HomeMy WebLinkAboutItem VI (A) Direction and Authorization re: Wastewater Treatment Plant Expansion Project - Final Closeout AGENDA 7-5-94
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t>4.1:#0 fof G000 JAMES W.SHIRA,P.E.
CITY ENGINEER/UTILITIES DIRECTOR
150 N.LAKESHORE DRIVE•OCOEE,FLORIDA 34761
(407)656-2322
MEMORANDUM
DATE: June 30, 1994
TO: The Honorable Mayor and Board of City Commissioners
FROM: James W. Shira, P.E.
City Engineer/Utilitie Director
SUBJECT: Wastewater Treatment Plant Expansion Project - Final Closeout
On Friday June 3, I met with the Assistant City Attorney, representatives of both Professional
Engineering Consultants, Inc. (PEC), and Koblar Constructors & Engineers, Inc. (Koblar), in
order to resolve the claims and counter-claims that were at issue on this project.
Koblar was claiming delay damages in excess of $90,000.00 and wanted a formal contract
time extension of approximately six months.
The city was claiming damages of approximately $80,000.00, with $61,015.00 being fees
owed to PEC for additional time on the project, and the balance being for items not done, or
poorly done by the contractor.
The agreement reached was:
• The current contract amount, including Change Order No. 1 authorized on December
21, 1993 is $4,283,082.00. To date, $3,854,773.80 has been paid to Koblar, leaving a
balance owed of $428,308.20. This balance represents 10% of the total contract
amount.
• We will reduce the amount owed to Koblar by $25,000.00 in consideration for
settlement of all claims and counterclaims for damages. The amount thus currently
owed to Koblar is reduced to $403,308.20.
• The City will hold this amount and release payments as punch list work is
satisfactorily completed. Koblar had until June 30 to complete all punch list work, and
at this time, all items have been completed with the exception of a few items delayed
due to parts delivery.
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THE PRIDE OF WEST ORANGE '
• The City will authorize an additional $1,400.00 for work performed by Koblar in
conjunction with the SCADA system, which was not part of Koblar's original contract.
This work was performed at my direction in order to not delay the installation of the
computer monitoring equipment being provided by I. Kruger, Inc. This will leave
$404,708.20 payable to Koblar upon satisfactory completion of all punch list items.
• Professional Engineering Consultants, Inc. will reduce their fee for additional project
administration from $61,015.00 to $31,015.00 in consideration of settlement of all
claims between Koblar, PEC and the City.
• These amounts were agreed to by all parties in attendance, subject to approval by the
City Commission.
The original contract amount was $4,248,500.00. To that was added $34,582.00 for Change
Order No.1, and $1,400.00 for the additional SCADA work Adding PECs original project
administration fee of $215,306.00 which was approved on September 1, 1992 and PEC's
additional project administration fee of $61,015.00 would have resulted in a total project cost
of $4,560,803.00. With this agreement, the total project cost is $4,505,803.00., a savings of
$55,000.
In summary, the City will pay $31,015.00 to PEC rather than $61,015.00. The City will pay
$4,259,482.00 to Koblar rather than $4,283,082.00.
Based on these figures, the difference between the original contract amount, including the
original contract administration fee, ($4,463,806.00), and the proposed final amount including
all change orders, additional work and additional contract administration fees, ($4,505,803.00)
is less than one percent ( 0.94% ).
I recommend that the City Commission 1) - Approve the terms and amounts of this
agreement as outlined above, 2) - Direct staff to continue to monitor work progress to assure
that final completion is reached as soon as practical, and 3) - Authorize staff to release funds
to Koblar and PEC as final work is accomplished, in amounts not to exceed $404,708.20 and
$31,015.00 respectively.