HomeMy WebLinkAboutItem #06 Clarke Road Resurfacing Project - SR 50 to Orlando Ave.
AGENDA ITEM COVER SHEET
Meeting Date: February 20, 2007
Item # to
Contact Name:
Contact Number:
Stephen C. Krug
6002
Reviewed By:
Department Director:
City Manager:
_.L
A t'~
Subject: Clarke Road Resurfacing Project from SR 50 to Orlando Avenue.
Background Summary:
Public Works carried forward $385,084.70 in funds from the 2005/06 fiscal year to the current year for
the Clarke Road resurfacing project from SR 50 to Orlando Avenue. Due to the increases in asphalt
pavement production, the total cost for the project will be $598,404.70, utilizing the existing Orange
County Pushbutton Contract for Furnishing Asphalt Products effective October 1, 2006. This price
includes all maintenance of traffic, milling, resurfacing, striping and signalization traffic detection loops.
Public Works is requesting the Commission approve the Clarke Road resurfacing proposal with Orlando
Paving Company in the amount of $598,404.70. The additional $213,320.00 required will come from the
Street's Division Capital Line for the Clarke Road resurfacing project from Silver Star Road to A. D. Mims
Road. $432,000.00 is currently budgeted for the Silver Star Road to A. D. Mims Road project. Reducing
this project budget will delay this phase of construction, however this delay is operationally prudent to
avoid damage to the resurfacing from construction traffic supporting the pending development work in
this area.
Issue:
Should the Honorable Mayor and City Commissioners approve issuing a Purchase Order to Orlando
Paving Company for the resurfacing of Clarke Road from SR 50 to Orlando Ave. in the amount of
$598,404.70.
Recommendations
Recommend award of a Purchase Order to Orlando Paving Company for the resurfacing of Clarke Road
from SR 50 to Orlando Avenue in the amount of $598,404.70.
Attachments:
Written cost proposal from Orlando Paving Company
Financial Impact:
$385,084.70 was carried forward from 2005/06 in P.O. # 1417440, available in account line # 317-541-
00-6300. The additional $213,320.00 required is available in the Streets Division Capital account line #
001-541-10-6300, reducing the budget for the Clarke Road resurfacing project from Silver Star Road to
A. D. Mims Road.
Type of Item: (please mark with an "x')
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
Commission Approval
Discussion & Direction
For Clerk's Deot Use:
~ Consent Agenda
Public Hearing
_ Regular Agenda
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
,df /37:l-
N/A
N/A
N/A
2
Citv Manager
Robert Frank
Commissioners
Garv Hood. District 1
Scott Anderson. District 2
Rustv Johnson. District 3
Joel Keller. District 4
Mavor
S. Scott Vandergrift
STAFF REPORT
ocoee Public Works Te~
TO:
The Honorable Mavor and City Commissioners
FROM:
Stephen C. Krug, Public Works Director
DATE:
February 20,2007
Improving a greaJ comntllnity
RE: Clarke Road Resurfacing Project from SR 50 to Orlando Avenue.
ISSUE
Should the Honorable Mayor and City Commissioners approve issuing a Purchase Order to Orlando
Paving Company for the resurfacing of Clarke Road from SR 50 to Orlando Ave. in the amount of
$598,404.70.
BACKGROUNDIDISCUSSION
Public Works carried forward $385,084.70 in funds from the 2005/06 fiscal year to the current year for
the Clarke Road resurfacing project from SR 50 to Orlando Avenue. Due to the increases in asphalt
pavement production, the total cost for the project will be $598,404.70, utilizing the existing Orange
County Pushbutton Contract for Furnishing Asphalt Products effective October 1, 2006. This price
includes all maintenance of traffic, milling, resurfacing, striping and signalization traffic detection loops.
Public Works is requesting the Commission approve the Clarke Road resurfacing proposal with
Orlando Paving Company in the amount of $598,404.70. The additional $213,320.00 required will
come from the Street's Division Capital Line for the Clarke Road resurfacing project from Silver Star
Road to A. D. Mims Road. $432,000.00 is currently budgeted for the Silver Star Road to A. D. Mims
Road project. Reducing this project budget will delay this phase of construction, however this delay is
operationally prudent to avoid damage to the resurfacing from construction traffic supporting the
pending development work in this area.
1
CLARK06R REVISED JAN 5, 2007
ORLANDO PAVING COMPANY
POBOX 547186
ORLANDO, FL 32854
Contact: ALBERT A ARJIBA Y
Phone: 407-578-9779 EXT 235
Fax: 407-578-5251
Quote To:
CITY OF OCOEE
301 MA.QUIRE RD
OCOEE, FL 34761
407-905-3170
407-905-3176
STEVE KRUG
Job Name:
CLARK ROAD
FROM WHITE RD TO SR 50
OCOEE
JAN 2007
TWO
JAN 5, 2007
Phone:
Fax:
Contact Person
Location
Completion Date
Mob's in Bid
Bid Date
Subject to credit approval. Orlando Paving Company
will furnish the following work:
ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT
10 MOBILIZA TIQN 1.00 LS 35,086.50 35,086.50
20 MAINTENANCE OF TRAFFIC 1.00 LS 25,086.00 25,086.00
30 TYPE FC-9.5 W/TACK 1,800.00 TN 76.93 138,474.00
40 MILLING 0" - 1.25" 31,720.00 SY 1.97 62,488.40
50 MILLING 1.25" - 2" 31,720.00 SY 2.13 67,563.60
60 REFLECTIVE PAVEMENT MARKERS 500.00 EA 3.89 1,945.00
70 6" SKIP LINE 6,600.00 LF 0.53 3,498.00
80 6" SOLID WHITE 43,000.00 LF 0.53 22,790.00
90 6" SOLID YELLOW 22,000.00 LF 0.53 11,660.00
100 12" WHITE CROSSWALK 3,792.00 LF 1.70 6,446.40
110 24" STOP BAR 732.00 LF 5.33 3,901.56
120 ARROWS 216.00 EA 54.32 11,733.12
130 "ONL V" MESSAGE 6.00 EA 133.13 798.78
150 18" GORE AREA 100.00 LF 1.97 197.00
170 SUPERPA VE SP 12.5 TL C 2,000.00 TN 74.16 148,320.00
180 QUADRAPOLE LOOPS 43.00 EA 1,251.38 53,809.34
190 WINDOWS FOR QUADRAPOLE LOOPS 25.00 EA 165.08 4,127.00
200 HOME RUNS 200.00 LF 2.40 480.00
GRAND TOTAL
$598,404.70
NOTES:
DOES NOT INCLUDE LEVELING TO ACHIEVE CROSS SLOPE ON OVERLAY. ROLLING STRAIGHT EDGE IS TO
BE PERFORMED PRIOR TO AND AFTER OVELRA Y. NO CORRECTIVE WORK DUE TO EXISTING CROSS SLOPE
OR RIDEABILITY IS INCLUDED IN THIS PROPOSAL.
Standard Terms and Conditions of Agreement
Price Includes: (No incidentals other than detailed below and clarified herein, shall be assumed to be included)
I. Applicable State and/or County sales and/or usage taxes.
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. 2. All applicable material and in-place density testing as per the current FOOT standards in place and our FOOT approved
Quality Control Plan. (Any and all additional testing shall be conducted by others and is not included in this proposal)
3. Tack coat included as required between existing and new asphalt
4. Work is to be performed during normal business hours of Monday through Friday between7am-5pm. Pricing for split-shifts
or night work to be provided upon request Any work requested, but not specified, to be performed at nights or weekends may
be subject to additional plant fees for opening and loading during non operating hours
5. If quoted, miscellaneous asphalt item is for placement of asphalt only. (Grading, compacting and weed control is the
responsibility of the prime contractor.)
6. Light sweeping of surface prior to asphalt application
7. The asphalt materials prices quoted in this document are based on the most recent FOOT asphalt cement index
8. Turnout Construction is for asphalt ONLY and is for the placement of asphalt only.
9. Any pricing for milling shall be valid only for areas accessible by a conventional milling machine
Price Excludes: (The following items are not included unless SUBCONTRACTOR specifically includes them in the format of
our proposal described as "Includes. ")
1. Engineering, construction layout, survey or liAs-Built" drawings.
2. Bond. Ifrequired, add one & one-half percent (1-1/2%) to the above quoted amount Minimum cost is $500.00.
3. SWPP Plan, implementation and maintenance of inlet protection and cleaning of debris in storm system
4. Traffic control, written traffic control plan, flagging, custom signs or message boards
5. Off-Duty Officer or coordination of Off Duty Officer.
6. Lump Sum MOT Asphalt for wedges at bridge ends, edges, drop-offs, etc.
7. Permits or fees of any kind
8. Inspection or inspection costs.
9. Notification of owners, agencies, residents or businesses affected by the work
10. Locating, adjusting, protecting and/or relocating of any utilities.
11. Cleaning of tack and/or prime tracked on to adjacent roadways, driveways and bridge decks due to normal paving
operations.
12. Proof rolling.
13. Repair or cleaning of any miscellaneous concrete damage caused by paving equipment or trucks that must be traveled over
to access paving areas. This includes valley gutters that are poured prior to paving
14. Saw cutting of phased pavements and'or any preparation of base materials.
15. Saw cutting and removal at tie-ins to existing roadways and facilities.
16. Heavy cleaning, flushing with water or clean-up of any kind other than light sweeping
17. Removal of items from work area and/ or towing of vehicles from the work area
18. Installation or removal of temporary or permanent pavement markings, signs, raised pavement markers and bollards unless
specifically included in quotation
19. Removal of vegetation, silt spots, oil, grease or any other extraneous materials on existing surface which may affect the
bond of the new asphalt layer.
20. Placement of herbicide or weed sterilant
21. Removal and disposal of asphalt waste product
22. Reworking of shoulders and grassing of any kind
23. Post sweeping of roadway, curb and gutters. It is reasonable to expect a minor amount of edge raveling to occur at the
longitudinal joint at the curb and gutter. Any sweeping of this material will be done by others
The following terms and conditions will be made a part of any agreement provided by the Client and shall take precedence
1. Price includes up to (number of mobs listed on front page of proposa~ mobilization. If required, additional mobilizations
will be performed at $3,000.00 per move-in.
2. Work must be scheduled at least three (3) weeks (15 business days) in advance to assure crew availability. No work,
including prime and sand, will be scheduled until an executed contract and Job Information Sheet is received by Orlando Paving
Company.
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3. Additional work, if required and not provided for in the Agreement, will be performed at a negotiated price or on a time and
materials basis. The bid is based on asphalt placed at 110 pounds per square yard inch. Any overruns are to be paid at $100.00
per ton.
4. Owner / Prime contractor acknowledges that supply shortages in Florida for the raw materials(specifically liquid asphalt and
aggregates) necessary for the production and delivery of hot mix asphalt materials may occur and that the prices for these
materials may increase during the term of this agreement If liquid asphalt increases by 10% or more, Orlando Paving Company
will have the right to adjust the unit prices accordingly based on the liquid asphalt material pricing from FDOT asphalt price
index. All FDOT index information can be accessed at the following website
www.dot.state.fl.us/Construction/fuel&bitlfuel&bit.htm
5. This proposal is valid for 30days from the date of proposaL Failure to execute a contract or receive a Letter ofIntent within
these 30 days may be cause for cancellation or price adjustment
6. The above price is based on completing all work within the original Contract Time If the time extends beyond this period,
prices will be renegotiated. These prices DO NOT provide for any acceleration of work If acceleration of work is requested,
revised pricing shall be anticipated and a pro-rata share of any bonus received shall be paid upon completion
7. Orlando Paving Company shall require a reasonable amount of time to complete the above work Being that much of
Orlando Paving Company's scope of work is typically performed near the end of the project, lack of time provided to Orlando
Paving Company by the owner/prime contractor shall not mandate acceleration or additional crews by Orlando Paving
Company nor shall it open Orlando Paving Company up to the assessment of any liquidated damages
8. Prior to commencement, Orlando Paving Company will be provided an approved! conformed set of 'For Construction'
specifications and drawings at no cost to ope. Prices are based on the information provided in the bid documents, any changes
or deviations between the bid and for construction documents are subject to a price increase
9. Within 20 days of executed contract, Owner / Prime Contractor will provide Orlando Paving Company with a project
schedule showing durations for all paving activities and final completion date This schedule will be mutually agreeable between
the parties, along with any updates to the Schedule Any impacts will be measured utilizing this schedule Liquidated damages
will only be assessed to the extent that Orlando Paving Company solely and directly impacts the most critical path of the
Schedule and to the extend Liquidated damages are assessed by the Owner Orlando Paving Company will NOT be responsible
for any additional costs including but not limited to consequential damages Failure to provide the Schedule to Orlando Paving
Company will alleviate OPC of any responsibility for liquidated damages assessed on the Project
10. The above price is based on quantities supplied by the owner! prime contractor. Job will be billed by field measured
quantities. Quantities on quote will be the minimum quantities billed
12_ All staking, layout and establishment of grades to be performed by others and shall be clearly indicated prior to
commencement of paving, Orlando Paving Company shall accept no responsibility for improper engineering anror areas where
no grades were indicated prior to commencement
13. Any additional, unforeseen hand work such as trench repair, work at curb repairs, manholes, etc will be performed at a
negotiated unit price as necessary.
14. All prices are based on the use of RAP (Recycled Asphalt Product) in the production of the hot-mix asphalt, as per FDOT
Standards, unless the item of work is noted otherwise to specifically be virgin materials only
15. Orlando Paving Company, at its decision, can and will suspend all operations when, in our opinion, maintenance of traffic
provided by the prime contractor is insufficient or has become unsafe to our crews
16. Unless quoted separately, prime & sand shall be applied at the rate of 0.10 gals/sy for $0.45/sy. Sand shall be provided by
the prime contractor. Ifno sand is provided there will be an additional charge A minimum trip charge of$650.00 will be
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assessed for any prime and sand Same pricing will apply to any r()-prime work which is performed at no fault of Orlando
Paving Company.
17. Owner / Prime Contractor acknowledges that asphalt placement generates a minimal amount of waste product which will
need to be left on site to be cleaned and disposed of by others.
18. Unless quoted as a separate lump sum item, this quotation does not include any asphalt for MOT items such as wedges at
bridge decks, longitudinal drop-offs, etc. Should this work be required, these materials will be priced separately as additional
work.
19. Orlando Paving Company cannot and will not guarantee drainage on pavements with a rate of fall less than1 1/2% slope on
the plans or in the field conditions. Orlando Paving Company will not be responsible to notify customers of any conditions that
exist that would present this problem If there are puddles that arise from these conditions none of Orlando Paving Company's
payments will be withheld and it will not be responsibility of the Subcontractor to repair this situation unless all payments are
made to the Subcontractor and a signed Change Order is issued to Orlando Paving Company for this work
20. Owner / Prime Contractor to provide Orlando Paving Company with a suitable staging area for Orlando Paving Company's
operations to stockpile miscellaneous materials, park and fuel equipment
21. Orlando Paving Company's ability to attain acceptable in-place density on the asphalt pavement is directly dependant on the
condition and density of the base and sub-grade, which was placed and prepared by others.
22. If work is not completed prior to the completion date of the contract, Orlando Paving Company may cancel this contract
with a 10 day written notice. If the contract is cancelled, Orlando Paving Company shall not be held liable for any remaining
contract work and shall be entitled to receive final payment for all work performed by us to the date of cancellation within15
days.
23. Any and all bituminous adjustments and applicable fuel adjustments shall be paid to Orlando Paving Company Payment is
due monthly.
24. This proposal, word for word, in its entirety shall be included in and become a governing part of any executed 'Contractual
Agreement' when issued Orlando Paving Company reserves the right to review and decline acceptance of any terms or
conditions modified by Owner / Prime Contractor. Orlando Paving Company reserves the right to amend, revise or revoke this
proposal up to the time the bid is opened
25. Orlando Paving Company will invoice Owner/ Prime Contractor for all work in place at end of each month All balances
for work completed are due within30 days of invoice date and interest will accrue at a rate ofl-I/2% monthly on all unpaid
balances. Orlando Paving Company reserves the right not to schedule future work on any contract that has an unpaid balance
over 60 days.
26. Any retainage withheld from Orlando Paving Company must be paid within90 days from the last day worked by OPC
regardless of date Prime Contractor is to be paid.
27. Orlando Paving Company must be notified, in writing, of any disputed amounts withinlO days of the date of invoice,
otherwise invoice will be considered acceptable by the Owner/ Prime Contractor and must be paid in full in a timely manner
28. The proposal and any subsequent 'Contractual Agreement' are contingent upon strikes, accidents, uprisings, weather,
material shortages and other delays or circumstances beyond our control Orlando Paving Company will NOT be responsible for
severe material shortages in the Florida Market which may impact the schedule OPC will provide workman's compensation at
the statutory rate, general liability and auto liability insurance at$l ,000,000 each, a certificate shall be made available if
required.
29. All disputes will be subject to Mediation then Binding Arbitration if not settled in Mediation Arbitration shall commence
upon a written demand by either party and served upon the other part)l Such arbitration shall be in accordance with the
construction industry arbitration rules of the Florida Arbitration Code, and the venue for such arbitration shall be the county in
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ACCEPTANCE: I, We the undersigned, accept the above proposal and authorize you to proceed with the work as specified,
subject to all terms contained herein.
CUSTOMER
DATE OF ACCEPTANCE
BY
TITLE
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