to the site planning . This product will not only allow the permitting pre- application but also provide the data critical to the reliability of the architectural proposals . As with other projects , a committee is needed to review the proposals and bids . The committee would include: Mayor Dabbs , Jim Shira, Montye Beamer, John Boyd, and Ray Brenner. Staff to the Committee will be Ivan Poston and Susan Swilley. Page 2 May 3 , 1991 I respectfully request authorization to proceed with the selection of the Engineering , Architect , and Builders Services for the expansion of City Hall and Police Station Expansion Projects . If this selection method is acceptable, a motion to proceed would be in order. If the Mayor or City Commission would like a different member of the City Commission on the selection committee or a change in the selection process , a motion to make the change would be in order. MB:fdg PEc/PR0FEssI0NAL� ENGINEERING CONSULTANTS, INC. EOLA PARK CENTRE • 200 E. ROBINSON ST. • SUITE 1560 • ORLANDO, FLORIDA 32801 engineers (407)422-8062 Affiliate Firm: PEC/W.K. Daugherty Consulting Engineers planners surveyors May 3, 1991 P-1071 City of Ocoee 150 North Lakeshore Drive Ocoee, Florida 32761 ATTN: Ms. Montye E. Beamer RE: Proposal for Engineering Services--Preliminary Engineering Related to Site Planning Feasibility for Expansion of City Hall and Police Department Buildings Gentlemen: Professional Engineering Consultants, Inc. (PEC) is pleased to offer this proposal to provide preliminary engineering services to the City of Ocoee related to the proposed expansion of City Hall and the Police Department. The purpose of these services is to provide the City and the City's Site Planner/Architect with necessary information regarding site opportunities and constraints, roadway access, 100-year flood plain impact, compensating storage required for any fill placed in 100-year flood plain, parking lot requirements, stormwater permitting, water and wastewater service requirements and preliminary cost estimates. Specific issues to be addressed by PEC under this authorization include the following: (1) The feasibility of constructing a new roadway entrance to City Hall from Bluford north of the Police Department; (2) The feasibility of either: (a) relocating the drainage ditch on the north side of the site; and/or (b) bridging the ditch with a culvert; and/or (c) pipe the entire existing ditch and fill the lower area along the ditch with off-site obtained fill dirt to gain additional useful site area; and/or (d) some combination of the above. Related regulatory permitting/mitigation requirements will be evaluated as part of this item. In order to complete this task, we will analyze the upstream drainage basin to establish a rational basis for sizing any culvert or piping for the ditch. (3) Evaluation of 100-year flood plain impact and any requirements for "compensating storage" if fill is to be placed within limits of 100-year flood plain. (4) The requirement for any dredge and fill permit will be determined. (5) The feasibility of utilizing septic tank/drainfields for additional wastewater disposal for the expansion, including possible relocation of existing on-site septic tank/drainfields and, if required, review feasibility of utilizing wastewater lift station and off-site force main to connect to City's wastewater system. A site wastewater plan for the expansion will be completed. ORLANDO CLEARWATER LAKE CITY City of Ocoee P-1071 May 2, 1991 Page 2 (6) Necessity for potential water line/fire line extensions to serve expanded facilities. A site water plan will be completed. (7) Stormwater retention pond and related permitting requirements for this project. (8) Pre-application meetings with pertinent regulatory agencies, such as SJRWMD, will be conducted, and the results utilized in the above work items. Within six (6) weeks of receipt of authorization to proceed, we will provide the City with fifteen (15) copies of a bound report presenting the results of our work, including appropriate site drawing(s) to convey the necessary information. We will also work with the City's selected Site Planner/Architect to provide necessary data for the City to develop a satisfactory Site Plan and a site development budget encompassing the above issues. Upon completion of our work, all site/civil issues will be sufficiently addressed such that the only remaining site/civil work effort required to be authorized would be the actual final site/civil design authorization to accompany the Architect's building plans. We propose to provide the necessary services under our continuing contract with the City, with our services to be provided on an hourly basis with a not-to-exceed amount of$17,500. We will provide our services on a timely basis to meet the City's schedule. An additional allowance of$5,000 is also recommended to be provided for soils borings along the proposed building pad areas, parking lot areas, the ditch area, and stormwater pond areas. The geotechnical firm of Michael D. Sims and Associates, Inc. is proposed to be used for these geotechnical services. Enclosed are two copies of a proposed Addendum No. 91-3 to cover these services. We appreciate the opportunity to serve the City on this important project. If there are any questions, please advise. Very truly yours, PROFESSIONAL ENGINEERING CONSULTANTS, INC. !. om R. Kelley P.E. Principal TRK/aa cc: Ellis Shapiro Jim Shira P.E.