HomeMy WebLinkAbout08-07-2018 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee,Florida
AUGUST 7, 2018 AGENDA 6:15 P.M.
REGULAR CITY COMMISSION MEETING
CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
PRESENTATIONS AND PROCLAMATIONS
COMMENTS FROM CITIZENS/PUBLIC
STAFF REPORTS AND AGENDA REVIEW
COMMISSIONERS ANNOUNCEMENTS
CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION.
THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN
WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL
BE CONSIDERED SEPARATELY.
1. Approval of the Minutes for the Regular City Commission Meeting held July 17,
2018. (City Clerk Sibbitt)
2. Approval of the Holiday Schedule for 2019. (City Clerk Sibbitt)
Section 8.01 of the Personnel Rules and Regulations lists Holidays that will be observed annually in the City
of Ocoee. Each year the City Commission approves those holidays as well as selects dates for those holidays
that fall on weekend days.
Approved Holidays Dates As Approved 2019 Recommendation
New Year's Day January 1 Tuesday,January 1,2019
Martin Luther King,Jr.Day Third Monday In January Monday,January 21, 2019
Memorial Day Last Monday in May Monday,May 27,2019
Independence Day July 4 Thursday,July 4, 2019
Labor Day First Monday in September Monday, September 2, 2019
Thanksgiving Day Fourth Thursday Thursday,November 28, 2019
Day After Thanksgiving Day after Fourth Thursday Friday,November 29,2019
Day Before or After Christmas Determined by Commission Thursday, December 26, 2019
Christmas December 25 Wednesday,December 25,2019
3. Approval of First Amendment to the Contract for Internment and Inurnment
Services at the City of Ocoee Cemetery. (City Clerk Sibbitt)
On September 18, 2012, the City of Ocoee entered into a Contract with Quality Vaults and Monument, Inc.,
to perform internment and inurement work as set forth in RFP #12-006 (the"Contract"). The Contract is due
to expire on September 30, 2018. Quality Vaults and Monument, Inc., was the sole bidder in 2012 and is the
sole local provider of services to the City at this time. Therefore, the City desires to amend the existing
Contract,subject to the terms and conditions set forth in the RFP and Contract,to extend the Contract through
September 30, 2019. The Contract will thereafter automatically renew on an annual basis unless City or
Contractor provide written notice to the other, in accordance with the terms of the Contract,no later than sixty
(60)days before the expiration of a term.
Regular City Commission
August 7,2018
4. Approval of Sunbelt Rental Plat, Project No: LS-2017-010. (Development Engineer
Womack)
The subject property is located at 259 Maguire Road, immediately north of the City of Ocoee Public Works
Department. The Parcel Identification Number is 19-22-28-0000-00-047. The total area of the parcel amounts
to approximately 28.234 acres.This plat is required in order to dedicate and convey additional right-of-way to
the City.The three areas of additional right-of-way being dedicated to the City include a five(5)foot addition
to the Maguire Road right-of-way, a 0.6-acre strip to the west of 441 Enterprise Street,and a 0.75-acre corner
clip of the northwest corner of the subject property. The plat also includes easements for emergency vehicle
access, an 8" ductile iron public water main, a sidewalk easement, and easements for other public utilities.
The Sunbelt Rental development is platting prior to receiving a Certificate of Completion; however, since the
development is nearly complete the developer will not be required to provide a Surety covering the
outstanding improvements as approved in the Sunbelt Rental Large Scale Site Plan. The site will receive a
Certificate of Completion once all of the outstanding improvements are completed.
5. Approval of Licensing and Rebate Agreements with Bound Tree Medical for
Operative IQ Inventory Management. (Fire Chief Miller)
The Ocoee Fire Department(OFD)utilizes Bound Tree Medical(BTM)to purchase the EMS supplies which
are stocked on all rescue and engine units and used by Department personnel on medical calls. Operative IQ
is a service provided by BTM which works in tandem with UCapIt Cap 5 vending machines for advanced
electronic inventory management and tracking of EMS supplies, pharmaceuticals, and narcotics. OFD
currently utilizes an outdated inventory control system;but was recently awarded a 75%/25%matching grant
from the Florida Department of Health to purchase three of the Cap 5 vending machines. This will afford the
most up-to-date inventory control system, which will save the City by reducing pharmaceutical inventory
loss. BTM has extended a rebate offer to OFD to cover the cost of two-day onsite setup and training on the
system plus three years of licensing fees with an annual supply purchase of at least $75,000, a threshold
which OFD already meets. Operative IQ will replace the City's existing inventory management system with
improved pharmaceutical, narcotics, and supply tracking as well as biometric security, which is not available
with the current system and is required by the State. By accepting the rebate agreement, the City will save
$14,695 over the next three years.
6. Approval of Traffic Enforcement Agreement with Wentworth Homeowner's
Association. (Police Chief Brown)
Wentworth originally entered into a Traffic Enforcement Agreement with the City of Ocoee on October 4,
2005. In August of 2011,the Traffic Enforcement Agreement was not renewed. Wentworth is now requesting
a new Traffic Enforcement Agreement between Wentworth and the City.
7. Approval of First Amendment to Traffic Enforcement Agreement with Westyn Bay
Townhomes. (Police Chief Brown)
Westyn Bay Townhomes originally entered into a Traffic Enforcement Agreement with the City of Ocoee on
August 18, 2009. The term of the agreement was two years from the effective date, but the agreement
automatically renewed for additional two-year terms at the end of each two-year term,unless the agreement is
terminated in accordance with the agreement. As of July 26,2018,neither party has requested the agreement
be terminated. Westyn Bay Townhomes is currently requesting the initial Traffic Enforcement Agreement be
updated with a new main address for the neighborhood and update the Homeowners Association contact and
signature information.
8. Approval of a School Resource Officer Agreement with Charter Schools Located in
Ocoee. (Police Chief Brown)
The Florida Legislature has amended Section 1006.12, Florida Statutes, entitled"Safe-School officers at each
public school" to require each District School Board and School District Superintendent to partner with law
enforcement agencies to establish or assign one or more safe-school officers at each school facility within the
district by implementing a security option which best meets the needs of the school district. The School
Board has suggested that Charter Schools, which are designated as Florida public schools, should contract for
and obtain school resource officers individually with the Law Enforcement Agency. The Ocoee Police
Department will provide one (1) School Resource Officer to Renaissance Charter School and one (1) School
Resource Officer to Innovations Montessori Charter School of which both are located within the city limits of
Ocoee. These agreements are effective from July 1, 2018 to June 30, 2019. For School Resource Officer
services,the Charter Schools will be charged a prorated fee based on the 10 month school year.
21 Page
Regular City Commission
August 7,2018
9. Approval of Change Order No. 1 Amending the BrightView Landscape Services
Contract — RFP #13-001, Landscaping, Landscape Maintenance, and Mowing
Services to Include the Landscape Maintenance for the State Road 50 Corridor Right-
of-Way Including Medians from State Road 429 to Good Homes Road. (Acting Parks
and Recreation Director Johnson)
State Road 50 has been under construction and FDOT was responsible for maintaining the right-of-way
(ROW), including the medians. In June, the maintenance responsibility for the SR 50 ROW was turned back
to the City. Public Works has been responsible for maintaining the corridor since June; however, due to their
other responsibilities they cannot provide the higher level of care that is required for SR 50. SR 50 is the
primary commercial corridor within the City and the level of maintenance should be increased to weekly
during spring and summer and biweekly during the fall and winter.
10. Approval to Reject the Single Bid #B18-04 for the Ocoee Lakefront Park Phase 1A.
(Purchasing Agent Tolbert)
The City intended to award a contract for the Ocoee Lakefront Park Phase 1A. The bid was publicly
advertised on June 18, 2018, and opened on July 18, 2018. There was a single (1)bid received from Oelrich
Construction;the bid provided two prices, a bid of$1,320,114 based on the bid form quantities with line item
detailed pricing and a second qualified sum bid of$1,761,529 based on the bidders plan take-off quantities. A
third bid of$1,541,412 was provided later by Oelrich when the City asked for clarification of their qualified
bid price. Staff recommends rejecting the bid due to all prices being substantially higher than the engineer's
estimate of construction costs, as described in the July 24, 2018, letter from S&ME, the City's park design
firm. Based on our analysis and that of the design firm S&ME,the bid prices appear to be substantially higher
than being proposed by other firms for similar work elsewhere in Central Florida. Staff considers it to be in
the best interest of the City to re-bid this project with a revised scope of work and plans.
11. Approval of the Certification of Non-Ad Valorem Assessment Roll for Solid Waste
Inclusion on the Orange County Tax Roll for Fiscal Year 2018/2019. (Public Works
Director Krug)
The City Commission approved Resolution No. 2006-003 to provide for collection of Solid Waste fees
through the annual Orange County Tax Roll. The agreement between City of Ocoee and Orange County Tax
Collector requires the City to annually certify the Non-Ad Valorem Assessment Roll by September 15th. The
Fiscal Year 2018/2019 Tax Roll for Solid Waste calculates revenue to be $3,207,708. This is based upon the
residential Solid Waste fee which remains unchanged at $21 per month. This is an increase of$87,948 from
the current year and is attributed to annexations and new homes.
12. Approval of the Certification of Non-Ad Valorem Assessment Roll for Stormwater
Inclusion on the Orange County Tax Roll for Fiscal Year 2018/2019. (Public Works
Director Krug)
The City Commission approved Resolution No. 2006-003 to provide for collection of stormwater fees
through the annual Orange County Tax Roll. The agreement between City of Ocoee and Orange County Tax
Collector requires the City to annually certify the Non-Ad Valorem Assessment Roll by September 15th. The
Fiscal Year 2018/2019 Tax Roll for stormwater calculates revenue to be$3,326,804.84.This is an increase of
$98,253.59 from the current year and is attributed to annexations and new homes.
13. Approval of the Annual Fire Protection Special Assessment Resolution and
Certification of Non-Ad Valorem Assessment Tax Roll for Fire Protection Assessment
for Fiscal Year 2018/2019. (Support Services Director Butler)
The City Commission approved Ordinance 2013-010 to provide for collection of fire protection assessments
through the Orange County annual tax roll. The approval of Ordinance 2016-013,as codified in Chapter 77 of
the City Code of Ordinances, modified the requirements of the 2013 Ordinance, including deleting the
requirement for a Preliminary Rate Resolution, adding a definition of an Applied Assessment Rate, and
changing the annual adoption procedure of the assessment. Section 197.3632, Florida Statutes requires the
City to certify the Tax Roll for the fire protection assessments by September 15th. Using the Applied
Assessment Rate of$69.50 and the estimated number of FPUs determined by currently available data, the
gross revenue generated will be $2,068,115.44. With deductions for the cost of collection (2%), early
payments (up to 4%), and non-payment, plus the addition of interim fees being paid through the year as a
result of construction,the actual revenue value is approximately$2,043,892.92.
31 Page
Regular City Commission
August 7,2018
14. Approval of Resolution to Rename the Street Originally Platted "Lyman Avenue"
Located within Seegar Subdivision to "Lyman Street." (Support Services Director
Butler)
As currently identified by city street name signs, Lyman Avenue and Lyman Street form an approximately
1,410 foot long road in north-central Ocoee. The road consists of a north-south segment, approximately 1,150
feet in length, and an east-west segment, approximately 260 feet in length. "Avenue" is the official road
suffix of the north-south segment based on the Seegar Subdivision plat of 1925. The east-west segment is not
labeled on that plat or any other in this neighborhood. All existing buildings are addressed to the north-south
segment. Variations between the use of"Avenue" and "Street" exist for assigned addresses for the road in
databases maintained by utility service providers. CenturyLink uses "Lyman Avenue." Duke Energy,
Spectrum Cable TV and City of Ocoee water billing use"Lyman Street." These two names are considered by
the Orange County 911 Agency to be the same, which causes problems for emergency service address
databases. Staff has notified all affected property owners in writing of the proposed change as well as the date
and time of the public hearing.
15. Approval of Budget Transfer from Capital Fund 001-516-00-6405 to Reimburse
General Fund 001-516-00-5235. (Support Services Director Butler)
In the Fiscal Year 2017-2018 Budget, Support Services received a $37,000 capital fund allocation (Account
No. 001-516-00-6405) to purchase four replacement servers estimated at $5,500 each and a server
management system estimated at $15,000. When the City purchased the servers, the actual unit price was
$4,789.11. The $710.89 per unit savings dropped the item price below the $5,000 capital purchase threshold
making the capital funds budgeted for this purchase ineligible. As a result, they City had to apply the
$19,156.44 for server replacements to the appropriate operating budget account (Account No. 001-516-00-
5235). The City experienced the same issue with the server management system, which cost $3,809.43 per
server as opposed to the expected single charge. As a result, they City had to apply the $15,237.72 for a
server management system to the appropriate operating budget account(Account No. 001-516-00-4606).The
operating budget account for computer equipment and software needs the requested budget transfer to
complete the Fiscal Year 2017-18 program. Staff recommends the City Commission authorize the transfer of
$37,000 from Capital Expenditures (Account No. 001-516-00-6405) to reimburse General Government
Computer Equipment/Software(Account No.001-516-00-5235).
PUBLIC HEARING
16. Arya Independent Living Preliminary/Final Large Scale Site Plan; Project No:
LS-2018-007. (Advertised in the West Orange Times on Thursday, July 26, 2018) (City Planner
Rumer)
The subject property is located on the north side of Roberson Road approximately 627 feet east of Tomyn
Boulevard(Windermere Road) intersection. The property is approximately 10.47 acres in size of which 2.45
acres are designated as wetlands/flood zones. The subject property consists of a vacant and undeveloped land
fronting on Roberson Road. The Applicant will be dedicating 20 feet tract of land to the City of Ocoee for
future right-of-way along Roberson Road. The Future Land Use designation for the subject site is "Low-
Density Residential" and "Conservation/Floodplains." The requested "Independent Living" use is consistent
with the Future Land Use element and zoning (R-1AA) district. The Preliminary/Final Site Plan will consist
of a four-story 203,000 square feet 142 unit Independent Living Facility (55+). As shown on the
Preliminary/Final Site Plan, the facility will have only one main access point at Roberson Road. This main
entrance will be aligned with the existing George Bailey Park entrance across the street. In addition, a 220
feet left-turn lane into the site will also be provided for an adjacent ALF/Memory Care facility. The applicant
will be dedicating a 20 feet wide tract of land to the City of Ocoee for future right-of-way along Roberson
Road. Consistent with City policy, the wetlands/flood zones and associated upland buffers will not be
developed and will be dedicated to the City. Water, sanitary sewer,reclaimed water,solid waste and police&
fire protection will all be provided by the City of Ocoee. The applicant has requested one waiver from the
Land Development Code for this project,which is to permit a maximum height of 53 feet in lieu of the 35 feet
by code. The proposed Arya site is located adjacent to the Legacy Life Styles ALF/Memory Care facility
about to break ground. The facility is three-story 112,269 square feet 120 beds Memory Care/Assisted Living.
The two projects provide for a unique opportunity to age in place or to have a spouse live next to someone
needing daily care.
41 Page
Regular City Commission
August 7,2018
FIRST READING OF ORDINANCE
17. First Reading of Ordinance Amending Chapter 124-6 of the City Code of Ordinances
Renaming Russell Drive Park to Frank W. Turner Park. (Second Reading and Public
Hearing Date scheduled for August 21, 2018, Regular Commission Meeting at 6:15 p.m. or soon thereafter)
(Acting Parks and Recreation Director Johnson)
At the July 17,2018 meeting,the City Commission approved a motion renaming Russell Drive Park to Frank
W.Turner Park.There is a provision in Chapter 124 of the City Code relating to Russell Drive Park that now
should be amended for purposes of regulation of park hours under the Code.Chapter 124-6A(2)reads,"Rules
for use of City parks and Facilities; (A) Hours of use - Parks and outdoor recreation facilities; (2) It shall be
unlawful to congregate in or use any of the following parks or outdoor recreation facilities after sunset and
before 7:00 a.m.: Forest Oaks Park, Freedom Park, Jamela Street Park, Palm Park, Palm Drive Park,
Parkside/Coventry Park, Prairie Lake Park, Frank W. Turner Park, and Silver Glen Park. The
hour of sunset is established for the purpose of this section as the hour of sunset as determined by the
National Weather Service Bureau."
18. First Reading of Ordinance for Top Gun Cheer — 651 South Bluford Avenue
Rezoning; Project No: RZ-18-05-07. (Second Reading and Public Hearing Date scheduled for
August 21, 2018, Regular Commission Meeting at 6:15 p.m. or soon thereafter) (City Planner Rumer)
The subject property is located on the west side of S. Bluford Avenue and on the south side of W. Columbus
Street. The Parcel Identification Number is 17-22-28-6144-04-210. The subject parcel is approximately 4.51
acres and currently vacant. The Applicant is rezoning the property from General Industrial(I-2)to Restricted
Manufacturing & Warehousing (I-1) for a competitive cheerleading gym in order to conform to the existing
land use designation. The I-1 zoning designation is consistent with the adopted future land use designation of
Light Industrial shown on both the City of Ocoee and Orange County Joint Planning Area Future Land Use
Maps. The Development Review Committee and Planning and Zoning Commission reviewed the proposed
rezoning and both voted unanimously to recommend approval.
SECOND READING OF ORDINANCES—PUBLIC HEARING
19. Second Reading of Ordinance and Public Hearing to Establish the Florida Real Estate
Regional Center (FRERC) Community Development District (CDD). (Advertised in the
West Orange Times on Thursday, July 26, 2018.) (City Attorney Cookson)
Community Development Districts are local units of special-purpose government created for the purpose of
delivering urban community development services within certain, established areas. Chapter 190, Florida
Statutes, sets forth the exclusive and uniform method for establishing a Community Development District in
Florida. Generally speaking, if a property contains less than 1000 acres and is located entirely within a
municipality, a Petitioner can file a petition for establishment of a Community Development District with the
City's governing body. Orange West Development Company, a Wyoming corporation registered to business
in the State of Florida, as Petitioner, intends to establish within the City of Ocoee the FRERC Community
Development District. Petitioner received consent from the owner of one-hundred percent (100%) of the
property to be included in the District and on May 15,2018 filed a petition with the City asking that the City
Commission adopt an ordinance establishing the District.The law requires the City to establish the District in
a public hearing advertised four weeks in advance. The public hearing on the petition and the first reading of
the ordinance establishing the District was held on July 17,2018.
REGULAR AGENDA-None
STAFF ACTION ITEMS
COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE:IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING
WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS
IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE
PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK,150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN
ADVANCE OF THE MEETING.
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