HomeMy WebLinkAboutItem VI(A)1 Purchase of 1250 GPM Fire Pumper with Leasing AGENDA 6-1-93
Item VIA 1
'N. "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER
Ocoee S.SCOTT VANDERGRIFT
Cr rift CITY OF OCOEE RUSTY JOHNSON
-44� Q 150 N.LAKESHORE DRIVE PAUL W.FOSTER
O OCOEE,FLORIDA 34761 VERN COMBS
�►e *V (407)6562322 SAM WOODSON
yfE� Of 6000CITY MANAGER
MEMORANDUM ELLIS SHAPIRO
TO: The Honorable Mayor and Board of City Commissioners
FROM: Montye Beamer, Director of Administrative Services 73-)Z3-
DATE:
Z3-
DATE: May 27, 1993
SUBJECT: PURCHASE OF 1250 GPM FIRE PUMPER WITH LEASING
On April 26, 1993, the bids for the 1250 GPM Fire Pumper for Fire Impact Fee District 3
opened. Five responses were received.
Based upon an assessment of how all five had met the bid requirements save for specifications,
these submittals were sent to the Fire Department. In their evaluating the bids as to the award
criteria for (a) standardization, (b) compliance with specifications, terms and conditions, (c)
price, and (d) warranty, the Fire Department staff detailed the three with the lowest total bid
including optional equipment. Since standardization and compliance are the most critical aspects
for effective and efficient service delivery, the review was weighted toward the responses to
these criteria. The result was the recommendation to award to Kovatch Mobile Equipment and
Delray Fire Extinguisher Service, Inc. for the total price of $255,915.50 including optional
equipment.
The attachments to this staff report are as follows: (1) the original assessment of the five bidders
in terms of the required submittals, (2) the Fire Department's assessment of the three lowest
bidders, and (3) the leasing terms as proposed by Liberty National Leasing Company (currently
financing the two Solid Waste side loaders).
The final award criterion listed in the bid was each company's financing agreement. In
developing the bid documents financing from any submittee was considered incidental because
the City has established independent markets. What incidental means is that the rates for
financing were requested for convenience and did not affect the evaluation of equipment
performance. The terms from Liberty National were still the best. There would be no change
in the wording as previously reviewed for the finance agreement or the terms and conditions.
Staff recommends (1) establishing the capital line item for the Pumper with payment to be
derived from Fire Impact Fees District 3, (2) awarding Bid number B93-006 1250 GPM Fire
Pumper to Kovatch Mobile Equipment and Delray Fire Extinguisher Service, Inc. (total price
$255,915.50 including options) and, (3) financing through Liberty National Leasing Company
(4 years @ 5.36% interest and $17,642 annual payment)utilizing existing wording for terms and
conditions with authorization for the Mayor and City Clerk to execute all necessary documents.
MEB:fdg
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"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER
OC O e S.SCOTT VANDERGRIFT
0
�
,, � O COMMISSIONERS
m a CITY OF OCOEE 150 N.LAKESHORE DRIVE PAUL JW.FOSTER
OCOEE,FLORIDA 34761 VERN COMBS
-40irU (407)656-2322 SAM WOODSON
4, Vs> CITY MANAGER
Of GOOD ELLIS SHAPIRO
MEMORANDUM
TO: Ron Strosnider, Fire Chief '��
FROM: Montye Beamer, Director of Administrative Services`'"
RE: PUMPER BIDS
As you are aware, Bid #B93-006 opened April 26, 1993 . There were
five (5) bidders . Each has been reviewed for the bid requirements ,
excluding specifications . Please review all bids closely keeping
in mind the award criteria .
There is only the one copy of each. Please do not separate
submittals and, thereby , confuse the issue .
MB/bjs
KOVATCH MOBILE EQUIPMENT &
DELRAY FIRE EXTINGUISHER SERVICE, INC.
KME CUSTOM RENEGADE MFD 1250 PUMPER
1 . Addendum I Acknowledgement YES
2 . Public Entities Crime YES (DELRAY)
3 . Certification of Drug Free YES (DELRAY)
4 . Bid Response Form YES
5 . Experience Form YES
6. Bid Bond Form (5%) YES
7 . Descriptive Literature YES
8 . Duration ( 60 to 200 days)
9 . 221 ,000 .00 Base
34, 915 . 50 Optional Equipment
255 , 915 . 50
10 . Signatures YES (DELRAY)
FIREHOUSE EQUIPMENT
FERRARA CUSTOM INTRUDER TON MOUNT PUMPER
1 . Addendum I Acknowledgement YES
2 . Public Entities Crime YES
3 . Certification of Drug Free YES
4 . Bid Response Form YES
5 . Experience Form YES (QUALIFIED)
(No statement of representation)
6. Bid Bond Form ( 5%) YES
7 . Descriptive Literature YES
8 . Duration ( 60 to 90 days)
9 . 232 , 238 . 00 Base
32 , 221 . 00 Optional Equipment
264 , 459 . 00
10 . Signatures YES
FRONTLINE: E-ONE
CYCLONE TILT CAB, 4 DR, C866 , XLT CUSTOM
1 . Addendum I Acknowledgement YES
2 . Public Entities Crime YES
Sworn Statement
3 . Certification of Drug Free YES
4 . Bid Response Form YES
5 . Experience Form YES
6 . Bid Bond Form (5%) YES
7 . Descriptive Literature YES
8 . Duration ( 60 to 62 days)
9 . 211 , 866 . 00 Base
44, 844 . 00 Optional Equipment
256, 750 . 00
10 . Signatures PRESENT
QUALITY MANUFACTURING, INC.
"AMERICANA" CLASS "A" PUMPER
1 . Addendum I Acknowledgement YES
2 . Public Entities Crime YES
3 . Certification of Drug Free YES
4 . Bid Response Form YES
5 . Experience Form YES
6 . Bid Bond Form (5%) YES
7 . Descriptive Literature YES
8 . Duration ( 60 to 120 days) YES
9 . 212 , 245 .00 Base
34, 428 . 00 Optional Equipment
246, 673 . 00
10 . Signatures YES
TEN-8
CUSTOM PIERCE PUMPER
1 . Addendum I Acknowledgement INCLUDED
2 . Public Entities Crime YES
Sworn Statement
3 . Certification of Drug Free YES
4 . Bid Response Form YES
5 . Experience Form YES
6 . Bid Bond Form (5%) YES
7 . Descriptive Literature YES
8 . Duration ( 60 to 200 days)
9 . 243 , 833 . 00 Base
35, 273 . 80 Optional Equipment
279, 106 . 80
10 . Signatures YES
c7 c 0 e..e_ F-i.._n_ D e_p a n.. .rn e_rz-At
125 N. Bluford Avenue - Ocoee, Florida 34761
RON STROSNIDER BUSINESS 656-7796
Fire Chief EMERGENCY 911
MEMORANDUM
TO: Montye Beamer, Director of Administrative Services
FROM: Ron Strosnider, Fire Chief ��
DATE: May 14, 1993
RE: 1250 GPM PUMPER BIDS
I have evaluated the three bid proposals that are in competition
for the pumper to ensure the standardization, specification details
and warranties . Attached is a list of specification discrepancies
that was not included in each bid.
Two ( 2 ) bids , Emergency One and K.M. E . , have some clarification
which is O.K. they still meet the N.F. P.A. 1901 requirements .
Emergency One meets many of the requirements but the vehicle is not
built to our specifications . The vehicle is a modified Cyclone
model which limits the size of the compartments . K.M.E. appears to
be built to our specifications . It has some minor deviations such
as model number on lights , warning systems , etc . , all are minor .
One portion of the proposals that is a great concern to the
officers and firefighters is the amount of space in the
compartments . The compartments must be the size specified due to
such items as a 28" smoke fan, power cord reel and air reel which
are very large items and the compartments must have the capacity to
enable easy retrieval and replacement . Each item has a designated
place and the compartments need to be compatible. We feel that
some items are critical to our job such as pike pole storage, anti-
lock system brakes and battery charging system - double vs . single
( fire trucks have 2 batteries) . K.M.E. meets all these
requirements .
For these reasons , the department is recommending a bid award to
K.M. E.
If I may be of further assistance please let me know.
RDS/bjs
J PUMPER EVALUATIONS
QUALITY MANUFACTURING INC.
1 . MEETS STANDARDIZATION ITEMS
2 . DID NOT TAKE ANY EXCEPTIONS
3 . 5 ITEMS
4. TOOK A 'NO BID' ON ITEMS 30 , HAD EXCEPTION AND CLARIFICATION
SHEET
5 . WARRANTIES:
CHASSIS - 1 YEAR
ENGINE - NO INFORMATION
TRANSMISSION - NO INFORMATION
FIRE PUMP - NO INFORMATION
WATER TANK - LIFE TIME
APPARATUS BODY - 1 YEAR
RUST & CORROSION - 10 YEARS, 100 ,000 MILES
6. ITEMS NOT TO BID SPECIFICATIONS:
A. DOES NOT USE IN-HOUSE CAB AND CHASSIS
B. DOES NOT SHOW 12" RAISED ROOF OVER REAR DOORS
C. ADDRESS ONLY TWO OUTSIDE CREW SEATS
D. DOES NOT MEET SPECIFICATIONS FOR TWO SEPARATE A/C UNITS
E. BEAVERTAILS BOLTED TO BODY
F. SPECIFICATIONS CALLS FOR 3 HOSE BED PARTITIONS, SHOWS 2
G. HIGH SIDE COMPARTMENT ON 11" DEEP (SPECIFICATION CALLS
FOR 2)
H. CALLS FOR PRIMER OIL LEVEL SLOT CUT IN SIDE PUMP PANEL
FOR MONITORING
I . CALLS FOR 4" REAR SUCTION TO BE PIPED THROUGH CENTER REAR
COMPARTMENT (SPECIFICATION CALLS FOR RIGHT-HAND REAR
BODY)
J . USES MANUAL SLOW CLOSE VALVES ON 3" VALVING, ITEMS 89-90
(KME ELECTRIC & E-1 AIR OPERATED)
K. DOES NOT SPECIFY RATING ON HYDRAULIC LADDER RACK
PAGE 2 QUALITY MANUFACTURING
L. SHOWS PLACING OF A GENERATOR IN CENTER REAR COMPARTMENT
(SPECIFICATIONS CALL FOR LEFT SIDE LOWER REAR
COMPARTMENT)
M. MARS LIGHT NOT FLUSH MOUNTED
N. COMPARTMENTS DO NOT MEET SPECIFICATIONS
O. 10 'NO BIDS' ON EQUIPMENT LIST
P. DOES NOT MENTION BACK BOARD COMPARTMENT
7 . DID NOT PROVIDE LITERATURE ON EQUIPMENT
PUMPER EVALUATIONS
EMERGENCY ONE
1 . STANDARDIZATION ITEMS MET
2 . CHECKED FIVE (5) EXCEPTION ITEMS 34, 61 ,89, 90 ,139
3 . LISTED 27 EXCEPTIONS ON LIST
4. HAD NO 'NO BIDS' ON EQUIPMENT LIST
5 . WARRANTIES:
CHASSIS - NO INFORMATION
ENGINE - SHOWS 5 YEARS*
TRANSMISSION - SHOWS 5 YEARS*
FIRE PUMP - SHOWS 5 YEARS*
WATER TANK - LIFE TIME
APPARATUS BODY - 10 YEARS
RUST & CORROSION - NO INFORMATION
*NO STATEMENTS OF WARRANTIES
6 . ITEMS NOT TO BID SPECIFICATIONS:
A. NO ANTI-LOCK BRAKE SYSTEM
B. A/C UNIT DOES NOT MEET SPECIFICATIONS (A SINGLE UNIT WITH
1 ROOF CONDENSED AND TWO EVAPORATORS)
C. SINGLE BATTERY CHARGE SYSTEM (SPECIFICATION CALLS FOR
DUAL SYSTEM)
D. NO SLOT PROVIDED FOR PRIMER OIL MONITORING
E. SHOWS 4-500 WATT QUARTZ LIGHTS (SPECIFICATIONS CALL FOR
2-1000 WATT QUARTZ LIGHTS)
F. SPECIFICATIONS CALLS FOR COMPARTMENT TO HOLD 3 'D' HANDLE
PIKE POLES - ONLY PROVIDES FOR TWO AND ONE OTHER ATTACHED
TO LADDER RACK
G. BID 7 . 5 KW WATER COOLED GENERATOR (SPECIFICATIONS CALLS
FOR 6 KW AIR COOLED)
H. MARS LIGHT PEDESTAL MOUNTED (SPECIFICATIONS CALLS FOR
FLUSH MOUNTED)
I . BID SHOWS 300# RATED HYDRAULIC LADDER RACK (SPECIFICATION
CALLS FOR 400#)
J . BID CALLS FOR PLACING CORD REELS IN THE LEFT AND RIGHT
REAR SIDE COMPARTMENTS (SPECIFICATIONS CALLS FOR REAR
COMPARTMENT)
PAGE 2 EMERGENCY ONE
K. SPECIFICATIONS CALLS FOR AIR HOSE REEL REAR COMPARTMENT,
E/W 25 ' AIR HOSE - BID SHOWS ONLY AIR HOSE, NO REEL
PROVIDED
L. COMPARTMENTS DO NOT MEET SPECIFICATIONS, ESPECIALLY REAR
COMPARTMENTS
M. 3" VALVES NOT AVAILABLE IN BUTTERFLY, USED AIR OPERATED
( ITEMS 89-90 O.K. ,KME USED ELECTRIC)
N. DOES NOT SPECIFY WHAT COMPARTMENT GENERATOR WILL BE IN,
BUT ON DESCRIPTION ITEM 5-503-06-00 SHOWS B2 , WHICH IS
REAR COMPARTMENT
7 . DID NOT PROVIDE LITERATURE ON EQUIPMENT
PUMPER EVALUATIONS
KME
1 . STANDARDIZATION ITEMS MET
2 . DID NOT TAKE ANY 'EXCEPTIONS'
3 . LISTED 2 CLARIFICATIONS ON VALVES, ITEMS 89-90
4. HAD NO 'NO BIDS' ON EQUIPMENT LIST
5 . WARRANTIES:
CHASSIS - LIFETIME
ENGINE - SHOWS 5 YEARS
TRANSMISSION - SHOWS 2 YEARS
FIRE PUMP - SHOWS 2 YEARS
WATER TANK - LIFE TIME
APPARATUS BODY - 10 YEARS
RUST & CORROSION - 10 YEARS
NOTE: ALSO, 5 YEAR PAINT WARRANTY
6 . ITEMS NOT TO BID SPECIFICATIONS:
A. PROVIDED 3" ELECTRIC VALVES SINCE 3" BUTTERFLY VALVES ARE
NOT AVAILABLE ( ITEMS 89-90) (O.K. E-1 USED AIR)
B. PROVIDED 4 WHEEL ANTI-LOCK BRAKES (SPECIFICATIONS CALL
FOR 2 WHEEL REAR)
7 . PROVIDES ALL LITERATURE ON EQUIPMENT
Liberty National Leasing Company
A Subsidiary of Liberty National Bank
May 11, 1993
Ms . Montye Beamer
Administrative Services Director
City of Ocoee
150 North Lakeshore Drive
Ocoee, Floria 34761
Dear Montye:
Thank you for thinking of Liberty on your coming
equipment finance need. Please find enclosed a response to
your request for proposal on lease financing of your fire
truck. We appreciate the opportunity to serve the City of
Ocoee again and pledge our utmost attention.
Please feel free to call on me if I can provide additional
information. We appreciate this opportunity and look forward
to working with you.
Best regards,
Brad Meyers
Assistant Vice President
11
W
550 N. Reo Street, Suite 300,Tampa, Florida 33609-1013 813/287-5118
Liberty National Leasing Company
A Subsidiary of Liberty National Bank
LEASE PROPOSAL
MAY 11, 1993
LESSOR: LIBERTY NATIONAL LEASING COMPANY
550 NORTH REO STREET, SUITE 300
TAMPA, FLORIDA 33609
LESSEE: CITY OF OCOEE
150 NORTH LAKESHORE DRIVE
OCOEE, FLORIDA 34761
EQUIPMENT: ( 1 ) 1250 GPM FIRE TRUCK WITH OPTIONS
EQUIPMENT COST: $ 255, 916 . 00
STRUCTURE: QUARTERLY PAYMENTS IN ADVANCE
LEASE TERM INTEREST RATE PAYMENT
3 YEARS 5 . 42% 22 , 943 . 00
4 YEARS 5 . 36% 17, 642 . 00
5 YEARS 5 . 53% 14,537 . 00
PROPOSAL EXPIRATION DATE: MAY 30, 1993
CREDIT APPROVAL: THIS IS A PROPOSAL ONLY, AND DOES NOT
REPRESENT A COMMITMENT TO LEASE . FINAL ACCEPTANCE WILL BE
SUBJECT TO CREDIT APPROVAL BY THE SENIOR FINANCE COMMITTEE OF
LIBERTY NATIONAL LEASING COMPANY.
LIBERTY NATIONAL LEASING COMPANY
BY: -aDATE: S_-t r- � 3
550 N. Reo Street,Suite 300,Tampa, Florida 33609-1013 813/287-5118