HomeMy WebLinkAboutItem #10 Approval of Interlocal Agreement between Orange County and City of Ocoee for Improvements and the Transfer of the Intersection of Fullers Cross Road and Ocoee-Apopka Road ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: August 21, 2018
Item # /0
Reviewed By:
Contact Name: Stephen C. Krug Department Director: ,
Contact Number: 6002 City Manager: tiff
Subject: Approval of the Interlocal Agreement between Orange County and City of Ocoee for the
Improvements and the Transfer of the Intersection of Fullers Cross Road and Ocoee-Apopka
Road. Commissioner Grogan, District 1.
Background Summary:
At the June 5, 2018 meeting, the City Commission approved entering into an Interlocal Agreement with
Orange County for the improvements to the Fullers Cross Road and Ocoee-Apopka Road intersection.
The City and County agree improvements should be made to the Intersection and that these
improvements are most efficiently and expeditiously accomplished if the City and County partner to fund
such improvements. The City agrees to manage the design, bidding, and construction of the
Improvements. The City and County agree to split the cost of the improvements 50/50 with the City's
share including the value of City property dedicated for right of way. The City will be responsible for
maintenance of the intersection following completion of the project.
The existing intersection is a signalized, four-way crossing with rural sections on both roads. The
proposed improvements will be to add left-turn deceleration lanes from the four approaches, adding
south-bound and east-bound right turn deceleration lanes, and the replacement of the existing traffic
signal with a mast arm traffic signal. Development Services and Public Works recommend approval.
Upon City Commission approval, the executed Interlocal Agreement will be sent to Orange County for
formal approval and execution.
Issue:
Request the Honorable Mayor and City Commission approve the Interlocal Agreement with Orange
County for a cost share for future road improvements for the Fullers Cross and Ocoee Apopka Road
intersection.
Recommendations:
Staff recommends the Honorable Mayor and City Commission approve the Interlocal Agreement with
Orange County for a cost share for future road improvements for the Fullers Cross and Ocoee Apopka
Road intersection.
Attachments:
Interlocal Agreement
Financial Impact:
City is responsible for a 50% share of cost for design and construction. The value of City owned property
for future Right of Way is included in the 50% share. Funding and other contributions shall not exceed
Five Hundred Thousand Dollars ($500,000) per party.
The City has the following amounts held in Fund 317 & 106 for this improvement:
Chevron/Eagle Creek-$250,000
Arbours at Crown Point-$34,884.00
Type of Item: (please mark with an "x")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading K Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
x Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by ( ) N/A
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INTERLOCAL AGREEMENT
between
ORANGE COUNTY, FLORIDA
and the
CITY of OCOEE, FLORIDA
regarding
IMPROVEMENTS to and the TRANSFER of the
INTERSECTION
of
FULLERS CROSS ROAD and OCOEE-APOPKA ROAD
Approved by the Orange County
Board of County Commissioners
2018
Approved by the City of Ocoee
City Commission
,2018
INTERLOCAL AGREEMENT
between
ORANGE COUNTY, FLORIDA
and the
CITY of OCOEE, FLORIDA
regarding
IMPROVEMENTS to and the TRANSFER of the
INTERSECTION
of
FULLERS CROSS ROAD and OCOEE-APOPKA ROAD
THIS INTERLOCAL AGREEMENT("Agreement")is made and entered into by and between
Orange County, Florida, a political subdivision and charter county existing under the laws and
constitution of the State of Florida ("County") at 201 South Rosalind Avenue, Orlando, Florida 32801,
and the City of Ocoee, Florida,a Florida municipal corporation("City") at 150 North Lakeshore Drive,
Ocoee,Florida 34761.
WITNESSETH:
WHEREAS,the County has authority pursuant to Section 125.01(1)(p),Florida Statutes, to enter
into agreements with another governmental entity or agency for joint performance,or performance by one
unit in behalf of the other,of any of either entity's or agency's authorized functions;
WHEREAS, the City has authority pursuant to Section 166.021, Florida Statutes, to enter into •
agreements;
WHEREAS, all roads that are open and available for use by the public and dedicated to public
use, according to law or by prescription, are declared to be and established as, pursuant to Section
335.01(1),Florida Statutes,public roads;
WHEREAS,a"road"is defined by Section 334.03(22),Florida Statutes,as"a way open to travel
by the public, including, but not limited to, a street, highway, or alley, including, but not limited to,
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associated sidewalks,the roadbed,the right-of-way, and all culverts,drains, sluices, ditches,water storage
areas,waterways,embankments, slopes,retaining walls,bridges [and]tunnels . . .';
WHEREAS, the term "road" as defined by Section 334.03(22), Florida Statutes, also implicitly
includes, but is not limited to, curbs, guardrails, landscaping, and traffic control devices(such as signals
and signs);
WHEREAS, according to Section 335.01(2), Florida Statutes, public roads are divided into four
systems: (I)the"county road system"; (2)the "city street system"; (3)the "State Highway System"; and
(4)the"State Park Road System";
WHEREAS, the "county road system" is defined by Section 334.03(8), Florida Statutes, as "all
collector roads in the unincorporated areas of a county and all extensions of such collector roads into and
through any incorporated areas, all local roads in the unincorporated areas, and all urban minor arterial
roads not in the State Highway System";
WHEREAS, the "city street system" is defined by Section 334.03(3), Florida Statutes, as "all
local roads within a municipality, and all collector roads inside that municipality, which are not in the
county road system";
WHEREAS, pursuant to Section 335.0415(1), Florida Statutes, the jurisdiction of public roads
and the responsibility for operation and maintenance within the right-of-way of any road within the State,
county,and municipal road systems shall be that which existed on June 10, 1995;
WHEREAS, under Section 335.04(2), Florida Statutes, the predecessor statute to Section
335.0415,Florida Statutes, each local government's responsibilities were expressly described therein,and
the responsibility of a county for the operation and maintenance of any roads under its jurisdiction that
extended into and through a municipality was limited to the roadbed, curbs, culverts and drains, but did
not include sidewalks,embankments and slopes;
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WHEREAS,pursuant to Section 335.0415(2), Florida Statutes, any change of the jurisdiction of
a public road after July 1, 1995, that is a part of a county road system or a city street system is governed
by Section 335.0415(3),Florida Statutes;
WHEREAS, pursuant to Section 335.0415(3), Florida Statutes, subsequent to July 1, 1995,
public roads within the respective road systems of a county or a city may be transferred between those
jurisdictions only by mutual agreement of those local governmental entities;
WHEREAS,Ocoee-Apopka Road is part of the County road system;
WHEREAS,Fullers Cross Road is part of the City street system;
WHEREAS, the intersection of Fullers Cross Road and Ocoee-Apopka Road is operated and
maintained by the County;
WHEREAS, the County and the City have determined that the construction of certain
improvements at the intersection will alleviate existing traffic constraints at the intersection and enhance
the safety of the intersection;
WHEREAS, the County and the City desire to cooperate in designing, permitting, and
constructing those improvements at the intersection for the mutual benefit of the citizens, property
owners, and businesses of the City and the County, according to the terms and conditions of this
Agreement;
WHEREAS, the County and the City concur that those improvements will be most efficiently
and expeditiously completed if the County and the City partner to fund such improvements, and if one
party, the City in this case, designs, permits, bids, and constructs the improvements, according to the
terms and conditions set forth herein;
WHEREAS,therefore,this Interlocal Agreement is intended to set forth the terms and conditions
relating to the design,permitting, bidding and construction of the improvements to the intersection;
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WHEREAS, furthermore,this Interlocal Agreement is intended to transfer the intersection to the
City street system for purposes of operation and maintenance, and to act as an acknowledgment by the
City of its jurisdiction and authority to operate and maintain the intersection.
WHEREAS,moreover,this Interlocal Agreement is intended to establish that the City shall have
the jurisdiction to control traffic at the intersection,pursuant to Section 316.006(2),Florida Statutes;and
WHEREAS, however, this Interlocal Agreement is not intended to apply and shall not be
construed as applying to the subject of which law enforcement authority(the City's Police Department or
the Orange County Sheriffs Office)has jurisdiction to enforce traffic laws at the intersection,pursuant to
Section 316.640,Florida Statutes.
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein
contained, and other valuable consideration, the receipt and sufficiency of which are hereby
acknowledged and agreed,the County and the City agree as follows:
Section 1. Recitals.
The foregoing recitals are true and correct and form a material part of this Agreement.
Section 2. "Intersection"defined.
The"Intersection"is defined in this Agreement as the area of convergence of the rights-of-way of
Fullers Cross Road and Ocoee-Apopka Road,and extending approximately seven hundred and fifty(750)
linear feet to the east along Fullers Cross Road, extending approximately seven hundred and fifty(750)
linear feet to the south along Ocoee-Apopka Road, extending to the west along Fullers Cross Road to the
eastern right-of-way line of SR 429 that intersects with Fullers Cross Road, and extending to the north
along Ocoec-Apopka Road to the southern right-of-way line of SR 429 that intersects with Ocoee-Apopka
Road, all as generally depicted and described in Appendix "A" attached hereto and incorporated herein
by reference.
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Section 3. Intersection Project; Intersection Project Costs; Good Faith Estimate;
Parties' Shares of Costs.
(a) Intersection Project. The County and the City agree to improve the Intersection by
having the City design, permit, bid and construct a left turn lane at each of the four (4) legs of the
Intersection, and install a new mast arm traffic signal system at the Intersection, all as generally depicted
and described in Appendix"B"("Intersection Project").
(b) Intersection Project Costs. All actual design, permitting, construction and related
costs for the Intersection Project shall be deemed"Intersection Project Costs."
(c) Good Faith Estimates.The parties' good faith estimate of the Intersection Project Costs
is One Million Dollars ($1,000,000.00). The itemization of those costs is set forth in Appendix "C"
attached hereto and incorporated herein by reference.
(d) Parties' Shares of Costs. The County shall be responsible for fifty percent(50%)of the
Intersection Project Costs, or Five Hundred Thousand Dollars($500,000.00),whichever is less. The City
shall be responsible for the balance of the Intersection Project Costs,even if the City's share exceeds Five
Hundred Thousand Dollars($500,000.00).
Section 4. City's Responsibilities for the Intersection Project.
(a) Project Management. The City shall be responsible for managing, designing, obtaining
necessary permits, bidding, and constructing the Intersection Project. Coupled with the interests in the
Intersection that are being dedicated and/or conveyed by the County to the City under Section 7,the City
has or will have all the necessary right-of-way to construct the Intersection Project.
(b) Invoiccs. Before the County makes any payment for the Intersection Project pursuant to
Section 5,the City shall provide the County with a copy of the invoice for such payment,for the County's
review and approval.
(c) Use of County Funds. The City shall deposit and maintain the County funds in a
separate account ("Account"), and distribute the County funds solely for construction of the Intersection
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Project. The City shall make payments to its contractor pursuant to the payment procedures set forth in
the contract. Each payment to the City's contractor shall consist of one-half City funds and one-half
County funds until the County funds are depleted, at which time, the City shall be solely responsible to
fund the remainder of the costs, including change orders. Also, the City shall maintain records of the
Account, and the County may, at any time, upon five (5) days' notice, inspect any or all records
maintained by the City related to the Account. Within twenty (20) days after completion of the
Intersection Project and final payment to the contractor, the City shall provide the County with an
accounting of the County funds expended from the Account and return any unexpended County funds to
the County within fifteen(15)days thereafter.
(d) County Approvals. The City must seek and obtain County approvals,as follows.
(1) Design. The City shall be responsible for the Intersection Project design,
including procuring all applicable permits and coordinating with all applicable utilities and other third
parties. The City may elect to use the Request for Qualifications process or an alternative method
acceptable to the County. In either case, the County reserves the right to approve or disapprove the
design. If the County does not approve or disapprove the proposed process within fifteen (15) days of
being noticed by the City, the proposed process shall be deemed approved by the County.
(2) Contracts. Before entering into any contract or contracts for the design,
permitting, and construction of the Intersection Project, the City shall send the County a copy of each
proposed contract for the County's review and comment. If the County does not approve or disapprove a
proposed contract within thirty(30) days of its delivery, the proposed contract shall be deemed approved
by the County. The City shall provide the County with a copy of all fully executed contracts within five
(5)business days after execution by the last party to approve and sign the contract.
(3) Construction Plans. During the design process, the City shall send the
construction plans to the County for its review and comment at the 60% and 90%completion stages, and
then send the County the final (100%) plans for its review and comment. Before advertising for the
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solicitation of construction contract bids, the City shall.obtain the County's approval of the final plans.
The County shall have thirty(30) days from delivery to review and comment on the final plans. Failure
by the County to approve or disapprove the fmal plans within such thirty(30)day period shall be deemed
approval of the plans.
(e) Timelines for Intersection Project. The City shall make a good faith effort to ensure
that the final design plans for the Intersection Project are completed within twelve (12) months from the
effective date of this Agreement, and that construction of the Intersection Project is completed within
twenty four(24)months from the County's approval of the final design plans.
(f) Delays, overruns, etc. The City shall timely communicate to the County any material
delays, cost overruns, and substantive issues that may arise throughout the Intersection Project.
(Notwithstanding any cost overruns, the County's share of the total Intersection Project Costs shall not
exceed fifty percent (50%) of the Intersection Project Costs, or Five Hundred Thousand Dollars
($500,000.00),whichever is less.)
(g) . County's Right to Inspect. The County shall have the right, at its discretion,to inspect
the Intersection Project throughout the construction phase.
(h) Completion of Intersection Project. The City shall ensure that the Intersection Project
is completed pursuant to the approved final design plans, as may be modified when agreed by the parties.
Upon completion of the Intersection Project, the City's Public Works Director shall promptly so notify
the County's Public Works Director. The completion date of the Intersection Project shall be the date
when the County's Public Works Director accepts such completion.
Section 5. County's Responsibilities for Intersection Project.
(a) Payment Schedule. The County shall make payments directly to the City, according to
the following schedule:
(1) Design Costs. Upon the City issuing a Notice to Proceed to the design
contractor/consultant and issuing the County an invoice, the County shall, within sixty (60) days' notice,
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pay the City one-half of the contract price of the design contract,which one-half amount shall not exceed
$100,000.00. Thereafter, for any change orders or design contract amendments, the County shall, within
thirty(30)days' notice,pay the City one-half of such change order or amendment,subject to the County's
$500,000.00 maximum contribution.
(2) Construction Costs. Upon the City issuing a Notice to Proceed to the construction
contractor and issuing the County an invoice, the County shall, within sixty (60) days' notice, pay the
City one-half of the remaining Intersection Project Costs, subject to the County's$500,000.00 maximum
contribution.
(b) Permits. At no cost to the City, the County shall, upon request by the City, grant the
City all County permits and authorizations appropriate or necessary for the City to construct the
Intersection Project, including but not limited to right-of-entry and right-of-way use permits. The County
waives all fees associated with such permits and authorizations.
(c) County Review of Estimates, Costs, Payments, and Plans. To the extent the County
disapproves or objects to any estimates, costs, payments or plans where authorized to do so under this
Agreement, the parties shall attempt to reach agreement on such issue within thirty (30) days of the
County's disapproval or objection,or within such other time as may be agreed upon by the City's and the
County's representatives.
Section 6. Transfer of Jurisdiction of Intersection; Scope; Liability for Torts.
(a) Transfer of Jurisdiction. The County hereby transfers to the City, and the City hereby
accepts and acknowledges jurisdiction over,the Intersection.
(b) Scope of Jurisdiction. The City's jurisdiction to operate and maintain the Intersection
means the authority and responsibility to maintain, control, repair, replace, inspect, modify, or improve
the Intersection. Accordingly, the Intersection shall be deemed to be a part of the City's street system for
purposes of operation and maintenance.
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(c) Liability for Torts. Pursuant to Section 337.29(3), Florida Statutes; to the extent that
sovereign immunity has been waived, liability for torts arising from events occurring after the date of the
County's dedication and conveyance under Section 7 shall be in the City. However, nothing in this
Agreement waives or is intended to waive the sovereign immunity of the City (or the County for events
occurring on or before the date of the County's conveyance).
(d) City's Powers over Intersection. Also pursuant to Section 337.29(3), Florida Statutes,
except as otherwise provided by law or this Agreement, the City shall have the same governmental,
corporate, and proprietary powers with relation to the Intersection that the City has with relation to other
public roads and rights-of-way within the City.
Section 7. Dedication and Acceptance; County Deed;Vesting of Title.
(a) Dedication and Acceptance. For any portions of the Intersection that were heretofore
dedicated for the use and benefit of the public or to the County, and that the County heretofore accepted,
the County hereby dedicates such portions to the City,and the City hereby accepts such dedication.
(b) County Deed. Within fifteen (15) calendar days after the effective date of this
Agreement,the County shall execute and deliver to the City a deed in favor of the City substantially in the
form attached hereto as Appendix "D" for the portions of the Intersection that the County holds a
property interest and that are specifically described in the legal description and sketch of description
attached to Appendix"D"as Schedule"A"("County Deed"). Within five(5)business days after receipt
of the County Deed, the City shall accept the County Deed by recording it in the Official Records of
Orange County at the City's expense, and within three (3) business days after recording it the City shall
send copies of the recorded County Deed to the County Administrator and the County's Public Works
Director at their respective addresses set forth in Section 9.
(c) Vesting of Title. The County Deed described in subsection (b) shall constitute the deed
required under Section 337.29(3), Florida Statutes, in order to vest title in the Intersection in the City.
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Accordingly, upon the recording of the County Deed, title in the Intersection shall vest in the City
pursuant to Section 337.29(3),Florida Statutes.
Section 8. Responsibility for Traffic Control at Intersection.
Upon completion of the Intersection Project,the City shall be responsible for regulating,warning,
guiding, and controlling traffic and pedestrians in the Intersection, as authorized under Section
316.006(2), Florida Statutes, regardless of any future alteration, realignment, construction, extension, or
widening of the Intersection.
Section 9. General Provisions.
(a) Validity.The County and the City each represents, warrants, and covenants to and with
the other its respective authority and power under Florida law to enter into this Agreement, acknowledges
the validity and enforceability of this Agreement, and waives any future right or defense based on any
claim of illegality,invalidity or unenforceability of any nature.
(b) Governing Law;Venue;Attorney's Fees and Costs.
(1) Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Florida.
(2) Venue. Venue for any action arising out of or related to this Agreement shall be
in the Circuit Court of the Ninth Judicial Circuit in and for Orange County,Florida.
(3) Attorney's Fees and Costs. In the event a party deems it necessary to take legal
action to enforce any provision of this Agreement,each party shall bear its own attorney's fees and costs.
(c) Remedies. Upon any failure of either party to perform its obligations under this
Agreement, the aggrieved party shall have the right to pursue any remedy available in law, equity, or
otherwise, but before a court action is maintained, such party must comply with Chapter 164, Florida
Statutes, incorporated herein by reference.
(d) Entire Agreement. This Agreement, and its appendixes, constitutes the entire agreement
of the parties with respect to the subject matters of this Agreement. Therefore, any previous oral or
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written communications or understandings of the parties with respect to the subject matters hereof are null
and void and pre-empted by this Agreement.
(e) Amendments.
Any amendments to this Agreement shall only be deemed enforceable only if in writing,
approved by the Board of County Commissioners and the City Commission, and signed by the parties
hereto.
(f) Waivers.
No waiver of any provision of this Agreement shall be effective unless in writing and signed by
the party against whom it is asserted.A waiver shall be applicable only to the specified instance to which
it relates and shall not be deemed a continuing or future waiver unless expressly deemed otherwise in
writing.
(g) Notices. All notices required to be given hereunder shall be in writing and shall be
deemed given and received in the following circumstances: (1) when personally delivered by hand; (2)
three business days after being deposited in the United States Mail, postage prepaid, certified or
registered; (3) the next business day after being deposited with a recognized overnight mail courier
delivery service; (4) when sent by electronic mail; or (5) when transmitted by facsimile or telecopy
transmission, with receipt acknowledged upon transmission. All notices hereunder shall be addressed as
follows(or to such other official or at such other address, of which either party hereto shall subsequently
give written notice as provided herein):
If to the County: Director
Orange County Public Works Department
4200 S.John Young Parkway
Orlando,Florida 32839-9205
Phone:(407) 836-7900
Telecopy: (407) 836-7716
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With a copy to: County Administrator
Post Office Box 1393
Orlando,Florida 32802
Phone: (407)836-7370
Telecopy: (407) 836-7399
If to the City: Robert D.Frank
City Manager
City of Ocoee
150 North Lakeshore Drive
Ocoee,Florida 34761
Phone:(407)905-3111
Email:rfrank@ocoee.org
Telecopy: (407)905-3118
With a copy to: Scott Cookson
City Attorney
1000 Legion Place#1700
Orlando,Florida 32801
Phone: (407)581-9800
Email: scookson@shuffieldlowman.com
Telecopy: (407)581-9801
In all cases, notices shall be deemed delivered to a party only upon delivery of copies to the
persons indicated above in the same manner as for the party being notified. Either party may change its
address or official for notice purposes by giving the other party notice as provided herein.
(h) Ambiguities. Both parties have been allowed equal input regarding the terms and
wording of this Agreement, and have had the benefit of consultation with their respective legal counsel
prior to its execution, such that all language and wording herein shall be construed equally for and against
the parties.
(i) Headings. The headings or captions of sections or subsections used in this Agreement
are merely for the convenience of the parties for reference only and are not intended to define or limit
their contents, and are not intended to affect the construction of or to be taken into consideration in
interpreting this Agreement.
Section 10. Effective Date. This Agreement shall take become effective on the date of
approval by the County,or on the date of approval by the City,whichever date is later("Effective Date").
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IN WITNESS WHEREOF, the County and the City have executed this Agreement as of the
dates written below.
ORANGE COUNTY,FLORIDA
By: Board of County Commissioners
By: —
Teresa Jacobs,Mayor
Date: ,2018
ATTEST:Phil Diamond,CPA,County Comptroller,
as Clerk of the Board of County Commissioners
By:
Deputy Clerk
Print Name:
CITY OF OCOEE,FLORIDA
By: City Commission
By:
Rusty Johnson,Mayor
Date: 2018
ATTEST:
By:
Melanie Sibbitt,City Clerk
Print Name:
FOR THE USE AND RELIANCE APPROVED BY THE OCOEE
ONLY OF THE CITY OF OCOEE,FLORIDA: CITY COMMISSION AT A MEETING
APPROVED AS TO FORM AND LEGALITY HELD ON ,2018
this day of ,2018 UNDER AGENDA ITEM NO.
By
Scott Cookson,City Attorney
14
Appendix "A"
General Depiction of Intersection
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Appendix "B"
General Description of Intersection Project
Appendix "B"
General Description of Intersection Project
The project is to construct improvements to the intersection of Ocoee-Apopka
Road and Fullers Cross Road. The existing intersection is a signalized, four-way
crossing with rural sections on both roads. The proposed improvements will be to
add left-turn deceleration lanes from the four approaches, adding south-bound
and east-bound right turn deceleration lanes, and the replacement of the existing
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Appendix "B"
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/1 FULLERS CROSS AND ;jly -f Or OCOLL.PH �„rt{,����
1 I OCOEE-APOPOKA ROAD PUBLIC WORKS PAVING PROJECTS v RIBLCKN'OV.-5 ori IMNT
' ' INTERSECTION IMPROVEMENTSi�'..• ,.
Appendix "C"
Good Faith Estimate and Itemization of Intersection Project Costs
Appendix "C"
Good Faith Estimate and Itemization of Intersection Project Costs
$ 212,600 Design fees with VHB (includes $3,000 for expenses).
$ 80,000 Value of anticipated right of way dedication of City property.
1/2 acre at $160,000/acre commercial property.
$ 2,000 Value of corner clip from southeast quadrant development.
450 square feet.
$ 705,400 Alowable Construction Costs.
$1,000,000 Total Project.
Vanasse Hanger Brustlin,Inc
Landmark Center Iwo
Suite 300 Client Authorization
Phone: 401.839.4006 225 E.Robinson Street
Fax: 407.839.4008 Orlando, Florida 32801
www.vhb.com
Engineers l Scientists I Planners I Designers
❑ New Contract Date June 20, 2018
®Amendment No. 21 Project No. 61975.00
Project Name Ocoee Crown Point—Ocoee-Apopka Road&Fuller's Cross Road
Intersection Improvements
To: Mr. Drew Abel Cost Amendment Contract Total
Mattamy Homes Orlando Estimate
1900 Summit Tower Boulevard Labor $209,600 plus
Suite 500 Hourly Fees
Orlando, FL 32810 Expenses As Incurred
❑ Fixed Fee ❑ Time&Expenses
❑ Cost + Fixed Fee ® Other
Pursuant to the original agreement,Vanasse Hangen Brustlin,Inc., (VHB) provides this amendment for the additional
services as outlined below. The services will be accomplished in accordance with the conditions of the original
agreement. The additional scope of work is described below.
PROJECT DESCRIPTION
The City of Ocoee desires to construct improvements to the intersection of Ocoee-Apopka Road and Fullers Cross
Road. The existing intersection is a signalized, four-way crossing with rural sections on both roads. The proposed
improvements will be to add left turn lanes from the four approaches, adding south-bound and east-bound right turn
lanes, and the construction of a mast arm traffic signal. Ocoee-Apopka Road is owned and maintained by Orange
County, Florida, and Fullers Cross Road is owned and maintained by the City of Ocoee. Pursuant to discussions with
the City of Ocoee, the proposed improvements will be permitted through the City of Ocoee and the St. Johns River
Water Management District (SJRWMD)only.
VHB will provide engineering, survey, and environmental services to assist in the construction of the proposed
intersection improvements. The following scope of services will he provided:
SCOPE OF SERVICES
ANALYSIS PHASE
1.0 Design Traffic Study
VHB will prepare a Design Traffic Study (DTS) in support of the Ocoee Crown Point Parkway at N Fullers Cross Road
intersection design. The DTS will be prepared in accordance with the Florida Department of Transportation (FDOT)
general design traffic methods and procedures. The detailed Scope of Services to be performed by VHB is explained
in more detail below:
7'1 vo originals of this Authorization need to be executed. One original needs to he forwarded to Accounting Contract Piles.
Existing Conditions:
To assess current traffic demand in the project area traffic count data will be required,VHB will collect the following
vehicular counts:
o 2-hour turning movement counts during the AM and PM peak periods at the Ocoee Apopka Road at N
Fullers Cross Road intersection.
Future Conditions
VHB will analyze two future scenarios:
o Opening Year
o Design Year
For each of the future scenarios,the following tasks will be performed:
o Edit travel demand model to better reflect approved developments in the area
o Perform a trip generation estimate for the approved developments along Ocoee Crown Point Parkway
o Determine the additional development traffic that will circulate through this intersection
o Reassign existing volumes to reflect the Ocoee Crown Point Parkway extension project
o For each of the Ocoee Crown Point Parkway at N Fullers Cross Road intersection VHB will:
• Develop design volumes(peak hours)
■ Perform level of service computations
• Define intersection geometry, need for turn lanes and corresponding lengths
VHB will prepare a Draft Report summarizing existing and future operating conditions and intersection geometric
design needs for Client review and comment. Upon review and comment by the Client,VHB will prepare a Final Report
summarizing the DTS findings.
2.0 Boundary Survey
To facilitate the construction of turn lanes at the intersection, it will be necessary for the City of Ocoee to transfer
and/or purchase lands from the surrounding parcels. VHB will prepare boundary surveys for the four properties
surrounding the intersection.Legal descriptions can will be written to describe the portions being transferred for right
of way requirements. The four parcels are identified by the Orange County Property Appraiser as Parcel ID.:
07-22-28-0000-00-001 The southeast parcel,owned by Chevron Land and Development Co.
07-22-28-0000-00-071 The southwest parcel,owned by Daryl M.Carter,Trustee
06-22-28-0000-00-055 The northwest parcel,owned by the City of Ocoee
06-22-28-0000-00-056 The northeast parcel,owned by the City of Ocoee
VHB will perform and document the boundary surveys in accordance with guidelines and requirements within Florida's
Administrative Code, Chapter 5J-17.050 through 5J-17.053 and will specifically accomplish the following tasks:
• Research of the Public Records to obtain property descriptions, Right of Way Maps and other documents that
pertain to the roadways and properties
• Set horizontal control based on the North American Datum of 1983 (NAD83), projected to Florida's State
Plane Coordinate System, East Zone
• Search for and locate existing boundary corners and right of way monuments
• Analyze available recorded and field located information to establish accurate boundary lines for the parcels
• Per direction from the City and the Engineer of Record,create legal descriptions to describe the required right
of way takes
Deliverables will consist of signed boundary surveys and CAD files as well as legal descriptions and sketches for the
land transfers. It is anticipated that land transfers for the required right of way will be completed through boundary
surveys and legal descriptions;as such, right of way maps are not included in this scope.
3.0 Topographic Survey.
VHB will perform a topographic survey of the intersection. The limits will be for the following areas:
Two originals of this Authorization need to be executed. One original needs to be forwarded to Accounting Contract Files.
Ocoee Apopka Road - 850 feet North and 750 feet South of the intersection with an additional 50 feet outside the
right of way.
Fullers Cross Road—850 feet West and 800 feet East of the intersection with an additional 50 feet outside the South
right of way and an additional 70 feet outside the North right of way.
VHB will perform and document the topographic survey following guidelines and requirements within Florida's
Administrative Code,Chapter 5J-17.050 through 5J-17.053 and will specifically accomplish the following tasks:
• Set horizontal control based on NAD83, projected to Florida's State Plane Coordinate System, East Zone.
Vertical control will be based on the North American Vertical Datum of 1988 (NAVD88)
• Locate improvements and ground features along 75 feet cross-sections and as necessary to define changes
in direction
• Cut lines of site into the woods every 75 feet to coincide with the roadway cross-sections and locate spot
elevations and feature lines
• Locate and detail drainage or sanitary structures
• Contact Sunshine 811 to have existing underground utility lines flagged in the field. Locate flagged utilities
• Locate above ground utility lines and evidence of below ground utility lines
• Locate soil borings (assumes 20 borings, preliminary boring locations to be provided by the geotechnical
engineer prior to completion of the topographic survey field work)
Deliverables will consist of CAD design files and signed topographic surveys combined with the boundary surveys.
4.0 Underground Utility Survey,
As a convenience to the Client, VHB will contract with a subconsultant to have the proposed Mast Arm locations
checked for underground utility line conflicts. Additionally, the sub-consultant will perform vertical verification of
underground utility lines at spots determined necessary by the engineer of record. VHB will not direct, supervise or
influence their work activities or product. VHB's responsibility will be to communicate with and manage the sub-
consultant as part of the consulting team. The subconsultant will perform the soft digs on a cost per hole basis at the
rate of$350 for hard surfaces and $250 for soft surfaces.
5.0 Geotechnical Analysis
- As a convenience to the client, VHB will contract with a geotechnical engineer to provide the following scope of
services. VHB will not direct, supervise or influence their work activities or product. VHB's responsibility will be to
communicate with and manage the sub-consultant as part of the consulting team.
• Mobilization of truck mounted drill rig and crew
• Mobilization of pavement coring equipment and crew
• Clear utilities at boring locations along Ocoee-Apopka Road and Fullers Cross Road
• Perform six(6) auger borings to a depth of 5 feet and two(2)auger borings to a depth of 15 feet below grade
along the Ocoee-Apopka Road for turn lanes and swale segments. Borings will be performed on approximate
200-foot intervals.
• Perform six(6)auger borings to a depth of 5 feet and two(2)auger borings to a depth of 15 feet below grade
for turn lanes and swale segments. Borings will be performed on approximate 200-foot intervals.
• Perform four (4) SPT or CPT borings/soundings to a depth of 30 feet at the proposed mast arm signal pole
locations
• Perform two (2)field permeability tests
• Perform four (4) six-inch diameter pavement cores (2 cores along Ocoee-Apopka Road and 2 cores along
Fullers Cross Road) for existing pavement component details. All core holes will be patched with in-kind
materials. The Geotechnical Engineer will utilize a 2-man crew and 2 police officers with vehicles to provide
MOT during the lane closures.
• Perform four(4) Volume Recovery Analyses (VRA's) to assist in swale system design
Ttvu originals of this Authorization need to be executed. One original needs to be fonvarded to Accounting Contract Files.
• Perform laboratory soil classification tests to aid in visual soil classification
• Issue a geotechnical engineering report, signed and sealed by a Geotechnical Engineer licensed in Florida.
The geotechnical report will provide geotechnical recommendations regarding design of the following project
elements:
o Subsurface conditions at the boring locations
o Measured and estimated seasonal high groundwater depths
o Site preparation
o Fill selection, placement and compaction
o Document pavement conditions
o Roadway subgrade design
o Volume Recovery Analyses for swale design
o Mast Arm Signal Pole(MASP)foundation design
6.0 Preliminary Biological Assessment
VHB will conduct the following tasks to assess the environmental conditions of the project area:
• Obtain and compile appropriate ecological data in GIS layers as may be readily available.This information will
contain color aerial photography, habitat maps, soils maps, protected species locations and the approximate
wetland boundaries per National Wetland Inventory(NWI)and SJRWMD data.
• Conduct a field survey to determine the approximate extent of natural and man-made habitats on the project
site.
• Conduct a reconnaissance-level field survey of native habitats within the project area to record observations
of protected species and evaluate the potential for their occurrence. Species-specific surveys will not be
conducted under this task. If they are required, a separate amendment will be provided that covers these
surveys.
• A report will be prepared that summarizes the findings of the data review and the field survey.The report will
contain descriptions and figures depicting the approximate locations of soils, the habitat/land use types and
observed protected species.The likelihood of protected species to occur on the project and the potential need
for permits will also be discussed as part of this report, along with other development implications related to
the ecology/biology of the site.
Based on the results of the Preliminary Biological Assessment, VHB will provide a separate amendment for services
associated with wetland and/or species surveys, impact permitting, mitigation, and other related tasks.
7.0 Roadway Design Analysis
Using the approved Design Traffic Study,VHB will prepare a typical section package and develop the geometric layout
for the proposed improvements. The project will be designed as a rural section with open swale drainage,consistent
with the existing conditions. There is an existing sidewalk along the west side of Ocoee Apopka Road that will remain
or be realigned as required to construct the proposed improvements. No additional trails or sidewalks will be
constructed along Ocoee Apopka Road with this project. There are no existing sidewalks or trails along Fullers Cross
Road within the project limits, and none are proposed to be constructed with this project. VHB will determine the
limits of additional right-of-way required to construct the proposed roadway and drainage improvements for the
project. The analysis will contain a preliminary assessment of utility constraints based on a review of readily available
information regarding existing utilities within the proposed project limits.
VHB will provide a draft analysis to the City of Ocoee for review and comment. Upon review and comment by the
City of Ocoee,VHB will prepare a Final Roadway Design Analysis.
8.0 Drainage Design Analysis
VHB will design a drainage and stormwater management system in accordance with the requirements set forth by the
City of Ocoee and the SJRWMD. The project will be designed as a rural section with open swale drainage. Treatment
Two originals of/his Authorization need to be executed. One original needs to be forioarded to Accounting Contract Files.
and attenuation will be provided for the proposed additional impervious area only by expanding the existing swale
system and incorporating ditch blocks. It is assumed that the proposed stormwater management system for the
intersection improvements will not be required to provide treatment or attenuation for the existing roadway section.
The proposed swale modifications will maintain the current discharge paths of the roadside swales. This scope does
not include the design of stormwater ponds. VHB will rely upon the estimated seasonal high-water elevations
provided by the Geotechnical Engineer for the analysis and design of the stormwater management system.
VHB will provide a draft analysis to the City of Ocoee for review and comment. VHB will also schedule and attend one
(1)pre-application meeting with SJRWMD to discuss the proposed design methodology. Upon review and comment
by the City of Ocoee,VHB will prepare a Final Drainage Design Analysis.
9.0 Development Agreement Assistance
As requested by the Client, VHB will assist the Client or Client's attorney with the preparation, review, or negotiation
of development agreements/dedications related to the proposed roadway improvements.
DESIGN PHASE
10.0 preparation of 60% Design Plans
Utilizing the approved Roadway and Drainage Design Analyses, VHB will prepare preliminary"60% Design Plans" for
the proposed intersection improvements at Ocoee-Apopka Road and Fullers Cross Road. It is assumed that these
plans will be prepared as a single plan set, and will contain the following elements:
• Existing and Proposed right-of-way limits
• Existing topography along proposed roadway corridor
• Typical roadway sections for 2-lane rural roads with open swale drainage and turn lanes at intersection
• Existing sidewalk location and proposed modification to existing sidewalk along west side of Ocoee-Apopka
Road only(no new sidewalks or widening of existing sidewalk are proposed)
• Pavement section
• Horizontal alignment showing existing roadway centerline, existing and proposed edge of pavement, travel
lanes,and turn lanes
• Preliminary intersection improvements at Ocoee-Apopka Road and Fullers Cross Road
• Preliminary swale sections and grading details
• Preliminary traffic signal mast-arm foundation locations
It is assumed that the provided pavement widening section for the turn lanes will also be for milling and resurfacing
and/or over-building the existing asphalt roadway section. No modifications to the existing roadway elevations that
would require removal and reconstruction of the existing roadways are anticipated.
These plans will be submitted to the City of Ocoee for review and comment. VHB will attend one(1) meeting with City
Staff to discuss comments on the 60%Design Plans. Comments will be addressed in the Final Engineering Construction
Plans as discussed below.
The 60% Design Plans will also be provided to franchise utility companies with existing infrastructure identified within
the project area.
11.0 Preparation of Final Engineering Construction Plans
VHB will prepare the Final Roadway Design and Construction Documents for the proposed intersection improvements
at Ocoee-Apopka Road and Fullers Cross Road. These plans will address review comments to the 60% Design Plans
provided by the City of Ocoee, and will be prepared in accordance with City of Ocoee criteria, SJRWMD criteria, and
the State of Florida regulations. These plans will contain the following elements:
• Typical Roadway Sections
Two originals of this Authorization need to be executed. One original needs to be forwarded to Accounting Contract Files.
• Grading, paving and drainage for the proposed intersection improvements
• Erosion Protection Plan
• Site Geometry Plan
• Striping and Signage Plan
• Construction Details
• Utility Adjustment Sheets
Utility adjustment sheets will be prepared showing relocated facilities by others. These plans will be based on
information provided by the utility companies and available as-built plans. The disposition of the existing utilities, as
determined by the utility company,will be called out on these sheets.
This scope does not include design time to re-design utilities to avoid utility conflicts; however, VHB will work with
each utility owner to avoid forced relocations where feasible. It is assumed that utility conflicts will be resolved by the
affected utility owner. Design of minor utility adjustments such raising existing manhole rings or valves covers to the
proposed grade is also part of this scope.
The following utility systems will be designed by others. VHB will provide the franchise utility companies copies of the
final engineering plans to assist in their design. These utility systems contain the following:
• Modifications to existing wet or dry utilities within the existing or proposed right-of-way
• Primary electrical distribution system,transformers and pad mounted switches
• Telecommunications distribution systems
• Roadway lighting feeder system
• Electric ductbank conduit system and roadway lighting
The roadway plans will be prepared as a developer-constructed project,and will not adhere to FDOT or other highway
construction plan set standards;as such, the plans will NOT contain the following elements:
• Cross-sections at 100-ft station intervals
• Profile Sheets
• Drainage Structure Summary Sheets
• Drainage Structure Cross-Sections
• Utility Relocation Plans
• Construction Quantity Sheets
• Maintenance of Traffic Plans
It is assumed that these construction plans will need to be processed through the City of Ocoee and SJRWMD only.
12.0 Preparation of Construction Specifications and Bid Form
VHB will assemble a Construction Specifications package identifying the governing standards and technical
specifications for the construction of the proposed project. The Construction Specifications package will be based on
publicly available specifications published by the FDOT, the City of Ocoee, Florida, and Orange County, Florida, as
applicable. It is assumed that all proposed improvements will be designed in accordance with standard construction
practices for public roadways in the State of Florida; as such, the preparation of specifications for custom items not
governed by publicly available specifications published by the agencies listed above is not included in this scope of
services.
VHB will also prepare a Bid Quantities Form listing the anticipated construction line items and corresponding
quantities for the proposed improvements. The Bid Quantities Form will be based on the Final Engineering
Construction Plans as approved by the City of Ocoee and the SJRWMD. The Bid Quantities Form will be separate from
the construction plan set, and will be used to assist the Client in procuring and comparing contractor bids for the
construction of the proposed project by providing a standardized format. The contractor shall be responsible for the
construction of all improvements identified in the Final Engineering Construction Plans in accordance with the project
Construction Specifications.
Two originals of this Authorization need to be executed. One original needs to he forwarded to Accounting Contract Files,
13.0Traffic Signal Design
VHB will prepare traffic signal plans for the intersection of Ocoee Apopka Road at Fullers Cross Road.The traffic signal
will be designed with mast arm poles placed at each corner with the appropriate signal heads reflecting the proposed
approach lanes. The plans will contain one key sheet, one tabulation of quantities sheet, one general notes/pay item
notes sheet, one plan sheet prepared in 1" =40' scale showing the traffic signal detail layout, signing and pavement
marking modification sheet, mast arm tabulation and details sheet,guide sign worksheet for the internally illuminated
street name signs, SPT boring sheets, and other signalization details.
14.0Structural Mast-Arm Design
VHB will perform design analysis of the four (4) mast arm pole structures using data obtained from the Standard
Penetration Test reports provided by the Geotechnical Engineer and based on the horizontal and vertical wind loads
for each mast arm pole. The structural analysis and design will done in accordance with AASHTO and FDOT design
criteria. The design analysis will provide the type of mast arm pole and foundation required to support the overhead
traffic signal displays.
15.0Structural Box Culvert Extension Design
VHB will provide structural engineering design services and plans preparation for the extension of the existing box
culvert on Ocoee Apopka Road, The existing culvert will be extended to on one side to accommodate additional
roadway width. The design and plans will be prepared per FDOT requirements. VHB will also provide, as required,
custom structural details associated with the intersection of the proposed box culvert extension with storm culverts
that run adjacent and parallel to Ocoee Apopka Road. VHB will rely on subsurface soil parameters and design
recommendations provided by the geotechnical engineer of record for completion of the proposed box culvert
extension design. It is assumed that the culvert extension will be constructed in one phase.
16.0SJRWMD Environmental Resource Permitting
VHB will prepare and submit an Environmental Resource Permit (ERP) application to SJRWMD for the project. The
following items will be provided under this task:
• VHB will prepare the Application Document and Drawings:
o Environmental Resource Permit Application Sections A, C and E
o Stormwater Technical Report documenting the approach and methodologies used to analyze and
design the stormwater management system.
o Supporting Stormwater Management Computations
• VHB will provide written responses and associated drawing revisions related to one (1) Request for Additional
Information regarding application components prepared by VHB. This task does not include design revisions
or modifications resulting from plan changes by the client.
It is assumed that no impacts to wetlands or surface waters will be required for the construction of the proposed
intersection improvements. Should wetland or surface water impacts be required, a separate proposal for those
services will be provided to the Client.
17.0 Permit Processing
VHB will assist the Client with the processing of construction plans as outlined in the previous tasks. VHB will provide
additional information and supporting documentation, as required, to assist with the review of various phases and
infrastructure systems for the project. VHB will keep the Client informed of the applications status and agency review
comments.
Two originals of this Authorization need to be executed One original needs to be forwarded to Accounting Contract Files.
18.0 Meetings and Communication
VHB will attend and participate in project communication, project meetings,work sessions and site meetings with the •
Client and their other Consultants as required throughout this phase of the project. It is anticipated that up to six(6)
project meetings may be scheduled by the Client and attended by a VHB representative.
CONSTRUCTION PHASE
19.0 Construction Administration
Upon receipt of the necessary construction permits,VHB will provide construction administration services as follows:
• VHB will provide engineering plans for soliciting bids from qualified contractors and assist the Client in the bid
review process.
• VHB will provide"for construction use"final engineering plans for use by the Client and the selected contractor.
• VHB will conduct a pre-construction conference with representatives of the selected contractor, the City of
Ocoee, and the Client.
• VHB will review submittals for civil engineering related components of the project.VHB's review and approval
of submittals such as shop drawings, product data, samples and other data will be for the limited purpose of
checking for conformance with the design concept and the information in VHB's documents.This review will
not include review of the accuracy or completeness of details, such as quantities, dimensions, weights or
gauges,fabrication processes, construction means or methods, coordination of the work with other trades or
construction safety precautions, all of which are the sole responsibility of the contractor and other unrelated
parties.Review of a specific item will not indicate that VHB has reviewed the entire assembly of which the item
is a component. VHB will not be responsible for any deviations from VHB's documents or other documents
which are not brought to the attention of VHB in writing by the contractor.VHB will not be required to review
partial submissions or those for which submission of correlated items have not been received.
• Upon completion of construction in conformance with the permitted construction plans and upon receipt from
Client's contractor of an "as-built" survey signed and sealed by a professional licensed surveyor identifying
actual as-built conditions, VHB will prepare Record Drawings, conduct a final site visit and submit a letter of
substantial completion and certification of completion to the City of Ocoee and the SIRWMD.
This Agreement assumes that the Client or Contractor will prepare the NPDES NOI, perform weekly monitoring and
file for the Notice of Termination (NOT). VHB will provide base files of the construction plans to the third-party
entity to assist in this task
ASSUMPTIONS
It is understood that VHB will perform services under the sole direction of the Client. In the performance of these
services, VHB will communicate its efforts with those of other project team members as required. The following
assumptions are made:
• The project site is accessible •
• It is assumed that the Client is responsible for all concurrency permitting and approvals
• Maintenance of Traffic and Maintenance of Signal plans for the proposed construction will be the responsibility
of the contractor
Tim originals of this Authorization need to be executed. One original needs to be forwarded a ded to Accotaubtg Contract Files.
• Any maps, plans, survey, geotechnical reports, and any other pertinent documents, and information made
available to VHB by the Client at inception of this project will be used by VHB in conducting the above
described scope of services
• VHB fees do not include permit application and review fees. The Client will be responsible for all permit
application and review fees, or any other fees not specifically identified within this Agreement.
SERVICES NOT INCLUDED
The following services have not been included in this Amendment at this time:
• Hazardous material services
• Landscape Architectural Services
• Wetland monitoring,impact permitting, or mitigation
• Utility Analyses or Design
• Stormwater Pond Design
• Maintenance of Traffic or Maintenance of Signal Plans
• Construction layout staking or control
• Flood Study to determine or confirm 100-year floodplain for the site.
• FEMA Permitting
• United States Army Corps of Engineers(USACE) Permitting
• Structural design for retaining walls, headwalls,or other elements not explicitly included in the scope
• Mass grading plans
• Submittal or processing of applications or construction plans through Orange County, Florida
• Preparation of cost opinions, bid forms, or other bid documents not explicitly included in the scope
• No offsite improvements are included,
• Any additional work tasks that may be required due to third party objectors, Chapter 120 Florida Statutes
Hearing Requests,Appeals to the Governor and Cabinet,and other third-party appeal processes are specifically
excluded from this scope of work.
Should work be required in these areas,or areas not previously described,VHB will prepare a proposal or amendment,
at the Client's request,that contains the Scope of Services,fee,and schedule required to complete the additional work
items.
CLIENT FURNISHED INFORMATION
VHB will rely upon the accuracy and completeness of Client-furnished information in connection with the performance
of services under this Amendment. Client shall provide VHB with project-related technical data including, but not
limited to,the following:
• Geotechnical Reports
• Title Reports
• All Permit Application Fees
SCHEDULE
VHB will begin performance of the above services on the date written authorization to proceed is received. The
schedule is also subject to timely delivery of information promised by the Client and is exclusive of Client and local
review of interim products.
Two originals of this Authorization need to be executed One original needs to be forwarded to Accounting Contract Files.
COMPENSATION
VHB will perform the Scope of Services contained in this Agreement on a lump sum and hourly basis per task as
indicated below. Tasks shown as hourly with an estimated fee will be invoiced at the standard hourly billing rates in
effect at the time the work is performed. VHB will bill on a percent complete and reserves the right to adjust budgeted
amounts from task to task as may be required. Meeting time shown as hourly with an estimated fee will be invoiced
at the standard hourly billing rates in effect at the time the work is performed.
Task Lump Sum Hourly, Est.
Fee Fee
ANALYSIS PHASE
1.0 Design Traffic Study $14,500
2.0 Boundary Survey $17,800
3.0 Topographic Survey $22,500
4.0 Underground Utility Survey(est.8 holes) $2,500
5.0 Geotechnical Analysis $18,700
6.0 Preliminary Biological Assessment $3,700
7.0 Roadway Design Analysis $14,000
8.0 Drainage Design Analysis $8,500
9.0 Development Agreement Assistance $2,500
DESIGN PHASE
10.0 Preparation of 60%Design Plans $17,600
11.0 Preparation of Final Engineering Construction Plans $23,500
12.0 Preparation of Construction Specifications and Bid Form $8,500
13.0 Traffic Signal Design $26,000
14.0 Structural Mast-Arm Design $10,000
15.0 Structural Box Culvert Extension Design $12,800
16.0 SIRWMD Environmental Resource Permitting $9,000
17.0 Permit Processing $3,400
18.0 Meetings and Communication $7,000
r CONSTRUCTION PHASE
19.0 Construction Administration $3,000/mo.
TOTAL $209,600 $12,900+CA
In addition to the labor compensation,VHB shall be reimbursed for expenditures made specifically for the project such
as: printing and reprographics; travel and subsistence; shipping, postage, and courier service charges; purchase of
maps and similar documents;etc. These direct expenses will be billed at 1.10 times their actual cost. If sub-consultants
and subcontractors are engaged by VHB for this project and are, therefore, under contract to VHB, their services will
be invoiced at 1.10 times their actual cost. This adjustment covers the additional expense of coordination/
administration,
7ia'o originals of this Authorization need to be e.vecuted. One original needs to be forwarded/v Accounting Contract Piles,
Prepared By:J.Hoffman and others Department Approval: P.Yeargain
Please execute this Client Authorization for VHB to proceed with the above scope of services at the stated
estimated costs. No services will be provided until it is signed and returned to VHB.
❑ Subject to attached terms&conditions. ® Subject to terms &conditions in our original
agreement dated 12-19-2014.
Vanasse Hangen Brustlin,Inc. Authorization Client Authorization (Please sign original and
return)
By '� �JJ� By
Paul W Yardain, P.E.
Title Managing Director,Orlando Title
Date June 20, 2018 Date
Two originals of this Authorization need to be executed. One original needs to be forwarded to Accounting Conn act Files.
Appendix"D"
Project: Interlocal Agreement between Orange County and the City of Ocoee regarding the
Intersection of Fullers Cross Road and Ocoee-Apopka Road
COUNTY DEED
THIS DEED, dated by ORANGE COUNTY, a charter county
and political subdivision of the state of Florida, whose address is P. O. Box 1393, Orlando, Florida
32802-1393,GRANTOR,and the CITY OF OCOEE, a municipal corporation,under the laws of the State
of Florida,whose address is 150 North Lakeshore Drive,Ocoee,Florida,34761,GRANTEE.
WITNESSETH: That the GRANTOR, for and in consideration of the sum of$1.00 and other
valuable considerations, in hand paid by the GRANTEE, the receipt whereof is hereby acknowledged,
does hereby remise, release, and quit-claim unto the said GRANTEE forever, all the right, title, interest,
claim, and demand which the GRANTOR has in and to the following described lot, piece, or parcel of
land,situate,lying and being in the county of Orange, state of Florida,to-wit:
SEE ATTACHED SCHEDULE"A"
Property Appraiser's Parcel Identification Number:
Unassigned
THIS COUNTY DEED is being given in accordance with the Interlocal Agreement between
Orange County and the City of Ocoee regarding the intersection of Fullers Cross Road and Ocoee-
Apopka Road.
TO HAVE AND TO HOLD the same together with all and singular the appurtenances thereunto
belonging or in anywise appertaining, and all the estate, right, title, interest, lien, equity, and claim
whatsoever of the GRANTOR, either in law or equity, to the only proper use,benefit,and behoove of the
GRANTEE forever.
[THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK]
17
Project:Interlocal Agreement between Orange County and the City of Ocoee regarding the
Intersection of Fullers Cross Road and Ocoee-Apopka Road
IN WITNESS WHEREOF, the said GRANTOR has caused these presents to be executed in its
name by its Board,acting by the County Mayor,the day and year aforesaid.
(Official Seal) ORANGE COUNTY,FLORIDA
By Board of County Commissioners
BY:
Teresa Jacobs,
Orange County Mayor
DATE:
ATTEST: Phil Diamond,CPA,
County Comptroller,Clerk to the Board
BY:
Deputy Clerk
Printed Name
s:Vprinsell\agrent\interlocal agreement with ocoee for intersection of fullers cross rd and ocoec-apopa rd-07-17-18.docx
18
SCHEDULE
the "Aut"
LEGAL DESCRIPTION
That portion of right of way for Fullers Cross Road and Ocoee Apopka Road (formerly State Road 437)lying within
Section 06,Township 22 South, Range 28 East and Section 07, Township 22 South, Range 28 East,Orange County,
Florida being more particularly described as follows:
Sohwest corner of the Southwest quarter of Section 06,Township 22 South, Range 28 East,
Com
Orange County, Florida;thence run North 89 degrees 43 minutes 54 seconds East along the South line of the
Southwest quarter of said Section 06 a distance of 1019.46 feet more or less to a point;thence run North 00 degrees
47 minutes 25 seconds West a distance of 30.00 feet to a point, said point lying on the North line of the South 30.00
feet of the Southwest quarter of said Section 06,said point also lying on the Northerly right of way line of Fullers
Cross Road, said point being the POINT OF BEGINNING;thence run North 89 degrees 43 minutes 54 seconds East
along said North right of way line a distance of 847.10 feet more or less to a point,said point lying on the Westerly
right of way line of Ocoee Apopka Road, also known as State Road 437;thence run North 05 degrees 41 minutes 10
seconds West along said Westerly right of way line of Ocoee Apopka Road a distance of 782.16 feet to a point on
said Westerly right of way line of Ocoee Apopka Road;thence run North 89 degrees 43 minutes 54 seconds East
along a line being parallel to the Southwest quarter of Section 06,Township 22 South, Range 28 East a distance of
60.00 feet more or less to a point on the Easterly right of way line of said Ocoee Apopka Road,said point also lying
on the Southeasterly right of way line of the Western Beltway North (also known as State Road 429, 365.00 feet right
of way as recorded in Official Record Book 6180, Pages 3963—3975, Parcel 4, Exhibit"1");thence run
South 05 degrees 41 minutes 10 seconds East along said Easterly right of way line of Ocoee Apopka Road,said line
also being a line parallel to the Westerly right of way line of said road a distance of 782.14 feet more or less to a point
lying on the North right of way line of Fullers Cross Road, point also lying on the North line of the South 30.00 feet of
the Southwest quarter of Section 06,Township 22 South, Range 28 East, Orange County, Florida;thence run North
89 degrees 43 minutes 54 seconds East along said North line of the South 30.00 feet of the Southwest quarter of
said Section 6,also being said Northerly right of way line of Fullers Cross Road a distance of 741.93 feet more or
less as described in Official Record Book 6180, Pages 3963—3975, Parcel 4, Exhibit"1"of the Public Records of
Orange County, Florida to a point on the East line of the Southwest quarter of said Section 6; thence run South 00
degrees 16 minutes 05 seconds East along said East line of the Southwest quarter of said Section 06 a distance of
60.00 feet to a point lying on the South line of the North 30.00 feet of the Northwest quarter of Section 07,Township
22 South, Range 28 East, Orange County, Florida;thence run South 89 degrees 43 minutes 54 seconds West along
said South line of the North 30.00 feet of the Northwest quarter of said Section 07 a distance of 738.65 feet more or
less to a point lying on the Easterly right of way line of said Ocoee Apopka Road, also known as State Road 437;
thence run South 07 degrees 38 minutes 13 seconds East a distance of 546.15 feet more or less to a point;thence
run Southl5 degrees 32 minutes 52 seconds East a distance of 131.81 feet more or less;thence run South 65
degrees 35 minutes 57 seconds West a distance of 107.59 feet more or less to a point lying on the Westerly right of
way line of Ocoee Apopka Road, also known as State Road 437, said point also lying on the Easterly line of CROWN
POINT WOODS as recorded in Plat Book 15, Pages 101-103,Orange County, Florida,said point being on a curve,
concave Northeasterly having a radius of 1969.86 feet,a central angle of 10 degrees 47 minutes 30 seconds;thence
along the arc of said curve a distance of 371.02 feet,a chord bearing of North 10 degrees 46 minutes 32 seconds
West and a chord distance of 370.48 feet;thence run North 05 degrees 22 minutes 47 seconds West along the
Easterly right of way line of said plat a distance of 349.91 feet to a point lying on said Westerly right of way line of
Ocoee Apopka Road, also known as State Road 437, said point also lying on said South line of the North 30.00 feet
of the Northwest quarter of Section 07, said point also lying on the Southerly right of way line of Fullers Cross Road;
thence run South 89 degrees 43 minutes 54 seconds West a distance of 817.69 feet more or less to a point lying on
said South line of the North 30.00 feet of the Northwest quarter of Section 07,said point also lying 29.70 feet more or
less North of the Southerly right of way line of Fullers Cross Road as recorded in Official Records Book 6180, Pages
3963-3975,Orange County, Florida;thence run North 00 degrees 47 minutes 25 seconds West a distance of 60.00
feet to the POINT OF BEGINNING;
Contains 216,897.98 square feet, or 4.98 acres, more or less. PREPARED FOR:
Roads & Drainage
M.A. — Changed Appendix to Schedule 08/02/18
DRAWN BY: Alvarez DATE: 08/02/18 SECTION: 06,07 PUBLIC WORKS (� ' Gt+ DRAWING SCALE:
CHECKED BY: Daynes JOB No: 8201 TOWNSHIP:22 ENGINEERING DIVISION v lj NTS
APPROVED BY: Daynes DRAWING FILE: SURVEY SECTION T PROJECT NUMBER
y RANGE:28 4200 SOUTH JOHN YOUNG PARKWAY ..JNT1
REVISION DATE: Ocoee Apopka Rd SHEET 1 OF 3 ORLANDO. FLORIDA 32839-9206 (xntiit011;Nr 8201
(407) 836-7940 + �
SCHEDULE "A"
SKETCH OF DESCRIPTION
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DRAWN BY: Alvarez DATE: 08/02/18 SECTION: 06,07 PUBLIC WORKS 0;aN i DRAWING SCALE:
CHECKED BY: Daynes JOB No: 8201 TOWNSHIP: 22 ENGINEERING DIVISION �J 1" = 200'
SURVEY SECTION
APPROVED 7 PROJECT NUMBER
APPROVED BY: Daynes DRAWING FILE: RANGE: 28 4200 SOUTH JOHN YOUNG PARKWAY wl
REVISION DATE: Ocoee Apopka Rd ORLANDO, FLORIDA 32839-9205 ein 1 t ,wNi 8201
SHEET 2 OF 3 (407) 838-7940 i i . u , N,
SCHEDULE "A"
SKETCH OF DESCRIPTION .
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