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HomeMy WebLinkAboutItem #08 Approval to Award the South Blackwood Avenue Landscape Refresh Project Located between Old Winter Garden Road and State Road 50 to BrightView Landscape Services • ocoee florida AGENDA ITEM COVER SHEET Meeting Date: September 18, 2018 Item # Reviewed By: Contact Name: Ginger Corless Department Director: Sb,t Contact Number: 1028 City Manager: /'" Subject: Approval to Award the S. Blackwood Avenue Landscape ' -fresh Project located between Old Winter Garden Road and SR 50 to BrightView Landscape Services. Background Summary: The Community Redevelopment Agency's (CRA's) budget designated funds to refresh the landscape on S. Blackwood Avenue between Old Winter Garden Road and SR 50. The existing landscape on S. Blackwood is in poor condition and detracts from the overall aesthetics of the Redevelopment District, especially when compared to the adjacent recent installation of plant materials on Old Winter Garden Road. BrightView is currently under contract to provide landscape maintenance and upon request may provide a proposal to improve the City's landscape areas. Following several meetings between BrightView and the City, the City's Urban Designer prepared design documents directing the replacement of top soil, use of soil amendments, a detailed planting plan that includes the addition of grasses and plant materials that complement the Old Winter Garden Road planting, and specified the need to upgrade irrigation to properly meet the new landscape design. This request meets the City's purchasing guidelines. Issue: The Ocoee CRA seeks to improve the overall quality of the landscaping within the City's Redevelopment District, Fifty West. The existing landscape within the S. Blackwood Corridor is in poor condition. There are plant materials that have died, including a Medjool Palm and numerous shrubs. Recommendations Staff recommends the Honorable Mayor and City Commission award the Landscape Refresh of S. Blackwood Avenue between Old Winter Garden Road and SR 50, to the City's continuing landscape contractor, BrightView, for an amount not to exceed $64,675.50 as described in the attached proposal. Attachments: BrightView's Proposal, which is in compliance with the landscape design documents prepared by the City's Urban Designer and approved by the CRA Administrator. Financial Impact: The $64,675.50 is adequately funded in the CRA's Capital Budget. Type of Item: (please mark with an "x") Public Hearing For Clerk's Dept Use: Ordinance First Reading x Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion&Direction ' Original Document/Contract Attached for Execution by City Clerk • Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. f aor\p.tAA-- N/A Reviewed by 0 N/A 2 September 05,2018 BrightView Page 1 of 4 Landscape Services Proposal for Extra Work at City of Ocoee Property Name City of Ocoee Contact Peter Kisicki Property Address 150 N Lakeshore Dr To Ocoee City of Ocoee, FL 34761 Billing Address Attn:Accounts Payable 150 N Lakeshore Dr Ocoee, FL 34761-2258 Project Name Blackwood-Between 50&OWG Project Description Install landscape per plans 8/10/18 Scope of Work QTY UoM/Size Material/Description Unit Price Total Demo&Grading Subtotal $13,150.00 80.00 HOUR Labor to remove existing shrub materials,including $45.00 $3,600.00 magnolias in medians,Sylvester root ball 4.00 LOAD Roll-Off/Dumpster $650 $2,600.00 110.00 CUBIC YARD Bulk Fill soil-Installed-4"throughout both medians $45.00 $4,950.00 2.00 WEEK Skid Steer/Bobcat-Weekly $1,000.00 $2,000.00 Plant Materials Subtotal $34,025.50 1.00 EACH Medjool Palm-16'CT-installed $6,369.00 $6,369.00 1.00 EACH Palm Batten Kit-3(2x4x8),3 Battens-Installed $75.00 $75.00 15.00 EACH Muskogee Crepe Myrtle STD.8-10'HT Installed $470 $7,050.00 15.00 EACH Pro 40 Staking Kit-1"-4"Trees $55.00 $825.00 14.00 EACH Nerium Oleander'Petite Pink'-3 gal.Shrub/perennial $13.00 $182.00 Installed 451.00 EACH Muhly Grass- 3 gal.Shrub/perennial Installed $12.50 $5,637.50 64.00 EACH Yellow Bulbine-1 gal.Installed $5.00 $320.00 8.00 EACH Crinum Asiaticum-Crinum Lily Standard 7 gal. Shrub/perennial Installed $65.00 $520.00 8,800.00 SQUARE FEET St Augustine-Floratam Turf Installed $.90 $7,920.00 78.00 CUBIC YARD Chocolate Mulch Installed $46.50 $3,627.00 1.00 LUMP SUM Freight/Hauling $1,500.00 $1,500.00 Irrigation Subtotal $10,500.00 1.00 LUMP SUM Irrigation Retrofitting as required to hydrozone new $10,500.00 $10,500.00 plantings,install bubblers on new trees. MOT Subtotal $7,000.00 2.00 WEEK MOT Requirements $3,500.00 $7,000.00 THIS IS NOT AN INVOICE This proposal is valid for 60 days unless otherwise approved by BrightView Landscape Services,Inc. 4777 Old Winter Garden Road,Orlando,FL 32811 ph.(407)292-9600 fax(407)291-4966 September 05,2018 BrightView Page 2 of 4 Unduape Services Proposal for Extra Work at City of Ocoee For internal use only SO# 6709454 JOB# 460402899 Service Line 130 Total Price $64,675.50 • THIS IS NOT AN INVOICE This proposal is valid for 60 days unless otherwise approved by BrightView Landscape Services,Inc. 4777 Old Winter Garden Road,Orlando,FL 32811 ph.(407)292-9600 fax(407)291-4966 • September 05,2018 Page 3 of 4 TERMS & CONDITIONS 14. Cancellation: Notice of Cancellation of work must be received in writing before the crew is dispatched to their location or Client/Owner will be liable for t. The Contractor shall recognize and perform in accordance with written terms, a minimum travel charge of 8150.00 and billed to Client/Owner. written specifications and drawings only, contained or referred to herein. All materials shall conform to bid specifications. The following 2. Work Force: Contractor shall designate a qualified representative with caresections shall y where Contractor provides Customer with tree experience in landscape maintenance/construction upgrades or when amicable in tree management The workforce shall be competent and qualified, 15. Tree&Stump Removal:Trees removed will be cut as dose to the ground as and shall be legally authorized to work in the U.S possible based on conditions to or next to the bottom of the tree trunk Additional charges will be levied for unseen hazards such as,but not limited to concrete 3. License and Permits:Contractor shall maintain a Landscape Contractor's brick filled trunks,metal rods,etc.If requested mechanical griming of visible tree license,if required by State or local law,and will comply with all other license stun will be done to a defined width and p depth below ground level at an and permit requirements of the City,State and Federal Governments, as well additional charge to the Client/Owner. Defined backfill and landscape material as all other requirements of law. may be specified Client/Owner shall be responsible for contacting Underground Service Alert to locate underground utility lines prior to start of work Contractor is 4. Taxes:Contractor agrees to pay all applicable taxes,including sales tax where not responsible damage done to underground utilities such as but not limited to, appicatie on material supplied.PPI cables,wires,pipes,and irrigation parts.Contractor will repair damaged irrigation lines at the Client/Owner's expense. 5. Insurance: Contractor agrees to provide General Liability Insurance, Automotive Liability Insurance, Worker's Compensation Insurance, and any 16. Waiver of Liability:Requests for crown thinning in excess of twenty-five percent other insurance required by law or Client/Owner,as specified in writing prior to (25%)or work not in accordance with ISA(international Society of Arboricuitural) commencement of work If not specified, Contractor will fumish insurance with standards will require a signed waiver of liability. $1,000,000 limit of liability. Acceptance of this Contract 6. Liability:Contractor shall indemnify the Client/Owner and its agents and Contractor is authorized to perform the work stated on the face of this Contract. employees from and against any third party liabilities that arise out of Payment will be 100% due at time of billing. If payment has not been received by Contractor's work to the extent such liabilities are adjudicated to have been BrightView within fifteen(15)days after billing, BrightView shall be entitled to all costs caused by Contractor's negligence or willful misconduct Contractor shall not at collection, inducting reasonable attorneys'fees and it shall be relieved of any be liable for any damage that occurs from Acts of God are defined as those obligation to continue performance under this Of any other Contract with Cient/Owner caused by windstorm, hal,fire,flood,earthquake, hurricane and freezing,etc. Interest at a per annum rate of 1.5%per month(18%per year), or the highest rate Under these circumstances, Contractor shall have the right to renegotiate the permitted by law,may be charged on unpaid balance 30 days after billing. terms arid prices of this agreement within sixty(60)days.My illegal trespass, daims and/or damages resulting from work requested that is not on property NOTICE:FAILURE TO MAKE PAYMENT WHEN DUE FOR COMPLETED WORK ON owned by Client/Owner or not under Client/Owner management and control CONSTRUCTION JOBS,MAY RESULT IN A MECHANIC'S UEN ON THE TITLE TO shall be the sole responsibility of the Client/Owner. YOUR PROPERTY 7. Subcontractors: Contractor reserves the right to hire qualified subcontractors to perform specialized functionsrequiring or work specialized Customer equipment Urban Designer Swett. _........ ----_-_.. ......._Tae -- B. Additional Services: My additional work not shown in the above specifications involving extra costs will be executed only upon signed written orders,and will become an extra charge over and above the estimate. Peter Kisicki September 05,2018 ---------- Paned Maine Date 6. Access to Jobsie:Client/Owner shall provide all utilities to perform the work.Clienf/Owner shad furnish access to all parts of jobsite where Contractor BrightView Landscape Services,Inc."BrightView" is to perform work as required by the Contract or other functions related thereto, during normal business hours and other reasonable periods of time. Contractor will perfomithe work as reasonably practical after the owner makes Enhancement Manager the site available for performance of the work. --- ---...._— sy,aoure use 10. Invoicing:Client/Owner shall make payment to Contractor within fifteen(15) days upon receipt of invoice. In the event the schedule for the completion of Matthew McDermott September 05,2018 the work shall require more than thirty (30) days, a progress bill will be Printed Name Date .. presented by month end and shall be paid within fifteen(15)days upon receipt of invoice. 11. Termination:This Work Order may be terminated by the either party with or Job#: 460402899 Proposed Price: $64,675.50 without cause,upon seven(7)work days advance written notice. Client/Owner will be required to pay for all materials purchased and work completed to the SO# 6709454 date of termination and reasonable charges incurred in demobilizing. 12. Assignment The Owner/Client and the Contractor respectively, bind themselves,their partners,successors, assignees and legal representative to the other party with respect to all covenants of this Agreement Neither the Owner/Client nor the Contractor shall assign or transfer any interest in this Agreement without the written consent of the other provided, however, that consent shall not be required to assign this Agreement to any company which controls, is controlled by,or is under common control with Contractor or in connection with assignment to an affiliate or pursuant to a merger,sale of all or substantially all of its assets or equity securities, consolidation, change of control or corporate reorganization. 13. Disclaimer.This proposal was estimated and priced based upon a site visit and visual inspection from ground level using ordinary means,at or about the time this proposal was prepared. The price quoted in this proposal for the work described,is the result of that ground level visual inspection and therefore our company will not be liable for any additional costs or damages for additional work not described herein, or liable for any incidents/accidents resulting from conditions, that were not ascertainable by said ground level visual inspection by ordinary means at the time said inspection was performed. Contractor cannot be held responsible for unknown or otherwise hidden • defects. Any corrective work proposed herein cannot guarantee exact results. Professional engineering, architectural, and/or landscape design services ("Design Services") are not included in this Agreement and shall not be provided by the Contractor. Any design defects in the Contract Documents are the sole responsibility of the Owner. If the Client/Owner must engage a licensed engineer, architect and/or landscape design professional, any costs concerning these Design Services are to be paid by the Client/Owner directly to the designer involved. Exclusions And Qualifications Personnel/Working Hours • This Proposal is based upon personnel working normal daytime hours, 8 hour work day, 40 hour work week. Proposal excludes working in an ineffective manner(rain, unsafe working conditions, etc.) • BrightView is an open shop contractor, non-signatory to any labor agreements. • This Proposal is based on non-prevailing wage and non-union labor rates. • This proposal is based on performing the work in one continuous operation and includes one mobilization of equipment, tools and resources to and from site. Utilities,Traffic Control, and Permitting • BrightView excludes any permits or applicable fees in this proposal. Permits and fees, if required, are to be supplied and paid for by others including street closure and traffic control plans. • Permanent or temporary Water meter fees, permits, installation and cost for water not included in proposal. • BrightView Landscape Maintenance, Inc. is not responsible for underground or overhead utilities or their re- routing. • BrightView is not responsible for unmarked private utilities. • A minimum of(48) hour notice prior to mobilization must be provided for proper underground utility marking, etc. in public areas. • The owner shall be responsible for identifying and marking all underground utilities within in the work site. • BrightView shall accept no responsibility for damage to any unmarked underground utilities. Scope of Work!Project Specifications • No import or export soils are provided for in this proposal except as noted in the scope of work. All planting spoils to be used on-site. • Equipment access roads and level crane pads are to be provided at the time of installation and approved by BrightView prior to mobilization. • Any and all concrete or asphalt cutting, demolition, removal and replacement to be performed by others. • Hardscape, electrical, surveying, metal work or waterproofing or any other scope not specified in this proposal are excluded. • No demolition work is provided for in this proposal except as noted in the scope of work. • BrightView will receive the site clean and free of weeds and construction debris and in finish graded condition (plus or minus 1/10th foot) • Site is to be readily accessible by smooth bucket skip loader, forklift, and workmen with hand tools, semi- truck and trailer. • Cutting, patching or penetration of planter walls is excluded. Coring of structures has not been included. All necessary penetrations into existing planters, sealing of these penetrations, etc. to be by others. • Waterproofing, protection boards, and topping slabs shall be completed, in place and tested by others prior to mobilization. • Specified plant materials are subject to availability at the time of construction. Irrigation • BrightView shall be given sufficient notice to place irrigation sleeves prior to paving, curbing or wall footings being poured. • No hardscape(asphalt, concrete, etc.) cutting for purposes of installing irrigation piping, wires, etc. is provided in this proposal. • Irrigation to be taken from provided point of connection. Water meter installation excluded. • Irrigation to be installed per plan.Any necessary irrigation modifications to be billed at time and materials. • Power(110v) P.O.C. for irrigation controller will be provided by the others. • BrightView will warranty the irrigation system, with regards to material and workmanship for(90) days post- installation. Warranty • BrightView shall Warranty all shrubs, ground cover and vines for a period of(90)days. Specimen trees for a period of one (1)year. Warranty will extend for as long as BrightView is retained as the maintenance provider. • Warranty does not extend beyond the natural life cycle of the plant material. (E.G. annual color, perennials, biennials, etc.)