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HomeMy WebLinkAboutItem VI (A) Discussion re: Emergency Management Checklist AGENDA 9-21-93 Item VI A "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" Ocoee 5.x:vrr VANDERCRIFT 67 4; -r CITY OF OCOEE COMMISSIONERS RUSTY • 150 N.LAKESHORE DRIVE PAUL W.FOSTER v O OCOEE,FLORIDA 34761 VERN COMBS (407)656-2322 SAM WOODSON J OF��GJJpOO v> CITY MANAGER ELLIS SHAPIRO MEMORANDUM TO: S. Scott Vandergrift, Mayor FROM: Ellis Shapiro, City Manager DATE: September 16, 1993 RE: EMERGENCY MANAGEMENT CHECKLIST I respectfully request that this item be tabled until the October 5, 1993 Agenda due to the fact that both Chief Strosnider and Chief Boyd, who are responsible for answering any of your questions concerning this issue are on vacation; additionally, I am scheduled to attend the ICMA Conference in Nashville and will be absent for the September 21, 1993 Commission Meeting as well. I asked Mayor Vandergrift to reschedule this item and he would not. Respectfully Submitted, to*". ES:fdg 409,- • • C O -#- o 0 S. Sala Vegfedetrlieet, 14. MAYOR or coo 150 N.LAKESHORE DRIVE OCOEE,FLORIDA 34761 (407)656-2322 FAX(407)656-5725 MEMORANDUM TO: Ellis Shapiro FROM: Mayor S. Scott Vandergrift DATE: September 9, 1993 RE: Emergency Preparedness Check List I suggest that in the interest to all concerned, the following be placed as the first item for the regular city commission meeting on September 21, 1993. At least 30 minutes should be allocated to the presentation, with another 15 minutes for questions and answers. Our Emergency Preparedness Plan and what it means to the public, city officials, and staff. SPECIFIC ISSUES TO BE ADDRESSED: Shelter designation primary and secondary Roles of city staff and officials Roles of Police and Fire departments Roles of volunteers Communications The Commission should have the revised Emergency Preparedness Plan available for review prior to the meeting. Thank you. cc: City Commission Fire Chief Police Chief THE PRIDE OF WEST ORANGE "CENTER OF GOOD LIVING- PRIDE OF WEST ORANGE" MAYOR•COMMISSIONFR O� Ocoee S.SCOTTVANDERGRIFT _ CITY OF OCOEE COMMISSIONERS R�'� • RUSTY JOHNSON 0. 150 N.LAKESHORE DRIVE PAUL W.FOSTER OCOEE,FLORIDA 34761 (407)656-23� VERN COMBS `mayl � SAM WOODSON E� Of G 000�`� CITY MANAGER ELLIS SHAPIRO MEMORANDUM TO: S. Scott Vandergrift, Mayor FROM: Ellis Shapiro, City Manager /' DATE: September 8, 1993 1 RE: EMERGENCY MANAGEMENT CHECKLIST Pursuant to the attached memorandum, Chief Strosnider will be on vacation on September 21, 1993. Additionally, I am scheduled to attend the ICMA Conference in Nashville that same week. Due to the fact that Both Chief Strosnider and I will be unavailable at the September 21, 1993 Commission meeting, I would like to request the rescheduling of this item for the October 5, 1993 Agenda. Please advise. ES:fdg cc: City Commission Jean Grafton, City Clerk O c a eF-i.n¢ D n cr - rn 02- 125 Y. 3luford Avenue - Ocoee, Florida 34761 RON STROSNIDER BUSINESS 656-7796 Fire Chief EMERGENCY 911 MEMORANDUM• TO: Ellis Shapiro, City Manager Og FROM: Ron Strosnider, Fire Chief R DATE: September 3 , 1993 RE: EMERGENCY MANAGEMENT CHECKLIST Please be advised that I will be on my scheduled vacation on September 21, 1993 , when the Emergency Management Checklist is scheduled . I would appreciate this being re-scheduled for October 5 , 1993 meeting so I could be present for discussion. Please advise if this can be rearranged as I would like to attend. "CENER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMM SSIONER CGT S.SCOTT VANDERGRIFr 5 0 CITY OF OCOEE RUSOHN N 150 N.LAKESHORE DRIVE PAUL W.FOER 0OCOEE,FLORIDA 34761 VERN COMBS V (407)656-2322 SAM WOODSON CITY MANAGER G000 ELLIS SHAPIRO MEMORANDUM TO: S. Scott Vandergrift, Mayor FROM: Ellis Shapiro, City Manager/ DATE: August 30, 1993 Li RE: EMERGENCY MANAGEMENT CHECKLIST Pursuant to your request, attached is the Checklist of the Emergency Response Overview of the Executive Office of the Governor which you requested we fill out last week. If yovwish to place this on the September 21st agenda, please advise and we will do so; as you can tell, we already meet the requirements of this checklist. ES:fdg:108 cc: City Commissioners Chief Strosnider Chief Boyd — following ist is designed to assist you in determining your agaiq s or immunity's — �'C� _L level fly If you find that arc areas of weakness in your focal prugrarn, assistance is available throug;c your load ennergeney nurnagemazt agency or the State Division of Emergency Management • (904) 4874915 ❑ Do you have an emergency response and recovery plan for your agency or community? 0. Does it designate who will be in charge of the response and recovery activities? (may consider two different people for these responsibilities.) ❑ Does it identify the drain of=tumuli' that would be imposed at the time of the response activities? ❑ Is your community using•a management structure different from your day-to-day structure Le. Incident command System? If so, is it clearly identified and personnel assigned to respective roles now? ❑ Have key persornreI been trained in their disaster response and recovery activities? O Who is responsible for the operations of shelters in your area? O Have provisions been made for mass care should it be needed? O Have the needs of people with spedal needs been thought through? O Do you know what the Familr Protection Program is and have you implemented it for your critical workers? O Have you entered into mutual aid agreements with neighboring communities, counties, or other reliable sources for resources needed after a disaster? . 0 Has your community predesignated a staging area for equipment and supplies that will be needed following a major disaster? ❑ What is the status of your insurance coverage on public facilities and equipment? This will severely hinder your ability to receive federal disaster funds if this is not known. 0. Who has been designated to be the disaster coordinator with your agency or community? One person should be given the responsibility of knowing how to secure the available federal disaster assistance following an event. ❑ Has an ennergerney operations center and alternate site been designated and equipped to handle any situation? ❑ Have provisions been made for emergency ordinances and emergency powers been thought through for a community which may.not have a quorum of elected officials present? ❑ What are the procedures for alerting critical workers to report for work during non-work times? t. All READT, .)"'x 4 EXECUTIVE OFFICE OF THE GOVERNOR EMEHCENCT RESPONSE OVERVIEW EMERGENCY MANAGEMENT CHECKLIST Do you have an emergency response and recovery plan for your community? Yes, our existing emergency management plan has just recently been revised and updated to reflect the changing staff levels of the city, the changes in available resources , and the current potential needs of our community. Does it designate who will be in charge of the response and recovery activities? Yes , The fire chief is in charge operationally with the police chief as second in command. They will be assisted by the public works director and the administrative services director as may be needed based on the nature and size of the emergency and the expected duration. Does it identify the chain of command that would be imposed at the time of the response activities? Yes, each department has a specified chain of command. Additionally the chain of command as it relates to interdepartmental operations is defined based on specific types of emergencies and the various specialized skills and techniques that would be required to mitigate each of the types of emergencies . Is your community using a management structure different from your day-to-day structure? The model operating procedures that are approved through the Florida Fire Chief 's Association are geared toward the mitigation of large scale emergencies and disasters . This approved procedure is very closely related to the standard operating procedures currently in use by the fire department for emergency response and mitigation. So, the management structure is not really changed just tailored to meet the needs of operations that require greater than normal interdepartmental cooperation and coordination. Have key personnel been trained in their disaster response and recovery activities? Yes , The police, fire, and public works departments , through normal training and specialized operational training, have the required level of education to deal with response and rescue activities . Other employees who will operate in non- emergency modes will actually be performing modified versions of their current day-to-day activities . Who is responsible for the operations of shelters in your area? The American Red Cross has pre-established shelters for our area. They will be assisted by other emergency responders as well as police and fire personnel for security and medical needs . Have provisions been made for mass care should it be needed? Our employees will need food, drink, and areas for rest. This has been accounted for. In terms of mass care we can provide triage for medical and traumatic needs and subsequent transport to appropriate facilities . Food and shelter on a large scale can be provided by outside agencies relatively soon after the emergency. Have the needs of people with special needs been thought through? Yes , Special needs people deal mainly with those who have cardiac and/or respiratory deficiencies . Within our community we have a newly built hospital and a health care center both of which have the trained staff and equipment to deal with such special needs . There is also an ambulance service tied directly with the hospital that can assist with triage and transport. Do you know what the family protection program is and have you implemented it for your critical workers? Initially, the Community Center will be made available to the families of city employees who have been displaced due to the emergency. This action will provide adequate food and shelter during the early stages of disaster recovery. Additional methods and strategies for longer term assistance are currently under consideration for implementation in the very near future. Have you entered into mutual-aid agreements with neighboring communities, counties, or other reliable sources for resources needs after a disaster? There are existing mutual-aid agreements among all local agencies for emergency response . Also, the state has been broken into five ( 5 ) response areas and all emergency resources within each response area are cataloged and can be made available to any area within the state that is in need of assistance. Has your community predesignated a staging area for equipment and supplies that will be needed following a major disaster? There are several areas in our community that would be sufficient for staging areas . There are various parks , athletic fields , and shopping center parking lots that can be used for personnel and equipment staging. Also, city owned facilities such as fire stations and the youth center can be used for supply recieving and dispersement . The exact staging areas to be used for any given emergency will be based on the scope of the response and the specific damage area . Also, the area used for recieving supplies will be different from the area used to stage personnel and equipment in order to avoid unneeded confusion. This allows for emergency responders involved in rescue and stabilization operations to be seperated from volunteers involved in non-emergency recovery operations . • What is the status of your insurance coverage on public facilities and equipment? All city owned facilities and equipment are currently insured by a reputable carrier, and the city is in good standing in regards to all insurance coverage on city owned facilities and equipment. Who has •been designated the disaster coordinator with you agency or community? The city manager is the disaster coordinator for the city. His position is to administrate the coordination of operational, financial, and administrative functions involved with the entire scope of disaster response and recovery missions . Has an emergency operations center and alternate site been designated and equipped to handle any situation? The police/fire communications center and the police department administrative offices are designated as the primary E.O.C. , and the fire department headquarters is designated as the secondary E.O.C. Both of these facilities have the same basic capabilities in terms of radio and telephone communication. Have provisions been made for emergency ordinances and emergency powers? Yes, Chapter 252 Florida State Statutes, Article III of the city charter, and Chapter 73 of the city code all apply towards one another to provide a full range of emergency powers extended to the city to address any type or size emergency. What are the procedures for alerting critical workers to report to work during non-work times? After a pre-incident meeting of the E.O.C. staff to determine potentials and needs each department head is notified of the actions to be taken. Each department head then notifies the appropriate staff members by telephone and/or pager and gives each direction as to their assignments and location to report to duty based on their individual expertise.