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HomeMy WebLinkAboutItem V(H) Approval and Authorization of Submission of Alternative Water Supply Construction Cost-Sharing Grant Applications to St. Johns River Water Management District (SJWMD) for the Waterside and Silver Glen Subdivisions Reuse Retrofit Projects Agenda OS/17/04 Li Center of G Item V.H. oe. CITY OF OCOEE AGENDA ITEM COVER SHEET Date: August 9, 2004 Meeting Date: August 17, 2004 Subject: Approval of Submission of Alternative Water Supply Construction Cost-Sharing Grant Applications to the St. Johns River Water Management District Issue: The Public Works Staff has submitted the Alternative Water Supply Construction Cost-Sharing Grant Applications to the St. Johns River Water Management District (SJRWMD) for the Waterside and Silver Glen subdivisions reuse retrofit projects and the construction of the reuse main in the Old Winter Garden Road project. Recommendation: The Public Works-Engineering staff requests that the City Commission approve the submission of the three Alternative Water Supply Construction Cost-Sharing applications and authorize the Mayor to sign the application forms in arrears and for staff to immediately transmit the new signature pages to the St. Johns River Water Management District. Background Summary: The Public Works-Engineering staff has three projects which qualify for possible funding under the SJRWMD Alternative Water Supply Cost-Sharing program. Those three projects are the Waterside and Silver Glen subdivisions reuse retrofit projects and the reuse main construction under the Old Winter Garden Road project. These projects will aide in the reduction of potable water for irrigation and allow the City to meet its Consumptive Use Permit with the SJRWMD. These projects are totally funded by the 2003 Utility Bond at this time. Fiscal Impacts: The consultants who designed the projects were authorized to prepare the applications and their costs will be absorbed into the projects. If the City is successful in obtaining the grants, which are fundable up to $125,000 by SJRWMD, then the grant money will be transferred into the individual project accounts and excess funds will be used for other utility projects. Commission Action: Reviewed by City Manager Reviewed by City Attorney N/A Reviewed by Financ- dti ../. N/A Mayor tre center of Good t,, Commissioners S. Scott Vandergrift Danny Howell.District 1 Scott Anderson,District 2 City Manager - :- Rusty Johnson.District 3 Robert Frank 'c _T. Nancy J. Parker.District 4 STAFF REPORT TO: The Honorable Mayor and City Commissioners FROM: David A. Wheeler,P.E. Director of Public Works DATE: August 9, 2004 RE: Approval of Submission of Alternative Water Supply Construction Cost-Sharing Grant Applications to the St. Johns River Water Management District ISSUE The Public Works Staff requests that the City Commission approve the submission of the Alternative Water Supply Construction Cost-Sharing Grant Application to the St. Johns River Water Management District (SJRWMD) for the Waterside and Silver Glen subdivisions reuse retrofit projects and the construction of the reuse main in the Old Winter Garden Road project. BACKGROUND/DISCUSSION The St. Johns River Water Management District has a cost sharing program for the development of Alternative Water Supplies. This program is a matching grant program, up to a maximum of $125,000, for the construction of facilities. The construction of reuse facilities to provide wastewater effluent to be used for irrigation and reduce the usage of potable water for irrigation qualifies under this program. The City is developing an alternative water supply (the expansion of its reuse system) for irrigation. By increasing the usage of reuse water by our customers, this reduces our groundwater withdrawals for potable water production and aides in the compliance with our Consumptive Use Permit with the SJRWMD. The Alternative Water Supply Cost-Share Applications were submitted for the Waterside and Silver Glen subdivisions reuse retrofit projects and the construction of the reuse main in the Old Winter Garden Road project. Each application was requesting the maximum amount in accordance with the cost-sharing program. Although these projects are totally funded by the 2003 Utility Bond, staff saw the opportunity to hopefully obtain some other funding for these projects. If this opportunity is successful, then staff will have some available funds for other utilities related projects; those possibly being the extension of reuse service into other areas or the relocation of facilities along SR 50. Staff and its consultants were busy meeting the shortened deadline for submission of August 6, 2004, and did not realize that the District had modified the application form to require that the person who can execute contracts has to sign the application form. The consultants delivered the applications to staff after the City Commission meeting of August 31.d. City Manager Frank executed the applications on August 6th so they could be sent to the SJRWMD by the required deadline. RECOMMENDATION The Public Works-Engineering staff requests that the City Commission approve the submission of the three Alternative Water Supply Construction Cost-Sharing applications and authorize the Mayor to sign the application forms in arrears and for staff to immediately transmit the new signature pages to the St. Johns River Water Management District. Copies of the Alternative Water Supply Construction Cost-Sharing Program Applications are available in the Engineering/Utilities Department for review, if you so desire.