HomeMy WebLinkAboutItem III (B) Approval and Authorization for Mayor and City Clerk to Execute the necessary documents for a One-Year Extension of the Auditing Services Contract with McDirmitt, Davis, Lauteria and Company, P.A. AGENDA 3-15-94
Item III B
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE"
Ocoee S.SCOTT VANDERGRIFT
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° CITY OF OCOEE RCOMMISSIONERSS N
I v C 150 N.LAKESHORE DRIVE PAUL W.FOSTER
OCOEE FLORIDA 34761-2258 VERN COMBS
�'.�,j, .s;: `yv (407)656-2322 JIM GLEASON
rE4 pF GOO��, QTY MANAGER
ELLIS SHAPIRO
DATE : March 9 , 1994
TO The Honorable Mayor and Board of City Commissioners
FROM : Montye Beamer, Director of Administrative Services')(
SUBJECT: AUDITING SERVICES—
MCDIRMITT, DAVIS, LAUTERIA AND COMPANY, P.A.
The contract for auditing services between the City of Ocoee and
McDirmitt , Davis , Lauteria and Company terminated 9/30/93 . The
term of this contract was three ( 3 ) years following an advertised
bid, review/selection and award.
Since the City is in the process of exploring avenues for changing/
upgrading our current computer system and software , there will be
a profound effect on the financial records . The firm has been
associated with the City for almost ten years and is familiar with
the financial metamorphosis that has already occurred. The firm
continues to work with the Administrative Services Department in
adopting/refining accounting policies and procedures which comply
with the Florida Statutes , Generally Accepted Accounting Principles
and Governmental Auditing Standards . They have extensive
experience with municipal finance and multiple computer systems and
software utilized by other municipal clients. This experience
coupled with their familiarity of the City would be most beneficial
during the planning and actual computer conversion process .
Staff recommends a one year extension of the existing contract for
auditing services with the accounting firm of McDirmitt, Davis,
Lauteria and Company, P.A. -Certified Public Accountants . There
would be no increase in the hourly rates and a decrease in the
maximum fee from $34 , 000 to $29 , 800 . This is based on the
assumption that no separate audit reports for the water and
wastewater funds would be prepared. In addition, the issuance
date for the CAFR (Comprehensive Annual Financial Report ) would be
no later than December 31st .
The City Attorney has prepared the necessary modification and
extension for auditor services.
V
Action Requested
The Mayor and Board of City Commissioners approve the extension
and modification for audit services for one year at $29 , 800 . 00 with
McDirmitt , Davis , Lauteria and Company, P.A. and authorize the
Mayor and City Clerk to execute .
cc : Ellis Shapiro , City Manager
03/09/94 11:39 FOLEY & LARDNER 2004/006
MODIFICATION AND EXTENSIO OF AGREEMENT FOR AUDITOR SERVICES
THIS MODIFICATION AND EXTENSION OF AGREEMENT FOR
AUDITOR SERVICES (the "Extension"), made and entered into this day of March,
1994, by and between THE CITY OF OCOEE, a political subdivision of the State of Florida,
whose address is 150 N. Lakeshore Drive, Ocoee, Florida 34761 ("City"), and MCDIR1'IIT,
DAVIS, LAUTERIA & COMPANY, P.A., a Florida professional association whose address
is 612 East Colonial Drive, Orlando, Florida 32803 ("Auditor").
WITNESSETH:
•
the City and the Auditor entered into that certain Agreement for
Auditor's Services, dated July 31, 1990 (the "Agreement"), whereby the Auditor agreed to
provide the City with certain accounting services for a period of three (3) years pursuant to the
terms and conditions set forth therein; and
WHEREAS, the City and the Auditor desire and agree to extend the Agreement
for one (1) additional Fiscal Year and to modify the Agreement as set forth below.
NOW,THEREFORE, in consideration of the mutual covenants contained herein,
and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties hereto agree as follows:
1. Recitals. The above recitals are true and correct and are incorporated
herein by this reference.
2. Extension of Term. The parties hereto agree that the term of the
Agreement is hereby extended for the additional period of one (1) year, for the audit of Fiscal
Year 1993/94.
3. Modification of Agreement. Notwithstanding any provision contained in
Section 1 of the Agreement to the contrary, the parties agree that the Auditor shall not prepare
separate reports on the financial statements of Water, Wastewater and Sanitation Enterprise
Funds, provided, however, that the financial statements for such enterprise funds will be
contained in the Comprehensive Annual Financial Report as prepared by Auditor.
4. Audit Schedule. Notwithstanding any provision contained in Section 4
of the Agreement to the contrary, the audit for Fiscal Year 1993/94 shall be completed no later
than December 31, 1994.
S. Compensation. The parties acknowledge and agree that the City elects
not to exercise its option to prepare financial statements and that the maximum fee for the audit
of Fiscal Year 1993/94 is S29,800 for a maximum amount of 600 hours.
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6. Modify tion f Agreement. In the event of a conflict between the terms
contained in this Extension and the terms of the Agreement, the terms and provisions of this
Extension shall control. Except as modified herein, the Agreement remains unchanged and in
full force and effect.
IN WITNESS WHEREOF, the parties have executed this document as of the day
and year first above stated.
AUDITOR
Signed, sealed and delivered MCDI MT, DAVIS, LAUTERIA &
in the presence of: CO1IIPANY F.A.
By:
Name: ,
Title:
APPROVED:
ATTEST: CITY OF OCOEE, FLORIDA
Jean Grafton, City Clerk S. Scott Vandergrift, Mayor
(SEAL)
FOR USE AND RELIANCE ONLY BY APPROVED BY THE OCOEE CITY
THE CITY OF OCOEE, FLORIDA COMIVII,SSION AT A MEETING
APPROVED AS TO FORM AND LEGALITY HELD ON , 1994
this day of , 1994. UNDER AGENDA ITEM NO.
FOLEY & LARDNER
By:
-City Attorney
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03/09/94 11:40 FOLEY & LARDNER 1]006/006
STATE OF FLORIDA
COUNTY OF
I HEREBY CERTIFY that on this day, before me, an officer duly authorized
in the State and County aforesaid to take acknowledgements, personally appeared S. SCOTT
VANDERGRIIT and JEAN GRAFTON, personally known to me to be the Mayor and City
Clerk, respectively, of the CITY OF OCOEE, a Florida municipal corporation, and that they
severally acknowledged executing the same in the presence of two subscribing witnesses freely
and voluntarily under authority duly vested in them by said municipality and that they did not
take an oath.
WITNESS my hand and official seal in the County and State last aforesaid this
day of, , 1994.
Signature of Notary
Name of Notary (Typed,Printed or stamped)
Commission Number(if not legible on real):
My Coinmirsion Expires(if not legible on scar)!
STATE OF FLORIDA
COUNTY OF
I HEREBY CERTI'F'Y that on this day, before me, an officer duly authorized
in the State and County aforesaid to take acknowledgements, personally appeared
personally known to me to be the of
MCDIRM2Ir, DAVIS, LAUTERIA & COMPANY, P.A., a Florida professional association,
and that he acknowledged executing the same in the presence of two subscribing witnesses freely
and voluntarily under authority duly vested in him by said professional association and that he
did not take an oath.
WITNESS my hand and official seal in the County and State last aforesaid this
day of , 1994.
Signature of Notary
Name of Notary (Typed,Painted or stumped)
Commission Number(if not legible on seal):
•
My Commission Expire.(if not legible on seal):
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