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HomeMy WebLinkAboutItem III (J) Consideration of Chalmers Yeilding Architect, Work Order #10 (Withers-Maguire House Restoration) AGENDA 9/7/93 Item III J "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" •c,ee S.SCOTT VANDERGRIFT COMMISSIO _. '"y CITY OF OCOEE RUSTY JOHNSON O. 150 N.LAKESHORE DRIVE PAUL W.FOSTER Z7/ 0 OCOEE,FLORIDA 34761 VERN COMBS (407)656-2322 SAM WOODSON 4'OF 0000 ) QTY MANAGER MEMORANDUM ELLIS SHAPIRO TO: The Honorable Mayor and Board of City Commissioners FROM: Montye Beamer, Director of Administrative Services 7 --' DATE : August 26, 1993 RE: CHALMERS YEILDING ARCHITECT, WORK ORDER #10 (WITHERS- MAGUIRE HOUSE RESTORATION) The Historic Preservation Grant Award agreement .for the State Matching Grant was executed by the State and returned to the City. Based upon the continuing architectural services agreement with Chalmers Yeilding Architect negotiated following competitive selection as described in Section F.S . 287 . 055, tasks will be performed under Work Order number 10 and consist of the preparation of construction documents, construction contract negotiation, and construction administration. Monies are available in FY93 Withers- Maguire House - architectural services account line . The construction work of this phase which is equally funded by the state grant and city funds will include a new roof, electrical service and security system. The Architectural Services specifically detailed are as follows : 1 . Construction Documents will be prepared for the work to be included in this phase of the Project . The documents will consist primarily of specifications . Drawings will be prepared to supplement the specifications if required. 2 . Contract negotiation assistance will be provided for the construction contract . The Architect will review the construction documents with the Contractor and clarify any questions he may have. Construction contract review and comments will be provided to the City. 3 . Construction administration services will be provided throughout the period of construction. The Architect will make periodic site visits to determine the progress of the work, answer questions and make clarifications if necessary. Applications for Payment will be reviewed, compared to the work completed and transmitted to the City with recommendations for payment . eYb , N I, Item number one of the services described above shall be completed within 45 days from Date of Authorization to Proceed; the balance to be concluded in 195 days . Fee shall be fixed fee of $1, 000 . 00 with reimbursables not to exceed $100 . 00 . Action Requested The Mayor and Board of City Commissioners approve Work Order No. 10 for Chalmers Yeilding Architect and authorize the Mayor and City Clerk to execute. MEB: f dg WOWM. 10 WORK ORDER FOR ARCHITECT SERVICES AGREEMENT WORK ORDER NO. 10 PROJECT: WITHERS-MAGUIRE HOUSE RESTORATION CITY: OCOEE, FL ARCHITECT: ` CHALMERS YEILDING ARCHITECT Execution of the Work Order by City shall serve as authorization of ARCHITECT to provide for the above project, professional services as set out in the documents which are attached hereto and made a part hereof . ATTACHMENTS: [X] Preparation of Construction Documents ARCHITECT shall provide said services pursuant to this Work Order, its attachment and that certain Agreement of November 19, 1991, as amended between CITY and ARCHITECT which is incorporated herein by reference as if it had been set out in its entirety. Whenever the Work Order conflicts with said Agreement, the Agreement shall prevail . TIME FOR COMPLETION: The work authorized by this Work Order shall be completed within two hundred forty (240) days from the date this Work Order is executed by the CITY with preparation of construction documents to be completed within forty-five (45) days inclusive. COMPENSATION: The CITY shall compensate ARCHITECT a negotiated fixed fee in the amount of ONE THOUSAND DOLLARS ($1, 000 . 00) , with reimbursables for this task not exceeding ONE HUNDRED DOLLARS ($100 . 00) for the service required under this Work Order. ARCHITECT shall perform all work required by this Work Order; but, in no event, shall ARCHITECT be paid more than the fixed fee and reimbursables set . IN WITNESS WHEREOF, the parties hereto have made and executed this Work Order on this day of , 1993, for the purposes stated herein. Chalmers Yeilding Architect A Florida Sole Proprietor WITNESS : ARCHITECT By: Date: ATTEST: BOARD OF CITY COMMISSIONERS CITY OF OCOEE, FLORIDA By: Jean Grafton, City Clerk S . Scott Vandergrift, Mayor Date: FOR USE AND RELIANCE ONLY BY THE CITY OF OCOEE. APPROVED AS TO FORM AND LEGALITY THIS DAY OF , 1993 . FOLEY & LARDNER BY: CITY ATTORNEY /WOWM. 10 Date: August 26, 1993 Withers-Maguire House Restoration Project Attachment "A" Scope of Work 1 . Construction Documents will be prepared for the work to be included in this phase of the Project . The documents will consist primarily of specifications . Drawings will be prepared to supplement the specifications if required. 2 . Contract negotiation assistance will be provided for the construction contract . The Architect will review the construction documents with the Contractor and clarify any questions he may have. Construction contract review and comments will be provided to the City. 3 . Construction administration services will be provided throughout the period of construction. The Architect will make periodic site visits to determine the progress of the work, answer questions and make clarifications if necessary. Applications for Payment will be reviewed, compared to the work completed and transmitted to the City with recommendations for payment .