Loading...
HomeMy WebLinkAboutItem III (A) Acceptance and Approval of Minutes of Regular Commission Meeting of April 19, 1994 DRAFT AGENDA 5-3-94 r Item III A Subject to Board 1VIISi OF THE CITY OF OCOEE BOARD OF CITY COMMISSION 4 REGULAR MEETING HELD April 19, 1994 CALL TO ORDER Mayor Vandergrift called the regular meeting of the Ocoee Board of City Commissioners to order at 7:30 p.m. in the commission chambers. The opening prayer was led by Pastor Jerry Miller, Victory Baptist Church. Kathryn Boyer, Scout Master, introduced Scouts Robert Davis and Brandon Gill of BOY SCOUT TROOP 217. Scout Davis read "Hello, Do You Remember Me?" concerning the flag. Scout Gill presented the Colors, led in the pledge of allegiance, posted the Colors and retired. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Combs, Foster, Johnson and Gleason. Also present were City Manager Shapiro, City Attorney Rosenthal, Administrative Services Director Beamer, City Engineer/Utilities Director Shira, Building Official Flippen, Personnel Director Psaledakis, Planning Director Wagner, City Clerk Grafton and Clerk/Stenographer Lewis. ABSENT: None PRESENTATIONS AND PROCLAMATIONS MAYOR'S CERTIFICATE OF RECOGNITION FOR HONESTY Mayor Vandergrift invited Patrick McAllister and his parents, Archibald and Julie, to join him at the podium. He explained that he had unknowingly backed over his brief case after leaving it on the back of his car. Patrick and his father found the case and returned it to him with the contents fully intact. Mayor Vandergrift presented Patrick with a Certificate of Recognition for his honesty in returning the brief case. Mayor Vandergrift recognized City Clerk Grafton for her contributions as Ocoee's City Clerk and proclaimed Municipal Clerks' Week for May 1-7, 1994 in the City of Ocoee. Proclamations proclaiming Law Day - May 1, 1994 and Earth Day - April 22, 1994 were also presented by Mayor Vandergrift later in the meeting after Comments from Citizens/Public, but for the purpose of clarity are listed here. CONSENT AGENDA The consent agenda consisted of items A, B, C, D, E, F, G, H, and I. Conunissioner Gleason asked if sidewalks will be built in the Shoal Creek Subdivision (item E). City Manager Shapiro said every new development requires sidewalks. Mayor Vandergrift asked if the retention ponds are not as deep as some of the others in the City and if they are still being fenced. City Manager Shapiro said it will be fenced according to the City Ordinance. City Engineer Shira said ponds are fenced if they are over five by one slope but these particular ponds are not fenced. Mayor Vandergrift asked on item F if the owner is aware of the action being taken against him by the City. The citings total $9,850. City Attorney Rosenthal said the owner has been cited DRAFT Subject to Board Ocoee City Commission Regular Meeting Approval April 19, 1994 and is aware that a lien is recorded on his property, but that other than serving papers on the owner the City did not plan on giving further notice. In response to Mayor Vandergrift's question on item G as to whether any tickets had been written on abandoned shopping carts, City Manager Shapiro said that, to his knowledge, none had been written. Mayor Vandergrift urged the citizens to return carts used in taking items home to the shopping centers. Mayor Vandergrift asked on item I if the City will seek bids from other companies, such as Bell System or Sprint, etc. Administrative Services Director Beamer said this is considered a sole source as Norstar is the only one that successfully links with 911 as a single unit. Commissioner Combs, seconded by Commissioner Foster, moved to approve and accept the consent agenda as presented. Motion carried 5-0. A. Acceptance and Approval of Minutes of Regular Commission Meeting of April 5, 1994. B. Approval and Authorization to Use $2,000 from Forfeiture Funds to Purchase Night Sights for Police Duty Weapons. C. Approval and Authorization for Mayor and City Clerk to Execute Developer's Agreement for Water Service-White Road Joint Venture (Shoal Creek). D. Approval and Authorization for Mayor and City Clerk to Execute Developer's Agreement for Sewer Service-White Road Joint Venture (Shoal Creek). E. Approval and Acceptance of Shoal Creek - Final Subdivision Plans. F. Authorization for City Attorney to Bring Circuit Court Action in Code Enforcement Board Case 93-41/Ocoee vs.Joel and/or Jesse Rodriguez. G. Approval and Acceptance of Staff Recommendation to Leave in Effect Ordinance No. 93-04 relating to Abandoned Shopping Carts. H. Approval and Authorization to Declare as Surplus and Place for Sale 1974 Jaco (Fire Engine). I. Approval of and Authorization for Mayor and City Clerk to Execute the Necessary Purchase Orders for Expenditures for Communication Equipment Requirements for Police Department and City Hall in the Amount of $19,355 for Norstar Telephone Equipment, $4,900 to Motorola for Relocating and Testing, and $4,408.50 for Protective Inspections and Utility Counter. COMMENTS FROM CITIZENS/PUBLIC Bobbie Skorija, assistant principal of Ocoee Elementary School and representing the Ocoee Elementary Parent-Teacher Association, presented the Commission with a photograph of Ocoee Elementary and Middle School students involved in a Violence Free Peace March. With the 2 DRAFT Subject to Board Ocoee City Commission Regular Meeting Approval April 19, 1994 assistance of the Police Department the students had marched through town to City Hall to declare their opposition to violence. EMERGENCY ITEM - School Crossing Guards Needed. Mayor Vandergrift declared this an emergency item. Ms. Skorija explained the elementary school had a problem involving two crossing guards who will be absent for several weeks. Although it is the responsibility of the Orange County Sheriff's Department and had been reported to them, there are no substitute guards and staff members have been covering the intersections at Delaware/Bluford and Lakeview/7th Avenue. Ms. Skorija asked for help from the Commission, requesting that police officers be assigned that duty in the interim, as they would have liability insurance. The Sheriff's Department does not have the people and their hands are tied. Commissioner Gleason said he had spoken with the City Manager regarding the costs to the City. Mr. Shapiro had provided a cost of approximately $3600 to provide two officers for a 10 week period. City Manager Shapiro said the City has no funding for this and if approved the funds must come from the Contingency account. He said he would discuss the problem with Acting Chief Wilson who has stated he could use police in overtime. Mr. Shapiro said total funding should be considered for next year. Commissioner Gleason, seconded by Commissioners Combs and Johnson, moved to support initial funding for a 10 week period at $3600 to provide two (2) officers, one (1) at the intersection of Delaware and Bluford, and one (1) at the intersection of Lakeview and 7th Street. Motion carried 5-0. PRESENTATION OF FLAGS Commander Bob Rainey, VFW Post #4305 of West Orange County, introduced Mrs. Nellie Williams, president of the Ladies Auxiliary, and Mr. Dan O'Neal, senior vice Commander for next year. Commander Rainey proudly presented the City with two American flags. The VFW and the Ladies Auxiliary each pledged $25 toward Walk America to City Clerk Grafton. EMERGENCY ITEM-Authorization to begin 12' Water Main Installation for NE Section. Mayor Vandergrift declared this an emergency item. City Manager Shapiro explained that a lack of rain is creating problems with water resources for City residents as on Sunday more water was being used than was taken from the ground. He advised that the City will begin enforcing the St. Johns Water Management District regulations for watering lawns, washing cars, etc. between the hours of 8:00 A.M. - 8:00 P.M. and, following a period of informing the public, violations may result in a fine. City Engineer Shira explained that the installation of two sections of 12' water mains to increase the volume of water to the northeast section of town has been a Capital Improvements item for some time but the lack of rain has caused this to be an immediate need. He detailed the Water Consumption graphics going back to 1988 and asked for authorization for staff to proceed with this project in order to avoid a repeat of what had occurred on Sunday. To expedite the project, Staff is preparing sketch plans and getting price quotes, and has received a commitment from both DOT and DER for a one-day turn around on 3 DRAFT Subject to Board Ocoee City Commission Regular Meeting Approval April 19, 1994 permitting. Work can begin on Monday if Commission authorizes the project. The cost will be approximately $175,000. Commission Combs asked how the City could pay for it. City Manager Shapiro said it would come out of the Bond Issue. Mrs. Frances Watts express concern over someone running water unattended and said it was running out in the road like a river. Mr. R. P. Mohnacky said he attended the meeting with the County when the St. Johns River Water Management Personnel were present and it was his understanding that washing a car and watering by hand are permitted. Commissioner Gleason said that was true as long as there is a shut off valve. City Engineer Shira said a Year Round Rule pamphlet will be available for distribution through various means. City Manager Shapiro said methods of notifying the public will be discussed in staff meeting. Mayor Vandergrift asked where the hardest hit area was and City Manager Shapiro said it was the north end of the City. Mayor Vandergrift, seconded by Commissioner Gleason, moved to approve the funding of $175,000 from the Bond Issue for the installation, as presented by City Engineer Shira, of two sections of 12' water mains in the area of the Hammocks, along Clarke Road, and White Road, and along Bluford Avenue north of Geneva Avenue, across from Florida Rock, a 12" main on the east side of the road, extending north to tie-in with existing lines on White Road. Motion carried 5-0. PROCLAMATIONS The proclamations for Law Day - May 1, 1994 and Earth Day - April 22, 1994 were announced at this point in the meeting but appear under PRESENTATIONS AND PROCLAMATIONS for the purpose of clarity. Mayor Vandergrift announced the Arbor Day celebration which will begin 11:00 A.M., Friday, April 29, 1994 at the City Park on Flewelling Avenue. He said that a Tree Grant providing 285 trees to be planted in City parks brings the total to over 1,030 trees that have been planted since the first of the year. Mayor Vandergrift expressed his appreciation to the staff, Recreation Department and all the people who have cooperated in this achievement. SECOND READINS AND PUBLIC HEARINGS OF ORDINANCES ORDINANCE NO. 94-04, RELATING TO CHANGING THE DATE FOR MUNICIPAL ELECTION AND QUALIFYING DATES. Ordinance No. 94-04 was presented by title only for the second reading and public hearing. The public hearing was opened. Mayor Vandergrift explained that Betty Carter, Supervisor of Elections, had advised that the elections equipment would not be made available for City use on the regular election day and for that reason the City election date for this year will be changed to November 29 with other dates for qualifying as well. 4 DRAFT Subject to Board Ocoee City Commission Regular Meeting Approval April 19, 1994 No one wished to speak and the public hearing was closed. Mayor Vandergrift confirmed Commissioner Foster's statement that this ordinance was for one year only. Commissioner Foster, seconded by Commissioner Combs, moved to adopt Ordinance No. 94-04, relating to changing the date for Municipal Election and Qualifying Dates as presented. On roll call Commissioner Combs voted "aye," Commissioner Foster "aye," Commissioner Gleason "aye," Commissioner Johnson "aye," and Mayor Vandergrift "aye." Motion carried 5-0. ORDINANCE NO. 94-05, RELATING TO AND AMENDING THE GENERAL EMPLOYEES' RETIREMENT TRUST FUND TO INCLUDE CROSS-CREDITS FOR VESTING, TO PROVIDE FOR PURCHASE OF CREDITED SERVICE FOR FAMILY/MEDICAL LEAVE ACT, AND TO PROVIDE FOR DIRECT TRANSFERS OF ELIGIBLE ROLLOVER DISTRIBUTIONS. Ordinance No. 94-05 was presented by title only for the second reading and public hearing. City Manager Shapiro explained that this amending ordinance reflects changes required by the law and other changes requested by the Board of Trustees for the General Employees Pension Plan. The changes will not cost the City any money. The public hearing was opened. Mr. R. P. Mohnacky, 1820 Prairie Lake Boulevard, wanted clarification of transferring between Plans and asked if this meant transferring from one city to another. City Manager Shapiro said there are currently two separate Pension Plans in the City and an employee transferring between plans takes a loss because they cannot transfer their years of credit. Personnel and Employee Relations Director Psaledakis said the City is required to comply with the Federal Law, and under the Family Medical Leave Act employees have the right to stay home and take care of a family member for 12 working weeks. Normally when an employee is absent they exhaust all leave benefits and there is no payroll deduction to continue their contribution in the Pension Plan. This ordinance allows the employee to buy back up to 12 working weeks annually that were unpaid leave weeks in order to maintain their status in the Plan. No one else wished to speak and the public hearing was closed. Mayor Vandergrift, seconded by Commissioner Johnson, moved to adopt Ordinance No. 94-05, relating to and amending the General Employees' Retirement Trust Fund to include cross-credits for vesting, to provide for the purchase of credited service for time used under the Family/Medical Leave Act, and to provide for direct transfers of eligible rollover distributions as presented. On roll call Commissioner Combs voted "aye," Conunissioner Foster "aye," Conunissioner Gleason "aye," Commissioner Johnson "aye," and Mayor Vandergrift "aye." Motion carried 5-0. ORDINANCE NO. 94-06, RELATING TO AND AMENDING THE POLICE OFFICERS' AND FIREFIGHTERS' RETIREMENT TRUST FUND TO INCLUDE CROSS-CREDITS FOR VESTING, TO EXCLUDE FROM DISABILITY BENEFITS FOR NEW MEMBERS 5 DRAFT Subject to Board Ocoee City Commission Regular Meeting Approval April 19, 1994 FOR DISABILITIES RESULTING FROM PRE-EXISTING CONDITIONS,TO PROVIDE FOR PURCHASE OF CREDITED SERVICE FOR FAMILY/MEDICAL LEAVE ACT, AND TO PROVIDE FOR DIRECT TRANSFERS OF ELIGIBLE ROLLOVER DISTRIBUTIONS. Ordinance No. 94-06 was presented by title only for the second reading and public hearing. City Manager Shapiro explained Ordinance No. 94-06 was similar to Ordinance No. 94-05. The public hearing was opened and no one wished to speak. The public hearing was closed. Commissioner Combs, seconded by Commissioner Gleason, moved to adopt Ordinance No. 94-06, relating to and amending the Police Officers' and Firefighters' Retirement Trust Fund to include cross-credits for vesting, to exclude from disability benefits for new members for disabilities resulting from pre-existing conditions, to provide for purchase of credited service for Family/Medical Leave Act, and to provide for direct transfers of eligible rollover distributions as presented. On roll call Commissioner Combs voted "aye," Commissioner Foster "aye," Commissioner Gleason "aye," Commissioner Johnson "aye," and Mayor Vandergrift "aye." Motion carried 5-0. ORDINANCE NO. 94-07, RELATING TO THE POLICE OFFICERS' AND FIREFIGHTERS' RETIREMENT TRUST FUND TO PROVIDE FOR A RETIREMENT INCENTIVE WINDOW. Ordinance No. 94-07 was presented by title only for the second reading and public hearing. City Manager Shapiro explained that, if adopted, Ordinance No. 94-07 would allow employees with a certain number of years of service with the City and within a certain age group to have a retirement incentive window. This would provide certain employees an opportunity to leave City services with full pension prior to the normal retirement date at a cost to the City. Mr. Shapiro said that Police Chief John Boyd was interested in the window as he has worked with the City in a very stressful job for many years. The public hearing was opened and no one wished to speak. The public hearing was closed. Mayor Vandergrift, seconded by Commissioner Johnson, moved to adopt Ordinance No. 94- 07 relatin l to the Police Officers' and Firefi l hters' Retirement Trust Fund to .rovide for a retirement incentive window as presented. On roll call Commissioner Combs voted "aye," Commissioner Foster "aye," Commissioner Gleason "aye," Commissioner Johnson "aye," and Mayor Vandergrift "aye." Motion carried 5-0. ORDINANCE NO. 94-08, RELATING TO THE GENERAL EMPLOYEES' RETIREMENT TRUST FUND TO PROVIDE FOR A RETIREMENT INCENTIVE WINDOW. 6 DRAFT Subject to Board Ocoee City Commission Regular Meeting Approval April 19, 1994 Ordinance No. 94-08 was presented by title only for the second reading. City Manager Shapiro said as a result of adopting Ordinance 94-07 the City, by law, must give the General Employees' Retirement Trust Fund the same opportunity. There were two employees that are eligible and they have 30-45 days to decide to accept the opportunity. Both have advised him at this point they are not interested. The public hearing was opened and no one wished to speak. The public hearing was closed. Commissioner Johnson, seconded by Commissioner Foster, moved to adopt Ordinance No. 94-08, relating to the General Employees' Retirement Trust Fund to provide for a retirement incentive window as presented. On roll call Commissioner Combs voted "aye," Commissioner Foster "aye," Commissioner Gleason "aye," Commissioner Johnson "aye," and Mayor Vandergrift "aye." Motion carried 5-0. RECESS 8:35 P.M. - 8:50 P.M. OTHER BUSINESS FIRST READING OF ORDINANCES. SECOND READINGS AND PUBLIC HEARINGS ARE SCHEDULED FOR MAY 3, 1994 AT 7:30 P.M. ORDINANCE NO. 94-09, RELATING TO NUISANCES, WEEDS, GRASSES AND ABANDONED OR UNSAFE SWIMMING POOLS. Ordinance 94-09 was presented by title only for the first reading. City Manager Shapiro explained this ordinance will allow the City to take certain steps to mow an area and then lien the properties for the cost involved. This way a neighborhood does not have to put up with the nuisances just because the City cannot find the registered owner. Mayor Vandergrift said the City used to have a similar ordinance. City Attorney Rosenthal said the City has an ordinance now which from a procedural standpoint is a very lengthy process as it requires that every action come back to the City Commission and a possible hearing. Commissioner Gleason expressed concern over a child drowning in an east Orange County back yard swimming pool filled with algae and he asked if the City would be able to empty abandoned pools. He also asked if the ordinance covered weeds and grasses of developer's lots in subdivisions. City Manager Shapiro said the City could empty a neglected pool without approval. He was unsure if the change covered a developer's lot in an urban area. Mrs. Frances Watts expressed appreciation that the City had taken care of the weeds at the S. Lakewood/Orlando Avenue corner. Commissioner Gleason thanked Public Works Director Brenner and Judy Henry for the work of their department. Mayor Vandergrift announced the date and time of the second reading and public hearing. ORDINANCE NO. 94-10, RELATING TO HOURS OF OPERATION OF PARKING LOT SWEEPER. 7 DRAFT Subject to Board Ocoee City Commission Regular Meeting Approval m April 19, 1994 Ordinance No. 94-10 was presented by title only for the first reading. Mayor Vandergrift said the City had problems with the sweepers at the outset of the Albertson's store opening. He said reasonable rules are being set up to deal with the problem. Mayor Vandergrift announced the date and time for the second reading and public hearing. ORDINANCE NO. 94-11, REZONING PER CASE NO. 1-1R-94:GLAD TIDINGS Ordinance No. 94-11, was presented by title only for the first reading. City Manager Shapiro said the Commission will go into this issue at the second reading. Glad Tidings Assembly of God would like to have a child care center as part of their ministry, which is not an uncommon project for a church. However, although not objecting to the child care center, staff and the Planning and Zoning Board have a difference of opinion on how to get to it. Staff feels it should rezone and have a special exception to the rezoning. The Planning and Zoning Board has another theory. All that will be discussed at the second reading. Mayor Vandergrift announced the date and time of the second reading and public hearing. ORDINANCE NO. 94-12, RELATING TO SINGLE MEMBER DISTRICTING BOUNDARY CHANGES. Ordinance No. 94-12 was presented by title only for the first reading. City Manager Shapiro said the Districting Committee had recently been reestablished and had met with Professor Terrie from Florida State University. Several Commissioners testified before the Committee regarding the realignment of several of the districting lines. The issue was to put neighborhoods back together that had been separated by the initial districting lines. Mayor Vandergrift announced the date and time of the second reading and public hearing. RESOLUTION NO. 94-08, AUTHORIZING SIGNATURES ON BANK ACCOUNTS. Resolution No. 94-09 was presented by title only. Mayor Vandergrift asked how this resolution differed from what had been done in the past. Administrative Services Director Beamer said it is different in that, in the past, names were given instead of positions and there have been several changes since the time the most recent resolution was adopted in 1989. This resolution referrs to position rather than person because in those positions, either by Charter or title, job classifications designate the responsibility for those areas. Commissioner Foster, seconded by Commissioner Combs, moved to adopt Resolution No. 94-08, authorizing signatures on bank accounts as presented in the staff report. Motion carried 5-0. APPOINTMENTS TO BOARDS BOARD OF ADJUSTMENT - Bruce Beatty and Bob Colburn terms expire May 1994. Commissioner Combs, seconded by Commissioner Gleason, moved to reappoint Bruce Beatty and Bob Colburn to serve on the Board of Adjustment with terms to expire May, 1997. Motion carried 5-0. CITIZENS ADVISORY COUNCIL FOR POLICE DEPARTMENT 8 DRAFT Subject to Board Ocoee City Commission Regular Meeting Approval April 19, 1994 Truman Stearns resigned - Dean Richards' Application has been received to complete his term which expires December 1996. Commissioner Johnson said that Chairman Snow and Vice Chairman Aho had wanted applicants to go through a screening committee before approval from the City Commission. Mayor Vandergrift asked if it was in the Council's legal power to create a screening process. City Manager Shapiro said there had been a situation in the past that resulted in the removal of a member. Since that time, the Council has screened the applicants before appointment. City Attorney Rosenthal said the Resolution says new members shall be appointed to the Citizens Advisory Committee by the City Commission upon request of the Citizens Advisory Council and/or the Chief of Police. And further, that new members may be recommended to the City Commissioners by the Chief of Police, members of the Citizens Advisory Council, the Mayor, or one or more of the City Commissioners of the City of Ocoee. As long as the Commission was not going over the maximum 25 members of the Council the Commission could do so. If the Council then wanted to remove someone, they would have to be removed for cause by a majority vote of the members. Commissioner Johnson recommended the Council give new members a detailed description of their purpose and function of what they can and cannot do as a member. Commissioner Johnson, seconded by Commissioner Foster, moved to appoint Dean Richards to the Citizens Advisory Council For Police Department with a term to expire December, 1996. Motion carried 5-0. DISCUSSION RE:IMPROVEMENTS - PEACH LAKE/RUSSELL DRIVE PARK City Manager Shapiro explained the details of memorandum dated April 15, 1994. If the Commission approved funding to be taken from Contingency, staff will do the following: 1) That a 10 gauge, 6' chain link fence be placed on each side of the park to extend 10' into the normal water line. This cost would be $2,600. 2) That a perimeter fence be placed at the park utilizing one or two possibilities: (a) a galvanized 6' chain link fence with three pass-through gates at a cost of$6,600; or (b) a split wood rail fence around the perimeter of the park at a cost of $1,300. The lighting will be included but did not require Capital Equipment. Mayor Vandergrift suggested that, instead of a fence, poles be placed between the existing poles to prohibit drive thru traffic. City Manager Shapiro said the reason staff had suggested poles was because of the appearance in the neighborhood. Other options had been discussed and the cost of chain link was greater but was needed down the sides. Commissioner Foster said he knew that cable was prohibited by the insurance company, but he had recently seen an attractive area with chain between the poles, and he suggested that such a solution be considered for this area. City Manager Shapiro said he would ask the insurance people about the use of a heavy duty chain. Commissioner Johnson, seconded by Commissioner Gleason, moved to approve $2,600 to be expended for the chain link fence from all sides into the water line, and that$1,300 be expended 9 DRAFT Subject to Board Ocoee City Commission Regular Meeting Approval April 19, 1994 for a wood fence for the perimeter, for a capital cost of approximately $3,900 to be taken from Contingency as presented. Motion carried 5-0. DISCUSSION RE:REVISION TO UTILITY SERVICE POLICY City Manager Shapiro explained that a prior Commission had discussed servicing people outside City limits with water and had decided against it at that time. The joint planning area agreement recently entered into with Orange County changed this picture and Staff has put together an ordinance so the City would have something to offer. The ordinance provides for a twenty-five percent surcharge on the sewer and water monthly rates and charges and capital charges paid by consumers outside the City. The ordinance authorizes the adoption of policies for the provision of sewer and water service inside and outside the City, permitting such policies to require annexation into the City as a prerequisite condition to receiving sewer and/or water service, and restricting the provision of sewer and water service outside the sewer and water territorial areas agreed upon by the City and Orange County. Steve Skipper, an attorney in Winter Garden, introduced Richard Huber who has a development plan. They were not there to discuss the plan but they had concerns regarding the proposed policy. Mayor Vandergrift asked about impact fees. City Manager Shapiro said an impact fee outside of our citizenry will be at 1.25 just like any other person not in the City. Mayor Vandergrift said that would be sewer and water impact fees alone. Mayor Vandergrift, seconded by Commissioner Johnson, moved to direct staff to look into revising the Utility Service Policy and prepare an ordinance for first reading at the next Commission Meeting on May 3, 1994. Motion carried 5-0. STAFF REPORTS There were no staff reports at this time. COMMENTS FROM COMMISSIONERS Commissioner Gleason: 1) Said he had received a copy of an application from Bobbie Skorija, assistant principal of Ocoee Elementary regarding Adopt-a-Road and asked that it be processed soon. 2) Said he had received calls from 605 and 601 Sullivan regarding the drainage ditch they had been discussing and said that the Herringtons had wanted to make sure the issue was not lost in the transfer of that area from District 4 to District 1. Commissioner Johnson said the City had dug in the street end of the ditch at Ridgefield and Silver Star Road. 3) Asked about the status of Stump Road and Sawmill. City Engineer Shira said staff was developing plans now. 4) Announced that the Orange County School Board decided in favor of sending Ocoee children to Ocoee schools, as a result of the interest shown by the citizens and 10 DRAFT Subject to Board Ocoee City Commission Regular Meeting Approval April 19, 1994 Commission. Mayor Vandergrift said children on the south end of town will go to Gotha Middle School. 5) Invited everyone to attend the Arbor Day ceremony on Friday, April 29. Commissioner Combs: 1) Said the City Manager is going to search nationwide for a new Chief of Police. The City Charter does not permit Commission to direct City Manager regarding who to hire but he requested the City Manager to select a citizens group to help with the applications. 2) Announced the Walk-America will begin at 7:00 A.M. on Saturday, April 23. He challenged Commissioner Gleason to collect more dollars for the March of Dimes by Saturday and said the loser buys lunch. Commissioner Gleason said he would take Commissioner Combs up on the challenge. Commissioner Gleason also said the City Clerk had placed 5th place in the Opposum Queen Contest in Winter Garden last week. 3) Announced Founders Day on May 14. Commissioner Foster: 1) Asked Commission to direct that a Proclamation be written for John Boyd's retirement after years of service to the City. 2) Announced the Annual Arts and Crafts Show this Saturday, April 23. There will be good food and the proceeds will go toward the Withers Maguire House restoration. 3) Announced the Friends of Lake Apopka General Membership will meet April 26 at the Tanner Auditorium in Winter Garden. 4) Said if you would like to be a little kid again, there will be a lakeside/cat tail removal on Saturday, April 30 at the boat dock area in Winter Garden. Mayor Vandergrift said the cleanup will begin at 8:45 a.m., wear old clothes, shoes, and gloves. He also said it is sponsored by the City of Winter Garden. For information contact Lori Rydell at 886-4526. This will give the training needed to clean Ocoee lakes. City Manager Shapiro said more information will be provided and the lake issues will be taken up at the mid-year budget. Mayor Vandergrift said the St. Johns Water Management District has money available that we should ask for. Commissioner Johnson: 1) Said a lady on Kimball Drive was happy with the drainage ditch swales. 2) Said the trees at Albertson's are down again. City Manager Shapiro said the City will make them replace them. 3) Asked about the permitting process for new houses in Ocoee, as some of the plans are being held and are not getting permitted in a timely manner. There are conflicting stories about the reasons. City Manager Shapiro said that our permitting system was as quick as anybody in the County. He asked for the lot and block numbers and said he would report back. Official Flippen said the process takes two (2) weeks maximum and that 11 DRAFT Subject to Board Ocoee City Con mission Regular Meeting Approval April 19, 1994 when plans are submitted they are logged and dated. City Manager Shapiro requested that the gentleman see Mr. Flippen. Said the light is out at the entrance of Clarke Road and SR50. City Manager Shapiro said some one had driven over and destroyed grass and flower beds also. 5) Said a lady was having problems with cats on Adair Street and asked if the City could enforce the Code. He asked if staff could call the Animal Control. City Manager Shapiro said the best results were received from calling the County Commissioner for that district. Mayor Vandergrift: 1) Asked if the Commission wanted to discuss the Betty Carter letter which will require action. 2) Asked if the Commissioners had a chance to look at the Florida Power letter. He read portions from the letter and asked if Commission would like to take action or wait for the hearing. Commissioner Johnson asked if Mayor Vandergrift had gone to the last Florida Power informational meeting. He did not think Florida Power had a location. City Manager Shapiro said the property owners in the Gotha area had declined to sell to them. 3) Asked about the engineer drawing on Kissimmee Avenue and Story Road. City Manager Shapiro said the drawings are ready and how the City will fix that road, included in the Capital Improvement Plan in two (2) months. Mayor Vandergrift said he would debate the T-intersection. 4) Announced the West Orange Girls (Softball Teams) are playing every Saturday. 5) Said that he will be a pirate in a parade at the Ocoee Elementary School on Friday, April 22. Mayor Vandergrift announced the Ocoee Rent-a-Choir would hum happy birthday to Commissioner Combs and City Attorney Rosenthal. He also wished a belated happy birthday to Mrs. Mary Anne Swickerath. ADJOURNMENT The meeting was adjourned at 10:10 p.m. APPROVED: Attest: City of Ocoee Jean Grafton, City Clerk S. Scott Vandergrift, Mayor 12