HomeMy WebLinkAboutItem E (03) Consideration for Transfer of Capital Monies and Use of Forfeiture Monies to Upgrade Digital In-Vehicle Camera Systems
center of Good l.it--
~
AGENDA ITEM COVER SHEET
Meeting Date: January 4, 2005
Item # .3
Contact Name:
Contact Number:
Steve Goclon
x3027
~~~d~ ~
Department Director: ./ ~=-___ .
City Manager: _
Subject: Transfer of capital monies and use of forfeiture monies to upgrade Digital In..Vehicle
Camera Systems
Background Summary:
The police department would like to upgrade the Digital In-Vehicle Camera systems requested in
2004/2005 budget from VHS type to DVD type. This upgrade will cost approximately $18,640. The
additional monies would come from savings from equipment obtained though non-budgeted sources,
impact fees, and from forfeiture fund monies.
Issue:
Should the Honorable Mayor and Board of City Commissioners approve the use of forfeiture fund
monies, impact fee monies, and the transfer of capital monies to pay for upgrades to the Digital
In-Vehicle Camera Systems.
Recommendations:
It is recommended that the Honorable Mayor and Board of City Commissioners approve the use
of additional forfeiture fund monies not to exceed $5,000; an additional $2,005 in impact fee monies; and
the transfer of $13,660 in capital monies as outlined in the staff report to pay for upgrades to the Digital
In-Vehicle Camera Systems; and to waive the bid process choosing with Kustom Signals, Inc. as the
sole source provider.
Attachments:
Sole source letter from Kustom Signals, Inc. is also hyperlinked.
Financial Impact:
Requires transfer of $13,660 in capital monies, $2,005 additional impact fee monies, and use of an
additional $4,665 in forfeiture fund monies (see staff report for details).
Type of Item: (please mark with an "x")
Public Hearing
- Ordinance First Reading
- Resolution
X-- Commission Approval
- Discussion & Direction
For Clerk's DeJJt Use:
_____ ConsentAgenda
Public Hearing
== Regular Agenda
Original Document/Contract Attached for Execution by City Clerk
== Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
N/A
N/A
N/A
City Manager
Robert Frank
Commissioners
Danny HowelL District 1
Scott Anderson, District 2
Rusty Johnson. District 3
Nancy J. Parker, District 4
Mayor
S. Scott Vandergrift
STAFF REPORT
TO:
The Honorable Mayor and City Commissioners
FROM:
Steven 1. Goc10n, Chief of Police
RE:
December 28,2004
Transfer of capital monies and use of forfeiture monies to upgrade Digital In-
Vehicle Camera Systems
DATE:
ISSUE
Should the Honorable Mayor and Board of City Commissioners approve the use of forfeiture fund
monies, impact fee monies, and the transfer of capital monies to pay for upgrades to the Digital
In-Vehicle Camera Systems.
BACKGROUND/DISCUSSION
When FY 2004/2005 budget was prepared, staff budgeted $36,000 to purchase nine Digital In-Vehicle Camera systems
($4,000 a piece). These prices were based upon VHS tape recording systems. The VHS tapes are bulky to store and are not
convenient to access information from or to make copies. Digital camera systems using DVD's cost more than systems
which utilize VHS tapes. The department would like to upgrade to the DVD type systems. The cost for the nine DVD
systems including installation and the DVD RAM Drive is approx. $54,640 ($6,005 a piece plus $595 for a DVD RAM
Drive), $18,640 more than what was originally budgeted.
As one of the Digital In-Vehicle Camera systems in being purchased out of Impact Fees for a new Dill vehicle, the
additional $2,005 can come out of that account for that system. Although the CIP calls for replacement of five existing
radars this fiscal year, the existing radars underwent recalibration in October 2004 and were given an additional year of
service life. The police department received at least two additional radars through no match grants in FY 2003/2004. The
police department unexpectedly received through grants and drawings two more radars since the beginning of FY
2004/2005. The department is expected to receive another radar in February 2005 from the same source. Of the $12,500
budgeted for the five replacement radars, one dual antenna radar needed for a traffic enforcement vehicle was purchased
for $1,640, leaving $10,860. The remaining $10,860 can be used towards the upgrade of the DVD camera system. The
extra radars received during last year and this year will allow the traffic unit to function with only one Radar-Laser as
opposed to the two requested in the 2004/2005 budget. The $2,500 savings from only purchasing one Radar-Laser can be
applied towards the upgrade of the DVD camera system. The remaining $4,665 difference in the cost of the nine camera
systems can be taken from the Police Forfeiture Fund where there are sufficient monies to do so.
The police department is asking that the bid process be waived as Kustom Signals, Inc (a reputable maker of police radars,
lasers, and in-vehicle camera systems) has provided a sole source letter describing its proprietary features of the system the
police department wishes to purchase.
k(((((((
KUSTOM SIGNALS, INC.
9325 Pflumm
Lenexa, KS 66215-3347
www.kustomsignals.com
A SUBSIDIARY OF PUBLIC SAFETY EQUIPMENT, INC.
December 28, 2004
Thank you for your interest in our Digital Eyewitness In-Car Video System. For your records, we would
like to provide the following statement: Kustom Signals, by signature below, certifies that it is the
"sole source" manufacturer and supplier of the Digital Eyewitness@ In-Car Video System, which
Kustom manufactures and markets under license from PATCO. For your information, I've listed a
few features and capabilities that the Digital Eyewitness has to offer:
. The Digital Eyewitness uses the proprietary Hitachi Industrial-grade Compression Board, Industry
standard MPEG 1 Compression, 30 fps (plays on any PC) with Low/Normal/High resolution.
Removable HDD or DVD-RAM media disk for recording 1 video and 2 audio tracks (for
simultaneously recording the in-car mic and the officer's wireless mic), with an electronic loop to the
control center (to verify that a command is being performed).
. The DVD-RAM format also includes error-checking software that other formats do not. If a skip
occurs, the recorder has a buffer and it will automatically go back and correct it.
. Digital Eyewitness offers the unique capability to record to a DVD-RAM disk or to a removable Hard
Drive (HDD). DVD-RAM disks can store a shift worth of video, up to 7.5 hours, and no back-end
storage system is required. Using a 40 GB hard drive, the system can record nearly 80 hours of
real-time (30fps) video.
. Unlike VHS Tapes, specific segments can be easily found by searching for the desired time, date,
and officer ID #. Once the desired segment is located, it can be easily or copied to a CD, DVD, or
even a VHS Tape.
. Digital Eyewitness has successfully completed independent Highly Accelerated Life Testing (HALT),
which exposes the components to multi-axis vibration and shock, as well as rapid and extreme
temperature changes. This testing identifies any design weaknesses and allows them to be
corrected before going to market.
. Digital Eyewitness includes a pre-event recording feature to capture events occurring prior to record
activations. The amount of video captured prior to the activation is tied to the resolution selected.
. Software upgrades can be emailed and downloaded using a laptop resulting in less down time.
. Digital Eyewitness can accommodate our standard transmitter in the 169-172 MHz range or our
optional 900 MHz Sure Talk Transmitter, which provides automatic activation, CDMA cell phone
technology, and a built in microphone.
I hope this information is helpful. If you need anything else, please call me at 1-800-458-7866.
You can reach me from to, Central Time.
Jennv EdQmon
oty/:j~<'U
Inside Sales Representative