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HomeMy WebLinkAboutItem 04 Approval to Award Bid #B18-05 Wastewater Treatment #2 Operations Building Expansion 140.40PFIF ocoee florida AGENDA ITEM COVER SHEET Meeting Date: October 16, 2018 Item # 'Y Reviewed By: Contact Name: Joyce Tolbert/Vanessa Department Director: , Anthony �, Contact Number: 1516 City Manager: Subject: Award of Bid #B18-05 WasteWater Treatment#2 Operations Bu ding Expansion Background Summary: This project involves a one-story, approximate 2,500 square foot expansion to the existing WasteWater Treatment Facility #2 Operations Office Building, and selective demolition of the restrooms and (2) offices in the existing portion of the building. The new expansion will house new offices, an open office area for office cubicles/workstations, (2) new unisex restrooms, and shower room. In addition to architectural work, services shall be provided for civil, mechanical, electrical, plumbing, fire protection, and structural engineering, and landscaping. The alternate base bid is the cost for the contractor to procure and construct all the building (interior and exterior) electrical work, as shown in the contract documents, including electrical drawings. All work for the project shall be constructed in accordance with the drawings and specifications prepared by Rhodes+Brito Architects. The table below is a listing of the bids received. Bidder Total Base Bid Alternate Base Total Base Bid Bid with Alternate Base Bid 1. Brodway Contracting $ 338,000.00 $30,000.00 $368,000.00 2. Keator Construction LLC $583,538.00 $53,639.00 $637,177.00 Issue: Should the City Commission award the contract for the construction of the WasteWater Treatment#2 Operations Building Expansion to Brodway Contracting? Recommendations Staff recommends that the City Commission Award Bid #B 18-05 for construction of the WasteWater Treatmen i #2 Operations Building Expansion to Brodway Contracting in the amount of $368,000.00 and authorize the Ma or, City Clerk, and Staff to execute the required contract documents once the required bonds and insurance are received. Staff also recommends that the City Manager be authorized to approve change orders to this contrac' up to the limit of his purchasing authority for each change order, and up to the budgeted amount for this project fo all change orders Attachments: 1. Bid Tabulation 2. Invitation to Bid#B18-05 3. Award Recommendation from Utilities Director 4. Brodway Contracting Bid 5. Addendum#1 Financial Impact This project has been budgeted as follows FY 2016/2017 $210,000, 2017/2018 $100,000 and 2018/2019 $130,a 00 bringing the total budgeted amount to $388,000.00. Type of Item: (please mark with an "x") Public Hearing For Clerk's Dept Use: Ordinance First Reading x Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion& Direction Original Document/Contract Attached for Execution by City Clerk X Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. N/A Reviewed by ( ) N/A WASTEWATER TREATMENT#2 OPS BLDG RHODES+BRITO ARCHITECTS Bid#B18-05 11015-0005 CITY OF OCOEE SECTION 00020 INVITATION TO BID#B18-05 WasteWater Treatment#2 Operations Building Expansion Sealed bids, in duplicate, will be received at the office of the Purchasing Agent, Finance Department/Purchasing, City of Ocoee, Second Floor, 150 North Lakeshore Drive,Ocoee,Florida 34761, until 2:00 pm,local time,on Wednesday,September 12,2018. Sealed bids must be date and time stamped at the office of the Purchasing Agent before that time. Bids received after that time will not be accepted under any circumstances. Any uncertainty regarding the time a bid is received will be resolved against the bidder. Bids submitted after the designated time will be returned unopened. All bids received before the due date and time will be publicly opened and read aloud by the Purchasing Technician or her designee in the City of Ocoee City Hall Conference Room at approximately 2:01 pm. Description of Work: All work for the project shall be constructed in accordance with the drawings and specifications prepared by Rhodes+Brito Architects.The proposed project will be awarded and constructed, in conformance with the plans, specifications,and City of Ocoee Engineering Standards Manual. Bids shall be deemed to include all items necessary for the furnishing, delivering, and installing of all materials, equipment, incidentals, and services, including all labor for the work which is generally described as the following: Project Scope: This project involves a one-story, approximate 2,500 square foot expansion to the existing WasteWater Treatment Facility #2 Operations Office Building, and selective demolition of the restrooms and (2) offices in the existing portion of the building. The new expansion will house new offices,an open office area for office cubicles/workstations,(2)new unisex restrooms,and shower room.In addition to architectural work,services shall be provided for civil, mechanical, electrical, plumbing, fire protection, and structural engineering, and landscaping Prospective bidders may secure a copy of the documents required for submitting a bid through OnvialDemandStar by accessing the City's website at: http://www.ocoee.org under the Living/Working with the City section. Partial sets of the documents required for submitting a bid will not be issued. By using Onvia/DemandStar, prospective bidders will be provided with all addendums and changes to the project requirements; Fees may apply for non-members. Membership with Onvia/DemandStar is not required to submit a bid. Persons other than prospective bidders may inspect the documents required for submitting a bid at the Ocoee City Hall City Clerk's Office, 150 N.Lakeshore Drive,Ocoee,FL 34761. These persons will be required to pay a copying fee as prescribed by statute.Checks should be made payable to the City of Ocoee. INVITATION TO BID 00020-1 WASTEWATER TREATMENT#2 OPS BLDG RHODES+BRITO ARCHITECTS Bid#B18-05 11015-0005 CITY OF OCOEE Prospective bidders shall prepare their bids by reviewing complete, full-size contract documents. Addenda will be posted on DemandStar. DemandStar will transmit addenda to all holders of complete contract documents not later than twenty-four (24) hours before bid time via email, facsimile or U.S.mail,as determined by the City of Ocoee. It shall be the bidder's responsibility to verify addendums and acknowledge receipt of all addenda in the bid submittal. Pre-bid Conference: A non-mandatory pre-bid conference is scheduled for 10:00 A.M.; local time, August 21, 2018 (Tuesday) at Utilities Administration Building 1800 A.D. Mims Road, Ocoee, FL 34761 a site visit will immediately follow. Bid Bond: A certified check or bid bond shall accompany each bid. The certified check or bid bond shall be for an amount not less than five percent(5%)of the bid price,and shall be made payable to the City of Ocoee as a guarantee that the Bidder will not withdraw for a period of ninety (90)days after bid closing time. Bid Submittal: A single bid package containing the Base Bid and Bid Alternate prices shall be submitted for the work by each proposing contractor. The contract will be awarded pursuant to the requirements of applicable state and federal laws and regulations and pursuant to any applicable City of Ocoee purchasing rules and procedures and the contract documents. Bids shall be on the bid form provided in the bidding documents and enclosed within a sealed envelope, with the words "Bid No. B18-05 for the WasteWater Treatment #2 Operations Building Expansion" and the bidder's name, address, and State of Florida contractor's license number clearly shown on the outside thereof. Bidders must acknowledge receipt of all addenda in the prescribed bid form. Bids must be signed by an authorized representative of the bidder. Failure to comply with either condition shall be cause for bid disqualification. Mailed bids shall be sent to the attention of the Purchasing Agent, City of Ocoee Finance Department, 2°a Floor, 150 North Lakeshore Drive, Ocoee, FL 34761. CONVICTED VENDOR LIST(PUBLIC ENTITY CRIME).A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on an award to provide any goods or services to a public entity, may not submit a bid on an award with a public entity for the construction or repair of a public building or public work,may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a Contractor, Supplier,Subcontractor,or Consultant under a award with any public entity,and may not transact business with any public entity in excess of the threshold amount provided in section 287.017 for Category Two for a period of 36 months from the date of being placed on the convicted vendor list. [See s. 287.133(2)(a), Florida Statutes.] The City reserves the right to accept or reject any or all bids, to waive formalities, technicalities or irregularities,to request clarification of information submitted in any bid,or to re-advertise for new bids.The City may accept any item or group of items of any bid,unless INVITATION TO BID 00020-2 WASTEWATER TREATMENT#2 OPS BLDG RHODES+BRITO ARCHITECTS Bid#B18-05 11015-0005 CITY OF OCOEE the Bidder qualifies its bid by specific limitations. The City may accept one or more bids if,in the City's discretion,the City determines that it is in the City's best interest to do so. The City reserves the right to award the contract to the Bidder which, in the City's sole discretion,is the most responsive and responsible Bidder. The City reserves the right,as an aid in determining which bid is responsible, to require a bidder to submit such additional evidence of Bidder's qualifications as the City may deem necessary, and may consider any evidence available to the City of the financial,technical,and other qualifications and abilities of a Bidder, including past performance (experience) with the City and others. The City Commission shall be the final authority in the selection of any and all bids. City Clerk OCOEE, FLORIDA August 12, 2018 END OF SECTION INVITATION TO BID 00020-3 Mayor Commissioners Rusty Johnson John Grogan,District 1 Rosemary Wilsen, District 2 City Manager Richard Firstner, District 3 Robert Frank O c o e e George Oliver Ill,District 4 florid() MEMORANDUM TO: Vanessa Anthony Purchasing Technician THROUGH: Charles K.Smith,P.E. (ay Utilities Director FROM: T'Jean Tomlinson , Staff Engineer (3 DATE: September 26,2018 RE: WasteWater Treatment#2 Operations Building Expansion Project The WasteWater Treatment #2 Operations Building Expansion Project has been budgeted for FY 2016-2017 $210,000 and FY 2017-2018 $100,000 for a total budgeted amount of $310,000. With $258,000 available funds left due to other expenses, $130,000 has been budgeted for FY 2018-2019 giving the WasteWater Treatment #2 Operations Building Expansion Project $388,000 in available funds. The Utilities Department recommends awarding the WasteWater Treatment #2 Operations Building Expansion Project to the lowest responsive bidder, Brodway Contracting, in the amount of $338,000 with an alternative Bid in the amount of $368,000, based on the following discussion: On September 12, 2018, bids were opened for #818-05 WasteWater Treatment #2 Operations Building Expansion. The two bidders and their bid prices are listed below. 1. Brodway Contracting - 1130 E. Donegan Ave. Suite 4 Kissimmee, FL 34744 Bid Price: $338,000.00 Alternate Bid Price: $368,000.00 2. Keator Construction LLC 599 Maguire Rd. Ocoee, FL 34761 Bid Price: $583,538.00 City of Ocoee Utilities• 1800 A.D.Mims Road•Ocoee,Florida 34761 Phone: (407) 905-3159 •www.ocoee.org/utilities Alternate Bid Price: $637,177.00 The City has received positive feedback from three of the references listed for Brodway Contracting.