Loading...
HomeMy WebLinkAbout09-06-2018 Minutes CITY OF OCOEE Minutes of the Human Relations Diversity Board Regular Meeting Held September 06,2018 I:CALL TO ORDER HRDB meeting was called to order by Chair Brown at 7:05 p.m. in Room 109 of Ocoee City Hall located at 150 North Lakeshore Drive, Ocoee, Florida. A. Pledge of Allegiance and Moment of Personal Reflection: Member Maxwell led the Board in the Pledge of Allegiance to the U.S.flag;followed by Chair Brown asking for moment of personal reflection. B. Roll Call and Determination of Quorum: Secretary Mieras performed roll call and declared quorum (6) met. In Attendance( 9): Chair Brown, Chair-Elect Dawkins, & Members: Maxwell, Crown, Hershaw, Hart, & Daily. Members Foster& Anderson-Robinson arrived 7:15 p.m. Non-Voting Present: Clerk Mieras,Commissioner Oliver, & Ex-Officio Member Wright. Absent(1): Member: Calloway. C. Review of Excused Absences: Member Calloway was an excused absence. D. Review Agenda for Tonight's Meeting: Chair Brown reviewed the agenda for tonight. E. Review of Minutes: Minutes from the August 2nd meeting were reviewed. Motion made by Member Crown,seconded by Chair-Elect Dawkins,and unanimously passed to approve the August 2nd Minutes. II:BUSINESS FOR DISCUSSION A. Comments from Citizens/Public: None. B. Budget Report: Ex-Officio Member Wright reported a balance of$12,338.65 as of August. Chair-Elect Dawkins recalled the Board last received shirts 3 years ago and requested new shirts for the Board. Ex-Officio Member Wright was asked to provide a shirt quote/design for next meeting. C. Historical Memorial Subcommittee Report: Member Maxwell reported on the subcommittee meeting from Thursday,August 16th. Member Hershaw and Member Maxwell explained the issues they encountered concerning submitting an application for the Florida State Memorial Marker Program. Specifically,they need the Each Board, commission,or agency of this state or of any political subdivision thereof shall include in the notice of any meeting or hearing, if notice of the meeting or hearing in required,of such Board,commission, or agency, conspicuously on such notice,the advice that, if a person decides to appeal any decision made by the Board, agency,or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings,and that,for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The requirements of this section do not apply to the notice provided in s. 200.065(3). ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK,150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105,48 HOURS IN ADVANCE OF THE MEETING. MORE THAN ONE COMMISSIONER MAY PARTICIPATE OR HEAR DISCUSSIONS REGARDING A MATTER WHICH WILL COME BEFORE THE COMMISSION FOR ACTION. finalized wording and design of the proposed marker during the application phase. Member Crown asked Member Maxwell reach out to Heather Mccann for assistance with the marker's graphic design. By consensus of the Board, Member Maxwell will abstain from the EJI meetings. Member Maxwell announced, per the Board's instructions last meeting, he has mailed a letter asking John Lewis to be the Keynote speaker for the 1920 Dedication Ceremony. Next Subcommittee Meeting was set for 6:30-8:30 p.m.on September 20th, 2018, in the Tom !son Center. D. MLK Keynote Speaker Confirmation: Ex-Officio Member Wright has contacted Congresswoman Val Demings'office and asked for conformation of her attendance by September 18th, 2018. E. Other Business: Member Hershaw expressed his concerns over the Board's vacancies and the groups currently not represented on the Board. Discussion ensued on recruitment options and projects that would appeal to non-represented groups. Member Maxwell recommended the Board host a table at Founder's Day. Motion made by Member Hershaw, seconded by Member Dawkins, and unanimously passed to update the existing HRDB brochures and have Board members pass them out during Founder's Day. F. Set Next Agenda: Chair Brown, along with input from the Board, set the agenda for the next meeting,which will be held on October 4th, 2018,said Agenda was established as listed below: I. CALL TO ORDER A. Pledge of Allegiance and Moment of Personal Reflection B. Roll Call and Determination of Quorum C. Review of Excused Absence(s) D. Review Agenda for Tonight's Meeting E. Review of Minutes from September 6th, 2018 II. BUSINESS FOR DISCUSSION a. Comments From Citizens/Public b. Budget Report c. Historical Memorial Subcommittee Report d. MLK Keynote Speaker Confirmation e. Brochures f. Other Business g. Set Next Agenda for November 1st, 2018 III. QUESTIONS/COMMENTS IV. ADJOURNMENT Each Board, commission,or agency of this state or of any political subdivision thereof shall include in the notice of any meeting or hearing, if notice of the meeting or hearing in required, of such Board, commission, or agency,conspicuously on such notice,the advice that, if a person decides to appeal any decision made by the Board,agency,or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings,and that,for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made,which record includes the testimony and evidence upon which the appeal is to be based. The requirements of this section do not apply to the notice provided in s. 200.065(3). ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK,150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105,48 HOURS IN ADVANCE OF THE MEETING. MORE THAN ONE COMMISSIONER MAY PARTICIPATE OR HEAR DISCUSSIONS REGARDING A MATTER WHICH WILL COME BEFORE THE COMMISSION FOR ACTION. III:QUESTIONS/COMMENTS: Commissioner Oliver inquired if the City of Ocoee has a mission or vision statement. Member Maxwell recommended Commissioner Oliver look at Resolution 2013. Commissioner Oliver asked if there was a proclamation of public apology for the lives lost in the 1920 massacre.The Board explained that to their knowledge no proclamation exists but the Board is drafting one they plan to announce in 2020. Commissioner Oliver promoted his town hall meeting on the September 24th 6:00 p.m. Motion made by Member Hershaw, seconded by Member Foster, and unanimously passed to reimburse Member Maxwell for HRDB related copies for an amount not to exceed $200.00. Ex-Official Member Wright explained the motioned donation to Winter Garden Heritage Museum is not valid per HRDB and the city by-laws. IV:ADJOURNMENT: Meeting adjourned at 8:20 p.m. AUTHENTICATION: These are the official minutes of the Ocoee Human Relations Diversity Board,as accepted by the Board at a meeting held on the date shown below. Any amendments to the minutes as originally prepared by the Secretary are indicated above. 1/ Ale Ot 4MS Pres sing 0 -cer Date Each Board, commission,or agency of this state or of any political subdivision thereof shall include in the notice of any meeting or hearing, if notice of the meeting or hearing in required,of such Board, commission, or agency, conspicuously on such notice,the advice that, if a person decides to appeal any decision made by the Board,agency,or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that,for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The requirements of this section do not apply to the notice provided in s. 200.065(3). ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK,150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105,48 HOURS IN ADVANCE OF THE MEETING. MORE THAN ONE COMMISSIONER MAY PARTICIPATE OR HEAR DISCUSSIONS REGARDING A MATTER WHICH WILL COME BEFORE THE COMMISSION FOR ACTION.