HomeMy WebLinkAboutItem VI (B) Annual Budget Message for FY 94-95 •
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MEMORANDUM ELLIS SHAPIRO
DATE: July 28, 1994
TO: The Honorable Mayor and Board of City Commissioners
FROM: Ellis Shapiro, City Manager
SUBJECT: BUDGET MESSAGE FY 94/95
The review of building activity for the first nine months of FY 94 as compared to the same
period in FY 93 shows 426 and 317 residential permits respectively and 11 vs 5 on
commercial. For further comparison, the number of water customers increased by 426 from
July, 1993 to July, 1994 while sewer added 343 customers. This activity is reflected in the
total taxable value of $468,807,620 (December, 1993) up from $425,427,832 (December,
1992).
As you are aware, during FY 94, the City spent its resources by continuing the process of
upgrading its aging fleet. We have (1) leased eight new police vehicles and one new fire
vehicle at 1992-1993 prices, (2) converted Fire to the Orange County 800MHz radio system
with Orange County providing dispatching, (3) leased-purchased a replacement for Fire
Engine #1, (4) paid for 1/2 ton pick-up truck for Protective Inspections and one for water,
(5) found a used pick-up truck and a new tractor for Recreation, (6) increased rolling stock
in Solid Waste by one new Lodal side load garbage truck, and (7) bought for Public Works
a Ford Tractor, two Gravely 72" mowers, a trencher with trailer, two flail mowers, and one
used 1/2 ton pick-up truck.
Also in FY 94, all the sidewalks and resurfacing as adopted were completed along with
sprinkler systems for Parkside, Central and Tiger Minor Parks for the planting of 284 trees.
The tennis courts at the Youth Center were recapped, and the tennis courts at John Vignetti
Park were resurfaced. As of October 1, 1993, personnel increases were realized in Police,
Fire, PPTD, Recreation and City Clerk while at mid-year, Fire, Police, Code Enforcement,
Planning, and Finance gained new staff. These purchases and new personnel helped to
maintain adopted and/or adequate levels of service. Projects accomplished include (1) the
completion of the new wastewater treatment plant expansion to 3 MGD, (2) the opening
of the Forest Lake Golf Club of Ocoee with public rated effluent as water source, (3) the
installation of wood shingles and trim as the second phase of the renovation to the Withers-
Maguire House, (4) the water line expansion to complete a major loop in the City's system,
(5) the change of water service from rear yard to the street and relocation of meters from
rear yard easement to a central panel, (6) installation of the SCADA system to track
operation and performance of the water as well as the wastewater system, (7) the initiation
of the street lighting upgrade program, (8) completion of the first phase of Sorenson Field
#2, (9) construction of the new municipal complex at 95%, and (10) participation in the
DRI process for Lake Lotta Mall and Lake Lotta Center.
To continue efforts to maintain service levels,cost effective and efficient service delivery and
new capital improvements, the proposed FY 94/95 Budget includes:
FUND TOTAL % CHANGE
General Fund 9,244,550.00 6.27
Stormwater 382,000.00 5.68
Water 1,832,100.00 21.27
Solid Waste 1,291,200.00 23.89
Wastewater 1,380,000.00 -18.70
The major changes consistent to all funds may be summarized as follows:
(1) Continue merit system in conjunction with employee evaluations;
(2) Pay 75% of Health Insurance payments for employees with family coverage and
100% Dental/Vision, also for dependents;
(3) Account for necessary matching funds for grants started in FY 94;
(4) Reserve monies for first phase of new computer systems;
(5) Increase operating expenses to include new municipal complex;
(6) Continue to fund the Over-65 program;
(7) Remove a cost of living benefit effective October 1, 1994;
(8) Privatize lawn maintenance for Municipal Complex and Water/Wastewater facilities.
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If I may, I would like to provide a brief overview of each fund.
GENERAL FUND. Revenues were calculated based upon this year's growth pattern. The
millage rate as proposed is 4 mills and is estimated to be received at the 96% level; 96%
is the percentage currently being shown as FY 94's actual receipt. Franchise fees and Utility
taxes track the various connection history by the individual companies. No receipts have
been included for the construction of the Lake Lotta Mall as these are significant enough
to have a severe impact on the budget were they not received.
The administrative charges to the other funds were calculated at 12% for water (with
Revenue and Maintenance Fees), solid waste, and wastewater (with Revenue and
Maintenance Fees) and at 8% for stormwater. 11% of the City Hall portion of the capital
improvement bond debt service will be paid by Utilities also.
In order to increase service delivery, personnel additions and changes include:
Personnel - 1 Part Time Clerk Typist (allows one current Part Time to become Full Time)
Planning Department - 1 Clerk Typist (Norrell as needed)
Facilities Maintenance - 1 Carpenter
Law Enforcement - 5 Crossing Guards (Part Time)
Parks, Parkways, Trees and Drainage - 1 Laborer (Full Time) (April 1995)
Recreation - 1 Rec. Leader (Full Time), 2 Rec. Leaders (Part Time) (as needed)
A change in reporting transfers the Buyer to the City Manager's office.
Increased costs for health insurance (52% for Florida Municipal and 10% Cigna),
dental/vision (10%), life (5%), disability (15%), multi-peril (6.5%) were budgeted as
indicated. Workers' Compensation rates at 4% demonstrate an aggressive risk management
program.
Capital expenditures as they relate to specific programs show that:
• A capital reserve ($200,000) has been reestablished for the Youth Center
improvements.
• A computer equipment reserve of$100,000 will be utilized after the master planning
has been finished.
• The underground storage tanks must be replaced during FY 95 so a capital line of
$100,000 was established.
• The generator at Fire ($19,000) must be replaced since all tower communications for
the Municipal Complex will reside there.
• Sorenson Field #2 at $32,000 will have renovations to the Concession Stand and the
restrooms.
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• A 40- to 50-seat passenger bus at $19,000 can be purchased.
• A cable rate study at $20,000 is contemplated as part of contingency.
Many of these expenditures will be made following the calculation of the audited figure of
unrestricted cash from FY 94. The third fire station (temporary facility) will be added back
into the budget for both personnel and operating at midyear should funds be available.
STORMWATER FUND. Assessment is currently continuing as to the full requirements for
ditches and culverts for maintenance at 10 year storm event. As this analysis has evolved,
the need for a ditch cleaner extraordinaire has become evident; the one budgeted is the
Menzimuck (now currently being used in Orange County). Also listed is the beginning of
the City's culvert replacement program.
WATER FUND. Revenue and maintenance fees have been calculated for the first time; the
cost is $8.00/ERU (as defined as 300 gpd). This was done several years ago in wastewater
and has helped to offset the operation of a larger facility.
The only addition to personnel is a "C" Operator to meet Florida Department of
Environmental Protection requirement.
SOLID WASTE. Personnel to be added is 1 Laborer (Full Time)(April 1995).
The fund can also support the purchase of 3,300 carts as the introduction for all customers
ultimately to have 96 gallon garbage carts. With the advent of this system eleven (11)
collectors will be reclassified as Operator I's at mid-year.
WASTEWATER FUND. This year the new plant will be in full operation so costs are
commensurate.
In conclusion, we have prepared a budget that is conservative in its revenue estimates but
progressive in its expenditures. As indicated previously Mall permitting fees have not been
added to the revenue. Should these be realized, additional capital not currently shown but
having been discussed favorably at the Capital Improvements Program public meeting can
be purchased. Maintaining an adequate service delivery in a cost-effective and efficient
manner with no reduction to levels of service is the ultimate goal for FY 94-95. I would like
to commend Montye Beamer, Wanda Horton, Donald Carter and Peggy Psaledakis for their
efforts in completing this budget.
Respectfully Submitted,
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