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HomeMy WebLinkAbout10-02-18 Minutes MINUTES REGULAR CITY COMMISSION MEETING OCTOBER 2,2018 CALL TO ORDER- 6:16 PM Mayor Johnson called the regular session to order at 6:16 PM in the Commission Chambers of City Hall. The invocation was led by Mayor Johnson, followed by the Pledge of Allegiance to the Flag led by Commission Grogan. City Clerk Sibbitt called roll and declared a quorum present. Present: Commissioner Grogan, Commissioner Wilsen, Mayor Johnson, Commissioner Firstner, Commissioner Oliver Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt PRESENTATIONS AND PROCLAMATIONS - 6:18 PM Presentation - "Red Passion Flower" Mosaic Presented by School Board Member Christine Moore, Ocoee Elementary Principal Dr. Ana Gonzalez and Art Teacher Lisa Arnold. The artwork displayed in the chambers was a school wide project, which was a result from the school's recent Cardinal Day celebration. Throughout the celebration the children learned about the history of Ocoee with special emphasis on the passion flower, the City's logo. Ms. Arnold explained that all students at Ocoee Elementary worked collaboratively on this piece, and she believed it was a true testament of what can happen when working together. Proclamation — National Hispanic Heritage Month read and proclaimed by Mayor Johnson. Proclamation accepted by City Clerk Sibbitt. Presentation—Future of Ocoee Youth Soccer by Let Me Play Foundation Assistant City Manager Shadrix introduced Jane Rainer and Marconi Machado. Ms. Rainer shared her years of experience with the Ocoee Youth Soccer League and her new partnership with the Let Me Play Foundation. Mr. Machado briefly explained the program expressing they are a non-profit organization with the sole purpose of helping children within the community participate in educational and sports programs. He highlighted their community contributions, and his proposal of creating a Soccer Complex at the Jim Beech Recreation Center in partnership with the City. He requested permission from the Commission to work with staff to create a formalized agreement to bring before the Commission at a later date. Mayor Johnson inquired what is required from the Commission to move forward with more discussion on the proposed Soccer Complex. Assistant City Manager Shadrix explained that if the Commission is interested in the proposed plan, they would need direction from the Commission for staff to work on an agreement which would be brought back at a later time for a more in-depth discussion. Regular City Commission October 2,2018 Assistant City Manager Shadrix explained that he has been working with Ms. Rainer, Mr. Machado and City staff on this proposed project; he believes that it would be a great partnership for the City to help bring a valuable asset to the youth of our community. Mayor Johnson shared that the City takes prides in their fields and have some of the best in the area, specifically the Pop-Warner Field. Soccer is becoming a huge sports attraction for the youth and feels this is a great idea. City Manager Frank shared that he has spoken with Ms. Rainer and Mr. Machado on more than one occasion and he believes this to be a great program; however, there are some details that need to be worked out. He questioned if the Commission wanted staff to work with this group or did they have another direction they prefer the City take. Commissioner Firstner shared his support and agrees with staff proceeding. Commissioner Oliver shared he is a proponent of youth programs and feels this is a great program. Commissioner Wilsen shared she has also spoken with Ms. Rainer about this program and is in support of it. Consensus of the City Commission was to have staff proceed with an agreement to bring back next month. COMMENTS FROM CITIZENS/PUBLIC - 6:41 PM Charlie Mae Wilder, 813 E Bay Street, Winter Garden, FL, advised she is present this evening to invite the Commission to participate in the 12th Annual Veterans and Families of Veterans Appreciation on Saturday, November 3, 2018 at 2:00 PM. She further shared information on the event and stated she is seeking Community Sponsorship for placement of an ad in the program booklet. Mayor Johnson shared that this event is scheduled on the same day as the City's Ocoee Founders' Day event. He expressed regret that he would not be able to attend due to his obligation to the City, but offered to personally contribute a donation of sponsorship. Commissioner Oliver shared that he will tentatively try to attend. Commissioner Grogan inquired if the City could also make a Community Sponsorship and have City staff send information to be placed in the ad on the City's behalf. Motion: Move to approve $50 from Contingency Fund to sponsor a full page ad for the 12th Annual Veterans and Families of Veterans' Appreciation program booklet. Moved by Commissioner Grogan, seconded by Commissioner Wilsen; Motion carried 5-0 2IPage Regular City Commission October 2,2018 STAFF REPORTS AND AGENDA REVIEW - None COMMISSIONERS ANNOUNCEMENTS - 6:49 PM Commissioner Oliver— Thanked the City staff for attending the District 4 Town Hall Meeting and the City Commission for allowing use of the chambers. Commissioner Firstner—None Commissioner Wilsen - Commended Commissioner Oliver on a great meeting; she heard that he had a large turnout. Commissioner Grogan—None Mayor Johnson — 1) Coffee with a Cop is Tomorrow, October 3rd from 9:00 AM — 11:00 AM at Breakfast Club of Ocoee on West Road. Join your neighbors and Police Officers for Coffee and Conversation. 2) The City of Ocoee will hold its 11th Annual Haunted House on Fridays and Saturdays: October 13th, 19th, 20th, 26th and 27th. The Haunted House is located at 951 Ocoee Apopka Road. Admission is $5.00 and doors will open at 7:30 PM - 11:00 PM. Younger children can experience fun activities including a bounce house, hayride, prizes, candy and refreshments. 3) Our Annual Ocoee Founders' Day Golf Tournament will be held on Friday, October 26th hosted at the Forest Lake Golf Club in Ocoee. Registration begins at 11:30 AM and play commences with shotgun starting at 12:30PM. Entry fees include: green fees, cart, range balls, and dinner. Prizes will be awarded. CONSENT AGENDA- 6:51 PM Consent Agenda Motion Motion: Move to adopt the Consent Agenda Items #1 -#7. Moved by Commissioner Grogan, seconded by Commissioner Firstner; Motion carried 5-0. 1. Approval of the Minutes for the Budget Workshop held August 8, 2018, the Tentative Budget Hearing held September 12, 2018, and the Regular City Commission Meeting held September 18,2018. (City Clerk Sibbitt) Approved on Consent. Motion carried 5-0. 3IPage } Regular City Commission October 2,2018 2. Approval of Reappointments to the Parks & Recreation Advisory Board. (City Clerk Sibbitt) Members of the Parks & Recreation Advisory Board serve two-year terms. The Ordinance provides that the Parks & Recreation Advisory Board shall consist of nine (9)members; and, whenever possible, appointments to the Board may include one member from each of the following organizations: Ocoee Little League, Ocoee Youth Soccer League (OYSL), Ocoee Bulldog Pop Warner Football, and West Orange Senior Citizens Association. Currently the board has five(5)members and no applications on file. The two-year terms of Jane Rainer, Qubeliah Graham and Jacqueline Koontz end October 1, 2018. Members Rainer and Graham have indicated they are willing to serve another two-year term, if reappointed. Member Koontz does not wish to be reappointed. Staff recommends that the Honorable Mayor and City Commissioners consider reappointing Members Rainer and Graham to serve another two-year term on the Parks&Recreation Advisory Board. Approved on Consent. Motion carried 5-0. 3. Approval of New Appointment to the Citizen Advisory Council for Ocoee Fire Department(CACOFD). (City Clerk Sibbitt) Members of the Citizen Advisory Council for Ocoee Fire Department serve three-year terms. The Resolution creating the Board allows no more than fifteen(15)members. The Board currently has nine (9)members. One application has been received to serve on the Board from Christopher West II. Staff recommends the City Commission consider appointing Christopher West II to the Citizen Advisory Council for Ocoee Fire Department with a term ending November 2021. Approved on Consent. Motion carried 5-0. 4. Approval of Resolution Disbanding the Community Grant Review Board. (City Clerk Sibbitt) Article II, Section C-8.0 of the Charter of the City of Ocoee, Florida, provides that the City of Ocoee has the power to create boards, commissions and committees to advise and assist the City in carrying out municipal functions. The City Commission of the City of Ocoee created the Community Grant Review Board in 2002 as a permanent advisory body to the City Commission. The general purpose of the Community Grant Review Board ("CGR Board") is to review grant applications submitted to the City from nonprofit organizations and make funding recommendations to the City Commission. At the Tentative Budget Hearing held on September 12, 2018 the City Commission, by consensus, agreed the Community Grant Review Board should be suspended; and further approved to remove the funds budgeted under the Community Grant Review Board to be placed in the Contingency Fund. The City Commission feels it is in the best interest of the City to disband the Community Grant Review Board and reserves the right to reinstate the board at a later time,if necessary. Approved on Consent. Motion carried 5-0. } 5. Approval of Arden Park Phase 3 Plat. (Development Engineer Womack) The subject property is located immediately east of Ingram Road between the Ingram Trails Subdivision and the Brynmar Subdivision. The property is identified as Parcel Number 04-22-28-0000-00-001. The total area of the parcel amounts to approximately 223.3 acres. This plat is required in order to create the 116 lots for the residential subdivision, associated street right-of-way and tracts for open space, recreation, and retention facilities. The plat also includes easements for emergency vehicle access; reclaim water lines, drainage, the storm water retention pond, and easements for other public utilities. Phase 3 of the Arden Park Subdivision will take up 50.19 acers of the remaining 223.3 acers covered in the Arden Park PUD. Arden Park Phase 3 is platting prior to receiving a Certificate of Completion;therefore,the developer is typically required to provide a Surety covering the outstanding proposed improvements as approved in the Arden Park Phase 3A and 3B Preliminary/Final Subdivision Plan. However, Phase 3 of the subdivision is nearly complete and will be providing the City with a Maintenance Agreement with Letter of Credit covering the public improvements in 4IPage Regular City Commission October 2,2018 the near future. It is expected that the Certificate of Completion for the Phase 3 site work will be issued within the next three months. Therefore, a Platting Surety will not be required. Approved on Consent. Motion carried 5-0. 6. Approval of the Creation of Capital Projects Fund(s). (Finance Director Roberts) The City of Ocoee annually appropriates funding for various short term and long term capital projects. When a particular project cannot be completed within the current budget year, that appropriation is currently"rolled forward" into a separate operating fund, which restricts the use of that funding to the specific purpose approved by the Commission. There are currently multiple "roll forward" funds in use. This method of accounting does not provide full transparency regarding the sources and uses of the designated appropriations and is cumbersome to manage especially when projects are funded from multiple funding sources. The Government Accounting Standards Board provides for the creation of a Capital Projects Fund specifically for this purpose. Per GASB 54, capital projects funds are used to account for and report financial resources that are restricted, committed or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets. Capital Project Funds are a useful management tool for multi-year projects. The Finance Department is requesting authorization from the Commission to create one or more Capital Projects Funds in conformance with GASB guidance. The fund(s) will be subject to audit scrutiny as are all City funds. If authorized, all currently appropriated capital funding will be transferred into the appropriate Capital Projects Fund(s). Approved on Consent. Motion carried 5-0. 7. Approval of the Annual Kicks 4 Guns Firearms Turn-In Initiative. (Police Chief Brown) Clear Channel—REAL Radio in partnership with the Central Florida Crimeline will be organizing the annual Kicks 4 Guns (gun turn in). The event is scheduled for October 16, 2018. This year the Ocoee Police Department will participate in the Kicks 4 Guns initiative. Law enforcement hosts participating in the initiative typically give $50 gift cards for turned in firearms. Per Florida State Statutes 932.7055 "...any local law enforcement agency that acquires at least $15,000 pursuant to the Florida Contraband Forfeiture Act within a fiscal year must expend or donate no less than 15 percent of such proceeds for the support or operation of any drug treatment, drug abuse education, drug prevention, crime prevention, safe neighborhood, or school resource officer program(s). The Ocoee Police Department requests to spend up to $2500 from its Forfeiture account for the purchase of gift cards to trade for guns in conjunction with the Central Florida Crimeline and Real Radio 104.1 FM"Kicks 4 Guns"turn in program. Approved on Consent. Motion carried 5-0. PUBLIC HEARING -None FIRST READING OF ORDINANCE - 6:51 PM 8. First Reading of Ordinance for Innovation Montessori - 2336 Fullers Cross Road Annexation and Rezoning;Project No(s): AX-07-18-74 & RZ-18-07-11. (Second Reading and Public Hearing scheduled for October 16, 2018, Regular Commission Meeting at 6:15 p.m. or soon thereafter) (City Planner Rumer) The subject property is located on the south side of Fullers Cross Road, 870 feet west of the intersection of Fullers Cross Road and North Lakewood Avenue. The parcel contains two single-family dwellings consisting of 1,744 SF and 880 SF. The school has purchased the property in order to plan future expansions. No expansion is proposed with this application. The property will not be used as single-family and will be used as recreational fields and may from time to time be used for overflow parking. The subject property is located within the Ocoee-Orange County Joint Planning Area(JPA)and is being considered for annexation as outlined SIPage Regular City Commission October 2,2018 in the JPA Agreement.The Applicant is concurrently requesting rezoning of the property to A-1 "Agriculture." Orange County has been notified of this petition in accordance with Section 171.044(6)FS and Subsection 13- A of the City of Ocoee-Orange County Joint Planning Area Agreement. a) First Reading of Annexation Ordinance b) First Reading of Rezoning Ordinance City Attorney Cookson read the titles of the Ordinances. Mayor Johnson announced that this will be presented as a second reading and public hearing at the next scheduled City Commission meeting on October 16, 2018 at 6:15 PM or soon thereafter. SECOND READING OF ORDINANCE—PUBLIC HEARING - 6:53 PM 9. Second Reading of Ordinance for an Amendment to the Land Development Code ti (LDC) Concerning Collection Bins and Collection Trailers. (Advertised in the West Orange Times on Thursday, September 20, 2018) (City Planner Rumer) Donation collection bins are small containers dedicated for the sole purpose of collecting discarded materials for reuse. Most collection bids advertise the reuse to benefit a nonprofit charitable organization. Typical items that are expected to be received are clothing, toys, and small electronics. The bins are considered accessory structures in commercially zoned and developed properties. The collection bins are not typically manned on a day to day basis. The City has regulated the location of collection bins in Article VI of the Land Development Code (LDC). Article VI allows the use of containers if they are within fully screened masonry enclosures designed for that purpose, and they must be substantially screened from view from adjacent roads or parking areas. A dumpster enclosure is the best illustration of meeting the requirement. In order to more clearly define how clothes collection bins and collection trailers are regulated,an amendment to the Land Development Code defining the terms and regulations is being proposed. City Planner Rumer briefly summarized the proposed amendment to the Land Development Code (LDC). In order to more clearly define how clothes collection bins and collection trailers are regulated, an amendment to the Land Development Code defining the terms and regulations is being proposed. City Attorney Cookson read the title of the ordinance. The public hearing was opened. As no one wished to speak, the public hearing was closed. Motion: Move to adopt Ordinance No. 2018-035, Amending the Land Development Code (LDC) Creating a Definition for Collection Bin or Collection Trailer and Amending Specific Regulations within Sections 6-14 and 6-15 of the LDC Relating to Commercial and Industrial Development Regulations and Multifamily Development Standards to Include Collection Bins and Collection Trailers; Moved by Commissioner Wilsen, seconded by Commissioner Grogan; Motion carried unanimously. REGULAR AGENDA - None STAFF ACTION ITEMS -None Wage 1 Regular City Commission October 2,2018 COMMENTS FROM COMMISSIONERS - 6:56 PM Commissioner Grogan thanked Utilities Director Smith and his staff as well as the contractors for doing a great job on the new waterworks project in the Spring Lake, Sabrina Drive, and Jamela Drive area. He was happy to report to the residents that very soon the water pressure will be stronger than they have ever experienced! He urged residents to take precaution to not blow out lines in their homes. Commissioner Wilsen — 1) Inquired if the one way signs have been placed on Lakewood Avenue. Public Works Director Krug advised they have been ordered. 2) Inquired if they have initiated a "no wake" zone on Starke Lake. City Manager Frank explained that the last City- wide "no wake" initiated ordinance was in 2009. It was initiated for 30 days with a fine of$100. The 2009 ordinance was also rescinded by ordinance. Public Works Director Krug shared that the water in Lake Olympia has been receding and is about the same level as Starke Lake. Commissioner Wilsen inquired if anyone else on the Commission has received comments regarding a "no wake" zone on the lakes. It was shared that no other comments have been received. Commissioner Firstner — Thanked the Public Works Department for the great work that is being done with the re-paving and striping of the local roads. He is receiving a lot of good comments from the citizens. Commissioner Oliver — 1) Inquired what can be done in regards to speeding in neighborhoods as there are a lot of concerns with the children walking to/from school. Police Chief Brown shared that directed enforcement will be placed in the area. He further inquired about the time frame and intersection locations. Commissioner Oliver shared the times of concern are typically in the morning/afternoon. He further shared that the intersection of New Victor Road toward Johio Shores Road would be a good location for them to start enforcement. 2) Expressed his disappointment for the Commission not seeking to renew the lease for the State Representative and Senator. He felt other alternatives should have been looked into for the relocation of the Human Resources Department and the item should have been tabled. Would like it to be noted that he disagrees with the Commission's decision as he was absent from that meeting. Commissioner Wilsen shared that she understands his comments; however, she supports her residents and their concerns with having a City facility located in their community. She made some suggestions at that Commission meeting about relocating the Representative and Senator but her responsibility is to her residents. Mayor Johnson explained they looked at other options but they were costly. Due to the relocation of the medical clinic the City had to seek space for the City staff. The City has enjoyed having Representative Brown and Senator Bracy in the City Hall campus and there may be an opportunity in the future for them to rent a space again. Mayor Johnson — Announced Ocoee Founders' Day will be on Friday, November 2nd and Saturday, November 3"d. Friday night's entertainment will include Spayed Koolie, Runaway June, Scotty McCreery, and Jake Owen. All pre-sale tickets have been sold out for Friday night and Saturday night. Saturday night's entertainment will include Greg Warren Band, Elizabeth Cook, Drake White, Easton Corbin, and Big & Rich. The event will also include Fireworks, Local Artists, a Marketplace, Food vendors, Carnival Rides, Classic Car Show, Fishing 7IPage Regular City Commission October 2,2018 Tournament, Golf Tournament, Poker Tournament, and the Chick-fil-a 5K Fun Run. Mayor Johnson further shared that the Chick-fil-a 5K Fun Run has the largest number of participants this year than in previous years. ADJOURNMENT - 7:10 PM APPROVED: Attest: of : t • \ O _elanie Sibbitt, City Clerk Rusty John o ayor A4 { } Wage