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HomeMy WebLinkAbout01-18-2005 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida January 18, 2005 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum lB. PRESENTATIONS AND PROCLAMATIONS Presentation of Sgt. Mike Alexander to City Officer to Sergeant. (Police Chief Goclon) I Commission for Promotion from Presentation - CACOFD/ Fully Involved Program. (Fire Chief Firstner) I C. COMMENTS FROM CITIZENS/PUBLIC I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEP ARA TEL Y. 1. Approval and Acceptance of the Regular City Commission Minutes of January 4, 2005. (City Clerk Eikenberry) 2. Appointment of Sally Laubenthal and Sally Miller to the Citizen Advisory Council for Ocoee Fire Department (CACOFD). (City Clerk Eikenberry) Two applications were recently submitted for the Citizen Advisory Council for Ocoee Fire Department (CACOFD); therefore, staff recommends the City Commission consider appointing Sally Laubenthal and Sally Miller to the Citizen Advisory Council for Ocoee Fire Department with terms ending November 1,2008. 3. Consideration to Reorganize the Utilities/Engineering Department. (Human Resource Director Diedrich) The City currently operates the Utilities and Engineering functions under a single department. After evaluation by DRMP consultant Charles Smith, the City Manager has determined to reorganize the Utilities/Engineering Department by establishing a separate Utilities Department and Department of Engineering. 4. Consideration of Approval for Fire Department to Transfer Funds For the Purchase of Laptop Computers (MDTs). (Fire Chief Firstner) The FY2004-05 budget approved $31,300 in account 001-522-00-6405 for the purchase of six (6) laptop computers (MDTs) and supporting equipment and software to be installed in Fire Department response vehicles. Due to improved technology and the decision to purchase more durable equipment, City Commission Regular Meeting January 18, 2005 the actual current cost of the equipment is $35,850. This creates a shortfall of $4,550 in account 001- 522-00-6405. 5. Consideration of County Wide Compliance Review Board Interlocal Agreement. (Building Official Phelps) The Florida Building Code Act of 1998 created a unified state wide building code to be uniformly in effect throughout the state of Florida beginning January 1, 2002. Section 553.37(4)(b)(7), Florida Statutes, required each county and municipality desiring to make local technical amendments to the Florida Building Code to establish, by interlocal agreement, a countywide compliance review board to review any amendment to the Florida Building code. 6. Consideration to Authorize $42,000 from Stormwater Contingency Funds for Replacement of 220 Feet of Stormwater Pipes on Flewelling Avenue; and Approval to Award Bid to Ranger Construction Industries, Inc. (Public Works Director Zaitooni) The existing stormwater pipes have failed causing considerable erosion and flooding problems. Public Works has made temporary repairs, however, permanent replacement is needed prior to the next rainy season to avoid major flooding and erosion. Investigations show that 220' of pipe must be replaced. Staff solicited 3 quotes with the lowest quote from Ranger Construction Industries, Inc. at $39,840.05. 7. Consideration to Authorize $10,000 from Stormwater Contingency Funds for Repairs to 54" RCP Pipe and Drainage Junction Box at 1603 Ison Lane; and Approval to Award Bid to Miller Pipeline Corporation. (Public Works Director Zaitooni) The 54" RCP drainage pipe and junction box have separated at various joints resulting in underground low discharge causing considerable depression effecting the easement and private property at 1603 Ison Lane. Due to the depth (over 20' deep) of the pipe and the junction box, out-sourcing to a specialized contractor is necessary. At least 3 specialized contractors were contacted with only one contractor, Miller Pipeline Corporation responding. 8. Consideration to Authorize Demolition and Disposal of City Owned Homes at 20 West McKey, 28 West McKey, and 201 N. Bluford Avenue. (Public Works Director Zaitooni) The condition of homes at 20 W. McKey and 28 W. McKey has deteriorated requiring constant maintenance and causing potential hazard and unsafe conditions. The newly purchased property at 201 N. Bluford Avenue was purchased for the purpose of constructing a stormwater pond. Staff is requesting authorization to demolish and dispose of all 3 residential dwellings as time permits. 9. Consideration to Approve $2,000 from General Fund Contingency for Sodding of Marlene Pond; and Approval to Purchase Sod from S&K Sod Company, Inc. (Public Works Director Zaitooni) The modifications and final grading of the pond are nearly complete and ready to be sodded. The project funds authorized by the City Commission on February 17,2004, from the stormwater operating contingency funds were not carried forward to the current fiscal year and the remaining unused balance ($6,780) was rolled into the current year stormwater operating contingency funds. The cost of sodding the banks of the pond and seeding the bottom is estimated at $2,000. An additional $2,000 is needed to construct a concrete access for the heavy maintenance vehicles and installing a gate. 10. Authorize Sale of City Property (Public Works Fleet Yard) at 370 Enterprise Street, Ocoee, FL 34761; and Authorize Advertisement for Bid. (Public Works Director Zaitooni) City's fiscal year 04/05 budget contemplated sale of the existing Public Works Fleet property at 370 Enterprise Street and to use the proceeds to build a new Public Works building and fuel station at Public Works property at 301 Maguire Road. The property has been appraised at a value of$525,000. 11. Consideration of 3- Year Lease/Purchase of New Police Vehicles & General Government Equipment for FY 04/05. (Purchasing Agent Tolbert) The budget for Fiscal Year 04/05 includes the lease-purchase of police vehicles and equipment for general government for the Police and IS/General Government departments. The State of Florida and Page 2 of3 City Commission Regular Meeting January 18, 2005 the Florida Sheriffs Association (FSA) & Florida Association of Counties/Florida Fire Chiefs Association bids were reviewed for the best pricing based on factors such as price and options available. Staff recommends that the City Commission 1) Approve piggybacking on the Florida Sheriffs Association & Florida Association of Counties, and the State of Florida contracts for the listed vehicles, and 2) Authorize staff to secure financing through Suntrust Bank for the vehicles and equipment listed, and authorize the Mayor, City Clerk, and Staff to execute the lease-purchase agreement and related documents prior to the January 31,2005, closing date. I F. PUBLIC HEARINGS ORDINANCES FIRST READING 12. An Ordinance Relating to Road Impact Fees. (Community Development Director Wagner) 13. An Ordinance Relating to Recreational Impact Fees. (Parks and Recreation Director Farmer) 14. An Ordinance Relating to Fire Impact Fees. (Fire Chief Firstner) 15. An Ordinance Relating to Police Impact Fees. (Police Chief Goclon) I G. REGULAR AGENDA 16. Sewer and Water Capital Charges - Enactment of Escalation Clause. (City Engineer and Director of Public Utilities Wheeler) I H. STAFF REPORTS I I. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT TillS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR TillS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WillCH INCLUDES THE TESTIMONY AND EVIDENCE UPON WillCH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKE SHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 3 of3