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HomeMy WebLinkAbout10-02-18 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee,Florida OCTOBER 2,2018 AGENDA 6:15 P.M. REGULAR CITY COMMISSION MEETING CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum PRESENTATIONS AND PROCLAMATIONS Proclamation—Hispanic Heritage Month (Mayor Johnson) Presentation - "Red Passion Flower" Mosaic by Ocoee Elementary Principal Dr. Ana Gonzalez and Art Teacher Lisa Arnold Presentation —Future of Ocoee Youth Soccer by Let me Play Foundation; Jane Rainer and Marconi Machado COMMENTS FROM CITIZENS/PUBLIC STAFF REPORTS AND AGENDA REVIEW COMMISSIONERS ANNOUNCEMENTS CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of the Minutes for the Budget Workshop held August 8, 2018, the Tentative Budget Hearing held September 12, 2018, and the Regular City Commission Meeting held September 18, 2018. (City Clerk Sibbitt) 2. Approval of Reappointments to the Parks & Recreation Advisory Board. (City Clerk Sibbitt) Members of the Parks & Recreation Advisory Board serve two-year terms. The Ordinance provides that the Parks& Recreation Advisory Board shall consist of nine (9)members; and, whenever possible, appointments to the Board may include one member from each of the following organizations: Ocoee Little League, Ocoee Youth Soccer League (OYSL), Ocoee Bulldog Pop Warner Football, and West Orange Senior Citizens Association. Currently the board has five (5) members and no applications on file. The two-year terms of Jane Rainer, Qubeliah Graham and Jacqueline Koontz end October 1, 2018. Members Rainer and Graham have indicated they are willing to serve another two-year term, if reappointed. Member Koontz does not wish to be reappointed. Staff recommends that the Honorable Mayor and City Commissioners consider reappointing Members Rainer and Graham to serve another two-year term on the Parks & Recreation Advisory Board. 3. Approval of New Appointment to the Citizen Advisory Council for Ocoee Fire Department(CACOFD). (City Clerk Sibbitt) Members of the Citizen Advisory Council for Ocoee Fire Department serve three-year terms. The Resolution creating the Board allows no more than fifteen (15) members. The Board currently has nine (9) members. One application has been received to serve on the Board from Christopher West II. Staff recommends the City Commission consider appointing Christopher West II to the Citizen Advisory Council for Ocoee Fire Department with a term ending November 2021. Regular City Commission October 2,2018 4. Approval of Resolution Disbanding the Community Grant Review Board. (City Clerk Sibbitt) Article II, Section C-8.0 of the Charter of the City of Ocoee, Florida,provides that the City of Ocoee has the power to create boards, commissions and committees to advise and assist the City in carrying out municipal functions. The City Commission of the City of Ocoee created the Community Grant Review Board in 2002 as a permanent advisory body to the City Commission. The general purpose of the Community Grant Review Board ("CGR Board") is to review grant applications submitted to the City from nonprofit organizations and make funding recommendations to the City Commission.At the Tentative Budget Hearing held on September 12, 2018 the City Commission, by consensus, agreed the Community Grant Review Board should be suspended; and further approved to remove the funds budgeted under the Community Grant Review Board to be placed in the Contingency Fund. The City Commission feels it is in the best interest of the City to disband the Community Grant Review Board and reserves the right to reinstate the board at a later time, if necessary. 5. Approval of Arden Park Phase 3 Plat. (Development Engineer Womack) The subject property is located immediately east of Ingram Road between the Ingram Trails Subdivision and the Brynmar Subdivision. The property is identified as Parcel Number 04-22-28-0000-00-001. The total area of the parcel amounts to approximately 223.3 acres. This plat is required in order to create the 116 lots for the residential subdivision, associated street right-of-way and tracts for open space, recreation, and retention facilities. The plat also includes easements for emergency vehicle access, reclaim water lines, drainage, the stormwater retention pond, and easements for other public utilities. Phase 3 of the Arden Park Subdivision will take up 50.19 acers of the remaining 223.3 acers covered in the Arden Park PUD. Arden Park Phase 3 is platting prior to receiving a Certificate of Completion;therefore,the developer is typically required to provide a Surety covering the outstanding proposed improvements as approved in the Arden Park Phase 3A and 3B Preliminary/Final Subdivision Plan. However, Phase 3 of the subdivision is nearly complete and will be providing the City with a Maintenance Agreement with Letter of Credit covering the public improvements in the near future. It is expected that the Certificate of Completion for the Phase 3 site work will be issued within the next three months. Therefore,a Platting Surety will not be required. 6. Approval of the Creation of Capital Projects Fund(s). (Finance Director Roberts) The City of Ocoee annually appropriates funding for various short term and long term capital projects. When a particular project cannot be completed within the current budget year,that appropriation is currently"rolled forward" into a separate operating fund, which restricts the use of that funding to the specific purpose approved by the Commission. There are currently multiple "roll forward" funds in use. This method of accounting does not provide full transparency regarding the sources and uses of the designated appropriations and is cumbersome to manage especially when projects are funded from multiple funding sources. The Government Accounting Standards Board provides for the creation of a Capital Projects Fund specifically for this purpose. Per GASB 54, capital projects funds are used to account for and report financial resources that are restricted, committed or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets. Capital Project Funds are a useful management tool for multi-year projects. The Finance Department is requesting authorization from the Commission to create one or more Capital Projects Funds in conformance with GASB guidance.The fund(s)will be subject to audit scrutiny as are all City funds. If authorized, all currently appropriated capital funding will be transferred into the appropriate Capital Projects Fund(s). 7. Approval of the Annual Kicks 4 Guns Firearms Turn-In Initiative. (Police Chief Brown) Clear Channel—REAL Radio in partnership with the Central Florida Crimeline will be organizing the annual Kicks 4 Guns (gun turn in). The event is scheduled for October 16, 2018. This year the Ocoee Police Department will participate in the Kicks 4 Guns initiative. Law enforcement hosts participating in the initiative typically give$50 gift cards for turned in firearms. Per Florida State Statutes 932.7055 "...any local law enforcement agency that acquires at least $15,000 pursuant to the Florida Contraband Forfeiture Act within a fiscal year must expend or donate no less than 15 percent of such proceeds for the support or operation of any drug treatment, drug abuse education, drug prevention, crime prevention, safe neighborhood, or school resource officer program(s). The Ocoee Police Department requests to spend up to $2500 from its Forfeiture account for the purchase of gift cards to trade for guns in conjunction with the Central Florida Crimeline and Real Radio 104.1 FM "Kicks 4 Guns"turn in program. 21 Page Regular City Commission October 2,2018 PUBLIC HEARING - None FIRST READING OF ORDINANCE 8. First Reading of Ordinance for Innovation Montessori — 2336 Fullers Cross Road Annexation and Rezoning; Project No(s): AX-07-18-74 & RZ-18-07-11. (Second Reading and Public Hearing scheduled for October 16, 2018, Regular Commission Meeting at 6:15 p.m. or soon thereafter) (City Planner Rumer) The subject property is located on the south side of Fullers Cross Road, 870 feet west of the intersection of Fullers Cross Road and North Lakewood Avenue. The parcel contains two single-family dwellings consisting of 1,744 SF and 880 SF. The school has purchased the property in order to plan future expansions. No expansion is proposed with this application. The property will not be used as single-family and will be used as recreational fields and may from time to time be used for overflow parking. The subject property is located within the Ocoee-Orange County Joint Planning Area (JPA) and is being considered for annexation as outlined in the JPA Agreement. The Applicant is concurrently requesting rezoning of the property to A-1 "Agriculture."Orange County has been notified of this petition in accordance with Section 171.044(6)FS and Subsection 13-A of the City of Ocoee-Orange County Joint Planning Area Agreement. a) First Reading of Annexation Ordinance b) First Reading of Rezoning Ordinance SECOND READING OF ORDINANCE—PUBLIC HEARING 9. Second Reading of Ordinance for an Amendment to the Land Development Code (LDC) Concerning Collection Bins and Collection Trailers. (Advertised in the West Orange Times on Thursday, September 20, 2018.) (City Planner Rumer) Donation collection bins are small containers dedicated for the sole purpose of collecting discarded materials for reuse. Most collection bids advertise the reuse to benefit a nonprofit charitable organization. Typical items that are expected to be received are clothing, toys, and small electronics. The bins are considered accessory structures in commercially zoned and developed properties.The collection bins are not typically manned on a day to day basis.The City has regulated the location of collection bins in Article VI of the Land Development Code (LDC). Article VI allows the use of containers if they are within fully screened masonry enclosures designed for that purpose, and they must be substantially screened from view from adjacent roads or parking areas.A dumpster enclosure is the best illustration of meeting the requirement. In order to more clearly define how clothes collection bins and collection trailers are regulated, an amendment to the Land Development Code defining the terms and regulations is being proposed. REGULAR AGENDA STAFF ACTION ITEMS COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE MEETING. 31 Page