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HomeMy WebLinkAboutItem VI (B) Discussion re: Yard waste at Sawmill AGENDA 5-18-93 "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" Item VI B Ocoee 67fWC4k ° CITY OF OCOEE COMMISSIONERS RUSTY JOHNSON t. �. 150 N.LAKESHORE DRIVE PAUL W.FOSTER OCOEE,FLORIDA 34761 VERN COMBS C:444, (407)656-2322 SAM WOODSON J` FN_ 41 �� CITY MANAGER AFGOO ELLIS SHAPIRO STAFF REPORT TO: The Honorable Mayor and Board of City Commissioners FROM: Ray Brenner, Public Works Director We DATE: May 13 , 1993 ISSUE: Should the Honorable Mayor and Board of City Commissioners approve the construction of a pad and placement of a container at the Sawmill Subdivision for collection of yard waste only? BACKGROUND AND DISCUSSION: The Sawmill residential subdivision is a unique development in itself , whereby the lot sizes are considerably larger than other new subdivisions throughout the city. As you know, our Solid Waste Ordinance permits the collection of the equivalent of 4 bags/containers once per week. The accumulation of grass clippings in this subdivision usually exceeds the 4 bag limit , thus creating an accounting nightmare in billing those residents for extra pick-ups. It is not cost effective to bill those customers for an extra pick-up of 1 or 2 extra bags. There are three options available : 1 . Charge for each bag that exceeds the limit set forth in the ordinance (Ordinance #92-04 , section 3b) $1 . 25 . 2 . Encourage composting , which staff has done ( it appears the participation is poor at present) 3 . We could place a 40 cubic yard roll-off container in a designated area where the residents could bring grass clippings and yard waste only. I would propose that , on a trial basis , we place the container and monitor the participation, and equally as important , monitor for contamination (contamination, simply defined, is the mixing of Class I household garbage with Class III yard waste ) . Effective January 1 , 1993 , the Florida Department of Environmental Regulation has imposed the separation of Class I and Class III solid waste. 4 PAGE 2 STAFF REPORT SAWMILL YARD WASTE MAY 13 , 1993 The cost to construct the fence , with the concrete slab to support the 40 cubic yard roll off container is $880 . 00 plus $100 . 00 contingency for unexpected expenses . The delivery of the container would be waived and Industrial Waste Service has agreed to a charge of $180 . 00 per dump. RECOMMENDATION: Therefore , based on the above , it is respectfully requested that you authorize staff to proceed with this project on a trial basis for six months . Additionally, I am requesting that you authorize staff to fund this project from the Solid Waste Landfill account , #402-534-5500 . RB: jh AGENDA 5-4-93 • A Item VI B 1 "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•cOMMJS3ium..K Ocode S.SCOTT VANDERGRIFT O\7 ' , ,'\° CITY OF OCOEE COMMISSIONERS YJOHNNSON — 0 0. PAUL W. 150 N.LAKESHORE DRIVE FOSTER 0 OCOEE,FLORIDA 34761 VERN COMBS n� yV (407)66-2322 SAM WOODSON r:•' OF GOOD CITY MANAGER ELLIS SHAPIRO MEMORANDUM DATE: April 28, 1993 TO: The Honorable Mayor and Board of City Commissioners FROM: Ellis Shapiro, City Manager SUBJECT: Mid-Year Budget Amendment In the First Quarterly Report the unadjusted Cash Carry Forward for each fund was reported. The final audited figures along with adjustments to various revenue and expenditure accounts have been incorporated into this Mid-Year Budget Amendment recommended by staff for adoption. The revenue lines to increase include Franchise Taxes, Licenses and Permits, Intergovernmental Revenue, Charge for Services, and Other Miscellaneous Revenues (Insurance Proceeds). The change in Licenses and Permits remains conservative because of the reduction in number of building permits in the second quarter. Building activity remains positive; however, the increase registered at a decreasing rate. Property Taxes (as a Revenue line) were reduced based upon the percentage collected over the last several years; this collection now becomes 97% of Taxes billed. Revenues in other funds were modified with regard to Interest Earnings and/or other Miscellaneous Revenues (Insurance Proceeds). Expenditure changes are displayed in the attachment and can be summarized as follows: • Adjust Insurance to actual premiums plus audit adjustments billed from prior years. • Buy out compensatory time for all eligible employees with time accrued as of March 17, 1993 and add monies for overtime payments to curtail compensatory time use. • Increase line items experiencing budget deficit or new contracted figures not available during initial budget preparation such as City Hall move, Annexations, Safety Inspections, City Manager's Contract, custodial services, postage and telephone. The Honorable Mayor and Board of City Commissions April 28, 1993 Page Two • Add five (5) new full time positions, three in General Fund (Receptionist, Buyer, Inspector) and two in Solid Waste (both Drivers). • Budget for five (5) part time positions, three in General Fund (all Clerks in Law Enforcement) and two in Solid Waste (both Summer Workers traditionally added to payroll). • Reclassify Communications Operator I's, Personnel Specialist, and Finance Supervisor. • Transfer significant funds in Water ($317,710.53) and Wastewater ($450,000.00) to R & R in order to strengthen accounts to handle future rehabilitation and major repairs to systems (bond requirement). • Continue Maguire House Architectural Services in preparation for application for additional grant. • Purchase Capital to include lease on new vehicle (City Manager), new Recycling truck, 72" mower, and sign maker. • Add items already approved but not budgeted (as indicated in various Staff reports) until mid-year, such as seventh Police vehicle and no parking signs for Pioneer Key Parks I and II and Mobile Lane Security Circle. • Increase vehicle parts and repair for engine replacement in the street sweeper, new position in Protective Inspections, and increases in departments (General Fund and Solid Waste but not Water and Wastewater) because of new procedures for preventive maintenance as well as repair and also because of repairs postponed until FY93. • Redesignate capital for sidewalks on Suzette Drive as possible equivalent to Crystal Drive (PPTD), for crew cab truck and pick-up truck instead of three pick-up trucks (PPTD), for the change from capital to office or operating supplies based upon actual cost of items (Water and Wastewater) and from Capital to the more appropriate line items, Professional Services and Engineering Expenses for study and analysis (Stormwater). • Account for loss on bond refunding in both Water and Wastewater. • Budget for "C" Operator now required because of wastewater plant expansion. • Increase water expense in Recreation since well has not yet been drilled. The Honorable Mayor and Board of City Commissions April 28, 1993 Page Two • Add monies to General Fund Contingency (from $40,810.37 to $162,852.31); Water Contingency (from $23,702.00 to $50,000.00); Solid Waste Contingency (from $10,000.00 to $39,895.32). The number of reclassifications of positions requested by departments was large enough to suggest problems with current system. The Employee Relations Director updated the market survey. As a note, the past two years of market analysis (which surveys the availability of labor force, other cities rates of pay as well as compares work requirements and qualifications) had not been incorporated into respective budgets and, thereby, created the skewed ranges. The summary of positions by Pay Grade and proposed minimum and maximum pay ranges is attached to this staff report. These changes, except as noted above, do not impact the budget. No additional funds are needed; what these changes allow is expanded ranges (as now utilized in many cities) so that opportunities exist for merit increases (when such increases are budgeted). The proposed amendment balances all adopted funds. Staff recommends adoption of Ordinance 93-09 along with necessary back-up documentation and pay plan. Respectfully submitted, Attachments w - w 0 O _ CD rr < cc0 w 0 » o 0 w I- � 0 n 0 2Ec D 2 I 0 m K1._0w < 2 ¥ I-- q Z 0 $ Z UJ q 0 q 3 > R CO » « Ca 2 E ¥ D CO 0 > 0 9 > 0 cc 0 >- CLCL > cc 0 w 0 U_ < 2 0 E @ 0 = 0 O U- -1 w U 0 w E \ / ƒ @ w —I 0 w 2 u_ e 0 w w D D < CD 2 S / / cc < \ cc k LLI I- 0 / CC 0 8 8 o oo o o $ 0g o o o co I— Lu C) 2 ci 0 1. 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CO 10 IV r- 01 01 � 8 � Ai � m � 46A 2 * 2822888 82288128 m > m m zr� r- - $ ymc tmc 2ORoRo z0 T a OT O -0 O m D O m m z rn z m m m D m Z rnD N y 2 x ca O cn w c z rn 0o ch w m C m z pO C) m 70 r O F.- --r- ° r .3 z Z 0 z -1 zvcf, --c c w r m mo E m 0 z C o rn m D 7�o c z y c a rn 3 o c o m z 7o m m 70 0 m 0 c-0 m m m cm o A f C 8 8 8 °' A w w ; w c* o, N1 m 2 coB co o c'' m 41 C Ij i 0 A V11 0) R: W A cn -1 Z 1-1 00 0 o cn o 8 8 8 o N cn $ o y1 0 25 0� Z5 m -I N 8 8 8880 $ 888 8 888888 0 = 70 m C) 70 7O 7D vvv K cm)CC) 0 -3 ; o m m m -1 m m m m m m m -1 71 m0 700 31 700 0 -< -< 33 c m m -t mo Oc z z I CD C0 133 vvv -c m Cl) co v m m m n' 0 C) - 1-i -i D -1 Q 0 rn rn CI - 0 0 -o m 70 > -4 2 CITY OF OCOEE SUMMARY OF POSITIONS BY PAY GRADE MID-YEAR PROPOSAL PAY GRADE POSITION 1 Clerk-Typist Custodial Worker I Recreation Aide 3 Laborer Police Records Clerk Receptionist Refuse Collector Utility Equipment Operator/Laborer 4 Athletic Groundskeeper Customer Service Clerk I Equipment Operator I Police Communications Operator I Sanitation Driver I Secretary Utility Service Worker I 5 Accounting Clerk Building Clerk Custodial Worker II Police Communications Operator II Wastewater Treatment Plant Operator Trainee 6 Administrative Secretary Buyer Customer Service Clerk II Facilities Maintenance Worker II Utility Service Worker II Summary of Positions by Pay Grade Page 2 PAY GRADE ' POSITION 7 Backflow Prevention Technician Building Clerk Supervisor Equipment Operator II Lift Station Mechanic Lift Station Operator Sanitation Driver II Wastewater Treatment Plant Operator "A", "B", "C" Water Treatment Plant Operator "A", "B", "C" 8 Deputy City Clerk Engineering Technician Secretary to City Manager Wastewater Treatment Plant Operator "A"/ Laboratory Technician 9 Code Enforcement Officer Firefighter Horticulturist Mechanic II Police Officer Recreation Supervisor 10 Municipal Inspector Personnel Specialist 11 Facilities Maintenance Supervisor Firefighter/Engineer Parks, Parkways, Trees & Drainage Supervisor Police Detective Police Officer First Class Police School Resource Officer Solid Waste/Fleet Maintenance Supervisor Summary of Positions by Pay Grade Page 3 PAY GRADE POSITION 13 Chief Wastewater Treatment Plant Operator Chief Water Treatment Plant Operator Collection/Distribution Supervisor Fire Inspector Fire Training Officer GIS Mapping System Operator Planner I Police Detective Sergeant Police Sergeant Purchasing Agent Utility Construction Inspector 14 Finance Supervisor Fire Lieutenant 15 Accountant Fire Captain Plans Examiner Police Lieutenant Senior Planner 16 City Clerk Utilities Superintendent 17 Recreation Director 19 Assistant City Engineer/Utilities Director Project Coordinator • Summary of Positions by Pay Grade Page 4 PAY GRADE POSITION 20 Planning Director Police Captain 21 Building & Zoning Official 22 Finance Manager 24 Public Works Director Personnel & Employee Relations Director 25 Fire Chief 26 Police Chief 27 Administrative Services Director City Engineer/Utilities Director • MID-YEAR PROPOSAL 1993 PAY GRADES PAY PAY GRADE MINIMUM MAXIMUM GRADE MINIMUM MAXIMUM 1 6.7985 10. 0445 15 13 .4605 19 . 8871 543 . 88 803 .56 1, 076 . 84 1, 590 .97 14, 140. 88 20,892 . 56 27, 997 .84 41, 365. 22 2 7. 1382 10.5466 16 14. 1335 20. 8815 571. 06 843 .73 1, 130. 68 1, 670 . 52 14, 847 .56 21, 936.98 29, 397. 68 43 , 433 . 52 3 7.4953 11. 0739 17 14 . 8401 21. 9256 599 . 62 885 .91 1, 187 . 21 1, 754 . 05 15,590. 12 23 , 033 . 66 30, 867 .46 45, 605 . 30 4 7.8700 11. 6276 18 15. 5820 23 . 0219 629 . 60 920. 21 1, 246. 56 1, 841.75 16, 369 . 60 24, 185.46 32 , 410.56 47, 885. 50 5 8 . 2636 12 . 2091 19 16 . 3611 24 . 1730 661. 09 976 .73 1, 308 .89 1, 933 . 84 17, 188 . 34 25, 394 .98 34 , 031.41 50, 279 . 84 6 8 . 6768 12 .8195 20 17 . 1793 25 . 3818 694. 14 1, 025.56 1, 374 . 34 2 , 030 . 54 18, 047 . 64 26, 664 . 56 35,732 . 84 52 ,794 . 04 7 9 . 1105 13 . 4605 21 18 . 0383 26 . 6508 728 . 84 1, 076.84 1, 443 . 06 2 , 132 . 06 18, 949 .84 27,997 .84 37, 519 . 56 55, 433 . 56 8 9 . 5660 14 . 1335 22 18 . 9403 27 . 9833 765. 28 1, 130. 68 1, 515. 22 2 , 238 . 66 19, 897 .28 29, 397. 68 39, 395. 72 58 , 205 . 16 9 10. 0445 14.8401 23 19 .8871 29 . 3825 803 . 56 1, 187.21 1, 590. 97 2 , 350. 60 20, 892 .56 30, 867 .46 41, 365.22 61, 115 . 60 10 10.5466 15. 5820 24 20.8815 30. 8516 843 .73 1,246.56 1, 670.52 2 , 468 . 13 21, 936. 98 32, 410.56 ' 43 , 433 .52 64 , 171. 38 11 11.0739 16. 3611 25 21.9256 32 . 3942 885.91 1, 308.89 1, 754. 05 2 ,591. 54 23, 033 . 66 34, 031. 14 45, 605. 30 67 , 380 . 04 12 11. 6276 17 . 1793 26 23 . 0219 34 . 0140 930.21 1, 374.34 1, 841.75 2 ,721. 12 24, 185.46 35,732.84 47,885. 50 70,749 . 12 13 12.2091 18. 0383 27 24 . 1730 35.7147 976.73 1,443 .06 1,933 .84 2,857 . 18 25,394.98 37,519.56 50, 279 .84 74, 286. 68 14 12 .8195 18 .9403 28 25.3818 37 .5005 1, 025 .56 1,515.22 2, 030.54 3 , 000. 04" 26, 664.56 39, 395.72 52,794. 04 78 , 001.04