HomeMy WebLinkAboutItem III (A) Acceptance and Approval of Minutes of Regular Commission Meeting of August 17, 1993, Budget Workshop Sessions of August 18 and 19, 1993 AGENDA 9/7/93
Item III A
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M ES OF THE CITY OF OCOEE BOARD OF CITY COMMISSIONERS REGULAR
MEETING HELD August 17, 1993
CALL TO ORDER
Mayor Vandergrift called the regular meeting of the Ocoee Board of City Commissioners to
order at 7:30 p.m. in the commission chambers. Commissioner Foster led in the prayer and
Mrs. Hilda Ems led in the pledge of allegiance. The roll was called and a quorum declared
present.
PRESENT: Mayor Vandergrift, Commissioners Combs, Foster, Johnson, and Woodson.
Also present were Ciyt Manager Shapiro, City Attorney Rosenthal, City
Engineer/Utilities Director Shira, Administrative Services Director Beamer,
Planning Director Behrens, Public Works Director Brenner, Chief Boyd, Chief
Strosnider, Development Administrator-Concurrency Management Resnik, and
City Clerk Grafton.
ABSENT: None
PRESENTATIONS AND PROCLAMATIONS
There were no presentations or proclamations.
CONSENT AGENDA
The consent agenda consisted of items A, B, C, and D.
Commissioner Combs noted that in item B the total amount of the contract for Clarke Road was
$4,245,335.62 and that he had called several times for that total and could not get an answer.
City Manager Shapiro advised that it was necessary to wait for reports that just became
available, that there were other expenses that could not be calculated until this change order was
in, and that there were still several parcels to be purchased using these funds. He expects to have
a report on the next agenda. Mayor Vandergrift said that in item A the appreciation expressed
from the United Arts and West Orange Chamber of Commerce was meant for all who helped,
not just himself. Mayor Vandergrift, referring to item D, then asked about the signs for
downtown on Clarke Road. City Manager Shapiro advised that the ones on Clarke Road would
be no problem but that he was waiting on a response from Mr. Gilhouley for authorization to
place signs on Silver Star Road and Highway 50 which are state roads. Mayor Vandergrift
then asked that the median tips be painted on Clarke Road and Blackwood Street as they are
invisible on rainy nights. Mayor Vandergrift pointed out that in item C, on page 2, number
5, there is a reference to "County Engineer." City Engineer Shira advised that it was a
scrivener's error and should have been "City Engineer."
Commissioner Woodson, seconded by Commissioner Johnson, moved to approve and accept
the consent agenda as presented. Motion carried 5-0.
A. Acceptance and Approval of Minutes of Regular Commission Meeting of
August 1 1993.
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Ocoee City Commission Regular Meeting
August 17, 1993
B. Approval and Authorization for Mayor and City Clerk to Execute Clarke Road
Change Order No. 2 - Final Change Order.
C. Approval and Acceptance of West End Professional Park - Final Subdivision
Plans.
D. Approval and Authorization for Mayor and City Clerk to Execute Change Order
No. 1 - Construction of City Hall/Police Department.
COMMENTS FROM CITIZENS/PUBLIC
There were no citizen comments at this time.
PUBLIC HEARINGS
Ordinance No. 93-16, relating to False Alarms Fees.
This Ordinance was presented by title for the second reading and public hearing. The public
hearing was opened. City Manager Shapiro advised that there have been occasions when there
were as many as 5 or 6 false alarms to the same address in the same day and the cost of a false
alarm is approximately $150 for the Fire Department and $15 for the Police Department in
addition to endangering life and limb. This Ordinance will cause those who have been negligent
in the repair of their alarm systems to take notice and do something about it. There followed
a discussion regarding the wording of the Ordinance, notice to the citizens, and the collection
of the court costs involved in the lien process. Administrative Services Director Beamer
advised that a paper clearly stating this process would be handed to the owner upon the first
false alarm to an address. City Attorney Rosenthal said that he will check on the provision for
court costs and if this was not covered, he would prepare a blanket ordinance to cover such
matters.
The public hearing was closed without further comment. Commissioner Foster, seconded by
Commissioner Combs, moved to adopt Ordinance No. 93-16 as presented. On roll call
Commissioner Combs voted "aye," Commissioner Foster "aye," Commissioner Johnson "aye,"
Commissioner Woodson "aye," and Mayor Vandergrift "aye." Motion carried 5-0.
OTHER BUSINESS
Report on Infrastructure Capacities and Level of Service Inventory for Concurrency
Management.
Development Administrator-Concurrency Management Resnik said that this report is
presented to Commission at this time so that they can become familiar with the information
before the budget workshops and she reviewed the areas of concern. There was no action
required or taken on this item.
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Ocoee City Commission Regular Meeting
August 17, 1993
Transfer and Bid Award for Street Resurfacing Project.
Administrative Services Director Beamer advised that on August 9 the bids were opened for
the adopted resurfacing projects for FY92-93 with the following low bidders:
Orlando Paving Company $20,347.60
American Asphalt, Inc. 23,068.50
MacAsphalt 27,671.68
Public Works Director Brenner listed the streets to be paved: Reba, Sandy Beach, Spring
Creek, Cardinal, Jay, Highland Springs, and Maureen.
Ms. Beamer submitted the staff recommendation to 1) approve the transfer of $4,000 from
Sidewalk Construction (001-41-541-6303) to Paving and Drainage Improvement (001-41-541-
6300) and 2) award Bid #B93-012 to Orlando Paving Company in the amount of $20,347.60,
and advised that the other two companies were notified that the award would be taking place at
this meeting. Commissioner Woodson, seconded by Commissioner Johnson, moved to
approve staff recommendation for transfer of funds and award the bid to Orlando Paving
Company as apparent low bidder. Motion carried 5-0. Commissioner Combs said that there
was a paving company that used surplus material from another job to pave in Prima Vista,
making a road that needs repair constantly and that if this was the same company he would like
for their work to be monitored very closely.
Approval of Contract for Sale and Purchase between SCI Funeral Services of Florida, Inc.,
Seller, and City of Ocoee, Buyer.
City Attorney Rosenthal explained the purchase contract and read into the record a modification
which appears as item 15 on Addendum 1 of the Contract for Sale and Purchase: "The
transaction contemplated herein shall be subject to the review and approval of Seller's Board of
Directors, which approval or rejection shall be provided in writing to Buyer within thirty (30)
days of the effective date of this contract." Mr. Rosenthal recommended approval of the
proposed contract for the sale and purchase between SCI Funeral Services of Florida, Inc. and
the City of Ocoee for lands adjacent to the Ocoee municipal golf course, with the additional
revision just read into the record, authorizing execution thereof by the Mayor and City Clerk.
It was brought out that there are no bodies on this portion of the land, that this parcel consists
of 2.673 acres and the purchase price of $40,100 is based on an appraisal of the parcel.
Commissioner Foster, seconded by Commissioner Johnson. moved to approve said
recommendation including the revision read into the record. Motion carried 5-0.
Appointments to Boards.
Planning and Zoning Commission - Lou Landefeld was moved to regular seat July 20, 1993.
Need appointment to complete his term as alternate which expires February 1996.
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Ocoee City Commission Regular Meeting
August 17, 1993
Code Enforcement Board - Mark Slaby was moved to regular seat July 6, 1993. Need
appointment to complete his term as alternate which expires 1995.
This item was tabled at the August 3, 1993 regular meeting and, as there have been no new
applications received from citizens desiring to serve on these boards, by consensus this item was
not removed from the table.
STAFF REPORTS
There were no staff reports at this time.
COMMENTS FROM COMMISSIONERS
Commissioner Woodson: No comments at this time.
Commissioner Combs:
1) Reported that Commissioners had a good trip to Florida League of Cities Conference in
Ft. Lauderdale.
2) Asked about Recreation Director Jim Beech's surgery schedule. City Manager Shapiro
reported that surgery is scheduled for Friday and that Mr. Beech will be on leave for 3
or 4 weeks.
3) Commended Doug Duncan for removing the mural and painting the walls in the
Community Center/Commission Chambers.
4) Suggested that the budget workshops be adjourned at 10:00 p.m.
Commissioner Foster: Congratulated Mayor Vandergrift for the expeditious moving of the
agenda tonight.
Mayor Vandergrift:
1) Reported that one of the things he learned at Florida League of Cities Conference was
that the City could apply for a $50,000 grant to use for emergency preparedness.
2) Asked that a response be provided for him on item number 5 (regarding large culverts
at Lake Olympia Park) and number 9 (regarding placing fire hydrants on a flushing
schedule) in his comments in the minutes of the August 3 meeting.
Commissioner Johnson:
1) Asked if the trees that are being removed on Bluford Avenue will be replaced according
to the arbor ordinance.
2) Noted that the County required a change at Cumberland Farms regarding their drainage
field which caused them to have to use a portion of their parking area, leaving them with
inadequate parking space, and the change was made without consulting or advising the
City's Building Department for approval. City Manager Shapiro said that he will contact
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August 17, 1993
the County Health Department to attempt to set up a method of communication for such
needs.
ADJOURNMENT
The meeting adjourned at 8:29 p.m.
APPROVED:
Attest: City of Ocoee
Jean Grafton, City Clerk S. Scott Vandergrift, Mayor
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MINUTES OF THE CITY OF OCOEE BOARD OF CITY COMMISSIONERS
BUDGET WORKSHOP HELD AUGUST 18, 1993
CALL TO ORDER
Mayor Vandergrift called the Budget Workshop to order at 7:00 p.m. in the commission
chambers and announced that the purpose of the meeting was to review the budget for FY93-94.
PRESENT: Mayor Vandergrift, Commissioners Combs, Foster, Johnson, and Woodson.
Also present were City Manager Shapiro, Administrative Services Director
Beamer, Finance Supervisor Horton, Personnel Director Psaledakis, and City
Clerk Grafton.
ABSENT: None
It was established that the proposed budget would be reviewed one page at a time beginning with
Expenditures, with each Commissioner expressing individual concerns for each line item. These
minutes will list only those pages or items for which there was a question raised. The staff
response is underscored.
DISCUSSION RE: BUDGET FY93-94.
Page 3-8 - Expenditure Summary
Mayor Vandergrift pointed out that the entire report would be easier to deal with if the pay
grades or salaries in each department were listed also.
Page 3-9 - Legislative Division Expenditures
Mayor Vandergrift:
Why was the travel expense increased $4,000? Have been exceeding the budget due to the many
events Commissioners need to attend and this should cover it.
What does the Mayor/Comm. Fund cover? Requests from citizens/agencies the
Commission acts on, funeral floral arrangements, etc.
Should Maguire House Maintenance and Maguire House Architectural Services be in
Legislative? Budgeted here because of the matching grants applied for.
Commissioner Woodson:
Have the West Orange Chamber dues gone up? They go up as the City grows.
Page 3-10 - Legislative Expenditures continued
Mayor Vandergrift:
Community Promo and Non-Profit Organizations? To the Lions Club for the Christmas
Parade and Central Florida Fair Booth, Groups that ask for funds, YMCA, Florida League of
Cities promotion ad, etc.
Page 3-11 -City Manager Expenditure Summary
Mayor Vandergrift:
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Ocoee City Commission Budget Workshop
August 18, 1993
Has nothing against Mr. Behrens but has a problem with the position of Economic Coordinator
as it is not necessary to seek out growth - it will come to us. This position will improve on the
quality of growth that comes and will be an investment for the future of the children of the
community. There were general statements made by the rest of the Commission in support of
this position.
Page 3-12 - City Manager Expenditures
Commissioner Woodson:
Why is #4605-Vehicle Parts/Repairs reduced? Newer vehicle should require less repair.
City Manager Shapiro stated for the record that acct. #4700 Printing and Binding is for an
economic development brochure to go out to the businesses.
Mayor Vandergrift:
Why is acct. #1505 Innovative Ideas so much less that it was in 90-91? Most of the ideas came
out of Water/Wastewater in the past, and if it takes more than this amount it will be brought
before Commission.
Page 3-14 - City Clerk Expenditure Summary
City Manager Shapiro explained that the proposed additional person in this department would
be taking the minutes of the board meetings.
Page 3-15 - City Clerk Expenditures
Mayor Vandergrift:
There is a difference in the requested $1,200 overtime pay and the 0 amount recommended by
City Manager. The Deputy Clerk's position will be changed from hourly to salaried so there
is no need for overtime pay.
Page 3-16 - City Clerk Expenditures continued
Commissioner Combs:
Does the fact that we are now divided into districts cause the substantial increase in acct. #5600
Election Expense? If so, we should consider a referendum to do away with districts. We are
now 5 precincts due to districting and annexations.
Page 3-17 - Finance Administration Expenditure Summary
Mayor Vandergrift:
Are the computers equipped with modems so they can communicate with the outside? These
computers have all the financial information on them and the only modem is for NCR to do
programming upgrades or to troubleshoot problems. The PC's will have modems only if a need
is established.
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Page 3-18 - Finance Administration Expenditures
Commissioner Woodson:
What about the health insurance ? The rate is going up, as the City employees have had major
claims in the past year.
Page 3-19 - Finance Administration Expenditures
Mayor Vandergrift:
What is the water expense? In some areas, the total expense of operation of the buildings is
lumped together and placed in this department's budget.
Conunissioner Woodson:
Is acct. #4606 Equipment Maintenance Contracts for mowers? No, it is for computer equipment
and copier.
Page 3-20 - Finance Administration Expenditures
Mayor Vandergrift:
Acct. #5209 TV Camera Operator amount is zero. He understood that the TV operator was
being paid overtime. The last time the operator was paid from this line item account was FY
1990-91, and since that time has been paid from Public Works account. A line item stays in the
budget for comparison until such time as zeros are shown across the page. Mayor Vandergrift
said that he would like for the budget to include funds to support the group televising the
meetings currently and he would also like for the videotapes of the meetings to be copied and
to become a part of the archives. Mr. Shapiro explained that the system that is being designed
for the new building covers that.
Page 3-22 - Personnel Expenditures
Mayor Vandergrift:
Didn't know that personnel had any vehicles to need acct. #4605 Vehicle Parts/Repair.
Personnel takes care of the pool vehicles.
Page 3-23 - Personnel Expenditures continued
Conunissioner Combs:
Is everyone who is hired required to have a physical? Yes, except for the temporaries.
Page 3-24 Legal Expenditure Summary
Mayor Vandergrift:
Have we not considered hiring an attorney full time? Would not be able to get the
quality/quantity of work from one attorney in-house as we keep six attorneys in Foley &Lardner
busy most of the time.
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RECESS 8:00 TO 8:07 P.M.
Page 3-28 - Planning Expenditures
Commissioner Woodson:
What are the bicycles in acct. #5400 MPO Bicycle/Pedestrian? This is the amount given to
MPO for the pedestrian/bicycle studies.
Mayor Vandergrift:
How is the mapping expense in acct. #5214 different from the City Clerk's mapping expense?
This is GIS mapping and the Clerk's office uses districting maps. Mayor Vandergrift wants
maps to be available at City Hall for citizens to use.
There's quite a bit of difference in the amount requested in two accounts: #5202 Operating
Supplies and#4901 Administrative Legal Ads and the amount approved by City Manager. The
difference is because two of the employees will have been transferred to another department, and
the requirement for legal ads will be less.
Page 3-37 - Administrative Services Expenditures
Mayor Vandergrift:
Is acct. #4601 Commun. Repair for the community center repair? Yes. However, this was
corrected later in the meeting as Commun. stands for Communication instead of Community.
Page 3-41 - Building Maintenance
Commissioner Combs:
Is there anything in the budget for the new City Hall maintenance? The plan is to use the
balance left over from the move into temporary quarters for the few months left in the fiscal
year after the buildings are completed.
Commissioner Woodson:
What is acct. #3400 Contractual Services? That is the janitorial service for the current
buildings.
Page 3-42 - Building Maintenance Expenditures
Mayor Vandergrift:
Do we spend $300 per year on uniforms for one person? That is the average which includes
safety shoes and on alternate years a windbreaker.
Page 3-43 - Law Enforcement Expenditures
Mayor Vandergrift:
Have the firearms that were ordered come in? Yes.
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Ocoee City Commission Budget Workshop
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Wants to see something put in for the crimewatch program, to include signs and brochures.
That is included in Operating Supplies.
Commissioner Woodson:
Asking for eight (8) new vehicles? Correct.
What can be done about all the wrecks? Part of the problem is discipline. Everyone has just
been sent to safety school and a driving course provided by the Police Academy.
Page 3-45 - Law Enforcement
Mayor Vandergrift:
What is acct #1501 Incentive Pay? Monies given by the State for attending certain courses and
toward a Bachelor's Degree or Master's Degree.
What did Chief Boyd have in mind for the $29,900 requested in acct. #4000 Travel Expense?
A lot of training classes which would have taken men off the road to be in class and the real
need is to have the men on the road.
Mayor Vandergrift asked if the department heads should not be here for information purposes.
City Manager Shapiro said that when he asked if they wished to be present, they said it was
his budget and their presence was not necessary.
Commissioner Woodson:
Why is acct. #3111 Legal Services $7,500 requested and not approved? Because Chief Boyd
did not know that the amount was already included in legal fees.
Page 3-47 - Law Enforcement Expenditures
Mayor Vandergrift:
Could we get camcorders for the patrol cars? The cost associated is prohibitive during this time
of catchup.
In acct. #5405 Training Expense the amount requested is much greater than that approved.
Anticipate using forfeiture monies here.
Page 3-48 - Fire Control Expenditure Summary
City Manager Shapiro pointed out that they are asking for an additional six (6) firefighters this
year in order to prepare to man the third fire station.
Page 3-50 - Fire Control Expenditure
Mayor Vandergrift:
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Ocoee City Commission Budget Workshop
August 18, 1993
Why so much in acct. #1400 Overtime Pay? Compensatory time has been discontinued as
it was an unfunded liability.
When will the new Personnel Policy be out? Going before the Personnel Board next week and
then will come to Commission.
Page 3-53 - Protective Inspections Expenditure Summary
Commissioner Johnson:
Why is there a Building Clerk Supervisor and a Building Clerk? Someone has to take the
responsibility of making decisions when Building Official is out of the office.
Page 3-55 - Protective Inspections Expenditures
Mayor Vandergrift:
Why has acct. #4901 Administrative Legal Ads been raised from $500 to $5,500? Those are
ads for zoning transferred from the Planning Department.
RECESS 8:48 TO 8:58 P.M.
Page 3-59 - Parks, Parkways, Trees & Drainage Expenditures
City Manager Shapiro advised that the request for three additional people and the upgrading
of equipment is to cover the care of the roadsides in a systematic manner rather than taking care
of the squeaky wheel.
Page 3-60 - Parks, Parkways, Trees & Drainage
Mayor Vandergrift:
Is the recreational paving included in the paving that went out to bid? No, only those streets
listed by Public Works Director Brenner.
Page 3-61 - Parks, Parkways, Trees & Drainage
Commissioner Woodson:
Would it not be a good thing to put timers on the tennis court lights? They already are on
timers, but will check further on this.
Page 3-63 - Parks, Parkways, Trees & Drainage
Mayor Vandergrift suggested that banners be used instead of the Christmas decorations. Good
idea and will report back later on this.
Page 3-65 - Recreation Expenditure Summary
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Ocoee City Commission Budget Workshop
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City Manager Shapiro explained that the new school schedule for year-round classes
necessitates the City providing a way for the off track students to have recreation and that is the
reason for the additional person.
Commissioner Johnson suggested purchasing a particular piece of equipment pulled by a tractor
to drag the ball fields. Will look into that and report.
Mayor Vandergrift asked about park benches. Will report on this.
Also restoring brick streets in Marian Subdivision. Will report on this. Also lake restoration.
Have met with the State on this and will have a plan soon. Already have the hyacinths scheduled
to come out.
Mayor Vandergrift suggested that the Woman's Club should be requested to edge the sidewalk
and curbside on their block. Commissioner Combs volunteered to deliver the message.
Commissioner Combs still wants a report on the road bricks, as he has been on a search and
has not been able to locate the ones reported to be in particular places. City Manager Shapiro
said that those were all heresay issues that occurred in 1987 or so and we have been unable to
locate any of them as reported.
ADJOURNMENT
The workshop adjourned at 9:35 p.m.
APPROVED:
Attest: City of Ocoee
Jean Grafton, City Clerk S. Scott Vandergrift, Mayor
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AGENDA 9/7/93
Item III A
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MINUTES OF THE CITY OF OCOEE BOARD OF CITY COMMISSIONERS
BUDGET WORKSHOP HELD AUGUST 19, 1993
CALL TO ORDER
Mayor Vandergrift called the Budget Workshop to order at 7:05 p.m. in the commission
chambers and announced that the purpose of this meeting was to review the balance of the
budget for FY93-94.
PRESENT: Mayor Vandergrift, Commissioners Combs, Foster, Johnson, and Woodson.
Also present were City Manager Shapiro, Administrative Services Director
Beamer, Finance Manager Poston, Personnel Director Psaledakis, and City Clerk
Grafton.
ABSENT: None
The method for reviewing the proposed budget during this meeting was the same as the meeting
of the previous workshop, one page at a time with each Commissioner expressing individual
concerns for each line item. These minutes will list only those pages or items for which there
was a question raised. The staff response is underscored.
DISCUSSION RE: BUDGET FY93-94.
Page 4-1 - Stormwater Utility Revenues
Mayor Vandergrift:
Does this fund accumulate? No, it is being spent every year. A large portion of it is spent on
engineering (page 4-3) with a portion placed in contingency in case a decision is made to go out
to contract or to lease a piece of equipment.
Page 4-3 -Stormwater Utility Expenditures
Mayor Vandergrift:
Why was there a $20,000 difference in acct. #4900 Contingency Reserve department request and
the City Manager recommendation? That was just to balance the account.
Commissioner Woodson:
What is acct. #7200 Interest Expense? The interest on the money borrowed from ourselves for
the Stucky ditch area. The interest will be paid back into the road impact fee account.
Page 5-3 - Water Fund Administrative Services Expenditure Summary
There were no questions here, but City Manager Shapiro explained that a qualified GIS
operator is now available to replace the operator who was in this department for a short time
several years ago.
Page 5-5 - Water Expenditures
Mayor Vandergrift:
Is there a particular reason why acct. #4900 Contingency Reserve went from 0 requested to
$37,250? Department Heads do not look at revenue when preparing their part of the budget.
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Page 5-7 - Water Utility Services Expenditure Summary
Mayor Vandergrift:
The Transfers Out line item dropped from $789,739 to $456,850. Looking at the payoff of the
bond anticipation note. It was higher last year because the bond was still there from Barnett
Bank.
Page 5-8 - Water Utility Services Expenditure Summary continued
Mayor Vandergrift:
Are the 50 HP and the 30 HP electric motors for the well that was bid on some time ago? No
these are to be backups for the motors that go in that well.
Page 5-9 - Water Utility Services Expenditures
Mayor Vandergrift:
There is a substantial difference between the salaries requested and the amount recommended
by City Manager. Department Head had requested putting a construction crew together in-house
to do some pipe work, but on evaluation decided to contract it out.
Page 6-3 - Solid Waste Services Expenditure Summary
Mayor Vandergrift:
In all neighborhoods there are garbage bags out for pickup about 3 times per week and he would
like to see containers on wheels. That was why the side-loading garbage trucks were purchased.
The plan is to go to those containers as soon as the last truck is paid for.
City Manager Shapiro also plans to provide mulching blades for citizens' lawn mowers as a
method to reduce landfill costs.
Page 7-3 - Wastewater Administrative Services Expenditure Summary
Mayor Vandergrift:
Are the items Diazo Blueprint Machine and GIS Workstation Memory Upgrade going out for
bid? The GIS is a sole source and we already have the system. We can piggyback on the state
and county purchasing bid.
Page 7-5 - Wastewater Administrative Services Expenditures
Mayor Vandergrift:
Does acct. #4900 Contingency Reserve reflect the new bond issue situation? No, that is the
reserve contingency to balance the budget.
Page 7-6 - Wastewater Utility Services Expenditure Summary
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Ocoee City Conunission Budget Workshop
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Mayor Vandergrift:
What is acct. #6400 Replace Lift Station Pioneer Key II Mobile Home Park for $30,000? The
lift station that is going bad is the one behind the shopping center.
Page 8-2 - Clerk Stenographer Job Description
Mayor Vandergrift:
Is this the person who will be working for City Clerk? Yes.
Will she be bonded? Yes.
There were various comments made on the job descriptions, none indicating any changes were
needed. City Manager Shapiro advised that the rest of the pages in the budget workbook were
for advice only and no action was required on them, but there were several issues on which he
wished to report.
1) Crime Watch funds included $2,000 for pamphlets and $500 for sign blanks.
2) Park Benches had not been included in the budget, but would be $200 per bench and can
come from contingency. Consensus was reached to put 25 park benches in this budget
($5,000).
Christmas decorations for Clarke Road were discussed and Mr. Shapiro recommended that this
be left until later to give an opportunity to research the price of banners/pennants as Mayor
Vandergrift had requested.
Commissioner Woodson raised a question regarding the City Clerk's salary, saying that she was
the lowest paid staff member and he wished to have a change made. City Manager Shapiro
advised that when the evaluation of the position was done, Personnel Director Psaledakis had
advised him that a salary survey revealed that the Clerk's salary was 10% low and recommended
an increase greater than the 5% he proposed. However, he chose not to listen to her.
Conunissioner Woodson moved to raise the City Clerk's salary 10%. Ms. Psaledakis said that
her original recommendation was to take the position from grade 15 to grade 17 along with
Parks and Recreation Director, which would have given the 10% increase with the job
reclassification. The research was repeated when Mr. Shapiro disagreed with her, and the
results confirmed her first recommendation.
Mayor Vandergrift suggested that, instead of getting involved with employees' salaries, that
Commission should move to accept the Personnel Director's recommendation to change pay
grades. It was established that this would be an additional 5% at the time the change is made
and would not have any affect on any other changes that were in order such as merit or cost of
living increases. Commissioner Woodson, seconded by Commissioner Johnson, moved to
acce et Personnel Director Psaledakis' recommendation to move the Cit Clerk to .a rade 17
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August 19, 1993
with the accom Ian in additional 5% increase in sala . Before the question was called, further
discussion changed the focus of the action.
Commissioner Foster said that, although he supported the thought, he was reluctant to go along
with setting the salaries of employees as that is an administrative function and this action may
be establishing a precedent. Ms. Psaledakis pointed out that the Commission does establish the
grade system and this places an employee in the appropriate position. Mr. Shapiro agreed with
Commissioner Foster; however, he indicated that he had erred in not taking Ms. Psaledakis'
recommendation seriously and he would be willing to follow instructions given by Commission
without an argument. Commissioner Combs, seconded by Commissioner Johnson, moved to
place the funds in the City Clerk's salary account and allow the City Manager to evaluate the
cost. Motion carried 5-0.
RECESS 7:52 P.M. TO 8:05 P.M.
Following a discussion initiated by Commissioner Johnson regarding a way to express
appreciation to the employees for continuing to maintain a high level of service in the face of
reduced salaries and staffing after the cut-backs in February 1992, Commissioner Johnson,
seconded by Commissioner Combs, moved to 'ive a one time '.500 I avment to each emplo ee
who was a art of the cost of living cut-back in February 1992 and who is still employed b the
City of Ocoee on October 1, 1993. Motion carried 5-0.
Mayor Vandergrift said he would like to see a City newsletter published quarterly which would
include phone numbers and information on the ordinances passed, along with other items of
interest to citizens. There was some discussion about the cost, the responsibility of writing and
editing, the problems of distribution, and other challenges. Commissioner Johnson suggested
inserting the newsletter in The Times quarterly. Mayor Vandergrift, seconded by
Commissioner Johnson, moved to put $5,000 in the budget for a Cit newsletter to be
published quarterly. Motion carried 5-0.
Mayor Vandergrift said that several years ago, new water lines were laid in the older part of
Ocoee and the houses were never tied into the lines. He asked when this would be done. City
Manager Shapiro responded that a report is being prepared on this and the problem is the
legality of spending rate-payers' funds to go onto private property. There was consensus that
this should be resolved as soon as possible.
City Manager reviewed his report dated August 17, 1993 on the municipal garage which
showed that maintaining an in house garage would cost $175,000; Fleet Maintenance Contract
would be $304,554 and the current method is budgeted at$132,000. He strongly recommended
retaining the present method. Commissioner Woodson said that the present mechanic needs
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Ocoee City Commission Budget Workshop
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August 19, 1993
help because often a third hand is needed to get the job done. Mr. Shapiro said that there will
be someone available most of the year, except for the 3 or 4 months they have to be out in the
field mowing. This year maintenance will be scheduled. This, along with the 3 new people and
adequate machines, should make a big difference in the availability of the men and machines.
If this method does not provide enough people so that the mechanic can have some help, then
a change will be made to get him help.
As the budget review had been completed and all reports had been made, consensus was that
Staff was to be commended for an excellent job on the budget.
ADJOURNMENT
The workshop adjourned at 8:55 p.m.
APPROVED:
Attest: City of Ocoee
Jean Grafton, City Clerk S. Scott Vandergrift, Mayor
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