HomeMy WebLinkAboutItem #15 Approval of Budget Transfer from Capital Fund 001-516-00-6405 to Reimburse General Fund 001-516-00-5235 111 �
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AGENDA ITEM COVER SHEET
Meeting Date: August 7, 2018
Item # •
Reviewed By:
Justin Mieras, Support /fi
Contact Name: Services Department Director:
Contact Number: 407-905-3100, ext. 1505 City Manager: j
Subject: Approval of budget transfer from Capital Fund 001-516-00-6405 to eimburse General Fund
001-516-00-5235.
i
Background Summary:
In the Fiscal Year 2017-2018 Budget, Support Services received a $37,000 capital fund allocation
(Account No. 001-516-00-6405) to purchase four replacement servers estimated at $5,500 each and a
server management system estimated at $15,000.
When the city purchased the servers, the actual unit price was $4,789.11. The $710.89 per unit
savings dropped the item price below the $5,000 capital purchase threshold, making the capital funds
budgeted for this purchase ineligible. As a result, they city had to apply the $19,156.44 for server
replacements, Purchase Orders 1424967 & 1425409, to the appropriate operating budget account
(Account No. 001-516-00-5235).
The city experienced the same issue with the server management system, which cost $3,809.43 per
server as opposed to the expected single charge. As a result, they city had to apply the $15,237.72 for
a server management system, Purchase Order 1424975, to the appropriate operating budget account
(Account No. 001-516-00-4606). The operating budget account for computer equipment and software
needs the requested budget transfer to complete the Fiscal Year 2017-18 program.
Issue:
Capital fund budget transfers need City Commission approval. Should the City Commission authorize
staff to transfer $37,000 from Capital Expenditures (Account No. 001-516-00-6405) to reimburse
General Government Computer Equipment/Software (Account No. 001-516-00-5235)?
Recommendations:
Staff recommends the City Commission authorize the transfer of $37,000 from Capital Expenditures
(Account No. 001-516-00-6405) to reimburse General Government Computer Equipment/Software
(Account No. 001-516-00-5235).
Attachments:
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None.
Financial Impact:
None.
Type of Item: (please mark with an`x)
Public Hearing For Clerk's Dept Use:
Ordinance First Reading A Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Reviewed by N/A
Reviewed by City Attorney ' D N/A
Reviewed by Finance Dept. N/A
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