HomeMy WebLinkAboutItem III (C) Approval and Authorization for Mayor and City Clerk to Execute Vote Betty Carter, Supervisor of Elections AGENDA 9/7/93
Item III C
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE"
•cO :e S.SC:UIT VANDERGRIFT
V'd4 11.1 CITY OF OCOEERUSTY JOHNSON
IWF a- 150 N.LAKESHORE DRIVE PAUL W.FOSTER
v 0 OCOEE,FLORIDA 34761 VERN COMBS
O `$ (407)656-2322 SAM WOODSON
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MEMORANDUM
To: The Honorable Mayor and Board of City Commissioners
From: Jean Grafton, City Clerk
Date: September 2, 1993
Subject: Vote Processing Equipment Use Agreement and Election Contract with Betty
Carter, Supervisor of Elections
In order to conduct elections each year the City enters into an agreement with the Supervisor of
Elections. This agreement provides that they will make available to us the registration books,
voting equipment and precinct supplies.
ACTION REQUESTED:
It is respectfully requested that the Mayor and City Commissioners approve the agreement
between Betty Carter and the City of Ocoee, authorizing execution thereof by the Mayor and
City Clerk.
cVNA
110 SUPERVISOR
1\ OF ELECTIONS
ORANGE COUNTY
FLORIDA August 13 , 1993
The Honorable Jean Grafton
City Clerk. City of Ocoee
150 N. Lakeshore Drive
Ocoee, Florida 34761
Dear Jean,
In response to your request for assistance with 1993 Ocoee
municipal elections, registration books and voting equipment will
be available for use in your general election on November 2, 1993
and the runoff election to be conducted on November 16, 1993 .
Enclosed are: a summary of election responsibilities and election
agreements for these elections for approval and signature by a city
official . Please make a copy of the agreement for your files and
return the original signed agreement to my office.
Feel free to call Pat Keough if you have any questions.
Sincerely,
Betty arter
Supervisor of Elections
BC/pk
encl: 3
BETTY CARTER • SUPERVISOR OF ELECTIONS
119 WEST KALEY STREET • ORLANDO FL 32806-3967
407/836-2070 • FAX 407/244-3399
VOTE PROCESSING EQUIPMENT USE AGREEMENT AND ELECTION CONTRACT
This Agreement is entered into by and between the Orange County
Supervisor of Elections, hereafter referred to as Lessor, and
The City of Ocoee, Florida, hereafter referred to as Lessee.
PREMISES;
1. Lessor is the legal custodian of Orange County Voting
Machines and is charged with the responsibility for custody and
maintenance of those machines. Florida Statutes, 101. 34 .
2 . Lessee desires to conduct an election requiring the use
of vote processing equipment and desires to use said equipment to
count ballots.
3 . The Board of County Commissioners of Orange County has
authorized the leasing of voting machines and approved certain
terms and conditions set forth below. Florida Statutes, 101. 36.
NOW, THEREFORE, in consideration of the premises and of the
mutual promises, terms and conditions stated below, Lessor and
Lessee agree as follows:
SECTION 1. Agreement. Lessor shall lease to Lessee and Lessee
will lease from Lessor voting machines according to the terms and
conditions stated below, for an election to be held
on November 2 , 1993 .
SECTION 2 . Voting equipment leased. This lease covers use of one
(1) voting machine, identified by serial number on a release form
to be signed by you upon receipt of election materials.
SECTION 3 . Lease price. Lessee shall pay to lessor One Hundred
Fifty Dollars ($150. 00) for the first machine leased, and Seventy
Five ($75. 00) for each identically programmed machine.
Also included in this contract are expendable precinct supplies for
two precincts at $28. 00 per precinct. Lessee will pay charges
incurred to produce and bind Precinct Register/Poll lists and
Street Indexes, and any other lists ordered for this election.
If petition signatures are verified by Supervisor of Elections,
Lessee will be charged $ . 10 for each signature checked.
SECTION 4 . Term. The term of this lease begins with ballot layout
and ends on November 3 , 1993 , when ballots have been processed,
results obtained, and voting equipment is returned to the election
warehouse.
SECTION 5. Ballot services. Lessee shall furnish ballot
information in both English and Spanish at least two weeks before
election. Lessor will lay out ballot(s) from information furnished
City of Ocoee soeopk1/cont-ian.con created:8-12-93
by Lessee and provide camera ready copy to the approved printer.
Lessee will place ballot order with printer. Both Lessor and Lessee
will sign off on ballot proof (s) . Lessor will program the
Tabulator to count said ballot(s) and test ballot(s) received from
printer.
SECTION 6. Operation Personnel , Lessee will select the election
board and pay directly for their services. Lessor will train and
approve personnel selected. "Troubleshooting" services for
malfunctioning equipment will be performed by LESSOR only.
SECTION 7. Transportation of leased machine. Leased machine will
be picked up by lessee from the Election Warehouse located at the
rear of 119 W. Kaley St. on Monday, November 1, 1993 , and returned
to the same location on Wednesday, November 3 , 1993 .
SECTION 8 . Location of leased equipment_. Lessor shall approve the
location of each leased machine. Each machine shall be located in
a covered and protected area. Once placed in position, no machine
shall be moved without prior consent of Lessor.
SECTION 9. Hold Harmless Covenant, To the extent permitted by
applicable law, Lessee Hereby agrees to indemnify and hold harmless
the Supervisor of Elections, her officers, agents, and employees,
from and against any and all claims, damages, injuries, losses and
expenses, including reasonable attorney's fees, arising out of or
resulting from any or all acts of omission or commission of or by
the Lessee, its officers, agents, and employees, with respect to
any and all use, operation, maintenance or custody of the voting
machines covered by this Lease Agreement.
SECTION 10. Modification. No modification of this agreement
shall be effective unless in writing signed by both parties.
Section 11. Effective date. This Agreement shall take effect on
the latter of the two dates set forth below.
IN WITNESS WHEREOF, Lessor and Lessee have executed this
Agreement on the dates set forth below.
ORANGE COUNTY SUPERVISOR OF ELECTIONS, CITY OF OCOEE, FLORIDA
LESSEEA LESSOR
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By: By:
BETTY CA TER
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Date: g'—' 1 ~ ?� Date:
City of Ocoee soeopk1/cont-wn.con created:8-12-93