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HomeMy WebLinkAboutItem III (A) Acceptance and Approval of Minutes of Regualr Commission Meeting of September 1 and 15, 1992 and Special Session Minutes of September 1, 15 and 24, 1992 AGENDA 10-6-92 Item III A 11 MINUTES OF THE CITY OF OCOEE BOARD OF COMMISSIONERS REGULAR MEETING HELD September 1, 1992 The regular meeting of the Ocoee Board of City Commissioners was called to order by Mayor Dabbs at 7:35 p.m. in the commission chambers. After leading in the prayer and pledge of allegiance, Mayor Dabbs called the roll and declared a quorum present. PRESENT: Mayor Dabbs, Commissioners Combs, Foster, Johnson, and Woodson. Also present were City Manager Shapiro, City Attorney Rosenthal, Administrative Services Director Beamer, City Engineer/Utilities Director Shira, Public Works Director Brenner, Personnel Director Psaledakis, Building Official Flippen, Recreation Director Beech, and City Clerk Grafton. ABSENT: None PRESENTATIONS AND PROCLAMATIONS Mayor Dabbs read in its entirety a Proclamation proclaiming RED RIBBON WEEK - October 24 - November 1, 1992. Mayor Dabbs commended Parks, Parkways, Trees and Drainage Department, under the temporary leadership of Garry Smith, for their admirable response to the Wheeler home on Bluford Avenue when a tree fell onto the house. Mayor Dabbs also expressed gratitude to Public Works Secretary Judy Henry, Personnel Director Peggy Psaledakis, Electrical Inspector Eddie Hendrix, Horticulturist Alyce Tate- Barnett and the Department of Transportation for the speedy and capable handling of the incident. CONSENT AGENDA The proposed consent agenda consisted of item A. A. Acceptance and Approval of Minutes of'Regular Commission Meeting of August 18, 1992, Budget Workshops of August 4 and August 6, 1992. Commissioner Woodson, seconded by Commissioner Combs, moved to approve the consent agenda as presented. Motion carried with unanimous vote in favor. COMMENTS FROM CITIZENS/PUBLIC Mr. Ken Ezell, V.President of Riverbend Golf Group, and Clifton Ezell, Clifton Golf Course Design, gave an update on the golf course status, listing the possible funding sources: 1. Conventional - Equity Contribution with Banking Institution (Considering Bank of Central Florida and Sun Bank) . 2. Insurance Discretionary Loan Fund. 3. Alabama Retirement Pension. 4. Corporate Taxable Bonds. 5. Off-shore Investment Groups (European and Brazilian Groups) 6. Local Businessmen - All cash funding. 7. Special District Funds (Industrial/Recreational/Benefit) . City Manager Shapiro interjected at this point that number 7 is not an option. Mr. Ezell said that they have invested $90,000 of their money in addition to their design time and that they want to begin on the West tract in late September to remove the trash, with a completion date of May 30, 1993 and grand opening October 1, 1993. Mr. Ezell talked also about relocating the gopher tortoises. [id T Page 2 Ocoee City Commission Regular Meeting September 1, 1992 Mr. Shapiro said that he wants to review the contract regarding the contractor going on the property prior to funding being in place. City Attorney Rosenthal advised that December 5 is the date at which either party can terminate the contract. Mr. Ezell said, and there was consensus, that the firm has been operating with due diligence. Mr. S. Scott Vandergrift, 2625 Cedar Bluff Lane, Orlando, advised that he has received a tax bill showing that he is being charged for county assessments and he believes that it is because his mailing address is Orlando even though he resides in Ocoee. Mr. Vandergrift said that he plans to attend a tax hearing on September 3 at the County Administration Building to represent himself and some merchants that may be affected the same way. City Attorney Rosenthal said that simply establishing that Mr. Vandergrift's residence is not in Orlando should take care of it. After some discussion, Commissioner Foster said that a staff member should accompany Mr. Vandergrift to the hearing. As the elections clerk for Precinct 129 had delivered the totals to Mayor Dabbs earlier in the meeting, he announced that in that precinct 228 votes had been cast and the results would be available after the meeting. PUBLIC HEARINGS Ordinance No. 92-20, adopting Code of Ordinances - Second Reading. This ordinance was presented by title only for the second reading and public hearing. City Attorney Rosenthal explained that this is the ordinance which adopts the Code of the City of Ocoee which will replace the Code that has been in use but which is outdated. This Code includes the first supplement as well, which causes the Code to be current with the exception of the ordinances passed in the last few months. The public hearing was opened and Mr. R. P. Mohnacky, 1820 Prairie Lake Boulevard, asked for a clarification as he did not understand the reading of the title. Mr. Rosenthal explained. As no one else wished to speak the public hearing was closed. Commissioner Woodson, seconded by Commissioner Foster, moved to adopt Ordinance No. 92-20 as presented. Commissioner Combs noted that, as there is a rule in the Code regarding the fencing of unsightly property within a certain number of feet of the highway, Mr. Johnson's car lot on Highway 50 should be cited. It was pointed out that a portion of that parcel is in the County and Mayor Dabbs said that he would talk to the County Administrator regarding enforcing the County rules in that area. On roll call Commissioner Combs voted "aye," Commissioner Foster "aye," Commissioner Johnson "aye," Commissioner Woodson "aye," and Mayor Dabbs "aye." Motion carried. OTHER BUSINESS Request by Reverend Burgess regarding Sign Ordinance. City Manager Shapiro advised that Rev. Burgess has requested that the sign ordinance be amended to permit churches, civic groups and other not-for-profit organizations to have the right to request the placing of directional signs in City rights-of-way, with the City either ordering or making the signs, placing them in the ground, and maintaining them, with the cost being reimbursed by the not-for-profit organization. After discussion it was determined that this should properly go before the Planning and Zoning Commission first for review before Page 3 DDa C-j Ocoee City Commission Regular Meeting September 1, 1992 Commission action. Consensus was to give direction to City Manager Shapiro to set the process in motion. Appointments to Code Enforcement Board - One Member, Two Alternates - (Dean Richards unable to serve as appointed) . As Mr. Dean Richards was unable to serve as appointed, Commissioner Combs, seconded by Mayor Dabbs, moved to appoint (1) Mr. Larry Chestney to serve in his stead, completing Mr. Louis R. Wood's unexpired term and serving the following three year term as well; and (2) Mrs. Carolyn Alexander to serve as alternate for a three year term. Motion carried with unanimous vote in favor. First Reading of Ordinance No. 92-21, relating to Interim Services Fee. Second Reading and Public Bearing Scheduled for September 15, 1992. Ordinance No. 92-21 was presented by title only for the first reading, and Mayor Dabbs announced the time and date for the second reading and public hearing. Administrative Services Director Beamer summarized that this ordinance is in keeping with the intent as adopted last year for interim services fees based on the budget for demand services provided and this tracks the revenues as well as the expenditures for those demand services, defining what those costs are through a calendar year. Award of Construction Contract for WWTP #2, Phase II. City Engineer/Utilities Director Shira requested in a written recommendation dated September 1, 1992 as follows: that Commission (1) approve the bid submitted by Koblar Constructors and Engineers for the Wastewater Treatment Plant No. 2 Phase II Expansion, in the amount of $4,248,500, as the lowest and best bid, subject to issuance by D.E.R. of a construction permit, and (2) authorize the issuance of a Notice of Award to Koblar and authorize the Mayor and City Clerk to execute the contract agreement with Koblar upon notification by D.E.R. that no objections were received and that the construction permit period has commenced. Mayor Dabbs, seconded by Commissioner Combs, moved to approve staff recommendation as set forth in the staff memo dated September 1, 1992. Motion carried with unanimous vote in favor. Authorization to award Construction Administration Contract for WWTP #2 Phase II. City Engineer Shira recommended authorization for P.E.C. to provide the construction administration services outlined in their proposal dated August 24, 1992 for a not-to-exceed fee of $215,306 for the construction of Wastewater Treatment Plant Number 2 Phase II. Commissioner Woodson, seconded by Commissioner Johnson, moved to approve staff recommendation subject to the previous item on the agenda. Motion carried with unanimous vote in favor. STAFF REPORTS City Manager Shapiro reported that Mr. Evers, Florida League of Cities, had sent a message to all Florida cities regarding the serious condition in south Florida following Hurricane Andrew, pointing out that one of the biggest problems was getting the municipal workers back on the job because of their own homes having been damaged. Mr. Shapiro asked for authorization to send workers with material and money to buy material into that area to help. Public Works Director Brenner reported that Sisson Roofing, Curtis Keller, West Orange Lumber and Marvin rill 0 LI1\ Page 4 Ocoee City Commission Regular Meeting September 1, 1992 Sanders have donated material and 7 men have volunteered to go down to work, leaving Thursday and returning Monday or Tuesday, working through their own Labor Day weekend to help. Mr. Shapiro said that he would pay for the food and gas from his budget but needed dollars from contingency for repair material. Commissioner Combs, seconded by Commissioner Johnson, moved to give $1,000 from the Contingency Fund as requested. Motion carried with unanimous vote in favor. COMMENTS FROM COMMISSIONERS Commissioner Johnson: No comments at this time. Commissioner Woodson: 1) Asked that the vines causing a traffic hazard be removed from the fence at the corner of South Lakewood Avenue and Orlando Avenue on Mr. West's fence. City Manager Shapiro noted that there is a tree on South Lakewood that should be trimmed as well. 2) Asked about a leaking water pipe at the corner of Bluford Avenue and Orlando Avenue. This is an old 2" valve on an old 2" galvanized pipe and the decision regarding just how to deal with it has not been made. 3) Asked for an update on City Hail construction. Preliminary soil testing shows muck down 10' in a cone shape which intrudes into the area under the eastern portion of the existing building. Wednesday the feasibility of razing vs. using the existing building will be discussed. 4) Lions Club is collecting items for hurricane relief at DJ Auto. 5) Announced YMCA Golf Tournament. Commissioner Combs: Said he could not support County School Impact Fees at this time. Commissioner Foster: 1) Favors School Impact Fees. 2) Thanked citizens for response to requests for hurricane assistance. 3) Thanked folks who helped when the tree fell in Mrs. Wheeler's yard. 4) Announced that West Orange High School Band is soliciting funds to send them to take part in Macy's parade. 5) Announced no garbage pick up on Monday, September 7. Mayor Dabbs: Said that Mrs. Wheeler and Mrs. Minor were very appreciative of the concern and help from city employees when the tree fell, and he commended the PPTD for their quick response and capable handling of the tree problem. ADJOURNMENT The meeting adjourned at 9:15 p.m. Approved: Attest: City of Ocoee Jean Grafton, City Clerk Lester Dabbs, Jr. , Mayor AGENDA 10-6-92 ' ' Item III A !_"J gill n_ 1.. 7 . , , MINUTE ay THE CITY OF OCOEE BOARD OF COMMISSIONERS REGULAR MEETING HELD a September 15, 1992 0 The regular neting of the Ocoee Board of City Commissioners was called to order by Mayor Dabbs at 7:48 p.m. in the commission chambers. Commissioner Foster led in the prayer and pledge of allegiance. The roll was called and a quorum declared present. PRESENT: Mayor Dabbs, Commissioners Combs, Foster, Johnson, and Woodson. Also present were City Manager Shapiro, City Attorney Rosenthal, Administrative Services Director Beamer, City Engineer/Utilities Director Shira, Building Official Flippen, Planning Director Behrens, and City Clerk Grafton. ABSENT: None PRESENTATIONS AND PROCLAMATIONS Mayor Dabbs presented two proclamations: Fire Prevention Week - October 4-10, 1992; and Mental Illness Awareness Week - October 4-10, 1992. Ms. Lee Ann Lowery, Orange County School Board Ms. Lee Ann Lowery addressed Commission regarding School Impact Fees and said that a workshop could be arranged if requested. CONSENT AGENDA The proposed consent agenda consisted of items A, B, and C. Commissioner Woodson pulled item B. A. Acceptance and Approval of Contract with Orange County School Board for School Resource Officer at Elementary Schools and Middle School. C. Approval and Authorization for Use of Forfeiture Funds for Training in Police Department. Commissioner Foster, seconded by Commissioner Combs, moved to approve the consent agenda as presented. Motion carried with unanimous vote in favor. B. Acceptance and Approval of Rental Rates 1. Community Center 2. Youth Center. Commissioner Woodson said that he objected to the proposed rate for the rental of the community center and he felt that $100 per day would be sufficient. Administrative Services Director Beamer explained that the study was done to determine the actual cost of maintaining the building and the figures recommended accurately reflected a fair rental fee. Commissioner Combs, seconded by Commissioner Johnson, moved to accept item B1 and 2 as presented and authorize the rates to be effective October 1, 1992. Motion carried with 4-1 vote with Commissioner Woodson voting no. The rates are as follows: Hourly rate for Community Center $ 30.00 Hourly rate for Training Room $ 9.00 Hourly rate for Lounge $ 6.00 Eight hour Day Rental for Center $200.00 Security Deposit $100.00 Gazebo Rental Rate (no change) $ 10.00 Cancellation Fee $ 25.00 Riou � Page 2 � L .� t I Ocoee City Commission Regular Meeting September 15, 1992 Hourly rate for Youth Center $ 7.00 Half Day (4 hours) $ 25.00 Whole Day (8 hours) $ 50.00 Minimum Rental Rate $ 25.00 Security Deposit $ 50.00 Cancellation Fee $ 10.00 COMMENTS FROM CITIZENS/PUBLIC There were no citizen comments at this time. PUBLIC HEARINGS Second Reading: Ordinance No. 92-21, relating to Interim Services Fees. This ordinance was presented by title only for the second reading and public hearing. Administrative Services Director Beamer explained that this ordinance updates the fees established in Ordinance No. 91-26 and is in keeping with the intent adopted last year for interim services fees based on the budget for demand services provided. The public hearing was opened and, no one wishing to speak, was closed. Commissioner Woodson, seconded by Commissioner Combs, moved to adopt Ordinance No. 92-26 as presented. On roll call Commissioner Combs voted "aye," Commissioner Foster "aye," Commissioner Johnson "aye," Commissioner Woodson "aye," and Mayor Dabbs "aye." Motion carried. Request for One Year Special Exception - Central Florida Community School at St. Paul's Presbyterian Church (Case No. 2-28SE-92:St. Paul's) . Planning Director Behrens presented the staff report. The public hearing was opened and Mr. Bob Flanders, 2220 Hempel Avenue, Winter Garden, owner of Central Florida Community School in Gotha said that he has 36 students with learning style differences and is currently looking for a home for the school. Mr. Flanders is requesting permission to place his school at St. Paul's Presbyterian Church for a period of one year. Mr. Flanders said he recognized that one of the problems the City had with issuing the permit is that the school is a for-profit corporation but that he is applying for 501(C) 3 corporation status which will put them into a non-profit status. Although the audience was full of parents who were present to support Mr. Flanders in his request, no one else wished to address Commission at this time. Commissioner Combs, seconded by Commissioner Woodson, moved that the City Commission has found that the requested application for special exception meets the criteria of Section 4-8(B) of Article IV of the Land Development Code and to approve the Planning and Zoning Commission recommendation to grant a special exception for one year with enrollment limited to 40 students. Commissioner Woodson said he had visited St. Paul's on Sunday and found it to be very nice but he objected to the fact that it was necessary to show on their printed material their address as Winter Garden when they are in fact located in Ocoee. Mayor Dabbs said that he also visited St. Paul's on Sunday and had the same feelings about the facility. Mayor Dabbs said that he had no problem with the church but he had a problem with the City providing a for-profit situation for a for-profit institution to be in business in a not-for- profit location. On roll call Commissioner Combs voted "aye," Commissioner Foster "aye," Commissioner Johnson "aye," Commissioner Woodson "aye," and Mayor Dabbs "no." _ Motion carried. Pastor Stamper expressed his appreciation to U3L7 Page 3 Ocoee City Commission Regular Meeting September 15, 1992 Planning Director Behrens for his sensitive handling of a matter which at times was a sticky wicket. OTHER BUSINESS Discussion on Placement of Insurance for FY 92-93. Personnel Director Psaledakis advised that she had determined to find better rates for the City's insurance coverage when the budget was reduced midyear and found that placing the automobile coverage with Florida League of Cities rather than with Brown and Brown Agency would result in a savings of $63,522. Ms. Psaledakis recommended placing General Liability, Police Professional Liability, Public Officials Liability, Emergency Medical Services Liability, Property Damage (Building and Contents) , Boiler & Machinery (arching, mechanical break down) , Electronic Data Processing Equipment, Inland Marine (Miscellaneous Equipment) and Crime with Brown and Brown as in the past, and to place Automobile Liability and Physical Damage with Florida League of Cities. Ken Enlow, Brown and Brown, explained the difference between "claims made" and "occurrence" coverage. Commissioner Woodson, seconded by Commissioner Johnson, moved to adopt the placement of the insurance coverage as recommended by Ms. Psaledakis. Motion carried with unanimous vote in favor. Resolution No. 92-17, relating to the Revision of Fire Captain's Job Description. Resolution No. 92-17 was presented by title and City Manager Shapiro explained that this description more accurately details the Fire Captain's job. Commissioner Foster, seconded by Commissioner Combs, moved to adopt Resolution No. 92-17 as presented. Motion carried with unanimous vote in favor. Concurrency Management. Resolution No. 92-18, adopting Concurrency Management Forms. Resolution No. 92-18 was presented by title and Administrative Services Director Beamer explained that the concurrency management application and certificate forms are a part of the requirements of 9J5. Mayor Dabbs, seconded by Commissioner Combs, moved to adopt Resolution No. 92-18 as presented. Motion carried with unanimous vote in favor. Resolution No. 92-19, adopting Concurrency Management Fees. Resolution No. 92-19 was presented by title. Commissioner Woodson, seconded by Commissioner Foster, moved to adopt Resolution No. 92-19 as presented. Motion carried with unanimous vote in favor. Discussion on Street Name/Numbering System for State Road 50. Planning Director Behrens recommended that the name West Colonial Drive be used for the entire segment of State Road 50 located within the Ocoee City Limits, and the street numbering system continue in a westerly direction from Good Homes Road Plaza west to our city limits, because of the confusion caused by the existing non-system. Mr. Bill Phillips, 1607 Ison Lane, said he wanted the addresses nailed down for 911. Mr. R.P. Mohnacky, 1820 Prairie Lake Boulevard, suggested having Congress and the Post Office get together and fix the address problem. Mayor Dabbs advised that he has been to Washington and is working on it still. Commissioner Woodson, seconded by Commissioner Combs, moved to accept the Planning Director's recommendation. Motion carried with unanimous vote in favor. Page 4 Ocoee City Commission Regular Meeting September 15, 1992 Purchase of Land (Vignetti Park) from General Fund by Utility Fund. City Manager Shapiro requested approval of the transfer of ownership of the 5 acre tract previously used for a BMX track at Vignetti Park from the General Fund to the Utility Fund in order for the location to be used for additional well and ground storage area between the Jamela and Forest Oaks Water Plants. Such action would involve the transfer of funds in the amount of $82,500 from Utility Fund to General Fund. Commissioner Woodson, seconded by Commissioner Johnson, moved to approve the transfer of assets as described by Mr. Shapiro. Motion carried with unanimous vote in favor. Appointments to Boards. Recreation Board - Four (4) terms expire October 1992: Commissioner Combs, seconded by Commissioner Johnson, moved to reappoint Wm. Chambers, Terry Best, John Boston, and Gordon Applegate to the Recreation Board for two year terms. Police Citizens Advisory Council - Ouida Meeks' term expires October 1992. Commissioner Johnson, seconded by Commissioner Woodson, moved to reappoint Ouida Meeks to serve on the Police Advisory Council for another three year term. Planning and Zoning Commission - Michael Sims' resignation effective immediately. Commissioner Foster, seconded by Commissioner Combs, moved to appoint Alternate Member Tanya Miller to complete Mr. Sims' unexpired term and move Mr. Landefeld to 1st Alternate position. Mayor Dabbs said that he would like for Mr. Nick Gledich to be contacted for the 2nd alternate position and would do that. STAFF REPORTS - There were no staff reports at this time. COMMENTS FROM COMMISSIONERS Commissioner Woodson: 1) Thanked the Street Department team for their working trip to south Florida to help in the restoration following Hurricane Andrew. 2) Congratulated Commissioner Combs for running for reelection unopposed. 3) Reminded all to wear coats and ties at the next meeting, as the summer season is officially over. Commissioner Combs: Thanked his supporters for the hard battle in his campaign. Commissioner Foster: 1) Welcomed Mrs. Combs to the meeting and congratulated Commissioner Combs. 2) Thanked Personnel Director Psaledakis for her diligence with the insurance negotiations and noted that she had saved more than her salary in negotiating the rates. Commissioner Johnson: 1) Said that Ms. Psaledakis showed why we have that caliber of staff so that we can save that kind of money. DI\ G3 Page 5 Ocoee City Commission Regular Meeting September 15, 1992 2) Noted that earlier in the meeting someone mentioned that the taxes have been raised, but that in reality it was only the assessment changed, not the millage rate. Mayor Dabbs: 1) Announced that Sanitation Department will pick up old telephone books in the recycling containers. 2) Announced that he is a team captain for the American Heart Association Celebrity Bowl-A-Thon on October 3 and 4 and he gave notice that he would be collecting donations. ADJOURNMENT The meeting adjourned at 9:35 p.m. Approved: Attest: CITY OF OCOEE Jean Grafton, City Clerk Lester Dabbs, Jr. , Mayor AGENDA 10-6-92 A MGMT n Item III A MINUTES OF THE OCOEE BOARD OF CITY COMMISSIONERS SPECIAL SESSION HELD SEPTEMBER 1, 1992 This Special Session was called to order by Mayor Dabbs at 7:00 p.m. in the commission chambers. Mayor Dabbs announced that this is a public hearing on the tentative budget and proposed millage rate for the City of Ocoee. Notice of this hearing was contained in the Notice of Proposed Property Taxes mailed by the Property Appraiser. The City Commission has previously set a proposed millage rate of 4.00 mills which represents a .1427% increase in millage over the rolled- back rate of 3.9943 mills. Upon calling the roll, Mayor Dabbs announced a quorum present. PRESENT: Mayor Dabbs, Commissioners Combs, Foster, Johnson, and Woodson. Also- present lsopresent were City Manager Shapiro, City Attorney Rosenthal, Administrative Services Director Beamer, City Engineer/Utilities Director Shira, Public Works Director Brenner, Personnel Director Psaledakis, Building Official Flippen, Recreation Director Beech, and City Clerk Grafton. ABSENT: None Briefing by City Manager City Manager Shapiro explained that funding the proposed budget requires a .1427 percentage increase over the rolled-back rate of 3.9943 mills for the following increases: 1) proposed 4% cost-of-living increase; 2) increase of 3 firemen/3 police positions; 3) increase in the cost of health insurance. Mr. Shapiro said the budget was worked out midyear and only has additions authorized by Commission. Comments by Citizens/Commissioners Mayor Dabbs asked for comments from the public. A Citizen whose name and address were not audible on the tape asked that the proposed rate increase be repeated and Mr. Shapiro said .1427%. Mayor Dabbs then asked for comments from the Commissioners. Commissioner Woodson said that he would like for the City to have fireworks on July 4th, using the money set aside for non-profit organizations or the community promotion fund. City Manager Shapiro advised that fireworks are very costly and suggested waiting until the second quarter to make a decision regarding fireworks after seeing what the economy is like. An alternative was to have staff research and provide information for the September 15 meeting. Commissioner Woodson asked that the latter be done. Commissioner Woodson also proposed that the garage mechanic position stay open and work on small machinery under the direction of Public Works Director rather than Administrative Services Director . Mr. Shapiro said the mechanic will be doing hydraulic work and would not be licensed for later model repairs, but his experience would be needed in purchasing and routing vehicles for repair. Commissioner Foster asked Ms. Beamer if she had a problem with the plan as proposed by City Manager Shapiro and she responded that she did not. Commissioner Johnson proposed that any available money be used for streets, sidewalks or landscaping and that money for fireworks be solicited rather than budgeted. Mayor Dabbs asked if there were any amendments proposed to the tentative budget and there were none. ✓ T" Page 2 Ocoee City Commission Special Session - Budget September 1, 1992 Adoption of Tentative Millage Rate City Attorney Rosenthal repeated the statement made earlier by Mayor Dabbs: The City Commission has previously set a proposed millage rate of 4.00 mills which represents a .1427% increase in millage over the rolled-back rate of 3.9943 mills which is the proposed tentative increase in property taxes. Commissioner Combs, seconded by Commissioner Johnson, moved to adopt a tentative millage rate of 4.0 mills for the fiscal year beginning October 1, 1992 and ending September 30, 1993. Before the vote was called, the public was given an opportunity to speak, as well as the Commissioners. No one wished to speak. On roll call Commissioner Combs voted "aye," Commissioner Foster "aye," Commissioner Johnson "aye," Commissioner Woodson "aye," and Mayor Dabbs "aye." Motion carried. Adoption of Tentative Budget Commissioner Foster, seconded by Commissioner Combs, moved to adopt the tentative budget of the City of Ocoee distributed along with the budget message of the City Manager dated July 31, 1992, such tentative budget being for the fiscal year beginning October 1, 1992 and ending September 30, 1993. When public comment was called for, Mr. R.P. Mohnacky, 1820 Prairie Lake Boulevard, asked that the expenditures on page 3-24 be explained. Mr. Shapiro explained that those were legal fees for the City Attorney, Labor Attorney, Police Attorney, Code Enforcement Attorney and one to use when our attorney has a conflict of interest. Commissioners were given an opportunity to speak before the vote was called, but no one wished to speak. On roll call Commissioner Combs voted "aye," Commissioner Foster "aye," Commissioner Johnson "aye," Commissioner Woodson "aye," and Mayor Dabbs "aye." Motion carried. September 15, 1992 Set for Final Adoption of the Millage Rate and Budget Commissioner Woodson, seconded by Commissioner Johnson, moved that a public hearing to consider the final millage rate and final budget be scheduled for September 15, 1992 at 7:00 p.m. at a Special Meeting of the City of Ocoee City Commission to be held at the Ocoee Community Center, that the hearing be advertised in accordance with the provisions of Section 200.065, Florida Statutes, and Section 7 of Article VI of the Ocoee City Charter, that the appropriate Resolutions necessary to adopt the final millage rate and final budget be prepared by the City staff, and that all other action necessary to comply with the requirements of Section 200.065, Florida Statutes, be undertaken. Motion carried with unanimous vote in favor. Mayor Dabbs announced that the hearing is ended and that the final hearing for the adoption of the millage and budget for the fiscal year 1992-1993 will be held September 15, 1992 at 7:00 p.m. ADJOURNMENT The meeting adjourned at 7:29 p.m. Approved: Attest: Jean Grafton, City Clerk Lester Dabbs, Jr., Mayor AGENDA 10-6-92 1 n n T Item III A o [2LUlll`JJ! U MINUTES OF-TRE CITY OF OCOEE BOARD OF COMMISSIONERS BUDGET SPECIAL SESSION HELD September 15, 1992 The special session to consider the final budget was called to order by Mayor Dabbs in the commission chambers at 7:00 p.m. The roll was called and a quorum declared present. PRESENT: Mayor Dabbs, Commissioners Combs, Foster, Johnson, and Woodson. Also present were City Manager Shapiro, City Attorney Rosenthal, Administrative Services Director Beamer, City Engineer/Utilities Director Shira, Public Works Director Brenner, Building Official Flippen, Personnel Director Psaledakis, Recreation Director Beech, Fire Chief Strosnider, and City Clerk Grafton. ABSENT: None PUBLIC HEARING - BUDGET Mayor Dabbs announced that this was an advertised public hearing to finalize the budget and adopt a final millage rate for the City of Ocoee. The City Commission has previously approved a tentative millage rate of 4.0 mills which represents a .1427% increase in millage over the rolled-back rate of 3.9943 mills. City Manager Shapiro announced that the .1427 percentage increase over the rolled-back rate of 3.9943 mills was needed to fund the following increases: 1) proposed 4% cost-of-living increase; 2) increase of 3 firemen/3 police positions; 3) increase in the cost of health insurance. Mayor Dabbs asked for comments by Citizens, however, no one wished to speak at this time. Comments by Commissioners. Commissioner Woodson, referring to the garage, said he did not see how it would save money to send jobs out instead of staffing for the work needed and he listed the minor things the mechanics do routinely that the City would be charged for. City Manager Shapiro explained that the one person kept on staff in that department would take care of hydraulics and would give guidance for the placement of vehicles for repairs. Commissioner Combs asked about the Windermere contract for vehicle repair. Mr. Shapiro advised that was a very small amount and some of that was being sent out anyway. Commissioner Woodson listed the cost of tire repair for different sized tires. Mr. Shapiro suggested that, as this budget does not include a second mechanic, Commission could give this method six months and change it if it does not work. Commissioner Woodson first proposed a tentative amendment to include keeping the garage and budgeting a second mechanic, but then said he would go along with the budget "as is" for six months and reevaluate after seeing a full report at that time. City Attorney Rosenthal announced the proposed millage rate is 4.0 mills which represents a .1427% increase in millage over the rolled-back rate of 3.9943 mills, and that this is the proposed percentage increase in property taxes. D T Page 2 Ocoee City Commission Special Session - Budget September 15, 1992 Commissioner Johnson, seconded by Commissioner Combs, moved to approve Resolution No. 92-15, setting a final millage rate of 4.0 mills for Fiscal Year 1992-1993. City Attorney Rosenthal read Resolution No. 92-15 in its entirety. Mayor Dabbs pointed out a typo in Section 3, ". . .exceeds the rolled-back rate computed pursuant to Section 200.0065, Florida Statutes. . ." should be ". . .exceeds the rolled-back rate computed pursuant to Section 200.065, Florida Statutes. . .". Mayor Dabbs called for public comment and questions prior to the vote on Resolution No. 92-15, and there were none. Mayor Dabbs then called for the Commission comment and questions and again there were none. On roll call Commissioner Combs voted "aye," Commissioner Foster "aye," Commissioner Johnson "aye," Commissioner Woodson "aye," and Mayor Dabbs "aye." Motion carried. __ Commissioner Combs, seconded by Commissioner Foster, moved to approve Resolution No. 92-16 adopting the final budget for the Fiscal Year opening October 1, 1992 and ending September 30, 1993. City Attorney Rosenthal read the title only of proposed Resolution No. 92-16. Comments by Citizens. Mr. R. P. Mohnacky, 1820 Prairie Lake Boulevard, asked several questions that had been covered at the workshops and staff responded. No other citizens present had comments or questions. Comments by Commissioners. Commissioner Foster thanked staff for their diligence in preparing the budget and stated that we have made good strides forward. On roll call Commissioner Combs voted "aye," Commissioner Foster "aye," Commissioner Johnson "aye," Commissioner Woodson "aye," and Mayor Dabbs "aye." Motion carried. Mayor Dabbs announced the conclusion of the budget public hearing. ADJOURNMENT The meeting adjourned at 7:42 p.m. APPROVED: Attest: City of Ocoee Jean Grafton, City Clerk Lester Dabbs, Jr. , Mayor AGENDA 10-6-92 Item III A --I rid L1\ MINUTES OF THE CITY OF OCOEE BOARD OF COMMISSIONERS SPECIAL SESSION HELD September 24, 1992 Mayor Dabbs called the special session to order at 7:50 a.m. in the city hall conference room and announced that this meeting had been duly advertised and was called in order to consider the purchase of equipment using reimbursable recycling grant monies. The roll was called and a quorum declared present. PRESENT: Mayor Dabbs, Commissioners Combs, Foster and Johnson. Also present were City Manager Shapiro, Administrative Director Beamer, Public Works Director Brenner, Sanitation Supervisor Dees, and City Clerk Grafton. ABSENT: Commissioner Woodson Discussion/Authorization to Purchase Equipment Using Reimbursable Recycling Grant Monies for a Not-to-Exceed Amount of $18,000. Public Works Director Brenner said that last week he had been notified that $18,000 in recycling grant monies would be available for the City of Ocoee to use this fiscal year, but only if the purchases were made and paid for prior to September 30, 1992. Mr. Brenner requested authorization to purchase 1) axles for two recycling trailers; 2) a 2-ton used dump truck that would be used to pull the chipper previously purchased; and 3) six new tires for the present recycling truck. Commissioner Combs asked if the mulch would be available for citizens and Mr. Brenner said it would. Commissioner Foster asked if there would be additional purchases and Mr. Brenner responded that the only purchases would be those items listed; however, any funds left over would be used for tipping fees. Commissioner Combs, seconded by Commissioner Johnson, moved to approve the recommendation as presented. Motion carried with unanimous vote in favor. ADJOURNMENT The meeting adjourned at 7:55 a.m. APPROVED: CITY OF OCOEE Attest: Jean Grafton, City Clerk Lester Dabbs, Jr. , Mayor