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Home My WebLink About02-20-07 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida February 20, 2007 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS Proclamation - Black History Month - February 2007. (Mayor Vandergrift) I C. COMMENTS FROM CITIZENS/PUBLIC I D. COMMISSIONERS ANNOUNCEMENTS E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEP ARA TEL Y. 1. Approval and Acceptance of the Regular City Commission Minutes of February 6,2007. (City Clerk Eikenberry) 2. Appointment to the Ocoee School Advisory Board. (City Clerk Eikenberry) Members of the Ocoee School Advisory Board serve two-year terms. Currently the Ocoee School Advisory Board has six (6) members and their resolution allows no less than seven (7) members and no more than fifteen (15) members. Two applications were received from Mrs. Laura Keller and Lynn Ritner with interest in serving on the board. 3. Approval for Purchase of FirelRescue Boat and Thermal Imaging Camera. (Fire Chief Firstner) The rescue boat currently in the Fire Department has exceeded its service life, and is un-repairable. The thermal imaging camera in question is out of service due to component breakdown, and the repair estimate exceeds the original cost of the camera. The cost ofa new rescue boat is $19,715.00 and the thermal imaging camera is $11,067.07. Finance Department advises as of December 2006 the Windermere Repair & Replacement account is $40,882. Staff recommends the approval to purchase a replacement rescue boat that is suitable for water rescue that will also complement the other water rescue equipment of the surrounding fire departments. It is also recommended that approval for a thermal imaging camera to replace the non-functional unit that will be the same as other units in the fire department inventory. 4. Approval for Purchase of Two Dodge Caravans for Police Department CSA's to Replace the Originally Approved Ford Freestars. (Public Works Director Krug) At the City Commission Meeting on December 5, 2006, the Purchasing Division brought the vehicle purchases for FY 06/07 to the City Commission for approval. The list included (2) Ford Freestar vans for use by the CSA positions within the Police Department. However, Ford informed us that they have discontinued the Ford Freestar and we will not be able to purchase these vehicles. After careful consideration with the Police Department and staff in the City's Fleet Division it was decided that the best replacement option is the Dodge Caravan. The Budgeted cost in FY 06/07 for the Ford Freestars was in the Police Department's Impact Fee line item in the amount of $36,000. With the addition of an City Commission Regular February 20, 2007 LED light bar package and graphics the total cost for both vehicles is $36,279.00. In an effort to ensure this can be expedited quickly we are asking the Commission approve an amount not to exceed $38,000.00 for the purchase of these 2 vehicles. There are sufficient funds in Police Impact Fees to cover this additional cost. As with the Ford Freestars, the Dodge Caravans will be purchased off of the Sherriff's Bid list. 5. Approval of Clarke Road Speed Limit Change. (Public Works Director Krug) At the October 7,2003, regular meeting of the City Commission, the speed limit on Clarke Road from A. D. Mims Road to Clarcona Ocoee Road was lowered to 35 MPH. This was done to facilitate safe pedestrian and non-motorized wheeled vehicle use on the road alongside motorized vehicles prior to the installation of sidewalks. Per the Commission's request, Public Works collected speed data at six (6) locations. The majority of vehicles are traveling between 44 and 46 MPH on this section of Clarke Road. Based on the development in this area with sidewalk extending the entire length on the east side of the road and the speed data collected, Public Works is requesting that the speed limit be raised to the original design speed limit of 45 MPH. 6. Approval of Clarke Road Resurfacing Project from SR 50 to Orlando Avenue. (Public Works Director Krug) Public Works carried forward $385,084.70 in funds from the 2005/06 fiscal year to the current year for the Clarke Road resurfacing project from SR 50 to Orlando Avenue. Due to the increases in asphalt pavement production, the total cost for the project will be $598,404.70, utilizing the existing Orange County Pushbutton Contract for Furnishing Asphalt Products effective October 1, 2006. This price includes all maintenance of traffic, milling, resurfacing, striping and signalization traffic detection loops. Public Works is requesting the Commission approve the Clarke Road resurfacing proposal with Orlando Paving Company in the amount of $598,404.70. The additional $213,320.00 required is available from the Street's Division Capital Line for the Clarke Road resurfacing project from Silver Star Road to A. D. Mims Road. I F. PUBLIC HEARINGS I 7. Ocoee Crown Point PUD - Approval of Agreement for Sale and. Purchase of Residential Land by Centex Homes. (Advertised as Public Hearing in the Orlando Sentinel Orange Extra on Thursday, February 8,2007). (City Attorney Rosenthal and Community Development Director Wagner) SECOND READING 8. Approval of Ordinance Amending Sexual Offender/Sexual Predator Ordinance No. 2006-015. (Advertised as Public Hearing in the Orlando Sentinel Legal Classified on Sunday, February 11, 2007). (City Attorney Rosenthal) On September 5, 2006, the City of Ocoee adopted Ordinance 2006-015 which prohibited sexual offenders and sexual predators from residing within 2,500 feet of any school, designated school bus stop, daycare center, park, playground, place of worship, or other place designed or intended for minors to regularly congregate. The City of Ocoee Police Department is now implementing this Ordinance and has suggested that certain minor modifications be made to address issues that have arisen since the adoption of the Ordinance. I G. REGULAR AGENDA 9. Approval of Most Valuable Partnership Neighborhood Matching Grants. (Community Relations Manager Wright) The City of Ocoee has $20,000 budgeted for its Most Valuable Partnership Matching Grants for this fiscal year. There are a total of 12 projects which represent $27,920 in grant monies requested. Staff recommends that $19,820 be granted as submitted in the attached spreadsheet. Grant applications are available for review in the Community Relations Office. Page 2 of3 City Commission Regular February 20, 2007 10. Approval of Community Merit Awards Grant. (Community Relations Manager Wright) The Community Merit Awards (CMA) Board met on December 20, 2006, to discuss the 21 applications received during the November 2006 grant application cycle. The CMA Board expressed that they would like to award various amounts to 19 organizations. Two organizations were denied grant funds. The amounts total the $5,000 allocated for the Community Merit Awards. 11. Elks Annual Charity Ball Sponsorship. (Commissioner Johnson) 12. Discussion Regarding Policy for Granting Funds to Outside Entities. (Commissioner Anderson) Commissioner Anderson has requested a discussion related to a policy or procedure addressing cash gifts to organizations and civic groups. Possible actions could include an expanded review process using citizens to review funding requests in conjunction with our community merit award program (and possibility expanding the award process to monthly or quarterly). 13. Appointment to the Planning & Zoning Commission. (City Clerk Eikenberry) On February 9, 1999, Ordinance No. 99-09 was adopted requiring nine (9) members that must be City residents for the Planning and Zoning Commission and five members are needed to meet the quorum requirement. The term of Member Frank Morris has expired, and he has indicated an interest in being considered for reappointment. Mr. Morris has been a member of the Planning & Zoning Commission since June 2004, and since that time has attended 19 of21 meetings. Currently, one (1) application is on file for this board. Ocoee Resident Michael Elliott has also indicated an interest in being a member of the Planning & Zoning Commission. Mr. Elliott lives in District 4 and his resume shows extensive knowledge of construction development. I H. STAFF REPORTS I I. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT TmS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR TmS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WmCH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKE SHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 3 of3