Loading...
HomeMy WebLinkAboutItem VI (A) Resolution No 93-15, relating to Job Descriptions AGENDA 9/7/93 OCO4Q "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" Item VI A S.StV11 VANur,xlx►r1' 0 '"I CITY OF OCOEE COMMISSIONERS ION t► RUSSTY JOHNSON D. 150 N.LAKESHORE DRIVE PAUL W.FOSTER O OCOEE,FLORIDA 34761 VERN COMBS (4%* 42 (407)656-2322 SAM WOODSON �* Op Gov��� CITY MANAGER ELLIS SHAPIRO MEMORANDUM TO: THE HONORABLE MAYOR & MEMBERS OF THE CITY COMMISSION ,( FR: PEGGY PSALEDAKIS, DIRECTOR PERSONNEL & EMPLOYEE RELATIONS /�� DA: SEPTEMBER 2, 1993 SU: RESOLUTION NO. 93-09 JOB DESCRIPTIONS I respectfully request that the Mayor & Members adopt the four job descriptions attached. The job descriptions are as follows: CAPITAL PROJECT/CONCURRENCY ANALYST CLERK STENOGRAPHER ECONOMIC DEVELOPMENT COORDINATOR ZONING COORDINATOR These job descriptions represent additional job descriptions which will be added to the master job description book. O RESOLUTION NO. 93-09 A RESOLUTION OF THE CITY OF OCOEE, FLORIDA, ADOPTING AND APPROVING JOB DESCRIPTIONS SETTING FORTH THE DUTIES AND RESPONSIBILITIES OF EMPLOYMENT POSITIONS FOR CAPITAL PROJECT/CONCURRENCY ANALYST, CLERK STENOGRAPHER, ECONOMIC DEVELOPMENT COORDINATOR,AND ZONING COORDINATOR FOR THE CITY OF OCOEE; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Ocoee desires to adopt and approve job descriptions for employment positions for Capital Project/Concurrency Analyst, Clerk Stenographer, Economic Development Coordinator, and Zoning Coordinator for the City of Ocoee; and WHEREAS, job descriptions setting forth the duties and responsibilities of each employment position for Capital Project/Concurrency Analyst, Clerk Stenographer, Economic Development Coordinator, and Zoning Coordinator for the City of Ocoee have been reviewed and approved by the City Commission; NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OCOEE, FLORIDA, as follows: Section 1. Authority. The City Commission of the City of Ocoee, Florida has the authority to adopt this Resolution pursuant to Article VIII of the Constitution of the State of Florida and Chapter 166, Florida Statutes. Section 2. Adoption of Job Descriptions. The City Commission of the City of Ocoee, Florida hereby adopts and approves the job descriptions for the CAPITAL PROJECT/CONCURRENCY ANALYST as set forth in Exhibit "A" attached hereto and by this reference made a part hereof, the job description for CLERK STENOGRAPHER, as set ENV3 UC forth in Exhibit "B" attached hereto and by this reference made a part hereof, the job description of ECONOMIC DEVELOPMENT COORDINATOR, as set forth in Exhibit "C" attached hereto and by this reference made a part hereof, and the job description of ZONING COORDINATOR, as set forth in Exhibit "D" attached hereto and by this reference made a part hereof. Section 3. Severability. If any section,subsection, sentence,clause,phrase or portion of this Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. Section 4. Effective Date. This Resolution shall become effective immediately upon passage and adoption. ADOPTED this day of , 1993. APPROVED: Attest: CITY OF OCOEE, FLORIDA Jean Grafton, City Clerk S. Scott Vandergrift, Mayor (SEAL) For use and reliance only Approved by the Ocoee City by the City of Ocoee, Commission at a meeting approved as to form and held on , 1993, legality, this day under Agenda Item No. . of , 1993. FOLEY & LARDNER By: City Attorney 2 EXHIBIT "A" TO RESOLUTION NO. 93-09 CITY OF OCOEE CAPITAL PROJECT/CONCURRENCY ANALYST JOB DESCRIPTION CAPITAL PROJECT/CONCURRENCY ANALYST MAJOR FUNCTION This is professional and administrative work in the Administrative Services Department enforcing the policies concerning concurrency in the Comprehensive Plan and assisting in identifying and coordinating the development of Capital Projects. The incumbent will develop a data base necessary to monitor the level of service of public facilities and the impact development will have on these facilities and will track land development from initial planning through final engineering. The incumbent exercises independent judgement in the performance of duties under the general direction of the Director of Administrative Services. Work is reviewed through analyses of data base, observation, conferences and recommendations. ILLUSTRATIVE DUTIES Analyzes for completeness and accuracy data submitted by developers on the impact of development on public infrastructure and performs independent analysis of same. Meets with developers/ representatives concerning land development plans to review City Code, policy and regulations. Testifies before elected and appointed boards on developer impacts to the level of service of public facilities. Conducts independent research on development impact on public facilities. Recommends the refinement of policy and procedure and data systems to measure and monitor development impact on public facilities. Drafts reports on City Capital Improvement Element to State Department of Community Affairs and an annual facilities status report. Assists in the establishment, abolition, or revision of ordinances, regulations, capital improvement schedules and other implementation methods for comprehensive planning and general city activities. Attends and participates in after hour meetings of the City Commission, Boards and other Public Agencies as necessary and is a member of the Development Review Committee. Coordinates inter office cooperation and assistance to facilitate the concurrency process. Performs other assigned duties as required. MINIMUM QUALIFICATIONS Knowledge, Abilities. and Skills Considerable knowledge of the local comprehensive plan. Considerable knowledge of research methodology. Considerable knowledge of principals, practices, and procedures of governmental planning, accounting and community development. Knowledge of Capital Program planning and Impact Fee implementation. Considerable knowledge of land use planning. Ability to communicate clearly and concisely orally and in writing. Ability to develop and maintain effective working relationships as CAPITAL PROJECT/CONCURRENCY ANALYST Knowledge. Abilities, and Skills - Continued necessitated by the work. Ability to work independently and perform technical research and render difficult logical recommendations on development projects. Advanced skill in the use of micro-computer. Minimum Training and Experience Graduation from an accredited four year college or university with a degree in business or public administration, civil engineering, urban planning or related field and two years of professional experience in traffic engineering, transportation planning and/or urban planning, land development administration, or financial management; or an equivalent combination of training and experience. Necessary Special Requirements Possession of an acceptable Florida Driver's License. EXHIBIT "B" TO RESOLUTION NO. 93-09 CITY OF OCOEE CLERK STENOGRAPHER JOB DESCRIPTION CLERK STENOGRAPHER MAJOR FUNCTION This is responsible, independent, complex, and highly specialized clerical work. An employee in a position allocated to this class performs a variety of complex duties which are specialized in nature, such as maintaining complex records, recording of minutes and preparing data for special reports. Work is performed under the general supervision of the department director or his/her designee. ILLUSTRATIVE DUTIES Types routine correspondence, minutes, memoranda, reports, orders, and other office documents from rough drafts, transcribing machines, notes, and oral instructions in rough, stencil, and finished copy. Sorts, grades, verifies, files and pulls from files materials and documents such as correspondence, reports, purchase orders, case records, statistical records, cards, and other records according to number, name, alphabet, invoices, group, code, or other prescribed procedures. Receives, opens, dates, records, sorts, and distributes incoming mail consisting of a variety of materials and documents. Maintains files such as index card files, record files, folder files, and control files with coding systems, output cards, tab guides, and other controlling devices and storage of these records for safe and permanent keeping. Prepares incoming and outgoing mail by stuffing materials into envelopes, wrapping, binding, and typing packages. May take minutes at designated Board Meetings. May be required to work some afternoon and evening hours. Performs other assigned duties as required. MINIMUM QUALIFICATIONS Knowledge, Abilities, and Skills Through knowledge of business English, spelling and arithmetic. Knowledge of office practices and procedures. Ability to understand and follow oral and written instructions. Ability to make arithmetic computations and tabulations accurately and with reasonable speed. Ability to learn assigned clerical tasks and readily adhere to prescribed routines. Skill in typing accurately from rough draft, plain copy and dictaphone. Minimum Training and Experience Graduation from high school or an equivalent recognized certificate, and two years of clerical, computer and typing experience. CLERK STENOGRAPHER MINIMUM QUALIFICATIONS - Continued Necessary Special Requirements Ability to type at the rate of 50 correct words per minute. Proficiency in Word Perfect is necessary. Possession of an acceptable Florida Driver's License. EXHIBIT "C" TO RESOLUTION NO. 93-09 CITY OF OCOEE ECONOMIC DEVELOPMENT COORDINATOR JOB DESCRIPTION ECONOMIC DEVELOPMENT COORDINATOR MAJOR FUNCTION This is responsible professional level work assisting in the planning and implementation of a citywide economic development program. This position requires close liaison with the private sector to diversify and expand the area's economy and tax base. Work is performed under the administrative direction of the City Manager and is reviewed through conferences, reports and by results obtained. ILLUSTRATIVE DUTIES Assists in the development and implementation of a comprehensive economic development plan. Receives and responds • to inquiries . regarding potential business investment in the community. Assists new businesses in locating sites, obtaining technical assistance, and financing. Serves as a marketing agent for citywide economic development. Maintains a liaison with the Chamber of Commerce and other business development organizations. Provides technical assistance to businesses in carrying their projects through the local review process. Makes recommendations for the funding of capital programs and implementation of business assistance programs in accordance with industrial and commercial needs. Coordinates local government's role in advising and negotiating with business prospects on site selection, financing opportunities, and public participation. Oversees City Economic Development Projects to ensure compliance with applicable contracts, City and County Codes and Ordinances, and federal and state law. Attends meetings of the City and County commissions and meetings of appointed planning boards or committees. Performs other assigned duties as required. MINIMUM QUALIFICATIONS Knowledge. Abilities, and Skills Considerable knowledge of economic development programs, federal and state grants, loans and other public/private financing alternatives. Considerable knowledge of business development, feasibility analysis, finance, real estate investment and land development process. Considerable knowledge of urban economics and planning. Ability to communicate effectively both orally and in writing. Considerable skills in marketing development projects and handling development negotiations. Considerable skills in public relations and public administration. ECONOMIC DEVELOPMENT COORDINATOR MINIMUM OUALIFICATIONS - Continued Minimum Training and Experience Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, finance, real estate, urban planning, or related area and four years of professional experience in marketing, public relations or business industrial development; or an equivalent combination of training and experience. Necessary Special Requirements Possession of an acceptable Florida Driver's License. EXHIBIT "D" TO RESOLUTION NO. 93-09 CITY OF OCOEE ZONING COORDINATOR JOB DESCRIPTION ZONING COORDINATOR MAJOR FUNCTION This is inspectional field and office work determining compliance with zoning codes and regulations. The incumbent performs work in accordance with established laws, rules and regulations, and departmental policies. Work is reviewed through conferences, observations of results achieved, and adherence to standards. Employee exercises judgement in code interpretation, and application. ILLUSTRATIVE DUTIES Reviews construction plans for compliance with City Zoning Ordinance, City Code of Ordinances, and issuing house 'numbers in preparation for issuing building permits. Answers questions from the general public, developers, architects, and engineers with regard to interpretations of the City Zoning Ordinance and other related City ordinances. May attend City Commission meetings when any rezoning matter is to be heard. Investigates reported zoning violations; may issue cease and desist orders when violations exist; and when necessary, prepares documents to have violator brought before Municipal Code Enforcement Board. Maintains up-to- date maps and records on current zoning from data supplied by the Planning Department as areas are rezoned by the City Commission. Posts flood plain, tax I.D. , city limit changes as areas are annexed, subdivisions are developed, street names and numbering are implemented. May approve occupational and alcoholic beverage licenses based on zoning use and classification. Coordinates with Engineering and County Public Works concerning site development with regard to parking, building setback, parking layout, and numbering. Directs citizens to and coordinates with the proper agencies with regard to subdivisions, planned unit developments, cluster housing approvals and variance requests. Coordinates with Building Inspection regarding zoning matters, i.e. , street numbers, street names and subdivisions, etc. May attend Board of Adjustment and Appeal meetings to represent the Building Inspection Division and answer any zoning questions. Initiates street address service records in utility billing system. Performs other assigned duties as required. MINIMUM QUALIFICATIONS Knowledge, Abilities, and Skills Knowledge of City Zoning Ordinance. Knowledge of occupational and alcoholic beverage license requirements for classification. Knowledge of local land use control measures and subdivision regulations. Knowledge of generally accepted principles of urban ZONING COORDINATOR Knowledge, Abilities, and Skills - Continued and regional planning. Knowledge of legal descriptions as related to enforcement of regulatory codes. Knowledge of the geography of the City. Ability to assist in land use administration programs. Ability to readily acquire a working knowledge of applicable zoning regulations and related departmental policies and procedures. Ability to ascertain certain facts for investigation. Ability to prepare a variety of reports and maintain records. Ability to establish and maintain effective working relationships. Minimum Training and Experience Graduation from an accredited community college with an AA or AS degree; or successful completion of ninety (90) quarter hours or sixty (60) semester hours at an accredited college or 'university and three years of technical experience in the legal, civil engineering or urban planning field; or an equivalent combination of training and experience. Necessary Special Requirements Possession of an. acceptable Florida Driver's License.