HomeMy WebLinkAboutItem E(11) Consideration of 3-Year Lease/Purchase of New Police Vehicles & General Government Equipment for FY 04/05
AGENDA ITEM COVER SHEET
Contact Name:
Contact Number:
Joyce Tolbert
1516
Meeting Date: January 18, 2005
Item # --1 i
Reviewed By: ~1iJ1
D~partment Director'
City Manager: _-=
--
Subject: 3-Year Lease-Purchase Of New Police Vehicles & General Government Equipment
for FY 04/05
Background Summary:
The budget for Fiscal Year 04/05 includes the lease-purchase of police vehicles and equipment for general
government for the Police and IS/General Government departments. The State of Florida and the Florida
Sheriffs Association (FSA) & Florida Association of CountieslFlorida Fire Chiefs Association bids were
reviewed for the best pricing based on factors such as price and options available.
Issue:
Authorization is needed to piggyback the State of Florida and FSA contracts, on the items listed. It is also the
intent of Staff to consolidate the financing for the vehicles and equipment being purchased, in order to realize
a savings on the interest rate. This lease-purchase agreement is for three (3) years, and is the first of two lease
agreements needed to finance the budgeted citywide vehicles and equipment.
Recommendations
Staff recommends that the City Commission 1) Approve piggybacking on the Florida Sheriffs Association &
Florida Association of Counties, and the State of Florida contracts for the listed vehicles, and 2) Authorize
staff to secure financing through Suntrust Bank for the vehicles and equipment listed, and authorize the
Mayor, City Clerk, and Staff to execute the lease-purchase agreement and related documents prior to the
January 31, 2005 closing date.
Attachments:
Consolidated List of Vehicles and Equipment to be leased/purchased.
Financial Impact:
The 3-year financing through Suntrust Bank, which will be a schedule to the existing Master-Lease
Agreement, and will be at a rate of 3.21 %, to close on or before January 31, 2004. Florida League of Cities
financing through Bank of America was at a rate of 3.72%.
Type of Item:
o Public Hearing
o Ordinance First Reading
o Ordinance First Reading
o Resolution
C8] Commission Approval
o Discussion & Direction
For Clerk's Deot Use:
C8] Consent Agenda
o Public Hearing
o Regular Agenda
D Original Document/Contract Attached for Execution by City Clerk
[8J Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
~/3d-
D N/A
D N/A
D N/A
Commissioners
Danny HowelL District 1
Scott Anderson. District 2
Rusty Johnson. District 3
Nancv J. Parker. District 4
Mayor
S. Scott Vandergrift
City Manager
Robert Frank
ST AFF REPORT
FROM:
The Honorable Mayor and City Commissioners
Joyce Tolbert, Purchasing Age~
January 10, 2004
TO:
DATE:
RE:
ISSUE:
3-Year Lease-Purchase of New Police Vehicles & General Government Equipment 04/05
The budget for Fiscal Year 04/05 includes the lease-purchase of various vehicles and equipment for various
departments, including Police, Information Systems, and General Government, per the attached listing.
Authorization is needed to piggyback the State of Florida and FSA contracts, on the items listed. It is also the
intent of Staff to consolidate the financing for the vehicles and equipment being purchased, in order to realize a
savings on the interest rate. This lease-purchase agreement is for three (3) years, and is the first of two lease
agreements needed to finance the budgeted vehicles and equipment.
BACKGROUND & DISCUSSION:
The State of Florida and the Florida Sheriffs Association (FSA) & Florida Association of Counties /Florida Fire
Chief s Association bids were reviewed for the best pricing based on factors such as price and options available.
The City of Ocoee participates each year in the FSA co-op bid, and the bid encompasses dealerships in the
Western, Northern, Central, and Southern parts of the State of Florida.
These quotes are available in the Finance Department for all items listed. A copy ofthe FSA is available at
http://www.flsheriffs.org/04-12-0823%20Bid%20Award.pdfand the State ofFL contracts are available at
http://fcn.state.fl.us/st contracts/070001051/. The consolidated list of vehicles and equipment to be lease-
purchased and purchased with police impact fees is also attached.
The total cost for the vehicles and equipment requiring approval is $268,233.40. There are three (3) vehicles
being purchased with police impact fees at a total of $49,805.00. The total for the new 3-year consolidated
lease, which includes the remaining vehicles and equipment, is $218,428.40.
CITY OF OCOEE
POLICE VEHICLES & GENERAL GOVERNMENT EQUIPMENT LEASE/PURCHASE
FISCAL YEAR 04/05
Police
2005 Dodge Dakota Truck, 4x2
SRO unit, per standard
specs, white w/additional options per dealer.
Police
2005 Chevrolet Impala 4-dr sedan, Dur unit, 1
Police pkg, marked patrol vehicle, per standard
specs, white w/additional options per dealer.
Police
2005 Ford E350 Club Wagon, 12-Passenger
Van, white w/additional options per dealer.
12,912 FL Sheriff's Assn. 04-12-0823
& FL Assn of Counties
&FL Fire Chiefs Coop. Bid
19,733 FL Sheriff's Assn. 04-12-0823
& FL Assn of Counties
&FL Fire Chiefs Coop. Bid
17,160 FL Sheriff's Assn. 04-12-0823
& FL Assn of Counties
&FL Fire Chiefs Coop. Bid
Police 2005 Dodge Magnum, CID unit, Gray 17,427 FL Sheriff's Assn. 04-12-0823
& FL Assn of Counties
&FL Fire Chiefs Coop. Bid
Police 2005 Chrysler Sebring, CID Unit 2 25,270 FL Sheriff's Assn. 04-12-0823
Black/Red. & FL Assn of Counties
&FL Fire Chiefs Coop. Bid
Police 2005 Dodge Dakota Truck, Blue/Gray 2 29,754 FL Sheriff's Assn. 04-12-0823
With extended cab, 4-door, 4x2 & FL Assn of Counties
& FL Fire Chiefs Coop. Bid
Police 2005 Ford Explorer, white w/additional 18,921 FL Sheriff's Assn. 04-12-0823
Options per dealer. & FL Assn of Counties
CITY OF OCOEE
POLICE VEHICLES & GENERAL GOVERNMENT EQUIPMENT LEASE/PURCHASE
FISCAL YEAR 04/05
Police
2005 Chevrolet Impala, white
Marked patrol vehicles w/additional
Options per dealer.
4
87,280 FL Sheriffs Assn. 04-12-0823
& FL Assn of Counties
& FL Fire Chiefs Coop. Bid
General Government
Pitney Bowes Mailing System! 1 19,305 State ofFL Contract
Postage Machine, DM800 w/Software & Scale
Added to 3-year lease, originally budgeted for 4-year lease
600-760-00-1
IS for General Government
Document Management Server 20,471.40 State of FL Contract
With License & Software
Added to 3-year lease, originally budgeted for 4-year lease
250-000-03-1 &
255-001-01-1