HomeMy WebLinkAboutItem VI (A1) City Hall and Police Department Capital Improvement Project - Continuation of Update ` AGENDA 10-20-92
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y °_ CITY 01 OCOEE COMMISSIONERS
a 150 N.LAKESHORE DRIVE RUSTY JOHNSON
C0 OCOEE FLORIDA 34761 PAUL W.FOSTER
(!) (407)656-2322 VERN COMBS
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MEMORANDUM ELLIS SHAPIRO
TO: THE HONORABLE MAYOR AND BOARD OF CITY COMMISSIONERS
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FROM: Montye Beamer, Director of Administrative Services99
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DATE: October 16 , 1992
SUBJECT: Alternate Site for City Hall - Schematic Design
At the October 6 , 1992 Commission Meeting, an alternate site for
City Hall was discussed. This site (the open space west of the
Community Center) is above the 100-year flood elevation. To review
further the soils suitability and the possible building placement
requires additional work to be accomplished by the geotechnical
engineer, the civil engineer, and the architect . Their respective
proposals are attached for review. To summarize the proposed
costs:
Geotechnical Engineering $ 4,245 . 00
Civil Engineering 2 ,462 .00
Architectural Services 18,000 . 00
Total $24,707 . 00
The additional work would take approximately two months to
complete. Once completed, the conceptual design for this area
originally reviewed by the City Commission over a year ago would be
detailed as to necessary soils work, placement of building,
parking, retention pond, type of structure, and interior lay-out.
As shown in this original conceptual design the Police Department
would be located in the area of the existing City Hall; the
existing police structure remains . Additional design would be
necessary to change the ingress/egress and add parking to the
design currently contemplated on the schematic for the Police
Department presented to the City Commission on October 6, 1992 .
Earth work would still be necessary since the existing City Hall
was built partially on muck.
City staff does not recommend the use of this alternate site as it
removes green area from the campus - a green area utilized for
special events, balloon launching, T-ball, to name only a few
activities. The current schematic allows shared infrastructure for
The Honorable Mayor and Board of City Commissioners
October 16 , 1992
Page Two
the two new buildings, and ultimately this means less cost . A
retention pond larger than the one now described may be necessary;
however, the current site can be reconfigured to provide this
Department of Environmental Regulation requirement .
Action Requested:
The Honorable Mayor and Board of City Commissioners, upon review of
the additional costs and time associated with the alternate site,
reject its use and authorize staff to continue with current
schematic .
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October 9, 1992
Project No. 92-0333
L)Nodarse
&Associates,Inc.
TO: CITY OF OCOEE
150 Lakeshore Drive
Ocoee, Fl. 32761
ATTN: Ms. Montye Beamer
RE: Proposal to Provide a Final Subsurface Exploration and Geotechnical
Engineering Evaluation
City Hall Expansion - Alternate Site
Ocoee, Florida
Dear Ms. Beamer:
L.J. Nodarse & Associates, Inc. (IJN) is pleased to present this proposal for
completing a subsurface exploration and geotechnical engineering evaluation for the
above-referenced project. The purpose of the exploration is to obtain geotechnical
engineering data to assist in the design of foundations for the proposed City Hall at the
above-referenced site. This proposal outlines our understanding of the project, presents
a recommended scope of services, and contains a time and cost estimate for providing
those services.
SITE & PROJECT DESCRIPTION
The site is located on the western shore of Starke Lake near the intersection of Bluford
Avenue and Oakland Ave. in Ocoee, Florida. The existing City of Ocoee Public
Administration Complex is located in this general area west of the lake and east of
Bluford Ave. The existing complex consists of a Fire Station, Police Station,
Community Center and an existing City Hall Structure. A previous study by UN for
a proposed City Hall site just east of the existing City Hall structure encountered a buried
muck deposit which increased the anticipated budget for the new structure as well as
complicated the building schedule. After review of the complications caused by the poor
soil conditions at the original City Hall site, an alternate site was selected. LJN was
807 South Orlando Avenue♦Suite A•Winter Park,Florida 32789•Telephone 407.740.6110♦Facsimile 407.740.6112
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Project No. 92-0333
Page 2
requested to explore subsurface conditions at the new site to evaluate the site's suitability
for support of the new City Hall structure.
The new site is located south and slightly east of the previous site in a grassed area. The
site is undeveloped except for a small gazebo in the southwest corner. An existing
structure which houses the City's Community Center is located immediately west of the
alternate site. The alternate site appears to be slightly higher and somewhat further from
the shore of Lake Starke. For the purposes of this study a tentative site plan provided
by the City of Ocoee is being used to developed the service scope. The structure is
assumed to be a maximum of 2 stories and of conventional block or concrete
construction. No unusually heavy loads are anticipated for the structure.
PROPOSED SCOPE OF SERVICES
The proposed scope of services is based on the supplied information, the assumptions
stated above and our experience in the area with sites and projects similar to this one.
Two scopes are presented for your convenience. The primary scope includes services
required to evaluate the site and to provide recommendations for building design and
construction if no muck or peat is encountered at the alternate site. The primary scope
also includes services to evaluate the parking area and a wet stormwater detention area.
The optional scope includes those services required to evaluate and define the extent of
any muck or peat encountered at the site, much like what was done at the existing site.
Our primary exploration is planned to contain the following:
• Stake boring locations at the site.
• Mobilize truck mounted rotary drilling equipment to the site.
• Perform 2 Standard Penetration Test (SPT)borings to an average depth of 35 feet
and 2 SPT borings to an average depth of 25 feet in the proposed structure area.
• Perform up to 8 hand auger borings to an average depth of 6 feet in the roadway
and parking areas.
• Perform 2 machine auger borings to an average depth of 20 feet in the proposed
wet detention areas.
• Perform visual classification and required laboratory testing of the soil samples
obtained from the SPT borings. Laboratory testing may include grain size and/or
Atterberg limit analysis to verify visual classification of soil types. Permeability
testing is not included in this scope since wet detention stormwater management
is anticipated.
Project No. 92-0333
Page 3
• Analyze the field and laboratory data to develop engineering recommendations for
foundation pavement and stormwater pond design.
The optional scope of additional service to be performed if muck or peat is encountered
will include the following:
• Provide equipment and an operator to excavate test pits at the site to evaluate the
depth of shallow peat or muck deposits.
• Provide up to four hours of senior technician time to perform shallow hand auger
and muck probes to further evaluate shallow muck or peat deposits.
• Analyze the test pit and muck probe data to provide preliminary unsuitable soil
quantity estimates for project earthwork estimates.
The exploration will be supervised by a qualified Geotechnical Engineer registered in the
State of Florida and the results of the exploration will be presented in a geotechnical
engineering report. This report will specifically offer recommendations on the following
items:
• Existing site conditions.
• Exploration, testing, and sampling methods.
• Subsurface soil conditions encountered and soil classifications.
• Depth to groundwater at the time of the exploration and estimated seasonal high
groundwater levels.
• Foundation design recommendations including estimated settlements, allowable
bearing pressures,"and feasible foundation types.
• A discussion of general site preparation techniques, fill compaction, etc.
• A discussion of muck removal techniques and quantity estimates if the optional
scope is required.
PROJECT SCHEDULE
Based on our present schedule, we have scheduled to mobilize to begin the field
operations on this project within about 4 working days of this proposal date. We
anticipate the field portion of the study to be completed in approximately 2 to 4 days
depending on the need for the optional services. Engineering analysis, necessary
Project No. 92-0333
Page 4
laboratory work, and report preparation should be completed within approximately 10
days after the completion of field work. However, due to the nature of the project, we
will verbally transmit our evaluation and recommendations as they are developed and will
prepare an interim report after the field data is obtained if you so desire.
ESTIMATED COSTS
A cost breakdown for both the primary and optional scopes of service are attached to this
proposal. As we have done in the past, the final cost of services will be computed from
actual units of work performed in accordance with our normal Fee Schedule. For
budgetary planning, we estimate the total cost of services for the described primary
exploration will be approximately $3425.00. Our budget estimate for the additional
optional scope would add about$820.00 to the total project cost. We will also keep you
and the design team informed as data is developed at the site so that if conditions are
encountered which will preclude the use of this alternate site, further exploration of the
site can be halted to conserve whatever funds have not been expended at that time.
In computing this budget figure we have assumed the site is accessible to our truck
mounted drilling equipment, that we have right of entry to the site, and that we will not
experience excessive delays due to rubble at borehole locations or for other reasons
beyond our control. If such conditions are encountered that could cause the cost of the
exploration to exceed the budget figure, we will notify the client and obtain approval for
the additional work before we proceed.
INSURANCE
LIN maintains appropriate levels of workman's compensation, employers liability and
collision insurance. Further, we maintain an Errors and Omissions Professional Liability
Insurance policy which provides a coverage for up to $1,000,000.00. Certificates of
insurance can be supplied to you upon request. The cost of these insurance coverages
is included in the quoted fees.
AUTHORIZATION
To authorize us to proceed with this project, please execute and return to us both copies
of the attached Agreement for Services or a copy of your Contract. Subsequently, we
will sign and return one copy to you. If authorization is indicated by your Contract, the
document should reference our proposal by number and date. Authorization should be
indicated by the person or firm responsible for payment of our invoice. Please note the
attached Agreement for Services forms a part of this proposal and that our terms are Net
30 Days.
Project No. 92-0333
Page 5
CLOSURE
UN appreciates the opportunity to submit this proposal and we look forward to working
with you on this project. If you have any questions or if we can provide any additional
information, please feel free to call us at your convenience.
Sincerely,
L.J. NODARSE & ASSOCIATES, INC.
Douglas W. Baker, E.I. Michael J. reim, P.E.
Project Engineer Manager, Geotechnical Services
Primary Scope of Service
Ocoee City Hall - Alternate Location
Mobilization $175.00
SPT 2 @ 35 @ $7.50/ft. 525.00
2 @ 25 @ $7.50/ft. 375.00
MA 2 @ 20' @ $7.00/ft. 280.00
Senior Technician; staking @ HA for parking
6 hrs. @ $35.00/hr. 210.00
$1,565.00
Laboratory
4 Wash 200 @ $25.00 100.00
4 Natural Moisture @ $5.00 20.00
$120.00
Engineering
Principal, 2 hrs. @ $100.00/hr. 200.00
Senior Project Manager, 16 hrs. @ $85.00/hr. 1,360.00
Graphics, 3 hrs. @ $30.00/hr. 90.00
Secretarial, 3 hrs. @ $30.00/hr. 90.00
$1,740.00
Total $3,425.00
FROM PROFESSIONAL ENGINEERING CONSULTANTS 10. 15. 1992 16:28 P. 2
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PEC
PROFESSIONAL ENGINEERING CONSULTANTS, INC,
October 15, 1992 P-2176
Ms. Montye Beamer
City of Ocoee
150 North Lakeshore Drive
Ocoee, Florida 34761
Re: City of Ocoee
Municipal Complex
Dear Ms. Beamer:
Professional Engineering Consultants, Inc. (PEC)is pleased to provide this fee estimate
for Additional Engineering Services for the referenced project (based on Addendum No.
91-8 to our Agreement for Consulting Engineering Services, dated August, 1984).
The additional services requested are for preliminary site design of the proposed
Municipal Complex Building's revised location. It is our understanding that the revised
location is near the southeast corner of the City of Ocoee Municipal Complex property.
Preliminary site design will include the following tasks:
• Data Collection: Review of existing geotechnical, survey and utility information
in the area of the revised building location and make recommendations on
obtaining any additional information necessary for final design.
• Meetings: Participate in meetings with the City, Architect and Geotechnical
consultants to assist in developing the preliminary site plan layouts (up to two
meetings).
• Preliminary Plan: Prepare a preliminary design layout for the building and
parking area, the stormwater management system, the water distribution system
and the sanitary sewer collection/ transmission systems. Also included is a
preliminary construction cost estimate for site improvements.
The following is an hourly breakdown by job title and task for our estimated fee of
$2,362.00 (based on our hourly rate sheet included in Addendum No. 91-8).
engineers
planners
surveyors 200 East F1obirisun Street • Suite 1560 • Oifaridu,Florida 32801 • 407/422 8067 • (AX 407/849.9401
FROM PROFESSIONAL ENGINEERING CONSULTANTS 10. 15. 1992 16:29 P. 3
Ms. Montyc Beamer P-2176
October 15, 1992
Page 2
Task Proj. Proj.
Mgr. Eng. Tech. Cler.
Data Collection -- 8 -- --
Meetings 6 -- -- 4
Preliminary Plan 2 8 24 2
Total Hours 8 16 24 6
Hourly Rate $70 $50 $35 $27
Labor Costs $560 $800 $840 $162
TOTAL LABOR COSTS $2,362
Reimbursable expenses shall be billed according to our Agreement Addendum No. 91-8
and are estimated not to exceed $100.00.
PEC will perform the services upon authorization from the City of Ocoee and will not
exceed the estimated fee without prior approval from the City.
Very truly yours,
PROFESSIONAL ENGINEERING CONSULTANTS, INC.
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Richard D. Merkel, P.E.
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10/15/92 09:31 a 407 423 4793 C.T. HSU & ASSOC 04
C.T. HSU + ASSOCIATES, P.A.
ARCH,TECIURE • PLANNING • LANDSCAPE ■ IN1ERIOR DESIGN CMAlicense#AA C 001322
8201RMAAVENUI • ORIANDO,FLORIDA32803• 407 423 0098 • F AX#407 423 4793
October 14, 1992
Ms. Montye E. Beamer
Director of Administrative Services
City of Ocoee
150 N. Lakeshore Drive
Ocoee, FL 34761
RE: CITY OF OCOEE MUNICIPAL COMPLEX j
ADDITIONAL SERVICES .
Dear Montye:
Per our telephone discussion this week, we are submitting this additional services fee proposal for
your approval.
I. SCOPE OF ADDITIONAL SERVICES AND TASKS
CTH+A is to develop a new Master Site Plan based on relocating the City Hall to the east
of the existing Community Center. r;
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We will also study the best location for the Police Department.
Based on the approved new Master Site Plan, CTH+A will prepare a new schematic design
package for approval.
II. TIME SCHEDULE
CTH+A proposes to complete our services with the following time schedule from the Notice
to Proceed:
4
Master Site Plan 3 weeks z;a
Schematic Design 4 weeks '.
10/15/92 09:32 a 407 423 4793 C.T. HSU & ASSOC 05
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Ms. Montye Beamer ■■ ' 1
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City of Ocoee �• �■�1
October 14, 19921
Page 2 ;.
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III. FEE SCHEDULE c
CTH+A proposes to provide our services for the following lump sum fees:
Master Site Plan $ 3,500.00 ;
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Schematic Design
$14,500.00 ` ,
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Please let us know if you have any questions or need additional information. 1
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We look forward to continuing our excellent team effort on this very important project. '
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Sincerely, €�,
C.T. HSU + ASSOCIATES, P.A. FI-'yy33Q.,WAT9,614/ i-tivli
Chu-Tzu Hsu, A.LA. x
Principal
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