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HomeMy WebLinkAboutItem #03 Approval of First Amendment to the Contract for Internment and Inurnment Services at the City of Ocoee Cemetery Ocoee florida AGENDA ITEM COVER SHEET Meeting Date: August 7, 2018 Item # Reviewed By: Contact Name: Melanie Sibbitt Department Director: Mel ie Sib ' t Contact Number: Ext. 1026 City Manager: Subject: Approval of First Amendment to the Contract for Internment an Inurnment Services at the City of Ocoee Cemetery Background Summary: On September 18, 2012, the City of Ocoee entered into a Contract with Quality Vaults and Monument, Inc., to perform internment and inurnment work as set forth in RFP #12-006 (the "Contract"). The Contract is due to expire on September 30, 2018. Quality Vaults and Monument, Inc., was the sole bidder in 2012 and is the sole local provider of services to the City at this time. Therefore, the City desires to amend the existing Contract, subject to the terms and conditions set forth in the RFP and Contract, to extend the Contract through September 30, 2019. The Contract will thereafter automatically renew on an annual basis unless City or Contractor provide written notice to the other, in accordance with the terms of the Contract, no later than sixty (60) days before the expiration of a term. If approved, this amendment will become effective on October 1, 2018. Issue: Should the Honorable Mayor and City Commission approve the First Amendment to the Contract for Internment and lnurnment Services at the City of Ocoee Cemetery with Quality Vaults and Monuments, Inc.? Recommendations: Staff recommends approval of the First Amendment to the Contract for Internment and lnurnment Services at the City of Ocoee Cemetery with Quality Vaults and Monuments, Inc. Attachments: First Amendment to the Contract for Internment and Inurnment Services at the City of Ocoee Cemetery Financial Impact: There is no Financial Impact to the budget with approval of the Amendment. Type of Item: (please mark with an 'x') Public Hearing For Clerk's Dept Use: Ordinance First Reading X Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion&Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney Dana Crosby-Collier N/A Reviewed by Finance Dept. '(�Ql.j N/A Reviewed by 0 N/A 2 FIRST AMENDMENT TO CONTRACT FOR INTERNMENT AND INURNMENT SERVICES AT THE CITY OF OCOEE CEMETERY RFP-12-006 THIS FIRST AMENDMENT TO CONTRACT FOR INTERNMENT AND INURNMENT SERVICES AT THE CITY OF OCOEE CEME_EERY (the "Amendment") is entered into on the_ day of , 2018, by and between the CITY OF OCOEE, a Florida municipal corporation, hereinafter called "Ocoee", and QUALITY VAULTS AND MONUMENTS, INC., a Florida corporation, 751 S. Bluford Avenue, Ocoee, Florida 34761,hereinafter called"Contractor". RECITALS WHEREAS, on July 1, 2012, Ocoee issued RFP#12-006 to seek a contractor for internment and inurnment services at the City of Ocoee Cemetery; and WHEREAS, Contractor was the sole respondent to RFP#12-006;and WHEREAS, Ocoee and Contractor entered into an AGREEMENT FOR INTERNMENT AND INURNMENT SERVICES AT THE CITY OF OCOEE CEMETERY (the "Agreement") dated September 18, 2012, for Contractor to perform interment and inurnment work as set forth in RFP #12-006; and WHEREAS, the Agreement was for an initial period of two years, with three one year renewals; and WHEREAS,the Agreement has been extended by mutual agreement of the parties annually since the initial approval date; and WHEREAS, Ocoee and Contractor desire to amend the Agreement subject to the terms and conditions set forth herein. AGREEMENT NOW, THEREFORE, for and in consideration of the foregoing,the mutual promises, covenants, and agreements contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,the parties hereto agree as follows: 1. Term of Agreement and Renewal Provisions. Section 2 of the Agreement is amended to for an additional twelve(12)month period. The term of the extension to Agreement, by this Amendment, will be from October 1, 2018 through September 30, 2019. Thereafter, the Agreement will automatically renew on an annual basis unless City or Contractor provide written notice to the other in accordance with the terms of the Agreement no later than sixty(60) days before the expiration of a term. 2. Effective Date of Amendment. This Amendment shall become effective on October 1, 2018. All of the terms, covenants, conditions, and provisions of the Agreement, unless modified by this Amendment, are hereby reinstated and remain in full force and effect. IN WITNESS WHEREOF the parties hereto have caused this First Amendment to be executed by their authorized representatives on the day and year first above written. QUALITY VAULTS & MONUMENTS,INC. By: 0,1,11-;5iii1Q CJ�n'l�l �IQ Title: AU*. 111' !.� Signatur- 1J ► T MI? Date: "7 i'" l a CITY OF OCOEE By: Rusty Johnson, Mayor ATTEST: City Clerk (SEAL) APPROVED BY THE CITY OF OCOEE COMMISSION IN A MEETING HELD ON 2018 UNDER AGENDA ITEM NO. FOR USE AND RELIANCE ONLY BY THE CITY OF OCOEE, FLORIDA; APPROVED AS TO FORM AND LEGALITY this day of , 20 . SHUFFIELD, LOWMAN& WILSON, P.A. By: City Attorney