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Home My WebLink AboutItem III (K) Approval and Acceptance of Clarke Road - Construction Administration Contract with PEC AGENDA 9/7/93 Item III K •a of*of coon`.% JAMES W.SHIRR,P.E. CITY ENGINEER/UTILITIES DIRECTOR 150 N.LAKESHORE DRIVE•OCOEE,FLORIDA 34761 (407)656-2322 MEMORANDUM DATE: September 2, 1993 TO: Honorable Mayor and Board of City Commissioners FROM: James W. Shira, P.E. City Engineer/Utiliti s Director SUBJECT: Clarke Road - Construction Administration Contract ------------ In October of 1991 the City Commission approved Addendum No. 91-7 to the contract for continuing engineering services between the City of Ocoee and Professional Engineering Consultants, Inc. (PEC) . This Addendum was for the provision of Construction Administration services during the construction of Clarke Road. The amount of the Addendum was $260,800.00, and the term of the Addendum was 400 calendar days, as was the term of the construction contract awarded to S & E Contractors, Inc. Change Order No. 1 to the Clarke Road construction contract with S & E Contractors, Inc. , and Change Order No. 2, extended the original construction contract completion date by 56 and 14 days respectively, for a total extension of 70 days. Since construction administration services were required throughout the construction period, including the extensions granted by change order, it is appropriate to consider an extension of PEC's Construction Administration contract fee. For construction administration work performed during the 70 day contract extension period, PEC has submitted an invoice for $11,493.84. This final invoice is primarily for work related to Silver Star Road / Clarke Road intersection improvements which were included in Change Order No.1. The developer paid $98,772.50 to the city for these intersection improvements, of which $12, 622.50 was for administrative costs to cover PEC's fee. After payment of the final invoice to PEC, there will be $312,295.06 remaining available from the funds originally budgeted as proceeds of the Clarke Road bond issue. I recommend that the City Commission authorize payment of $11,493 .84 to Professional Engineering Consultants, Inc. for services rendered beyond the scope of their original authorization. THE PRIDE OF WEST ORANGE 014 G�� PEC PROFESSIONAL ENGINEERING CONSULTANTS, INC. FINAL INVOICE M V City of Ocoee Customer Number: 29-2 '"' 150 North Lakeshore Drive Job No. 0E-156-1. 0 132087 fl , Ocoee, Florida 34761 Invoice Number: 4550 Date: 08/19/93 'C-D Attention: Ms. Montye Beamer ************************************************************ FINAL ; e4 BILLING NO. 20 Clarke Road - Construction Administration AUTHORIZATION: Addendum #91-7 , Not-to-Excee $260, 800. 00, Dated 10/15/91, Notice t Proceed 11/4/91 SCOPE OF WORK: o Construction phase services including Resident Project Representative. o The original Scope of Services and Project Budget were based on a construction schedule of 400 days at $652 . 00/day. The contractor has requested and received approval for a 70 day extension and a change order for the contract of $251, 373 . PEC's time and expenses have been extended by the additional Contract Change Order. ISI BILLING PERIOD: Through 08/10/93 LABOR COSTS HOURS RAW COSTS Sr. Eng./D. Hamstra 4. 50 $ 114 . 08 Const. Admin./P. Dozier 29.75 579.24 Res. Proj . Rep./W. Peterson 16. 50 298. 65 Engineer/L. Lloyd 1. 00 13 .22 Clerical/M. Capizzi 1.50 21. 38 Clerical/K. Hayes 1.50 19. 50 Clerical/E. Buckner 0. 50 5. 68 Clerical/A. Kleinfelt 5. 00 47. 00 60.25 $ 1, 098.75 MULTIPLIER RATE $ 1, 098.75 X 2 .92 = $ 3,208.35 Sub-Total Labor Costs $ 3 , 208.35 engineers planners surveyors 200 East Robinson Street • Suite 1560 • Orlando, Florida 32801 • 407/422-8062 • FAX 407/849-9401 Invoice No. 4550 August 19, 1993 Page 2 OTHER DIRECT COSTS Facsimile $ 3 .00 Courier 5. 00 Mileage 24.50 Telephone 31.97 Postage 16. 13 Sub-Total Other Direct Costs $ 80. 60 AMOUNT EARNED THIS PERIOD $ 3,288.95 AMOUNT DUE THIS INVOICE $ 3,288.95 Original Limiting Sum: $ 260,809. 00 Adjustments: $ Current Limiting Sum: $ 260, 809. 00 Earned To Date: $ 272, 302 .84 Budget Remaining: $ (11, 493 . 84) • PEC PROFESSIONAL ENGINEERING CONSULTANTS, INC. INVOICE City of Ocoee Customer Number: 29-2 M'vC". 150 North Lakeshore Drive Job No. 0E-156-1. 0 132087 c_ Ocoee, Florida 34761 Invoice Number: 4388 PCP 07/13/93 Attention: Ms. Montye Beamer 77e ************************************************************ BILLING NO. 19 Clarke Road - Construction Administration AUTHORIZATION: Addendum #91-7 , Not-to-Exceed $260,800. 00, Dated 10/15/91, Notice to Proceed 11/4/91 SCOPE OF WORK: o Construction phase services including Resident Project Representative. o The original Scope of Services and Project Budget were based on a construction schedule of 400 days at $652 .00/day. The contractor has requested and received approval for a 70 day extension and a change order for the contract of $251, 373 . PEC's time and expenses have been extended by the additional Contract Change Order. BILLING PERIOD: Through 06/30/93 LABOR COSTS HOURS RAW COSTS Sr. Eng./D. Hamstra 2 .50 $ 63 . 38 Const. Admin./P. Dozier 57.75 1, 107.73 Res. Proj . Rep./W. Peterson 78.50 1,420. 85 Clerical/M. Capizzi 3 . 00 42 .76 Clerical/S. Moody 0.50 5. 00 Clerical/A. Kleinfelt 15.50 145.70 157 .75 $ 2,785.42 MULTIPLIER RATE $ 2,785.42 X 2.92 = $ 8, 133 .43 Sub-Total Labor Costs $ 8, 133 .43 engineers planners surveyors 200 East Robinson Street • Suite 1560 • Orlando, Florida 32801 • 407/422-8062 • FAX 407/849-9401 Invoice No. 4388 July 13, 1993 Page 2 OTHER DIRECT COSTS Facsimile $ 47. 00 Mileage 12. 14 Telephone 9.21 Postage 3 . 11 Sub-Total Other Direct Costs $ 71.46 AMOUNT EARNED THIS PERIOD $ 8,204 .89 AMOUNT DUE THIS INVOICE $ 8,204.89 Original Limiting Sum: $ 260,809. 00 Adjustments: $ Current Limiting Sum: $ 260,809. 00 Earned To Date: $ 269, 013 .89 Budget Remaining: $ (8, 204.89) moo g 0 0 0 b. Z r ('': tD C 0041. co N � OOCO -4CDcn4 CO N -' Z o c) CDDD V CA�v4 W NL at (it Z p 3 W O> O<' •O (n O N tD n c o ccri ry c > OMOO71 * UN: Dc0u? rrT1 > K * T -1 3 � 3 Bn ' 0 ;:-.• 0 0 0 a) c0 0 0 ° (D < -00 O H 0, •iii. 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