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HomeMy WebLinkAboutItem #01 Approval of the Minutes for the Budget Workshop held August 8, 2018, the Tentative Budget Hearing held September 12, 2018, and the Regular City Commission Meeting held September 18, 2018 Budget Workshop OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive, Ocoee,FL August 8, 2018 MINUTES 6:00 p.m. CALL TO ORDER- 6:00 PM Mayor Johnson opened the workshop meeting and City Clerk Sibbitt called roll. Present: Commissioner Grogan, Commissioner Wilsen, Mayor Johnson, Commissioner Firstner, Commissioner Oliver Also Present: City Manager Frank and City Clerk Sibbitt FY18/19 Budget Overview -Finance Director Roberts - 6:01 PM Finance Director Roberts provided a PowerPoint presentation summarizing the Proposed Budget for FY2018-2019. Budget Highlights in the presentation covered: • Economic Highlights • Millage Calculation • Revenue/Expenditure Summary • General Fund Revenues/Expenditures • New Positions and Personnel Changes • Vehicle Replacements • Equipment • Capital Improvements During her PowerPoint presentation, Finance Director Roberts addressed and clarified questions regarding impact fees and leasing vehicles. Commissioner Wilsen shared that the budget book was very easy reading, and thanked Finance Director Roberts for the new format she provided. Discussion - 6:22 PM Mayor Johnson announced that they will not be going through the budget book page-by-page as they have done in the past. The Commission has had time to review their budget books; so, if there are any questions pertaining to any area of the budget, he would like to begin with those questions. He opened the discussion in the order of seating arrangements, beginning with Commissioner Grogan. Commissioner Grogan inquired how much was funded last fiscal year for resurfacing of roads. City Manager Frank answered that he believed last year they budgeted $800,000. This year there will be a slight increase. Commissioner Grogan further commented that he has noticed a lot of sidewalk work being completed this year. City Engineer Campanale answered that they Ocoee City Commission Budget Workshop August 8, 2018 had about $40,000 in sidewalk repairs. City Manager Frank shared there are two positions in the budget for maintenance workers who will be tasked full-time with installing and repairing sidewalks. Commissioner Grogan commented that the Fire Department is expanding the most, and he noticed a lot of vehicles being replaced. He further inquired if there are any new purchase of vehicles, or if they were all replacement vehicles. Deputy Chief Hoover answered that the Rescue Truck is being purchased in this year's budget. Commissioner Grogan inquired if revenue from ambulance services and from impact fees would be used for vehicles. Deputy Chief Hoover explained that the revenue from services will be placed in the general fund, and vehicles would be paid from that fund. Finance Director Roberts concurred with his response. Commissioner Wilsen inquired about the beginning balance of $812,098 on page 76 of the Water/Wastewater Utility Fund Budget. Finance Director Roberts answered that the $812,098 is the reserved funds necessary to balance the budget. Utilities Director Smith answered that a percentage of that balance will be used to reimburse the bond funds for the property they purchased. He also shared that they are funding a lot of utility work for the new downtown projects. Commissioner Wilsen shared that all other questions she had on the budget were answered by the City Manager. She further commented that the budget was very well done, and congratulated all the departments. Commissioner Wilsen inquired if a presentation was going to be provided on City parks. City Manager Frank explained that if the funds are placed in the budget that City staff can come back later for a workshop or during a Commission Meeting to do a presentation. Commissioner Firstner shared that on page 28, under General Government Services, he noticed that health insurance increased 53.8% and workers' comp insurance increased 26.8%; and further, inquired as to what is driving those increases. Finance Director Roberts answered that the numbers from the brokers came in late after the budget was provided to them so she will be working on tweaking those numbers based on their latest estimates. The numbers will not be increasing as anticipated in those early estimates. She further shared that health insurance is driven by increase in rates from the provider, number of employees, and number of claims filed. Human Resources Director Williford reiterated that they did not receive the information sooner from the City's health insurance carrier as they are on a calendar year from January 1 — December 31, so staff estimated it at a higher cost. He further explained, due to a significant number of claims this year, staff had to put money back into the workers' comp insurance fund as they used some of the reserves. What is proposed in their budget books is a conservative number until they get final numbers. City Manager Frank added that they do not anticipate the increase to the insurance to be more than 10% from last year. Commissioner Firstner confirmed that the millage rate is balanced based on the numbers currently provided. City Manager Frank answered in the affirmative. Commissioner Oliver said he has a question on the millage rate that was printed on page 5. Finance Director Roberts confirmed that was a typo, and apologized for her oversight as the information on that page is for FY17/18 and not FY 18/19. She announced that the budgeted millage rate is 5.654 mills and the proposed rate is 6.5 mills. Finance Director Roberts was 2 Ocoee City Commission Budget Workshop August 8, 2018 asked to explain the proposed millage rate, and why the City proposes at a higher rate but always adopts a lower millage rate. Commissioner Oliver further inquired about Travel Expenses at $40,000 for the City Commission located on page 13, and why that amount is so high. Explanation was provided that travel for all members of the Commission to attend educational conferences local or out of state would come from that line item. Commissioner Oliver shared that he would like to see a breakdown of the travel expenses for the current year so he may understand the proposed sum. Further discussion ensued. On the same page, Commissioner Oliver inquired why they have $1,590 for Books/Subscriptions, and further, inquired if those funds are to purchase the magazine subscriptions that can currently be found on their desk, which they rarely read. Commissioner Wilsen shared that when they attend conferences there are times that vendors will have books or audio for purchase, and this would be the line item it would be deducted from. Further discussion ensued. On the same page, Commissioner Oliver inquired about $41,000 in Community Promotions, and asked what type of promotions are those funds used for. Commissioner Wilsen shared that they sponsor events such as golf tournaments and those sponsorships would be deducted from that line item. Further discussion ensued. Commissioner Oliver shared that he would like to see a breakdown of that line item for the current year so he may understand the proposed sum. Commissioner Grogan shared that the proposed budget is provided to the City Commission early so that they can review it ahead of time which provides them the opportunity to meet with City staff before they come to their budget meetings. Commissioner Oliver inquired about the $10,000 in Telephone Expenses under the City Manager's Budget located on page 15, and if they covered landlines and cellphone expenses. City Manager Frank addressed the question and briefly explained the phone system. Commissioner Oliver inquired about the $4,000 for CRA Contribution under General Government Services located on page 28, and further, asked what those funds are being used for. City Manager Frank explained the CRA funding and the requirement for the County to match those funds. Commissioner Oliver further inquired about the Transfers Out and Transfers Out- Debt Services also located on the same page. Finance Director Roberts explained. Commissioner Oliver inquired about the $200,000 for The Hammocks subdivision under Streets Operations located on page 61, and further, asked if those funds were for street repairs. Commissioner Wilsen shared that is for resurfacing of the streets as the subdivision has not been resurfaced since it was originally built. Further discussion ensued. Commissioner Oliver inquired about the line item called POL supplies located on page 63. It was answered that this line item is for petroleum, oils, and lubricates. Commissioner Oliver inquired about the $115,000 allocated for Ocoee Founders' Day located on page 67, under the Recreation Budget. Mayor Johnson briefly shared that the City fronts the expenses; however, sponsorship donations are solicited to help cover to cost of this event. He briefly shared the several events that are held leading up to Ocoee Founders' Day that also bring in revenue to help cover expenses. Further discussion ensued. On the same page, Commissioner Oliver inquired about the $36,000 proposed for Programs. Acting Parks and Recreation 3 Ocoee City Commission Budget Workshop August 8, 2018 Director Johnson explained that those funds are allocated for the recreational programs/events they host throughout the year. Events would include Haunted House, Christmas events, and the Easter Egg Hunt. Commissioner Oliver inquired about the $3,500 allocated for Ocoee Founders' Day located on page 71, under the Parks Budget. Mayor Johnson shared it is for labor costs as staff is hired to assist with this function. Lengthy discussion ensued with regards to travel and educational training for the City Commission which is allowed pursuant to resolution. Discussion continued with regards to School Resource Officers which was a recent mandate by the State for all schools. Mayor Johnson reminded the City Commission that now is the time for them to discuss or advise staff what they would like to add or remove from the budget. They may not vote tonight; but by consensus, they can provide staff with any changes. He further commented that he would like for the millage rate to be lower than their current rate. In previous Commission Meetings, they discussed moving the MVP funds into the budget as well as hosting a Summer Program which Commissioner Oliver proposed. He reiterated that tonight's workshop is the time for these discussions. Mayor Johnson further addressed the concerns that Commissioner Oliver had with regards to travel, educational training, parks programs and Ocoee Founders' Day. Discussion ensued regarding the roll-back rate and lowering the millage rate. Commissioner Oliver asked if he could propose an amendment to the budget as he would like to add $20,000 for Youth Initiative Programs such as the Youth Summer Job Fair and the hiring of youth to work temporary summer positions within the City. He further explained the program he had previously presented to the City Commission. Human Resources Director Williford shared information with regards to the difficulty of conducting a background check on minors; under the age of 16 years, a background check cannot be completed. Lengthy discussion ensued on the Youth Summer Job Program with regards to background checks, insurance, funding, and work schedule requirements for minors. At the conclusion of the discussion, Mayor Johnson shared that 5.5 mills is what he would like proposed for the budget. City Manager Frank stated that staff can work on the budget to get to that number. Discussion ensued on whether they would need to have the Budget Workshop scheduled for Monday, August 13th. Consensus of the Commission was to cancel the August l3th Budget Workshop. IV.ADJOURNMENT - 7:56 PM APPROVED: Attest: City of Ocoee Melanie Sibbitt, City Clerk Rusty Johnson,Mayor 4 OCOEE CITY COMMISSION TENTATIVE BUDGET PUBLIC HEARING Ocoee Commission Chambers September 12, 2018 MINUTES 6:00 P.M. I. CALL TO ORDER A. Invocation and Pledge of Allegiance - 6:00 PM Mayor Johnson called the regular session to order at 6:00 p.m. in the Commission Chambers of City Hall. The invocation was led by Commissioner Oliver followed by the Pledge of Allegiance to the Flag led by Commissioner Grogan. B. Roll Call and Determination of Quorum City Clerk Sibbitt called roll and declared a quorum present. Present: Commissioner Grogan, Commissioner Wilsen, Mayor Johnson, Commissioner Firstner, Commissioner Oliver Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt, Finance Director Roberts and Finance Senior Administrative Assistant Hall II. PUBLIC HEARING A. Mayor's Announcement—6:04 PM Mayor Johnson announced this is a public hearing on the tentative budget and proposed millage rate for the City of Ocoee. Notice of this hearing was contained in the Notice of Proposed Property Taxes mailed by the Property Appraiser. The City Commission has previously set a proposed millage rate of 6_5 mills which represents a 17.2% increase in millage over the rolled- back rate of 5.3819 mills. Mayor Johnson shared that the City received some backlash in the media over the tentative millage rate, as they misreported that the City was raising the property taxes. He further explained that the City has always proposed the millage rate at a higher rate so that during the Public Hearings they can have the discussions to lower it. City staff has worked on the millage rate to balance it at 5.5 mills. B. Briefing by City Attorney - 6:05 PM City Attorney Cookson announced the preliminary millage rate set by the City Commission and contained in the TRIM Notice is 6.5 mills. The maximum millage rate, which may be levied by the City by regular majority vote for the 2018-2019 fiscal year, is 6.9367 mills, such maximum millage rate having been determined pursuant to Section 200.185(3)(a), Florida Statutes. The establishment of a millage rate between 6.9368 mills and 7.6309 mills requires a two-thirds vote (super majority) of the membership of the City Commission (or 4 votes). The establishment of a millage rate between 7.6310 mills and 10.000 mills requires a unanimous vote of the City Commission. Additionally, any millage rate adopted above the preliminary millage rate of 6.5 1 Ocoee City Commission Tentative Budget Public Hearing September 12,2018 would require notice by first class mail to each taxpayer. The tentative millage rate adopted at this hearing will become the maximum millage rate which may be adopted by the City Commission at the public hearing on the final millage rate. A unanimous vote or a two-thirds vote may be required to adopt the tentative millage rate as the final millage rate. At the final public hearing, the City Commission may adopt a millage rate which is less than the tentative millage rate. C. Briefing by Finance Director: Review of additions/deletions to the budget since distribution, the percentage increase in millage over the rolled-back rate necessary to fund the budget and the specific purpose for which ad valorem tax revenues are being increased. 6:06 PM Finance Director Roberts announced that following the budget workshop, staff performed a comprehensive review to correct any unintended errors/omissions and finalize estimated program costs. Changes made to the budget by staff after the workshop included $75,000 added to General Fund to cover lease payments for temporary space to house the Human Resources Department during construction of the New City Hall and a vehicle moved from Public Works Administration to Stormwater. The total appropriations for FY 2018/2019 are $83,078,884, which includes the General Fund, the Utilities Fund, the Stormwater Fund, the Water and Sewer Fund, the Solid Waste Fund, and the Impact Fee Funds. The total General Fund budget is $49,747,036 and is balanced at 5.5 mills which is 1 mill lower than the tentative millage rate approved by the City Commission. The tentative rate of 6.5 mills is 1.181 mills higher than the rolled-back rate. Ad valorem taxes are used to finance City operations to include providing quality services, maintaining City infrastructure through Capital Project, and funding salaries for City employees required to provide those services. 1. Comments by Citizens Mayor Johnson opened the floor for comments by citizens. He advised that 5 minutes are allowed for public comments. Chris Atkins, 606 Ridgefield Ave., addressed the City Commission on concerns he had with regards to the following: 1) Conducting department audits within the City, 2) Founders' Day event revenues and expenses breakdown, 3) Millage Rate comparisons of surrounding Cities, 4) Red Light Camera Revenue, and 3)Ad valorem fees. Questions raised by Mr. Adkins were addressed by the Commission and City staff. Joel Keller, 5021 Lighterwood Court, addressed the City Commission on his concern with regards to the traffic on Clarke Road and, if possible, placing a traffic light at Hackney Prairie and Clarke Road. The question raised by Mr. Keller was addressed by the City Manager and City staff. 2 Ocoee City Commission Tentative Budget Public Hearing September 12,2018 Jason Lietz, Public Information and Events Manager for CareerSource Central Florida, addressed the City Commission as he was asked by Commissioner Oliver to come and speak to them regarding their Summer Youth Internship Program. He briefly explained the purpose and benefits of their State and Federal funded program. Mayor Johnson asked questions regarding the program; and further, shared that he appreciates the information and advised Mr. Lietz to speak with the City Manager, Assistant City Manager, and Human Resources Director. 2. Comments by Commissioners Commissioner Wilsen shared she has had discussions with the City Manager regarding the condition of the some of the streets in the Downtown area, specifically the brick streets that are being used as a detour for the recent construction. She would like the residents to know that she has been informed that there is money in the budget and staff will be reviewing these streets after the budget is approved. Mayor Johnson recommended to Commissioner Wilsen that she meet with the residents in that area to determine if they would like to have the roads paved or if they would prefer new bricks. Commissioner Grogan inquired what the City Commission's stance is with the grant programs and if it was included in the budget. Finance Director Roberts answered that currently there is $12,000 for the Neighborhood Matching Grant (aka MVP) and $10,000 for Community Merit Awards. Mayor Johnson shared he would like to remove the $10,000 from the Community Merit Awards and allow City non-profit organizations who benefit the citizens of Ocoee come before the City Commission to request donations. He further voiced his concerns with the same organizations that are not within the City limits who are always receiving funds through this grant program. Further discussion ensued. City Manager Frank asked for clarification as it seems from their discussion they would like to move the funds to be used for incentives for businesses or something of that nature. Commissioner Grogan inquired if they could suspend both the grant programs. Commissioner Wilsen shared that she agrees with the suspension of the Community Grant Program but feels that the Neighborhood Matching Grant (aka MVP) is a program she would like to retain as that program helps the community beautify their neighborhood. She further added that they can add conditions to that program that allows that a subdivision apply every three years if they feel the same group is requesting it. Further discussion ensued. After a brief discussion, City Manager Frank shared that he can have City staff research the Neighborhood Matching Grant (aka MVP) to see if that program was approved by policy or resolution so that it can be updated to include a condition to allow submission every five years. At this time,he would recommend the City Commission move the funds to the correct budgetary line item and staff will bring forth the additional changes that they discussed. Discussion ensued with regards to making sure there are funds in the budget for the Ocoee Lion's Club, Ocoee Woman's Club, and Elk's Club. City Attorney Cookson briefly clarified that what is being discussed by the City Commission is to move the $10,000 from the Community Merit Awards to the Contingency Funds which does not amend the tentative budget millage rate. 3 Ocoee City Commission Tentative Budget Public Hearing September 12,2018 Motion: Move to remove $10,000 from the Community Merit Awards line item to be placed into the Contingency Fund; Moved by Commissioner Grogan, seconded by Commissioner Firstner. Motion carried 5-0. Commissioner Wilsen verified with the City Manager that there are no items that are being neglected within any of the departments as they anticipate reducing the millage rate to 5.5 mills. City Manager Frank shared that he is not aware of any such issues. Commissioner Firstner commented that if they do not have the money this year for traffic studies at certain intersections than his recommendation is that they consider it next year as the City is experiencing a lot of traffic issues due to the growth the City and surrounding Cities are experiencing. Commissioner Oliver shared that he disagrees with Commissioner Firstner and has no additional comments. 3. Motions by Commissioners for amendments to the proposed tentative budget No amendments were made to the proposed tentative budget. D. Announcement by Finance Director of the recomputed proposed millage rate and the percent by which the recomputed proposed millage rate exceeds the rolled-back rate. This percentage is the proposed tentative percentage increase in property taxes. Announcement regarding the vote required to adopt this millage rate (Regular Majority, Super Majority, or Unanimous). Finance Director Roberts announced that since there were no amendments to the proposed tentative budget than the millage rate does not need to be recomputed. She further shared that the budget is balanced at 5_5 mills and the proposed tentative millage rate is 6.5 mills which represents a 17.2% increase over the rolled-back rate. 1. Comments by Citizens Mayor Johnson opened the floor for comments by citizens. Chris Atkins, 606 Ridgefield Ave., addressed the City Commission and inquired if the increase of traffic may also have to do with the detours occurring with the Downtown construction. William Maxwell, 558 Woodson Ave., addressed the City Commission as he did not hear any mention of allocation of funds to the Human Relations Diversity Board. 2. Comments by Commissioners -None E. Motion to Adopt the Tentative Millage Rate - 6:59 PI\4 City Attorney Cookson read the title of the ordinance. 4 Ocoee City Commission Tentative Budget Public Hearing September 12,2018 AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA, ESTABLISHING A TENTATIVE MILLAGE RATE of 6.5 MILLS FOR AD VALOREM TAXES FOR THE CITY OF OCOEE FOR THE FISCAL YEAR BEGINNING OCTOBER 1,2018,AND ENDING SEPTEMBER 30, 2019; PROVIDING FOR MILLAGE ADJUSTMENT; PROVIDING FOR COLLECTION OF TAXES; PROVIDING FOR 17i% INCREASE IN MILLAGE RATE OVER THE ROLLED-BACK RATE; PROVIDING FOR SEVERABILITY;PROVIDING AN EFFECTIVE DATE. Motion: Move that the City Commission adopt the tentative millage rate at 6.5 mills for the fiscal year beginning October 1, 2018, and ending September 30, 2019; Moved by Commissioner Grogan, seconded by Commissioner Wilsen. Discussion ensued with regards to the 6.5 mills as the budget was balanced at 5.5 mills. The Mayor expressed his concern as he felt that citizens do not understand when they adopt a higher tentative rate. After a brief discussion; Motion carried 4-1 with Mayor Johnson opposing. F. Motion to Adopt the Tentative Budget- 7:03 PM City Attorney Cookson read the title of the ordinance. AN ORDINANCE OF THE CITY OF OCOEE, ORANGE COUNTY, FLORIDA, ADOPTING A TENTATIVE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1,2018,AND ENDING SEPTEMBER 30, 2019; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. City Manager Frank interjected that it is past practice that when the City Commission is balancing the budget at a lower millage rate than the proposed tentative millage rate; they typically take the difference of that one mill and place it in the Contingency Fund account to balance the budget. Finance Director Roberts advised that it would be $1,997,398 that would need to be put into Contingency to balance the budget. Motion: Move that the City Commission adopt the tentative budget that balances at 5.5 mills with $1,997,398 to be added to the Contingency Fund account, such tentative bud•et bein• for the fiscal ear be•innin• October 1 2018 and endin• September 30, 2019; Moved by Commissioner Wilsen, seconded by Commissioner Grogan. Motion carried 5-0. Mayor Johnson announced the public hearing to consider the final millage rate and final budget is scheduled for Wednesday, September 26, 2018, at 6:00 p.m. to be held in the City Hall Commission Chambers. The hearing has been advertised in accordance with the provisions of Section 200.065, Florida Statutes, and Section C-37 of Article VI of the Ocoee City Charter. The appropriate Ordinances necessary to adopt the final millage rate and final budget will be prepared by City staff, and all other action necessary to comply with the requirements of Section 200.065, Florida Statutes, will be undertaken. 5 Ocoee City Commission Tentative Budget Public Hearing September 12, 2018 Mayor Johnson encouraged those in attendance at this meeting to please share with citizens that the City Commission is intending to lower the millage rate to 5.5 mills and what was voted on this evening is just a tentative rate. III. ADJOURNMENT The meeting was adjourned at 7:06 p.m. APPROVED: Attest: City of Ocoee Melanie Sibbitt, City Clerk Rusty Johnson, Mayor 6 MINUTES REGULAR CITY COMMISSION MEETING SEPTEMBER 18,2018 CALL TO ORDER- 6:15 PM Mayor Johnson called the regular session to order at 6:15 PM in the Commission Chambers of. City Hall. The invocation was led by Mayor Johnson, followed by the Pledge of Allegiance to the Flag led by Commissioner Firstner. City Clerk Sibbitt called roll and declared a quorum present. Present: Commissioner Grogan, Commissioner Wilsen, Mayor Johnson, Commissioner Firstner Absent: Commissioner Oliver Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt PRESENTATIONS AND PROCLAMATIONS - 6:16 PM Proclamations - West Orange Healthy Selfie Day — September 21st read and proclaimed by Mayor Johnson accepted by a member from Healthy West Orange. Presentation by Summit Construction Regarding a Proposed Fire Station Assistant City Manager Shadrix introduced Chip Cordes of Summit Construction who is proposing a partnership with the City in constructing a new Fire Station located within the northwest area of the City. Mr. Cordes presented a PowerPoint outlining the P3 (Public, Private, Partnership) Fire Station Development Program. He overviewed the prototype design options, the proposed location, the Fire Station features and highlights, the procurement method, and the financing process. The proposed property is located on the north side of West Road,just west of SR 429 behind the Publix Shopping Center and consists of eleven total acres of which two acres would be dedicated to the Fire Station. City Attorney Cookson inquired if there were any Fire Stations in Ocoee or nearby that he described. Mr. Cordes explained the closest of the prototype projects are in the City of Boynton Beach for which they started the process of constructing a Public Service Building that will house Fire, Police and a New City Hall. They are also working with the City of Longwood, Flagler County and Mount Dora. City Attorney Cookson then inquired if the three bay prototype presented has been constructed anywhere in Florida. Mr. Cordes stated no, and explained that they are all brand new prototypes that have been formatted over the last 12-16 months. Sherrie Wolski, 607 East Lakeshore Drive, asked if any land was dedicated to wildlife. Mr. Cordes confirmed that three acres would remain. City Manager Frank expressed that he believe this to be a valid option for the City to consider. Mayor Johnson strongly believes that given the growth on the north side that the City needs a Fire Station built in the area. He recommended that the City Manager and City Attorney sit and talk with Summit Construction. Regular City Commission September 18,2018 City Attorney Cookson inquired if the financing includes the acquisition of the property. Mr. Cordes answered that it includes everything. He further explained that even though it is written up as a lease the City receives the title to the property and building immediately. COMMENTS FROM CITIZENS/PUBLIC - 6:34 PM Glenda Dunn, 18 N. Lakeshore Drive, inquired about the location of the new public restrooms at the Lakeshore Park. Support Services Director Al Butler provided the concept plan and 90% drawing plans that showed the location of the restrooms and some additional amenities that will be located in that area. Ms. Dunn shared that she wanted it on record that she is not in favor of the restroom being located directly across from her house. Christine Moore, Orange County School Board Member, updated the City on a few items before her term comes to an end. She explained that she resigned from the School Board to run for Orange County Commission. Currently Ocoee has three Prototypes Elementary School: Spring Lake, Ocoee and Prairie Lake. She also noted that Orange County has two parcels dedicated for future use of elementary schools within Ocoee. In addition, Orange County has one parcel on Ingram Road dedicated for a Middle School, but does not see that moving forward for at least 10 years. Renovation on the Security Fence upgrade at Ocoee Middle School is complete, and the Gym should be receiving a complete renovation very soon. The County is currently in the design standards phase of bringing a Vocational Tech Center aka Orange Technical College to Ocoee. It will be located on Ocoee-Apopka Road across from Ocoee High School. It will be for the construction trades. They are looking at 2020 for the finalized building. The second Ocoee Carnival Day was an amazing event to bring the children together and help them recognize the importance of being an Ocoee resident. In preparation for the event several teachers assigned projects, to enlighten the children, on the history of Ocoee. She noted that one particular art piece was incredible, and recommended displaying it at City Hall. Each school displays plaques to represent the construction of a new school. At Ocoee Elementary the 1922 and 1979 plaques can be seen on the outside of the building. Mayor Johnson thanked Christine Moore for her years of dedication. He acknowledged her years of hard work and expressed his appreciation for working so well with the City for their schools. Member Grogan also expressed gratitude for Christine's hard work, and wished her well on her race for County Commissioner. Member Wilson asked to get a consensus from the Board to allow the art work to be displayed at the City. Mayor Johnson stated that the art work from the Carnival Day along with another piece from Spring Lake Elementary would be allowed for display. Robert Darroch, 114 Olympus Drive, shared his concerns regarding the high water levels on Lake Olympia and Starke Lake. He explained that their docks are under roughly 1' of water. He asked if the gate valve for the drain wells could be opened to help lower the water from Lake Olympia to Starke Lake; thus draining the water out of the residents backyard. Public Works Director Steve Krug advised that the gate valves were opened today and further explained that it would normalize Lake Olympia by about 12 inches. Regular City Commission September 18, 2018 Steve Bauman, 106 Olympus Drive, opted to not address the Commission and said he shared the same sentiments with his neighbor Robert Darroch. Edward Quinn, 1081 Coastal Circle, suggested a workshop to work with Public Works Director Steve Krug to review the possibility of additional solutions to resolve the high water concerns. Public Works Director Steve Krug explained they are limited on the solutions for draining the lakes. He further explained they are working with St. John's Water Management and are also trying to locate old drain wells as St. John's Water Management is encouraging that they do not install any new wells. It may take several months before they have a solution. Sherrie Wolski, 607 East Lakeshore Drive, addressed the City Commission about a code violation she received regarding a boat trailer that is located in her back yard, which has been there for 30+ years. She was told by a Code Enforcement Officer that she needs a 6' Opaque fence to hide the trailer from view. It is her recommendation to change the Ordinance to only require 4' fence. Director of Support Services Butler expressed empathy for her situation, and explained the process Code Enforcement follows. He also explained the process to ask the City for a variance. Barbara Hogan, 505 E Lakeshore Drive, noted that she did not receive a letter from the City; however, she did receive a community notice regarding a violation on a trailer that has been allowed for the past 25 years. Given the length of time this has been allowed she inquired about the possibility of a variance, and asked the commission to take into consideration the cost associated with the changes that are being required. City Planner Rumer explained the Land Development Code and the variance process. Ms. Hogan inquired if an extension would be granted by Code Enforcement while filing for a variance. City Planner Rumer explained that an extension will be granted once the variance has been applied for. Commissioner Wilson explained that the fees associated with variance may outweigh the cost of a fence, and to be mindful when deciding which direction she decides to go. She also noted that the City may grant her variance but her Homeowners' Association may still not allow it. Ms. Hogan asked based on the length of time that it is has been allowed, could it not be grandfathered in? Mayor Johnson explained unfortunately the City has codes that must be followed. He suggested waiving the fee for the fence permit. City Manager Frank said the Commission could approve waiving the permitting fees. STAFF REPORTS AND AGENDA REVIEW- 7:23 PM City Manager Frank announced before them, related to Item #4, is a copy of a new agreement as there was a minor change. Regular City Commission September 18,2018 COMMISSIONERS ANNOUNCEMENTS -7:24 PM Commissioner Grogan—None Commissioner Wilsen — Asked that Item #5 be pulled for separate consideration from the consent agenda as she is unable to vote, due to a conflict. (Form 8B is filed with the City Clerk's Department.) Commissioner Firstner — Shared that he attended a Municipality Advisory Committee for the Orlando Metro Plan. He updated everyone on the transportation improvement project and Silver Star Road Extension. He noted the funding for the planning phase has been awarded. Things will be moving forward. Mayor Johnson — 1) Announced Coffee with a Cop is Tomorrow, September 19th from 3:00 PM to 5:00 PM at McDonald's on W. Colonial Drive. Join your neighbors and Police Officers for Coffee and Conversation. 2) Commissioner Oliver is holding a Town Hall Meeting next Monday, September 24th from 6 PM to 8 PM here in City Hall. Discussions will detail what's happening in District 4. 3) The Final Budget Public Hearing is next Wednesday, September 26th at 6:00 PM here in City Hall. Residents will be provided with the opportunity to voice their opinions or concerns regarding the City's proposed budget for Fiscal Year 2018-2019. CONSENT AGENDA- 7:27 PM Consent Agenda Motion Commissioner Wilson requested to pull Item #5 from the Consent Agenda for separate consideration. Motion: Move to adopt the Consent Agenda Items #1 - #11, with Item #5 being pulled for separate consideration. Moved by Commissioner Grogan, seconded by Commissioner Firstner; Motion carried 4-0 with Commissioner Oliver absent. 1. Approval of the Minutes for the Regular City Commission Meeting held August 21, 2018. (City Clerk Sibbitt) Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent. 2. Approval of CSC Recording Solutions Agreement. (City Clerk Sibbitt) The City of Ocoee currently utilizes the United States Postal Service to mail City documents that require recordation to the Orange County Comptroller's Official Records Department, which is a time consuming process. The Orange County Comptroller's Official Records Department now offers eRecording. The eRecording process is a more cost effective, efficient and secure method for recording documents. With eRecording, documents can be tracked through the entire recording process, which eliminates the potential for lost documents. Documents are typically recorded the same day; and further, once the document is recorded, access to the recorded document can be immediately retrieved. This process utilizes a vendor application to Regular City Commission September 18, 2018 upload the document. The original documents will never leave the City's possession, and funds are transferred to the vendor for the recording fees.A nominal fee of$4.00 per document is paid to the vendor for processing. Staff is recommending utilizing CSC Recording Solutions for the vendor. The agreement is effective upon approval and may be terminated for any reason upon a thirty(30)day written notice. Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent. 3. Approval of the Fourth Amendment to Development & Economic Incentive Agreement for City Center West Orange. (City Planner Rumer) On September 6, 2016, the City Commission approved and executed a Development and Economic Incentive Agreement for City Center West Orange Phase 1, by and between CCWO Development Management, LLC, WSCC Development,LLC,MB II,the City of Ocoee, and the Ocoee CRA,for the development of City Center West Orange. Subsequent to the execution of the Original Agreement, which was on October 3, 2016, CBPW acquired the property fee simple from WSCC Development, LLC by a Special Warranty Deed. By its acquisition of the above-referenced parcels, CBPW must undertake all obligations inuring to WSCC Development, LLC and CCWO Development Management, LLC under the Original Agreement and by this Amendment. Additionally, a First Amendment to Development and Economic Incentive Agreement was approved at the December 6, 2016 City Commission meeting. The Second Amendment to Development and Economic Incentive Agreement was approved at the January 17, 2017 City Commission meeting, and the Third Amendment to Development and Economic Incentive Agreement was approved at the December 20, 2018 City Commission meeting; and further, on June 19, 2018 and July 17, 2018 the City Commission voted to extend time under the agreement. The Developer has since created a Community Development District (CDD) on all of the City Center West Orange Lands. The CDD will repay the developer for infrastructure improvements made to date and to other improvements going forward. In order to adequately fmish the previously approved infrastructure improvements and additional improvements to be made from new lands purchased, the Developer is requesting one final Amendment to the Development and Incentive Agreement. The Fourth Amendment to Development and Economic Incentive Agreement provides for the expiration dates for Building Permit submittal to be extended from July 2, 2018 to September 18, 2019 and construction completion of Maine Street Section 2 date from July 2,2018 to September 18,2019. Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent. 4. Approval of Second Amendment to Development Agreement with Fountains West, Lot 8,Planned Unit Development (PUD). (City Planner Rumer) Fountains West PUD property is located on the northeast corner of the intersection of West Road and Ocoee- Apopka Road. The property encompasses approximately 43.03 acres of land of which approximately 4.73 acres was designated as wetland/conservation and was dedicated to the City. Additionally, as part of the onsite wetland mitigation, 1.1 acres was dedicated to the City as a Public Trail(Tract G). The approved PUD created eight(8) commercial lots of which one(1) lot is designated as a shopping center(Lot 6-Publix)and another as a large church facility(Lot 8-Living Waters Church). On June 19,2018, a Substantial Amendment to the PUD to change the permitted uses of Lot 8 from a Church use to include Commercial, Self-storage,and daycare uses was approved. The revision to the PUD also included phasing the project in multiple phases. Phase 1 will include a 102,600 square foot three-story indoor self-storage facility and possible 18,000 square feet of retail space or daycare. The indoor self-storage is proposed to be accessed via internal drive aisles within the building. The applicant is working on providing a future location for the Ocoee Fire Department in Phase 2 or Phase 3. The proposed Second Amendment to the Development Agreement is to update the permitted uses in the Development Agreement. The list of permitted uses was provided for in the Substantial Amendment approval. However,the applicant requested to remove the retail use based on an agreement with the owners of Lot 6 (Publix Center). Staff supports the change to the table of permitted uses as the proposed development program does not include a retail user. Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent. Regular City Commission September 18,2018 5. Approval of Community Grant Program — July 2018 Cycle. (Community Relations Manager Wright) The Community Grant Review Board (CGRB) met on August 15, 2018 to discuss the eight applications received for the Community Grant Program. The Community Grant Program provides financial grants of up to $500 to non-profit organizations and civic groups located within the city limits or outside the city limits, but providing benefits to residents of Ocoee. The grant cycle is open twice yearly (January and July) to acknowledge excellence and further the contributions these local organizations bring to the Ocoee community. There is $7,000 allotted for this cycle of the Community Grant Program. The Community Grant Review Board recommends funding seven (7) organizations in the total amount of $3,500. From the eight (8) applications received, one (1) organization was denied, the Central Florida Regional Science Olympiad Competition. The organization requested grant funds to pay for polo shirts for their volunteers. This does not meet the grant criteria. Motion: Move to adopt Consent Agenda Item #5. Moved by Commissioner Grogan, seconded by Commissioner Firstner; Motion carried 3-0 with Commissioner Oliver being absent and Commissioner Wilsen abstaining. (Form 88 is filed with the City Clerk's Department.) 6. Approval of a Two-Year Warranty Surety and Maintenance, Materials, and Workmanship Agreement with Letter of Credit with BCI IV Park 429 Logistics Center LLC for The Park at 429,Lot 3. (Development Engineer Womack) The Park at 429, Lot 3, is a part of the overall Park at 429 Industrial Park located at 639 East Crown Point Road. The overall parcel is 45.54 acres in size, while Lot 3 makes up 25.1 acres of the overall development. Lot 3 consists of two light industrial use buildings that are 195,144 SF and 245,973 SF,respectively.In May of 2018, the original developer, BPG Ocoee 1 LLC completed construction of the infrastructure improvements and entered into a two year Maintenance,Materials, and Workmanship Agreement(MM&W Agreement)with the City and provided a Letter of Credit insuring the public improvements. The property has since changed ownership from BPG Ocoee 1 LLC to BCI IV Park 429 Logistics Center LLC. The current ownership wishes to replace the existing MM&W Agreement and Letter of Credit with a MM&W Agreement and Letter of Credit between themselves and the City. BCI IV Park 429 Logistics Center LLC has provided the City with a Letter of Credit in the amount of 10%of the constructed improvements($74,722.50). The Letter of Credit will be kept on file with the signed Maintenance, Materials, and Workmanship Agreement. This will ensure that funds will be available should they be needed during the two-year warranty period. The existing MM&W Agreement with BPG Ocoee 1 LLC will be voided and the original Letter of Credit will be returned to BPG Ocoee 1 LLC. The new Surety will be returned to BCI IV Park 429 Logistics Center LLC upon completion of the two-year warranty period and the repair of any damages caused over that two-year period. Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent. 7. Approval to Award the Design of Ocoee Wellness Park to GAI Consultants, Inc. — Community Solutions Group in the Amount of $144,155 to be Funded by the Community Redevelopment Agency (CRA). (Deputy Development Services Director/CRA Administrator Corless) The area known as the Ocoee Wellness Park is located on Bluford Avenue north of Old Winter Garden Road. The proposed park currently includes a Florida Department of Transportation (FDOT) stormwater retention facility. FDOT has,through an agreement, agreed to allow the City to use the existing site as a public amenity or park. The Community Redevelopment Agency's FY 2017-2018 budget identified funding to prepare engineering and design documentation for the area designated as the Ocoee's Wellness Park. The design documentation will be based on the Ocoee Wellness Park Conceptual Master Plan that was prepared in 2014. The design will also incorporate the stormwater pond that is located in front of the City of Ocoee's Police Department and tie into the surrounding sidewalk system. GAI Consultants, Inc., is currently one of the firms Regular City Commission September 18,2018 the City has under contract to provide continuing landscape architecture and planning services, including park design services. Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent. 8. Approval to Award the South Blackwood Avenue Landscape Refresh Project Located between Old Winter Garden Road and State Road 50 to BrightView Landscape Services. (Deputy Development Services Director/CRA Administrator Corless) The Community Redevelopment Agency's (CRA) budget designated funds to refresh the landscape on S.Blackwood Avenue between Old Winter Garden Road and SR 50. The existing landscape on S. Blackwood is in poor condition and detracts from the overall aesthetics of the Redevelopment District especially when compared to the adjacent recent installation of plant materials on Old Winter Garden Road. BrightView is currently under contract to provide landscape maintenance and upon request may provide a proposal to improve the City's landscape areas. Following several meetings between BrightView and the City, the City's Urban Designer prepared design documents directing the replacement of top soil, use of soil amendments, a detailed planting plan that includes the addition of grasses and plant materials that complement the Old Winter Garden Road planting,and specified the need to upgrade irrigation to properly meet the new landscape design. Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent. 9. Approval of Joint Participation Agreement and Resolution for the Landscaping Improvements in the Medians of State Road 50 (Colonial Drive) between State Road 429 and Good Homes Road. (Deputy Development Services Director/CRA Administrator Corless) The City submitted a request to the Florida Department of Transportation(FDOT) for funds to landscape the medians of State Road(SR) 50, between SR 429 and Good Homes Road. Based on the City's request, FDOT has awarded the project a total of$775,000 to be reimbursed to the City over two fiscal years; Fiscal Year 2018/2019 $500,000 and Fiscal Year 2019/2020 $275,000. FDOT will reimburse the City the costs for the purchase of plant materials, fertilizer, soil amendments, mulches, staking and mulches, and labor associated with the installation of the planting. The City is responsible for all other costs including the preparation of construction documents that comply with FDOT design criteria, cost of securing the services of construction engineering,inspection and irrigation.The project must be completed prior to June 30,2020. Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent. 10. Approval of Change Order No. 1 Regarding Marshall Farms Road Resurfacing, Bid #B18-02 Asphalt Paving Projects FY 2018 with Orlando Paving Company. (Public Works Director Krug) At the May 15,2018 Commission meeting,the FY 2018 Asphalt Paving Projects bid was awarded to Hubbard Construction Company(HCC). The City had allocated funding for the resurfacing of Marshall Farms Road in previous fiscal years, yet deferred moving forward with the work until such time as the parallel State Road 50 widening project was completed. The State completed their project about the same time the City awarded the resurfacing projects.Public Works approached HCC to extend the awarded bid pricing to incorporate the work on Marshall Farms Road as this heavily traveled access road for commercial traffic is long overdue for resurfacing. The $288,465.39 cost to mill and resurface approximately 3,000 linear feet of roadway is adequately funded with the carry-forward funds allocated for this project in previous fiscal years. Public Works recommends approval of the change order to incorporate Marshall Farms Road resurfacing in the FY 2018 asphalt paving program. Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent. Regular City Commission September 18,2018 11. Approval of Atlantic Civil (City of Winter Garden's Contactor) Constructing Approximately 500 Feet of 8-Inch Water Main from the Southwest Development Utility Improvements Phase H. (Utilities Director Smith) The Southwest Development Area (SWDA) is comprised of five (5) parcels of land located in the southwest corner of the City of Ocoee,more specifically adjacent to Tomyn Boulevard/Windermere Road and Roberson Road between Patriots Point Drive and Wesmere Parkway. Each parcel on its own would not be large enough to extend utilities to support the parcels' development. Therefore,the City initiated a"Southwest Development Utility Project" causing the needed utilities to be designed and permitted. Phase II of the project was planned to be constructed by the first of the developing parcels along Roberson Road. To cover the construction costs of the project, each of the parcels upon development shall reimburse the City their fair share. Legacy Lifestyle of Ocoee has agreed to construct Phase II. Legacy will be allowed to use their fair share obligation and their water/sewer capital fees to offset construction costs. Legacy must provide needed funds over their fair share and capital fees if construction costs are more than the combined share and fee; and further, reimburse the difference if the construction costs are less than their total obligation. On June 19, 2018, City Commission approved Winter Garden's Contractor,Atlantic Civil,to construct 780 feet of 8-inch water main from Phase II, which coincides with the construction limits of Winter Garden's roundabout project. City staff reached out to Atlantic Civil to add approximately 500 feet of 8-inch water main along Windermere Road to connect to the nearest charged water main north of the roundabout. Atlantic Civil issued the City a proposal of$72,574.44 for all the work needed to construct the water main extension. The remaining portion of the Phase II project will remain the responsibility of the Legacy Lifestyle of Ocoee. Approved on Consent. Motion carried 4-0 with Commissioner Oliver absent. PUBLIC HEARING - 7:28PM 12. Nicole Boulevard Subdivision Preliminary & Final Subdivision Plan (PSP/FSP); Project No: LS-2018-004. (Advertised in the West Orange Times on Thursday, August 30, 2018.) (City Planner Rumer) Continued to a date to be determined City Planner Rumer announced this item has been requested by City staff to be rescheduled to an undetermined date. Once it is rescheduled, City staff will be advertising and mailing the 300- foot notices. FIRST READING OF ORDINANCE—7:28 PM 13. First Reading of Ordinance for an Amendment to the Land Development Code (LDC) Concerning Collection Bins and Collection Trailers. (Second Reading and Public Hearing Date scheduled for October 2, 2018, Regular Commission Meeting at 6:15 p.m. or soon thereafter) (City Planner Rumer) Donation collection bins are small containers dedicated for the sole purpose of collecting discarded materials for reuse. Most collection bids advertise the reuse to benefit a nonprofit charitable organization. Typical items that are expected to be received are clothing, toys, and small electronics. The bins are considered accessory structures in commercially zoned and developed properties. The collection bins are not typically manned on a day to day basis. The City has regulated the location of collection bins in Article VI of the Land Development Code (LDC). Article VI allows the use of containers if they are within fully screened masonry enclosures designed for that purpose, and they must be substantially screened from view from adjacent roads or parking areas. A dumpster enclosure is the best illustration of meeting the requirement. In order to more clearly define how clothes collection bins and collection trailers are regulated, an amendment to the Land Development Code defming the terms and regulations is being proposed. Regular City Commission September 18,2018 City Attorney Cookson read the title of the Ordinance. Mayor Johnson announced that this will be presented as a second reading and public hearing at the next scheduled City Commission meeting on October 2, 2018 at 6:15 PM or soon thereafter. Mayor Johnson called a 5 minute recess at 7:29 PM SECOND READING OF ORDINANCES—None REGULAR AGENDA- 7:33 P M 14. City Commission Selection of the Preferred Option for Providing Temporary Housing for the Human Resources Department Pending Construction of a New City Hall. (Support Services Director Butler) Providing housing for the HR staff is the first step in building a new City Hall. The City Employee Clinic is presently located on the property needed to construct the new City Hall. Thus,the clinic must be relocated to make room for City Hall construction, which is anticipated to start in March 2019. The site selected for the future clinic is the western end of the City Hall Annex building, which is the space currently occupied by the City Commission offices and the City's Human Relations Department. This means that the first step in constructing the new City Hall is relocating the Human Relations Department to a temporary location in time to allow reconstruction of the space so the clinic can be relocated prior to March 2019. While construction documents were being prepared for remodeling the current HR space to house the clinic,city staff searched for suitable property to provide the required temporary space for the HR staff. The following basic options exist for providing temporary housing of the Human Resources Department staff (five persons plus space for employee discussions,candidate interviews,and other needs): 1. Lease a portable unit and place it on city-owned property at an estimated cost of$71,140. This option includes the cost of the unit, interior build-out, utility connections, and restoration to original condition after the staff is moved to City Hall. 2. Rent commercially available office space in the city at a cost of$52,500 to$102,600,not including the cost of any required remodeling to accommodate city staff and related space needs. 3. Purchase the property at 125 E.McKey Street at a price of$250,000 plus closing cost of$10,000 and early lease termination/possession fees totaling$25,000. 4. Fail to renew the lease for Senator Bracy at the end of November 2018 and modify the space at the east end of the City Hall Annex to accommodate the HR Department at a cost of$18,000.There will also be the loss of$24,000 in lease revenues and possibly some costs associated with eliminating the adjacent City Clerk storage space. Support Services Director Butler explained that there are a series of things that have to occur with the construction of the New City Hall and one of those is moving the Human Resources Department. He further shared the four (4) options that exist for providing temporary housing of the Human Resources Department. He concluded that the two viable options are purchasing the house at 125 E. McKey Street and remodeling it, or not renewing the lease for Senator Bracy at the end of November and modifying the east end of the City Hall Annex building. Public Comments Hector Augusto, current tenant at 125 E. McKey Street, shared that he recently moved to the property in January. His wife is currently dealing with medical issues and he is asking the City Commission to please choose one of the other three options. If purchasing the home is the best option for the City, he will make do as he does have a plan worked out with the owner. Regular City Commission September 18,2018 Jim Nielson, 109 E. McKey Street, shared that he is not in favor of option #3 which is the purchase of the property at 125 E. McKey Street. He has lived next door to his current resident since 1989. He further shared his personal objections and also stated that option #3 is not the most financially prudent option. Margie Cox, 137 Lafayette Street, shared that she is not interested in option #3 which is the purchase of the property at 125 E. McKey Street; and further, feels that option #4 is clearly the least expensive and smartest option. Option#4 is to not renew the lease for Senator Bracy. Mayor Johnson briefly shared that the City is not interested in taking away land from their neighborhood. He provided further explanation on why the City was tasked to seek out property for the Human Resources Department which stemmed from a discussion at a previous City Commission Meeting in which it was asked that the Senator and Representative not be moved from the annex building. Tim Blick, 113 S. Lakeshore Drive, shared that the City is going to have to put a lot of money into the house at 125 E. McKey Street as he is aware of some repairs that are needed to the roof and air conditioning. He opined that it is not just the purchase price but also the renovation cost that the City needs to consider. Commissioner Grogan shared that his understanding is that the City does not have any intentions of making the property at 125 E. McKey Street a Commercial property. He further shared the acquisition of the property, as it is available for the City to purchase, is to widen the park to make more green space. He further feels it is viable that the City purchases the property while leaving the current family in the home; and further suggests, they also proceed with option #4 and have the Human Resources Department be moved into the annex building. Commissioner Wilsen shared her discontent with the City not informing the surrounding residents in that area about the purchase of the property for a future City office space. She opined that purchasing property in that location does not reassure the neighboring residents that the City is not going to go out and purchase more property. She voiced that if the most cost effective option is to not renew the lease with Senator Bracy that she is okay with that option. Commissioner Firstner shared he does not believe Option #1 or #2 is feasible for the City as they would be spending a lot of money and would have nothing to show for it. He would be in favor of proceeding with option#4 as it is the most cost effective and accommodating option. He further opined that option #3 is the best return investment to the City if they purchase the property. He explained that the sale of the property was offered to the City by the owner. He personally feels if the Commission proceeds with option#3 and#4 that the City could work with the Augusto Family as there would be no urgency for them to move out. Joy Nielson, 109 E. McKey Street, shared that when they first saw the plans for the improvement of the Lakeshore Park it showed a huge parking lot with a boat ramp located at the property at 125 E. McKey Street. Her fear is that there is a motive to acquire that property to convert to a parking lot with a boat ramp in the future which would really hurt their neighborhood. Support Regular City Commission September 18,2018 Services Director Butler shared that in the early stages of planning the conceptual plans did show a boat ramp; however, there are currently no plans for a boat ramp as there is no funding for Phase III. Jim Nielson, 109 E. McKey Street, shared if the property is purchased by the City there are no guarantees to the residents if someone new is elected. Mayor Johnson briefly commented that the homes that were purchased by the City in that area were sold to them by the owner or were dilapidated and no one else wanted to purchase it. He further shared that if the City purchased the property at 125 E. McKey Street they could work with the Augusto Family and put a stipulation in the contract the property remain a residence. City Manager Frank shared if the City would like to proceed with the option of purchasing the property and retaining it as a rental, they would just have to have the attorney draft a contract with a lease end date. At the end of the lease, the City could discuss demolition or sale of the property. He further clarified that if the City was looking to change the zoning that the City would have to notice the property, notify the residents, and hold public hearings. The City could not change the use without notifying the neighboring residents. Brief discussion ensued. Mayor Johnson commented that if they purchase the property he would like to hold the property and put a deed restriction on it. Additionally, he is in favor of the Human Resources Department moving offices within the annex building. Commission Wilsen reiterated that what is being proposed is option #4 and also option#3 with the restriction of keeping it as a residential home. She further inquired what would the City be gaining since the home is not in great condition as was stated by a resident. Further discussion ensued on the condition of the home for which Mr. Augusto was allowed to comment on. Commissioner Grogan inquired if it would be a possible to just move forward with one of the options and bring back the purchase of the property to their next meeting with more information. Mayor Johnson inquired if option #3 included ending the lease of Representative Brown as well. Support Services Director Butler shared that they designed the clinic to go around Representatives Brown office space. Mayor Johnson inquired if the Elected Officials offices would be eliminated with the design of the clinic. It was answered in the affirmative. Motion: Move to have the City proceed with ending the lease with Representative Brown and Senator Bracy at the end of November 2018; and modify the space at the east end of the City Hall Annex to accommodate the HR Department; Moved by Commissioner Grogan, seconded by Commissioner Wilsen; Motion carried 4-0 with Commissioner Oliver absent. Support Services Director Butler briefly clarified that the property purchase with Mr. Freeman was not going to occur until February 2019 and included some early buy-out provisions where there would be funds going to both the lessee and the owner. Brief discussion ensued. Mayor Johnson handed the gavel to Commissioner Firstner. City Manager Frank briefly clarified that since a location has been decided for the Human Resources Department the City would not want the property on McKey Street at this point. Regular City Commission September 18, 2018 Motion: Move that the City will not purchase the property at 125 E. McKey Street; Moved by Mayor Johnson, seconded by Commissioner Wilsen; Motion carried 4-0 with Commissioner Oliver absent. Commissioner Wilsen thanked the residents for coming this evening and further commented that she hopes in the future that the City notifies residents when items like this are coming before them. Discussion ensued with regards to the Maguire House in which the Mayor announced a misprint that ran in the West Orange Observer stating the City was allowing the Withers- Maguire House to be converted to a bed-and-breakfast. He stated that article was not correct. 15. Authorize the City Manager to Formally Propose use of City Property for Future Location of a St. Johns River Water Management District Local Office. (Assistant City Manager Shadrix) City staff is actively engaged to bring a greater corporate presence to the downtown redevelopment area, the Community Redevelopment Area (CRA), and the State Road 429 corridor, having met with no fewer than a half dozen companies in recent months. There are numerous reasons that bringing a corporate presence to downtown Ocoee is beneficial to our current and future goals. An office building with 50+ professional employees making excellent wages is the type of user necessary in a developing downtown for improving the retail and residential base. The City's economic development team pursued the St. Johns River Water Management District (SJRWMD) for consideration for any future satellite office and wishes to provide a formal proposal to the District at their request. Staff recommends that the City Commission direct the City Manager to submit a proposal letter to the SJRWMD officially offering the city owned property located at the corner of Kissimmee Avenue and McKey Street free of charge for consideration of a future local office. It is recommended that the City Commission direct that the proposal include offerings of free use of the Lakeshore Center,partnership opportunities regarding fleet services,expedited permitting and inspections. Assistant City Manager Shadrix shared that he is requesting the City Commission to direct the City Manager to submit a proposal letter to the SJRWMD officially offering the city owned property located at the corner of Kissimmee Avenue and McKey Street free of charge for consideration of a future local office. It is recommended that the City Commission direct that the proposal include offerings of free use of the Lakeshore Center, partnership opportunities regarding fleet services, expedited permitting and inspections. Commissioner Wilsen shared that a resident has voiced several concerns regarding the height of the building; and further inquired if the building would be three-story building. Assistant City Manager Shadrix advised that they do not know at this point but if they did decide to place an office in Ocoee it would probably be the lowest cost option which would be a one-story building. However, the Land Development Code does allow up to three-stories in that area. Commissioner Wilsen shared that the other concern is use of the Lakeshore Center. City Manager Frank shared that City staff will develop a proposal for use of the Lakeshore Center before they bring this back before the City Commission. Staff would come up with options that would not interfere with the busy months or dates for use of the facility. Assistant City Manager Shadrix shared this will be a great economic boost for a small developing downtown. Regular City Commission September 18,2018 Motion: Move to Authorize the City Manager to Formally Propose use of City Property for Future Location of a St. Johns River Water Management District Local Office pursuant to staffs recommendation; Moved by Commissioner Grogan, seconded by Commissioner Wilsen; Motion carried 4-0 with Commissioner Oliver absent. STAFF ACTION ITEMS -None COMMENTS FROM COMMISSIONERS - 8:35 PM Commissioner Firstner—None Commissioner Wilsen — Thanked Public Works for the repaving work done on Geneva Street from Maguire to Bluford Road. She also noted that the new milling of Orlando Avenue is looking great and further asked the Police to please be more vigilant on watching for speeders now that the repairs are completed. Public Works Director Steve Krug shared that the next areas of repaving are Malcolm Road along with Tiger Minor Park, Tomyn Road and the re- construction of Marshall Farms Road. He explained that there is a section along Geneva that was not completed due to a drainage issue. Once the drainage issues are corrected then the City will repave that area. Commissioner Grogan—None Mayor Johnson inquired if the City is repairing Bluford Road at Maine Street. Public Works Director Steve Krug shared that the City contracted that work, and advised that the base work is completed. He was told that they hope to have asphalt down either Thursday or Friday, and the roads would be re-opened. ADJOURNMENT—8:38 PM APPROVED: Attest: City of Ocoee Melanie Sibbitt, City Clerk Rusty Johnson, Mayor