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HomeMy WebLinkAboutItem III (B) Acceptance and Approval of Water Service Relocation Project 4 'j AGENDA 12-21-93 • Item III B 6` C; © 0 nfyjF•Oi G00�s`�`0 JAMES W.SHIRR,P.E. CITY ENGINEER/UTILITIES DIRECTOR 150 N.LAKESHORE DRIVE•OCOEE,FLORIDA 34761 (407)656-2322 MEMORANDUM DATE: December 13, 1993 TO: The Honorable Mayor and Board of City Commissioners FROM: James W. Shira, P.E. City Engineer/Utilities Director SUBJECT: Water Service Relocation Project As part of our effort to continually upgrade the quality of our water distribution system, we have identified several areas of the city in which properties are served by old, undersized water lines in back yard easements. Throughout the city there are approximately 600 properties served by water lines in back yard easements. The water meters for these properties are also in the back yard, causing two problems for us: 1) Most of the meters are connected to galvanized steel water lines, which tends to clog with rust over time. This results in lower water pressure inside the property, and causes unsightly coloring of the water. 2) The back yard easements are more difficult for our meter readers to work in than the street right-of-way. The meter readers sometimes have to jump over fences to get to a meter, and some meter readers have been injured doing so. In addition, meters located in the easements tend to get covered with dirt and leaves. We have found that it takes almost twice as long to read meters located in easements, as it takes to read the same number of meters located in the street right-of-way. We have prepared a plan to begin relocation of these water services to the street right-of-way, and have selected the area shown on the attached map as the first to be done. This area was chosen because of the advanced age of the existing lines, and the number of reported water line breaks that have occurred in this area over the past few years. Implementing this program will be a two part process. First, we will send letters explaining the program to all of the affected property owners. The letter will describe what work will be done, and ask for the property owner's permission to enter upon their THE PRIDE OF WEST ORANGE private property. At the same time, we will advertise for bids from plumbers to remove the old water services and install new services. The city will provide and install meters in the new street right-of-way location, and the selected plumber(s) will connect the property to the new meter. It is important to note that if we do not receive 100% cooperation from the property owners in this area, the project loses most of its benefit, since we will be left with back yard services that will continue to require above average maintenance. I would recommend that if we do not receive 100% cooperation, we should select another area and try again. Attached is a copy of the letter that will be sent to each property owner in the selected area, and a copy of the Water Service Relocation Agreement that each property owner will be asked to execute. Upon your direction, these will be sent to each owner in the selected area, and we expect that they will be returned to the city over a period of several weeks. To avoid bringing each one to a City Commission meeting for execution, it would be more efficient to authorize the Mayor and City Clerk to execute each of these agreements as they are executed by the owner and returned to the city. I recommend that the Board of City Commissioners 1) authorize the staff to send letters to the affected property owners, 2) proceed to solicit bids from plumbers for service relocations, and 3) authorize the Mayor and City Clerk to execute individual Water Service Relocation Agreements as they are executed and returned to the city by the property owner. • • o• Zoe f~lf�Op e000•$a`?• JAMES W.SHIRA,P.E. CITY ENGINEER/UTILITIES DIRECTOR 150 N.LAKESHORE DRIVE•OCOEE,FLORIDA 34761 (407)656-2322 December ;. 1993 Dear Our records indicate that you are the owner of the property located at Several years ago, a new water main was installed in the street in front of your property to provide improved fire protection. Your drinking water however, comes from a small diameter water line at the rear of your property. The City of Ocoee wants to improve the drinking water service in your area. We have developed a plan to do this by moving existing drinking water connections to the newer water main in front. This work will be done at no cost to you, but we need your permission to do work on your property. If you will give us permission to do so, we will install a new water meter in front of your property, then disconnect your old water service line and install a new water service line from the new meter to your house. We will repair or replace any landscaping damaged during the work. I have enclosed a Waterline Connection Agreement that you can sign and return to me if you want us to proceed with the work. If you have questions regarding this project, please call me at (407) 656-2322 ext. 142. If our records are incorrect, and you are not the current owner of the property described above, please call us so that we can correct our records. Sincerely, CITY OF OCOEE G--� Cv- James W. Shira, P.E. City Engineer/Utilities Director THE PRIDE OF WEST ORANGE WATER METER RELOCATION AGREEMENT THIS WATER METER RELOCATION AGREEMENT (the "Agreement") is made and entered into this day of , 199_, by and between the CITY OF OCOEE, a Florida municipal corporation, whose mailing address is 150 North Lakeshore Drive, Ocoee, Florida 34761 (the "City") and , whose mailing address is (the "Property Owner"). WITNESSETH: WHEREAS, the City has identified several areas within the corporate limits of the City where large diameter water mains are installed in the street right-of-way (the "New Water Main"), and where adjacent properties are connected to small diameter water lines in rear yard easements (the "Old Water Line"); and WHEREAS, in order to provide residents of the City with improved water service, the City desires to abandon the Old Water Line and connect those homes presently served by the Old Water Line to the New Water Main on a voluntary basis by such property owners; and WHEREAS, the City shall perform or cause to be performed all work in connection with the abandonment of the Old Water Line and connection to the New Water Main at no cost or expense to the Property Owner; and WHEREAS, the Property Owner owns certain real property located at Tax Parcel Identification Number (the "Property") and desires to disconnect from the Old Water Line and connect to the New Water Main pursuant to the terms and conditions of this Agreement; NOW, THEREFORE, in consideration of the premises and the mutual promises and agreements set forth herein and other good and valuable consideration, the receipt of which is hereby acknowledged, and intending to be legally bound hereby, the parties hereto do hereby agree as follows: ARTICLE 1. Recitals. 1.1. The Recitals set forth above are true and correct and by this reference are incorporated herein as part of this Agreement. ARTICLE 2. Access to the Property. 2.1. The Property Owner grants the City and its employees, agents, advisors, contractors and consultants (collectively, the "City Representatives") the right to enter upon the Property for the purposes of performing the Work (as defined below). The City's and City Representatives' right to enter upon the Property shall commence upon the date hereof and terminate upon the completion of the Work. 2.2. To the extent permitted by law, the City agrees to hold the Property Owner harmless and to indemnify the Property Owner from and against any claims of third parties for personal injury or property damage due to any negligence on the part of the City or the City Representatives arising out of the performance of the work, except to the extent such claims arise out of the negligence of the Property Owner or its agent. ARTICLE 3. The Work. 3.1. The City shall perform or cause to be performed the Work consistent with the interests of the Property Owner. The Work shall include (a) the disconnection of the Property from the Old Water Line and connection of the Property to the New Water Main; (b) the minimum necessary removal of landscaping and other improvements located on the Property; (c) the restoration of the Property to substantially the same condition existing prior to such disconnection and connection; (d) all investigations and inspections of the Property which the city may determine to be necessary to complete the foregoing; and (e) the installation of such water lines as are necessary to connect the existing water service on the Property to the New Water Main. 3.2. The City shall, in its sole discretion, determine the location within the Property of the new water line which will connect the existing water service to the New Water Main. 3.3. The Work shall be performed at no cost or expense to the Property Owner with all such costs and expenses of the Work to be paid by the City. 3.4. At least thirty (30) days prior to the commencement of the Work, the City shall provide the Property Owner with notice of its intent to commence the Work. The City, in its sole discretion, shall determine the date of commencement of the Work. However, once the Work has commenced, the City shall use its best efforts to complete the Work in an expeditious manner. The Property Owner shall otherwise cooperate with the City and City Representatives performing the Work and provide the City upon request with documents and information available to the Property Owner regarding the Property relating to the Work. 3.5. Following the completion of the Work, the Property Owner shall own and maintain all of the newly installed water line from the owner's side of the water meter. ARTICLE 4. Miscellaneous. 4.1. The Property Owner hereby represents and warrants to the City that it owns fee simple title to the Property and has the right to permit the city to enter on to the Property for the purposes and on the terms set forth in this Agreement. 4.2. This Agreement may not be modified or amended, or any term or provision hereof waived or discharged except in writing signed by the parties hereto, or their respective successors and assigns. 4.3. This Agreement shall be construed and enforced in accordance with, and governed by, the laws of the State of Florida. 4.4. All the terms of this Agreement, whether so expressed or not, shall be binding upon the respective successors, assigns and legal representatives of the parties hereto and shall inure to the benefit of and be enforceable by the parties hereto and their respective successors, assigns and legal representatives. 4.5. The headings of this Agreement are for purposes of reference only and shall not otherwise limit or affect the meaning hereof. IN WITNESS WHEREOF, the parties hereto have subscribed their names and have caused this Agreement to be executed as of the day and year first written above. WITNESSES: PROPERTY OWNER: Name: Name: CITY: ATTEST: CITY OF OCOEE, FLORIDA By: JEAN GRAFTON, City Clerk S.SCOTT VANDERGRIFT, Mayor (SEAL) FOR USE AND RELIANCE ONLY BY APPROVED BY THE OCOEE CITY THE CITY OF OCOEE, APPROVED AS COMMISSION AT A MEETING TO FORM AND LEGALITY THIS HELD ON , 199_ DAY OF , 199_: UNDER AGENDA ITEM NO. — FOLEY & LARDNER By: City Attorney 4 09 I 08 nF 04 02 w •• 02 wiliwin Ct Oil 09 03 ,,,„....... 0111. cl-ReKLIN cj 206'05 Fs3' )5 ! 04),„.. 05 R 5 v;. 05Lake 06kt‘ 15 08 07 �V 0 "" Starke 0 1 J ` O .v CD OAKLAND ' 10 t 17 a n 04 r 1 10 a 01 N O 05 20 18 16 11 09 la Ca - 04 16 1. 07 01 07 08 09 11 00 01 03 122 22 01 13 -3 ' J g 05 �. 2 10 14 10 a n I 14,C4. 0 in no Vr 1 A3NDIN - - 1 8 _ 1a 101 47 08 22 09 y 27 84 15 13 18 0 11 14ti 01 03 05 0 LI- ` 01 12 16 J 06 �,f,. 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