HomeMy WebLinkAboutItem #09 Approval of Change Order No. 1 Amending the BrightView Landscape Services Contract – RFP #13-001 for the State Road 50 Corridor Right-of-Way Including ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: August 7, 2018
Item #
Reviewed By:
Contact Name: Mark Johnson Department Director: 1' 0,
r/SubContact Number: 5002 City Manager: /// Jr/-
Subject:
ject: Approval of Change Order #1 Amending BrightView Landscape Services' Contract -
RFP #13-001, Landscaping, Landscape Maintenance, and Mowing Services to include the
landscape maintenance for the SR 50 Corridor right-of-way, including medians, from SR 429 to
Good Homes Road
Background Summary:
SR 50 has been under construction and FDOT was responsible for maintaining the right-of-way (ROW),
including the medians. In June, the maintenance responsibility for the SR 50 ROW was turned back to the City.
Public Works has been responsible for maintaining the corridor since June, however, due to their other
responsibilities; they cannot provide the higher level of care that is required for SR 50. SR 50 is the primary
commercial corridor within the City and the level of maintenance should be increased to weekly during spring
and summer and biweekly during the fall and winter.
Issue:
The City and CRA seek to improve the overall quality of the landscape maintenance within the SR 50 ROW,
including medians, between SR 429 and Good Homes Road.
Recommendations
Staff recommends the Honorable Mayor and City Commission amend, by Change Order, BrightView
Landscape Services' Contract to include the landscape maintenance for the SR 50 ROW, as referenced above.
Attachments:
Change Order #1; BrightView's Proposal, SR 50 ROW (SR 429 to Clarke Road), for a monthly amount of
$3,696.00 and total amount of $33,264.00 through April 2019; BrightView's Proposal, SR 50 ROW (Clarke
Road to Good Homes Road), for a monthly amount of $924.00 and total amount of $8,316.00 through April
2019. Note: BrightView Landscape Service's contract is valid through April 29, 2019.
Financial Impact:
The total cost of the change order would be in an amount not-to-exceed $41,580.00 ($9,240.00 FY 2017-2018
and $32,340.00 FY 2018-2019). The portions of SR 50 ROW, SR 429 to Clarke Road, to be funded by the CRA
(130-516-00-3400) will cost $3,696.00 per month for a total, through April 2019, of $33,264.00. The CRA
identified the need to improve the quality of maintenance within the CRA in their FY 2017-2018 Budget Detail
(3400 Contractual Services). The portions of the SR 50 ROW between Clarke Road and Good Homes Road to
be funded by Public Works' Streets Division (001-541-10-3400) will cost $924.00 per month, for a total of
$8,316.00 through April 2019.
The following details the financial impact by fiscal year and account:
Detailed Payment Summary for FY 17/18
• CRA Contractual Services (130-516-00-3400)
August 2018—September 2018; 2 months at $3,696.00 per month = $7,392.00
• Public Works—Streets Division Contractual Services (001-541-10-3400)
August 2018—September 2018; 2 months at $924.00 per month = $1,848.00
Detailed Payment Summary for FY 18/19
• CRA Contractual Services 130-516-00-3400
October 2018—April 2019; 7 months at $3,696.00 per month = $25,872.00
• Public Works—Streets Division Contractual Services (001-541-10-3400)
October 2018—April 2019; 7 months at $924.00 per month = $6,468.00
Type of Item: (please mark with an "x")
Pui& earing For Clerk's Dept Use:
`�`4 s' r First Reading ,( Consent Agenda
OrdinanceSecond Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. ( a . I _ N/A
Reviewed by 0 N/A
2
A
ocoee
florida
CITY OF OCOEE
150 North Lakeshore Drive
Ocoee,Florida 34761
*This Change Order Requires Action by the City Commission*
BrightView Landscape Services,Inc.(f/k/a ValleyCrest Landscape Maintenance,Inc.)
RFP 13-001
CHANGE ORDER NO. 1
DATE: July 30, 2018 PURCHASE ORDER: 1425050
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $190,200.00
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $190,200.00
Net Increase (Decrease) Resulting from this CHANGE ORDER $41,580.00
The current CONTRACT PRICE including this CHANGE ORDER $231,780.00
Original CONTRACT COMPLETION DATE: April 29, 2019
Current CONTRACT COMPLETION DATE adjusted by previous
CHANGE ORDERS April 29, 2019
Net Increase Resulting from this CHANGE ORDER 0 days
Current CONTRACT COMPLETION DATE including this
CHANGE ORDER April 29,2019
RPF 13-001 Landscaping,Landscape Maintenance,
and Mowing Services—Change Order#1
CHANGES ORDERED:
I. REQUIRED CHANGES
This change order will cause an annual net increase to the contract total in the amount of
$41,580.00, which is for the remaining nine (9) months of BrightView's contract set to
expire on April 29, 2019. (See Section III. PAYMENT for detailed monthly charges.)
II. JUSTIFICATION
SR 50 has been under construction and FDOT was responsible for maintaining the right-of-
way (ROW), including the medians. In June of 2018, the maintenance responsibility for the
SR 50 ROW was turned back to the City. Public Works has been responsible for maintaining
the corridor since June of 2018; however, due to their other responsibilities; they cannot
provide the higher level of care that is required for SR 50. SR 50 is the primary commercial
corridor within the City and the level of maintenance should be increased to weekly during
the spring and summer and biweekly during the fall and winter.
III. NARRATIVE OF NEGOTIATIONS
Staff met with representatives of BrightView Landscape Services, Inc. and requested a quote
to mow/maintain the ROW landscape between SR 429 and Good Homes Road.
III. PAYMENT
The portions of SR 50 ROW mowing, SR429 to Clarke Road, will be funded by the CRA
Contractual Services line (130-516-00-3400), and the cost is $3,696.00 per month, through
April 2019, for a total of$33,264.00. The portions of the SR 50 ROW between Clarke Road
and Good Homes Road will be funded by Public Works' Streets Division Contractual
Services line (001-541-10-3400), and the cost is $924.00 per month, through April 2019, for
a total of$8,316.00.
Detailed Payment Summary for FY 17/18
• CRA Contractual Services (130-516-00-3400)
August 2018 — September 2018; 2 months at $3,696.00 per month= $7,392.00
• Public Works— Streets Division Contractual Services (001-541-10-3400)
August 2018 — September 2018; 2 months at$924.00 per month= $1,848.00
Detailed Payment Summary for FY 18/19
• CRA Contractual Services 130-516-00-3400
October 2018—April 2019; 7 months at$3,696.00 per month= $25,872.00
• Public Works—Streets Division Contractual Services (001-541-10-3400)
October 2018—April 2019; 7 months at $924.00 per month= $6,468.00
RPF 13-001 Landscaping,Landscape Maintenance,
and Mowing Services—Change Order#1
V. APPROVAL AND CHANGE AUTHORIZATION
The original project and funding allocation was established by CONTRACT and issuance of
a CITY purchase order, subject to the terms and conditions contained in the CITY's
solicitation, Project Manual, Drawings, Specifications, and/or the CONTRACTOR's service
and price proposal, which collectively form the terms of an agreement between the CITY and
the CONTRACTOR for the performance of the Work. This proposed change to the
agreement requires approval by the City Commission under the CITY's Purchasing Rules
and Regulations and is consistent with any prior action by the City Commission to award the
Work to the CONTRACTOR. It is expressly understood and agreed that the approval of the
Change Order shall have no effect on the original agreement other than matters expressly
provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that
the adjustments in contract price and time shown hereon constitute full and complete
compensation and satisfaction for all costs and modifications of performance time incurred
by the CONTRACTOR as a result of this Change Order. No other claim for increased costs
of performance or modifications of time will be granted by the CITY for the Work covered
by this Change Order. The CONTRACTOR hereby waives and releases any further claims
for cost or time against the CITY arising from or relating to the matters or Work set forth or
contemplated by this Change Order.
[Remainder of page intentionally left blank]
RPF 13-001 Landscaping,Landscape Maintenance,
and Mowing Services—Change Order#1
RECOMMENDED BY: ACCEPTED BY:
CITY OF OCOEE, FLORIDA BrightView Landscape Services, Inc.
By: 772o,1By:
Sign/ tore Signature
Date: Ila///Q Date:
Title: /&v�J 7/3/if
Q(;wtit Title:
APPROVED BY:
CITY OF OCOEE, FLORIDA
By: Date:
Rusty Johnson, Mayor
Attest:
Melanie Sibbitt, City Clerk
FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE CITY OF OCOEE
CITY OF OCOEE,APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON
AND LEGALITY THIS DAY OF , 20 UNDER
,20 AGENDA ITEM NO.
By:
City Attorney
RPF 13-001 Landscaping,Landscape Maintenance,
and Mowing Services—Change Order#1
BrightView
Scope of Landscape Services
Landscape City of Ocoee—SR 50 Landscape SR 50 ROW(429—Clark Rd)
Site Name:* Site Location:
Client City of Ocoee Client Contact Ginger Corless
Business 150 N. Lakeshore Dr Name:
Name: Ocoee, FL 34761
Client 407-905-3100 Client Contact vcorless@ocoee.org
Contact Email:
Telephone:
Description of Services at this Landscape Site(attach diagrams if necessary):
COMPETITIVE PRICING THAT FITS
YOUR BUDGET
We are committed to fulfilling the specific landscape needs of The City of Ocoee SR50 ROW while providing the
service you expect at a price point that fits your budget. BrightView Landscape Maintenance will provide the
following competitive pricing per specifications as noted in the specifications as provided. Pricing is for period
from August 1st, 2018 until April 29th, 2019. Mowing will be weekly in months of August and September and
biweekly October—April.
SERVICE DESCRIPTION (SR 50,429 TO CLARK RD) MONTHLY YEARLY(9 MONTHS)
Base Management $3,696.00 $ 33,264.00
• Mowing, Weeding, Edging
• Bahia 25 cuts
• Blowing Debris
Turf and Ornamental Program Not in Contract Not in Contract
• Turf Fertilization
• Turf Insect and Weed Control
• Shrub and Groundcover Fertilization and Insect Control
Irrigation Inspection Not in Contract Not in Contract
• Monthly check and adjust all zones
• Monthly Irrigation report
BrightView
Scope of Landscape Services
Landscape City of Ocoee—SR 50 Landscape SR 50 ROW(Clark Rd—Good Homes
Site Name:* Site Location: Rd)
Client City of Ocoee Client Contact Ginger Corless
Business 150 N. Lakeshore Dr Name:
Name: Ocoee, FL 34761
Client 407-905-3100 Client Contact vcorless@ocoee.org
Contact Email:
Telephone:
Description of Services at this Landscape Site(attach diagrams if necessary):
COMPETITIVE PRICING THAT FITS
YOUR BUDGET
We are committed to fulfilling the specific landscape needs of The City of Ocoee SR50 ROW while providing the
service you expect at a price point that fits your budget. BrightView Landscape Maintenance will provide the
following competitive pricing per specifications as noted in the specifications as provided. Pricing is for period
from August 1st, 2018 until April 29th, 2019. Mowing will be weekly in months of August and September and
biweekly October—April.
SERVICE DESCRIPTION (SR 50, CLARK RD TO GOOD HOMES) MONTHLY YEARLY(9 MONTHS1
Base Management $924.00 $ 8,316.00
• Mowing, Weeding, Edging
• Bahia 25 cuts
• Blowing Debris
Turf and Ornamental Program Not in Contract Not in Contract
• Turf Fertilization
• Turf Insect and Weed Control
• Shrub and Groundcover Fertilization and Insect Control
Irrigation Inspection ... Not in Contract Not in Contract
• Monthly check and adjust all zones
• Monthly Irrigation report