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Item E(07) Consideration of Work Order No 26 with Professional Engineering Consultants (PEC) for $45,584 to Design and Permit a Sediment Removal Structure for the Bluford Ave Drainage System
Sipe Center of Good div twia AGENDA ITEM COVER SHEET Meeting Date: November 2, 2004 Item # Reviewed By: Contact Name: Bob Zaitooni Department Director: W6- Contact Number: 6002 City Manager: Subject: Approval of Work Order No. 26 with Professional Engineering Consultants Background Summary: PEC assisted prepared the preliminary design and assisted City staff in preparation of the application for the $200,000 grant from The Florida Fish and Wildlife Conservation Commission. The intent of the project is to design, permit, and construct a sediment removal structure for the Bluford Avenue drainage system. PEC has proposed Work Order No. 26 for$45,584.00 for the final design and permitting of the project. Issue: Approve PEC's Work Order No. 26 for design and permitting of the project. Recommendations Recommend City Commission to approve Work Order No. 26 and authorize Mayor and City Clerk to execute the Agreement Attachments: Work Order No. 26 and scope of services. Financial Impact: The $45,584.00 was budgeted in the City's FY 04/05 CIP and will be reimbursed by the Florida Fish and Wildlife Conservation Commission as a part of the $200,000 grant. Type of Item: ❑ Public Hearing For Clerk's Dept Use: ❑ Ordinance First Reading ® Consent Agenda ❑ Ordinance First Reading ❑ Public Hearing ❑ Resolution 0 Regular Agenda I Commission Approval ❑ Discussion&Direction ® Original Document/Contract Attached for Execution by City Clerk 0 Original Document/Contract Held by Department for Execution Reviewed by City Attorney ® N/A Reviewed by Finance Dept (o/v5(04 0 N/A Reviewed by ( ) 0 N/A Mayor ceptet of Good Li Commissioners S. Scott Vandergrift ,.... � Danny Howell, District 1 Scott Anderson, District 2 City Manager - Rusty Johnson, District 3 Robert Frank — Nancy J. Parker, District 4 STAFF REPORT TO: The Honorable Mayor and City Commissioners FROM: Bob Zaitooni,Director of Public Works DATE: October25,2004 RE: Work Order No. 26,Professional Engineering Consultants ISSUE Should the Honorable Mayor and City Commission approve Work Order No. 26 with PEC for$45,584 to design and permit a sediment removal structure for the Bluford Avenue drainage system? BACKGROUND/DISCUSSION PEC prepared the original preliminary design and assisted City staff with the preparation of the application for the$200,000 grant with The Florida Fish and Wildlife Conservation Commission. The intent of the project is to design, permit, and construct a sediment removal structure for the Bluford Avenue drainage system. PEC preliminary work was instrumental in securing the $200,000 grant from the Fish and Wildlife Conservation Commission. Upon request by staff, PEC has submitted Work Order No. 26 for$45,584.00 for the final design and permitting of the project. Due to their intimate familiarity with the project and the overall Ocoee drainage system, staff believes that PEC is the best choice for this project. Approval of Work Order No. 26 is contingent upon City Commission's approval of the Agreement with the Florida Fish and Wildlife Conservation Commission for$200,000. The structure will be constructed at or near the current City Hall ditch on the east side of Bluford Avenue. PEC PROFESSIONAL ENGINEERING CONSULTANTS, INC. March 12, 2004 P-4063 Mr. Robert Zaitooni, P.E. Deputy Public Works Director City of Ocoee 301 Maguire Road Ocoee, Florida 34761 Re: Bluford Avenue Sediment Removal Structure Work Order No.26 Dear Robert: Per your request,please find enclosed four(4)copies of the following documents for your review and approval associated with the above referenced project: • Work Order For Engineer's Services Agreement; • Scope of Services (Attachment "A"); • Manhour and Fee Estimate(Attachment "B"); • • Hourly Rate Sheet(Attachment "C"); • Estimate of Indirect Expenses (Attachment "D"); and • Subconsultant Fee Proposals (Attachment "E"). We appreciate the opportunity to provide our services for this assignment and look forward to our continued working relationship with you and City staff on this project. If you have any questions or need any additional information, please do not hesitate to contact me directly at 407-422-8062, extension 194, or by e-mail at dwh@peconline.com. Sincerely, PROFESSIONAL NGINEE CONSULTANTS,INC. David W. H a, P.E. Princip ormwater Department Manager DWH/11b K:UA\PROT-4063.1tr.wpd Enclosures cc: David Wheeler, City of Ocoee Buddy Elmore, City of Ocoee Jim Petersen, Southeastern Surveying Devo Seereeram, Devo Engineering D.J. Silverberg,Lotspeich and Associates, Inc. engineers "Engineering Our Community" planners surveyors 200 East Robinson Street•Suite 1560.Orlando,Florida 32801 •407/422-8062•FAX 407/849-9401 SUMMARY OF CITY OF OCOEE STORMWATER WORK ORDERS Work Order Project Name (PEC Job No.) Status No. 1 NPDES Part 1 Permit Application(0E-158) k + ee r 2 Citywide Data Collection and Digital Mapping(0E-172) 144,r):10';"e k 3 Northwest Ditch Drainage Basin Study(0E-173) 4 NPDES Part 2 Permit Application (0E-177) 5 Spring Lake/Lake Johio Drainage Basin Study(0E-188) 6 Citywide Drainage Maintenance Program(0E-195) � t 7 Lake Lotta Drainage Basin Study (0E-207) Cbtet�' 8 Starke Lake/Lake Olympia Drainage Basin Study (0E-208) ''--Coviptett 9 McCormick Road Drainage Basin Study On Hold 10 Phase 1 Capital Improvement Program-Design Services (0E-262) CO Plete- 11 Prairie Lake/Lake Meadow Drainage Basin Study (0E-260) CIete�, 12 Lake Bennett Drainage Basin Study (1) 13 Phase 1 Capital Improvement Program-C.A. Services (0E-257) gnaplte;;;.� 14 Lake Addah Drainage Basin Study (2) 15 Lake Stanley Drainage Basin Study (OC-233) (3) 16 South Maguire Drainage Basin Study On Hold 17 Lake Lilly/Lake Pearl Drainage Basin Study (2) 18 Lake Lucy/Lake Florence Drainage Basin Study(OC-233) (3) 19 Black Lake Drainage Basin Study On Hold 20 Lake Olympia Estates-Groundwater Seepage Improvements On Hold • 21 Reflections -Groundwater Seepage Improvements (0E-367) f kgT'L f 22 Lake Olympia/Starke Lake Control Structure Modification (0E-370) a'r ripe =„ 23 Pioneer Key II Drainage Improvements (0E-369) ; *1,; � y 24 Log Run Court Drainage Improvements (0E-386) Out to Bid 25 Center Street Stormwater Pond Under Review 26 Bluford Avenue Sediment Removal Structure Under Review NOTES: (1) The Florida Department of Transportation will analyze this basin in the future to address the known flooding problems along State Road 50. (2) The Orange County Stormwater Management Division will analyze these basins in the future as part of the Big Wekiva River Stormwater Management Master Plan(SWMMP). (3) PEC has completed these basins(September 2003)as part of the Big Wekiva River SWMMP for the Orange County Stormwater Management Division. K:\LD\PRO\P-4063 summary.wpd Bluford Avenue Sediment Removal Structure Work Order for Engineer' s Services Agreement WORK ORDER FOR ENGINEER'S SERVICES AGREEMENT WORK ORDER NO. 26 PROJECT: Bluford Avenue Sediment Removal Structure ENGINEER: Professional Engineering Consultants, Inc. Execution of the Work Order No. 26 shall serve as authorization of ENGINEER to provide professional engineering services as described in Attachment "A" which is attached hereto and made a part hereof. ENGINEER shall provide said service pursuant to Work Order No. 26, its attachment and that certain Agreement of June 2, 1992 between CITY and ENGINEER which is incorporated herein by reference as if it had been set out in its entirety. Whenever the Work Order conflicts with said Agreement, the Agreement shall prevail. TIME FOR COMPLETION: The work authorized by this Work Order shall be completed by December 31, 2004. COMPENSATION: The CITY shall compensate the ENGINEER a negotiated fixed fee in the amount of Forty Four Thousand Eight Hundred Thirty Four Dollars($44,834.00)for the professional services required under this Work Order. An additional amount,not to exceed Seven Hundred Fifty Dollars ($750.00), shall be paid as direct reimbursable charges for copying and reproduction expenses. ENGINEER shall perform all work required by this Work Order; but, in no event shall ENGINEER be paid more than the fixed fee set forth above without authorization of the CITY. 1 P-4063.WO IN WITNESS WHEREOF, the parties hereto have made and executed this Work Order on this th day of , 2004 for the purpose stated herein. ATTEST: PROFESSIONAL ENGINEERING CONSULTANTS,INC. By: ` Day' # amstra, Principal R. Craig Bat erson, Vice President Date: March 12, 2004 ATTEST: APPROVED: CITY OF OCOEE, FLORIDA Jean Grafton, City Clerk S. Scott Vandergrift, Mayor (SEAL) FOR USE AND RELIANCE ONLY BY APPROVED BY THE OCOEE CITY THE CITY OF OCOEE, FLORIDA COMMISSION AT A MEETING HELD APPROVED AS TO FORM AND LEGALITY ON , 2004 this day of , 2004. UNDER AGENDA ITEM NO. FOLEY & LARDNER By: City Attorney 2 P-4063.WO Bluford Avenue Sediment Removal Structure ATTACHMENT "A" Scope of Services ATTACHMENT "A" SCOPE OF SERVICES WORK ORDER NO.26 for the BLUFORD AVENUE SEDIMENT REMOVAL STRUCTURE I. PURPOSE The City of Ocoee has recently received a contribution from the Florida Fish and Wildlife Commission to partially fund the construction of a sediment removal structure. Specifically, to install a sediment removal structure in the vicinity of Bluford Avenue and the City Hall ditch (refer to Figures 1 and 2). The purpose of the proposed sediment removal structure is to capture the TSS (Total Suspended Solids) and other pollutants associated with the urban runoff from the Bluford Avenue right-of-way as well as the area associated with downtown Ocoee. The objective of this project is to provide engineering services for the design and preparation of construction drawings,technical specifications and applicable permits,in order to provide a complete bid document package to implement the proposed water quality improvement project within the Starke Lake watershed. It should be pointed out that the proposed improvements do not involve upgrading the existing storm sewer system within the Bluford Avenue right-of-way. II. PROFESSIONAL ENGINEERING SERVICES: Professional Engineering Consultants,Inc.(ENGINEER)shall provide engineering services enumerated below. Engineering services shall include the following tasks: 1. The ENGINEER shall compile technical data and costs associated with the various sediment removal structures (e.g., sedimentation baffle box, CSR StormCeptor, CDS Technologies, BaySaver Separator System,etc.)and provide recommendations based on the targeted pollutants. 2. The ENGINEER shall conduct a"kick-off'meeting with the City of Ocoee and the Florida Fish and Wildlife Commission. 3. The ENGINEER shall coordinate with the City of Ocoee and the St. Johns River Water Management District (SJRWMD) to collect and review construction plans and/or drainage calculations associated with the study area. 1 P-4063.SCO ATTACHMENT "A" SCOPE OF SERVICES WORK ORDER NO. 26 for the BLUFORD AVENUE SEDIMENT REMOVAL STRUCTURE 4. The ENGINEER shall conduct a detailed field review to confirm the limits of the contributing drainage area;establish the current land use;establish the hydraulic connectivity;and finalize the survey scope of services. The ENGINEER shall also coordinate with the Environmental Subconsultant(Lotspeich&Associates,Inc.)to identify and locate jurisdictional wetlands in the vicinity of the outfall pipe within the City Hall ditch (refer to Attachment "E"). 5. The ENGINEER shall coordinate with the Geotechnical Subconsultant (Devo Engineering) regarding a subsurface investigation in the vicinity of the proposed sediment removal structure (refer to Attachment "E"). 6. The Survey Subconsultant(Southeastern Survey and Mapping,Inc.)shall conduct the necessary surveys for the development of the construction plans and technical provisions. Surveys shall also include the location of all known utilities in the field through coordination with the various utility service providers. It is anticipated that the following survey-related services will be performed by the Survey Subconsultant (refer to Attachment "E"): a. Topographic/location survey of the area immediately east of Bluford Avenue, south of the City Hall ditch,and west of City Hall in the vicinity of the proposed sediment removal structure (approximately a 50-foot by 50-foot area); b. Topographic / location survey of Bluford Avenue, immediately south of the Bluford Avenue cross-culvert (approximately a 50-foot by 50-foot area); c. Perform the following miscellaneous services: • Coordinate with all utility companies and locate all existing utilities within the vicinity of the proposed improvements as well as Bluford Avenue; • Establish recoverable baseline of survey/construction within project limits to use as horizontal reference for the preparation of construction plans; and • Research plats and establish horizontal control to verify that the proposed improvements lie within the existing rights-of-way and/or City Hall property. 2 P-4063.SCO ATTACHMENT "A" SCOPE OF SERVICES WORK ORDER NO. 26 for the BLUFORD AVENUE SEDIMENT REMOVAL STRUCTURE The Survey Subconsultant (Southeastern Surveying and Mapping, Inc.) shall supply the ENGINEER AutoCAD (Version 14 or later) base maps depicting the existing topographic features in the vicinity of the proposed improvements. The survey subconsultant shall provide the City of Ocoee and the ENGINEER signed and sealed copies of all final work products (AutoCAD base maps, field notes and the Surveyor's Report). 7. The ENGINEER shall coordinate with the City of Ocoee and the various utility entities in order to verify/confirm the existence of existing underground utilities in the vicinity of the proposed sediment removal structure, as well as the Bluford Avenue right-of-way. 8. The ENGINEER shall conduct a pre-application meeting with the SJRWMD to establish the design criteria, type of permit and the permit application fee. 9. The ENGINEER shall perform a hydraulic analysis of the existing Bluford Avenue storm sewer system. The purpose of the analysis is to determine if the existing system has sufficient hydraulic capacity and to demonstrate that the installation of the sediment removal structure will not cause upstream localized flooding due to a minor increase in the HGL elevation. 10. The ENGINEER shall prepare a Technical Memorandum documenting the hydrologic and hydraulic analysis. 11. For the proposed improvements, the ENGINEER shall prepare all Construction Plans and Technical Specifications necessary for a complete and single bid package to award for construction. All design parameters,surveys and construction plans shall be submitted in English Standard units. At a minimum,it is anticipated that the preparation of construction drawings for the proposed improvements will include the following six (6) sheets: • Title Sheet (1 sheet) • General Notes and Summary of Quantities (1 sheet) • Overall Site Plan/Location Map (1 sheet) • Plan View of the Sediment Removal Structure and Outfall Pipe (1 sheet) • Sediment Removal Structure Details (1 sheet) • Standard and Miscellaneous Details (1 sheet) 3 P-4063.SCO ATTACHMENT "A" SCOPE OF SERVICES WORK ORDER NO. 26 for the BLUFORD AVENUE SEDIMENT REMOVAL STRUCTURE The ENGINEER shall prepare Technical Specifications to support the construction plans which will be included in the final bid package. It is anticipated that the City of Ocoee shall prepare and provide the "front-end" documents and general conditions. 12. The ENGINEER is responsible for preparing and submitting an Environmental Resource Permit (ERP) Application to the SJRWMD (Altamonte Springs Service Center) required for construction. The ENGINEER is also responsible for supplying responses for all reasonable "requests for additional information" (RAI) letters from the WMD in order to acquire the necessary permits. In other words, the ENGINEER shall be responsible for addressing all technical issues but will not be required to defend an administrative hearing without additional compensation. 13. The ENGINEER shall prepare probable construction costs for the proposed water quality improvements. Statements of probable construction costs and detailed cost estimates prepared by the ENGINEER represents his best judgment as a design professional familiar with the construction industry. It is recognized,however,that the ENGINEER has no control over the cost of labor,materials,or equipment;over the contractor's methods of determining bid prices;or over competitive bidding or market conditions. Accordingly, the ENGINEER cannot and does not guarantee that bids will not vary from any statement of probable construction cost or other estimates prepared by him. 14. The ENGINEER shall also conduct two (2) status meetings with the City of Ocoee during the duration of the assignment. 15. The ENGINEER shall attend a pre-construction meeting with the City of Ocoee and the selected contractor to address any specific comments and/or questions prior to construction. 4 P-4063.SCO ATTACHMENT "A" SCOPE OF SERVICES WORK ORDER NO. 26 for the BLUFORD AVENUE SEDIMENT REMOVAL STRUCTURE III. CONDITIONS AND ASSUMPTIONS The following conditions and assumptions are noted as qualifications to this proposal. 1. This Scope of Work has assumed that no permanent drainage and/or temporary construction easements will be required. It is assumed that the proposed sediment removal structure and the outfall pipe improvements will be located within the existing Bluford Avenue right-of-way or within the City Hall property. If, due to utility conflicts, the proposed improvements require additional temporary construction and/or permanent drainage easements, then the survey subconsultant (Southeastern Surveying and Mapping, Inc.) shall prepare an amendment to the work order to provide additional services to prepare the necessary easement documents. 2. This scope of work does not include relocation and/or permitting with the Florida Department of Environmental Protection (FDEP) for existing water and/or wastewater utilities within the Bluford Avenue right-of-way. 3. It is the responsibility of the ENGINEER to visually verify that the "surveyed" above ground information(e.g.,light poles,fire hydrants,water meter boxes,etc.)utilized in the preparation of the construction plans has been located. 4. Since the proposed improvements are less than 1 acre of disturbed surface area,a NPDES permit (Storm Water Pollution Prevention Plan and a Notice of Intent) will not be required. 5. This scope of work has assumed that no wetland mitigation is required by the SJRWMD as well as no formal authorization (e.g., consent of use, easements, or leases) from FDEP to construct works within state sovereign submerged lands. 6. For the purpose of this proposal,it is assumed that a Maintenance of Traffic(MOT)Plan will not be part of the construction plans but will be prepared by the Contractor prior to construction. 7. This scope of work has assumed that the ENGINEER shall provide no construction administration services (e.g., conduct monthly site inspections,review shop drawings, etc.) with the exception of attending the pre-construction meeting. 5 P-4063.SCO ATTACHMENT "A" SCOPE OF SERVICES WORK ORDER NO. 26 for the BLUFORD AVENUE SEDIMENT REMOVAL STRUCTURE IV. ADDITIONAL ENGINEERING SERVICES The following Additional Engineering Services are not included under the Basic Scope of Professional Services. These services, if required, may be performed upon proper authorization by the City. 1. Services resulting from significant changes in the general scope,extent or character of the Project or its design including, but not limited to, changes in size, complexity, OWNER's schedule or character of construction. 2. Services resulting from revising previously accepted studies, reports, design documents or Contract Documents when such revisions are required by changes in laws, rules, regulations, ordinances, codes or orders enacted subsequent to the preparation of such studies, reports or documents, or are due to any other causes beyond ENGINEER's control. 3. Services resulting from the award of more than one individual prime contract for construction of the Project. 4. Further biding and negotiating services including assistance in connection with bid protests and rebidding or renegotiating contracts for construction,materials,equipment or services,provided that rebidding is not required by errors or omissions of the ENGINEER. 5. Providing any type of property surveys or related engineering services needed for the transfer of interests in real property, field surveys for design purposes, engineering services needed for the transfer of interest in real property,field surveys for design purposes,engineering surveys,staking to enable Contractor(s) to proceed with their work, and providing other special field surveys. 6. Preparing to serve or serving as a ENGINEER or witness for OWNER in any litigation, arbitration or other legal or administrative proceeding involving the Project. 7. Services in connection with work directive changes and changes orders to reflect changes requested by OWNER. 6 P-4063.SCO ATTACHMENT "A" SCOPE OF SERVICES WORK ORDER NO. 26 for the BLUFORD AVENUE SEDIMENT REMOVAL STRUCTURE 8. Services in making revisions to construction documents occasioned by the acceptance of substitutions proposed by the Contractor; and services after the award of each contract in evaluating and determining the acceptability of more than three substitutions proposed by the Contractor. 9. Additional or extended services during construction made necessary by a significant amount of defective or neglected work of the Contractor, acceleration of the progress schedule involving services beyond normal working hours, and default by any Contractor. 10. Services to verify the accuracy of drawings or other information furnished by OWNER. 11. Services required due to conditions different from those itemized under Basic Scope of Professional Services or due to events beyond the control of the ENGINEER. 12. Survey services related to construction survey and/or as-built surveys. 7 P-4063.SCO ATTACHMENT "A" SCOPE OF SERVICES WORK ORDER NO. 26 for the BLUFORD AVENUE SEDIMENT REMOVAL STRUCTURE V. COMPENSATION 1. Engineering services itemized herein shall be performed on a Lump Sum Basis. Attached is an estimate of the required manhours and associated labor costs (Attachment "B"). DESCRIPTION AMOUNT a. Civil Engineering Services $ 35,850.00 b. Survey Services $ 3,452.50 c. Geotechnical Services $ 2,335.00 d. Environmental Services $ 3,196.50 e. Reimbursable Expenses $ 750.00 f. TOTAL $ 45,584.00 2. Additional Engineering Services: Any engineering services authorized by the OWNER and performed as an Additional Engineering Service shall be performed on a time-and-material basis pursuant to the attached standard hourly rate sheet(Attachment"C"),or agreed additional lump sum amount. 3. Reimbursable Expenses: Reimbursable expenses, such as plotting and printing of drawings and specifications,deliveries,required travel, and postage,incurred in connection with all Basic and Additional Engineering Services shall be paid by the OWNER. Reimbursable expenses for the subject project will be paid to the ENGINEER at a lump sum rate of$750.00(Attachment"D"). 4. Permit Fees: Permitting application fees associated with any required permits for the Project shall be paid by the OWNER. 8 P-4063.SCO 1 rte` "` 4 4' t ^i r '• ' v 4 `f A • fluratrit____ .•.• ..,i . . z. ,. . ... .._ w ,... a 5 ..,;,----. • , -am . .....I N LEGEND ti ,..-`, . ,,ti . BASIN DIVIDE 1> '111.! . -1 ' : e • PROPOSED SEDIMENT ; • - ' REMOVAL STRUCTURE •A + s il. 117, . ,-., , ''''.4;., • �•► - .:•-,..;-1..:•-,..;-1. 4 ,• . r r _« Int_ _ t i 41/8" ..1. -"•, 1-,Y ,. �s 1 ? ,‘` � _ioggiw _air mo ..Ir. F _ g . -• C. _.. ���� AERIAL INFORMATION PROVIDED BY ORANGE COUNTY PROPERTY APPRAISER'S OFFICE-DATED 2003 il DESIGNED BY: SCM '® DESCRIPTION O— JOB No. P-4063 DRABY: DATE 07/00 CHECKED BY: GAT o� AERIAL LOCATION MAP FIGURE 1 o APPROVED BY: D �= _� € 1 I 1 I 1E � � 1 !Q' 1 i � 1 I [ I- i _oo -TI-:-_ L.EE $ —T___;n. I 1 ! 1 i- i j � 1 �- ! i - - y w At r� j i i ‘‘ .!' ' 1 -j 5 i FRANKLIN ST I I i 1 I f S I 'o \ 1 i 1, • 1 I 'SCALE: 1"=300'' LEGEND r 1 I y4. ,- -r1 I_ BASIN DIVIDE 'rte f I 1PROPOSED SEDIMENT _� i ��� f '' I A REMOVAL STRUCTURE =-- — _J \.__LL_ LYLE ST I ,tit, , _r_ -- KE ' tilt, • _ 1 I l 1 �\ ' lI 1 \ 1 II 1 ___� i til, 1 ` 1 1 r ; 1 II t 1 ,illi 1 L_.-.__-_ ' _ I i \ 1 t I + _ I ! fi \ 1 t y 1 I I _ ' ; ; I\ \ N i 111, tit; I ( (I I \\ i alt: i11, r---- 1 \� \ , 1 7 Ii It; I II �I \ 1 ,\ tit: i 1' . .l .1 \ 1 • �� -I- 11 \ \ , � l 11€ jt, j i i j I �� __ / 1 € • 1 > _ ! ...„ ,Q .m..i.e I _I \----' ------„,- :.....)e. , \ ...)--,-- f t_. „,,, ..,„_, ,, k , ., \ , „,,, . .._ . . ,‘,,, i --I-- ,T 1 r - -] , ‘ T,,; Bluford Avenue Sediment Removal Structure ATTACHMENT "B" Manhour and Fee Estimate N S ,-ItD .1 .•-1 O NN t0 t0 IL3 -0 N Ln Ln N Tr Ln t0 Ln N N Oo N Ln ,--I ,-I M ,-.1 N Ln N N M cr)' '- .- • c0 0 • O 30 Lf 0 .-1 .-4 0 0 0 0 - .-4 O O O O ,-c N .••4 O O O -i N O �c - mtsr © .- L Q •� 0 Li-) ' O O 00 O O -4 N O v- Tr ,S0o O N N N tG O O O .� 0 0 CO a)• ^ p o a) -.m O C C CO In ,�.1 �' Tr co N Tr d' O Tr ,_, O Tr ,N-, ,N.c ,N-, 1- t,D T• co N .-4 i �j U1 'b A& 4.1 O RI ▪ E O v a) 0 m QCT ` 0 . . 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W LU LU c a 2 U a I- cn W C7 cc iO Bluford Avenue Sediment Removal Structure ATTACHMENT "C" Hourly Rate Sheet ATTACHMENT "C" HOURLY RATE SHEET Division Manager $145.00/Hour Department Manager $135.00/Hour Sr.Engineer/Sr. Planner $115.00/Hour Sr. CADD Designer/Engineer $ 87.00/Hour CADD Designer/Jr. Engineer/Planner $65.00/Hour CADD Operator $ 60.00/Hour Engineering Assistant $60.00/Hour Word Processor/Secretary $55.00/Hour Clerical Support, $45.00/Hour Professional Surveyor and Mapper $95.00/Hour Survey 2-Man Crew $110.00/Crew Hour Survey 3-Man Crew $145.00/Crew Hour Mileage $ 0.375/mile Copies (In-House) B&W 8.5 x 11 $0.13/page 8.5 x 14 $0.17/page 11 x 17 $0.26/page All other sizes $0.20/SF Color 8.5 x 11 $1.50/page 8.5 x 14 $1.50/page 11 x 17 $2.00/page 13 x 19 $2.75 /page Blueprints $1.00/page Plotters OCE-Plotter All B&W Plots $0.20/SF B&W Mylars $3.50/SF HP 1055 Color Plotter All Color Plots $6.00/SF All B&W Sizes $0.20/SF Overnight Parcels Actual Cost/Fed.Express Rate Facsimile $0.50/page Postage Actual Cost Government Permits Actual Cost Reference Data (Codes, Maps, Aerials, etc.) Actual Cost Unit Prices Effective Until June 30,2004 Bluford Avenue Sediment Removal Structure ATTACHMENT "D" Estimate of Indirect Expenses ATTACHMENT "D" ESTIMATE OF INDIRECT EXPENSES for the BLUFORD AVENUE SEDIMENT REMOVAL STRUCTURE 1. Copies(5¢/Page) No. of Sets • 100% Submittal: -Technical Specifications (assume 100 pages) 5 • Final Submittal: -Technical Specifications (assume 100 pages) 5 • Drainage Calculations,ERP Application and Miscellaneous Correspondence: (assume 2,500 Pages) • Total Copies = [(10 x 100)+2,500] x 5¢/Page = $175.00 2. 24" x 36" Bond Plots($1.00/Sheet) No. of Sets • 90% Submittal: -Construction Plans (6 sheets) 5 • 100% Submittal: -Construction Plans (6 sheets) 5 • SJRWMD Permit Submittal: -Construction Plans (6 sheets) 5 • RAI Submittals: -Construction Plans (6 sheets) 5 • Final Submittal: -Construction Plans (6 sheets) 35 • Total Prints = [(5 + 5 + 5 + 5 + 35) x 6] x$1.00/Sheet = $330.00 3. Miscellaneous Expenses (Faxes, mileage, courier charges, photographs, color copies,half-size construction plans for utility locate requests, mylar plots,etc.) say$245.00. 4. Total Estimated Reimbursable Expenses =$750.00 P-4063.odc Bluford Avenue Sediment Removal Structure ATTACHMENT "E" Subconsultant Fee Proposals ❑ Southeastern Surveying ❑ Devo Engineering ❑ Lotspeich and Associates, Inc. Myron F.Lucas,P.S.M. James M. II,P.S.M. l�k. ,�21 Thomas K.Mead,P.S.M. LarryR. Dunn,P.S.M. _ # T�'1 t i1 Li Dominick Oquendo,P.S.M. Brian R. Garvey,P.E. b ��v. James L. Petersen,P.S.M. �atfJ� rte William L.Gilbert, P.S.M. Charles E. Purdee,RS.M. Daniel J. Henry,P.S.M. SOUTHEASTERN SURVEYING&MAPPING CORP William C. Rowe,P.S.M. Gary B.Krick,P.S.M. SURVEYING FLORIDA SINCE 1972 Rickey J.Travis,P.S.M. Land Surveying&Mapping Services•Sub-Surface Utility Designation&Location Services•GPS Asset Inventories•Geographic Information Systems March 11,2004 FAX NO: (407)849-9402 Mr. David Harnstra, P.E. Professional Engineering Consultants, Inc 200 East Robinson Street, Suite 1560 Orlando Florida 32801 RE: South Bluford Avenue at Municipal Complex Dear Mr. Hamstra, We are pleased to submit our Proposal for surveying services on the above referenced project. SCOPE OF WORK: Provide Surveying Services in accordance with Chapter 61017-6 F.A.C. to include the following: 1. Establish horizontal control network relative to an assumed meridian. 2. Establish vertical control network based on Orange County Vertical Control Points. 3. Locate all utilities as evidenced by above ground features or as marked by utility company representatives. 4. Establish the position of right-of-way lines based on existing recovered monumentation, Deeds and record plat geometry. 5. Locate all improvements and obtain spot elevations with breakline delineations sufficient for the creation of a digital terrain model.. 6. Locate trees 6" in diameter at breast height and larger within the survey area. 7. Topographic coverage will be limited to the area between the West right-of-way line plus 5 feet and extending Easterly to the police vehicle parking area from the South toe of slope of the City Hall Ditch southerly approximately 100 feet. \1ServerAdmin\DATA1Proposel\P5C\South Blufbrd Avenua.wpd OFFICE 8500 Aft American Boulevard,Orlando,Florida 32810 407 1292-8680 Fax 407/292.0141 e-mail:info@southeasterneurveying.com Page 2 Mr. David Hamstra South Bluford Avenue 8. Perform drainage study survey to include pipe lengths, pipe diameters, inverts and pavement elevations at each structure for the secondary drainage system within Lyle Street, McKey Street, Floral Street, Cumberland Street and South Bluford Avenue upstream of the proposed sediment removal structure to be delivered in reduced field note format. The final product will be four(4) certified prints, and an electronic file on disk for your use. Our fee for the above referenced work is outlined on the attached fee schedule. We anticipate completion of the above described work within three (3)weeks after receipt of a written notice to proceed. Payment is expected within thirty(30)days of invoice. We look forward to the opportunity to work with you on this project. Sincerely, es L. Petersen, P.S.M. Vice President/Project Manager JLP7pl If the above scope,period of service and method of compensation meets with your approval,please execute below and fax to Southeastern Surveying&Mapping Corp.as notice to proceed along with the notice of commencement. ACCEPTED BY: Signature of Party Responsible for Payment Printed Name Date iiia _ v. \\ServeMdmin\DATA\Propoael\PEC\South Blufbrd Avenw.wpd � g �(�-_ . o 8 0 0 0 8 0 0 8 ,® L2 o 0 0 0 o d o o d . . srOP A 8 8 8 8 $ 8 $ $ $ 8, k i x 8 8 8 8 8 8 8 8 8 ss:01 4,ii L : ... .. Lis ,. i4 _, ri1 1 =' '' ; n111111 ,111 V N O O O N _ - X8 $ 80 -, °O m N N N f N h Y1 O O CV N Q Q N Q 8 8 8, $ 8. $ 8, 8 8,' c� O O O O i h O O O 0 J 69 64 69 64 fA 64 W 8..7.. t 11 . 8 8 8 8 8 $ $ 8 f o0 — G F 3 6v J ,. . . d W >. 8 8 8 8 $ 8 $ 8 8 ts. 0 I 1 ,M, — 0 O0 — N N 80 8 8 8 8 . 8 8 V a a.ngj ! NNNN N } 1i o - N I 2 m — !.,• I f il CA e i 0 7 cz, UDliii 0 g"-� F F F F DEVO SEEREERAM, PH.D. P.E.> COMING GEOTECINGIL "e)17 CONSULTING GEOTECHNICAL ENGINEER � � ° -:� FLORIDA REGISTRATION No. -48303 Genlechnical l':n,;ineering • (;round Water Jlndelini; • Suftti%are Denplupnment • Sub((nth raaa Di illin 5500 Alhambra Drive Orlando, Florida 32808-7004* Phone: 407-290-2371 * Fax:407-298-9011 e-mail: devo@devoeng.com 1 www.devoeng.com Date: March 8, 2004 Devo's Project No. not yet assigned To: Professional Engineering Consultants, Inc. Stormwater Management Department 200 East Robinson Street, Suite 1560 Orlando, Fl 32801 phone:407-422-8062 fax:07-849-9401 attention: DAvid HAMSTRA, P.E. `Rff IPROPOSAL FOR GEOTECHNICAL ENGINEERING SERVICES' BLUFORD AVENUE SEDIMENT REMOVAL STRUCTURE CITY OF OCOEE, FLORIDA M Dear Mr. Hamstra: We understand that Professional Engineering Consultants, Inc. (PEC) is about to initiate a design for a sediment removal structure for Bluford Avenue in Ocoee, Florida. The proposed structure will be located within the green area of the city hall complex, and it will discharge to the city hall ditch. Devo Seereeram,Ph.D.,P.E. Consulting Geotechnical Engineer Proposal for Center Street Pond-Pagel OBJECTIVES The objectives of our investigation are as follows: ▪ Investigate and assess soil & ground water conditions within the footprint of the proposed sediment removal structure. Provide recommendations for excavation/dewatering of the structure pit, preparation of the foundation subgrade, and backfill material, and compaction requirements. Other design inputs include lateral earth pressures acting on the structure, uplift forces due to hydrostatic pressure, and allowable bearing pressure. ▪ Provide geotechnical data along pipe trench alignment and earthwork recommendations for pipe trench excavation, bed preparation, and backfill. SCOPE OF WORK CD, FIELD SERVICES • Call in utility clearance o One (I) 20 ft SPT boring in approximate footprint of proposed structure O Two (2) hand auger borings along the pipe alignment O Measurement of depth to stabilized water table in the borehole o Horizontal locations of borings to be staked out by our staff o Elevation survey of boring (if required) to be performed by project surveyor ® LABORATORY TESTING SERVICES o Visual & tactile examination and classification of soil samples © DELIVERABLES O Report documenting the geotechnical field and laboratory test data, interpretation of this data, results of analyses, and recommendations relative to the items listed under Objectives. Typical exhibits in our geotechnical reports include the following: O Site Vicinity Map (on LISGS 7.5 minute series quadrangle base map); OO NRCS soils map; OO Boring Location Plan (on an appropriate base map); and® Graphic Boring Profiles Showing the Interpreted DEVo SEErEEram,Ph.D.,P.E. Consulting Geotechnical Engineer Proposal for Center Street Pond-Page 2 Soil Stratigraphy (with annotated laboratory test results and water table measurements). DATA TO BE PROVIDED BY CLIENT The following information is required from the engineer and/or client: • PEC will provide a report-ready borehole location plan in autocad format. • Provide ground surface elevations at boring location (if needed) • Onsite benchmark to facilitate our confirmatory elevation survey (if needed) • I set of project plans (if available) SCHEDULE This work can be completed within 3 weeks of your authorization to proceed. ESTIMATED FEE The estimated fee for these services is itemized in Table I (attached). Note that this fee estimate assumes that PEC will provide a report-ready borehole location plan in autocad . format. Feel free to contact us if there are any questions or if any clarifications are needed. Contact phone numbers are as follows: Devo cell phone: 321-229-8208 (good for evenings&weekends): Devo office:407-290-2371 Sincerely, fDeuo Seexevtar t Devo Seereeram, Ph.D., P.E. Devo Seereeram,Ph.D.,P.E. Consulting Geotechnical Engineer Proposal for Center Street Pond-Page 3 ITEMIZATION OF WORK & ASSOCIATED COST BLUFORD AVENUE SEDIMENT REMOVAL STRUCTURE UNIT DESCRIPTION OF WORK ITEM UNIT COST QUANTITY TOTAL GEOTECHNICAL FIELD SERVICES Mobilization of drill rig sum $200.00 1.0 $200.00 Field technician for utility clearance and coordination with drill rig,&measure stabilized hr $60.00 9.0 $540.00 water table,and hand auger borings SPT borings for sediment structure ft $9.00 20.0 $180.00 (1 borings at 20 ft deep) GEOTECHNICAL LABORATORY TESTING SERVICES Visual&tactile examination of soil samples hr $40.00 1.5 $60.00 DATA INTERPRETATION & REPORT PREPARATION Senior Engineer hr $90.00 5.0 $450.00 Project Engineer hr $80.00 6.0 $480.00 CADD Graphics hr $50.00 6.0 $300.00 REPORT REPRODUCTION Report printing,binding&delivery each $25.00 5.0 $125.00 TOTAL FOR ALL TASKS $2,335.00 Devo Seereeram,Ph.D.,P.E. Consulting Geotechnical Engineer Proposal for Center Street Pond-Page 4 , „. Lotspeich and Associates, Inc. ECOLOGICAL CONSULTANTS SCOPE OF SERVICES FOR ECOLOGICAL CONSULTING SERVICES BLUFORD AVENUE SEDIMENT REMOVAL STRUCTURE in Sections 17 and 18, Township 22 South,Range 28 East City of Ocoee, Orange County, Florida prepared for: Professional Engineering Consultants,Inc. 200 East Robinson Street, Suite 1560 Orlando,Florida 32801 9 March 2004 L&A No.2004-045.00 Doc:\2004-045-SOS-09C04.wpd 2711 West Fairbanks Avenue,Winter Park, Florida 32789-3314 (407) 740-8482 FAX (407) 645-1305 www,lotspeichandassociates.com Scope of Services Bluford Avenue Sediment Removal Structure L&A No.2004-046.00 Doc:\2004-046-SOS-09C04.wpd 9 March 2004 Page 1 This Scope of Services sets forth the terms under which Lotspeich and Associates,Inc.(L&A) (the Consultant) will provide ecological consulting services to Professional Engineering Consultants,Inc. (PEC) (the Client). SUBJECT: Bluford Avenue Sediment Removal Structure in Sections 17 and 18, Township 22 South, Range 28 East City of Ocoee, Orange County, Florida 1.0 SCOPE OF SERVICES Provide necessary biological support data in order to represent the Client's interest with governmental agencies with statutory authority regulating land use in the state of Florida, and provide ecological consulting services needed for compliance with the potential permitting requirements of the U.S. Army Corps of Engineers (USACE), the St. Johns River Water Management District (SJRWMD), the Florida Fish and Wildlife Conservation Commission (FFWCC),the U.S.Fish and Wildlife Service(USFWS),and the city of Ocoee in compliance with existing rules,regulations,and policies as of the date of initiation of this Scope of Services. Specifically, the city of Ocoee proposes to construct and install a sediment control structure prior to a discharge point to the"City Hall Ditch",which then outfalls to Starke Lake. The Scope of Services is separated into tasks for clarity. The services outlined within Task I include the research and compilation of the ecological documentation necessary to evaluate the project area and determine any potential impacts associated with the proposed drainage improvements, while Task II includes coordination necessary for permitting the proposed improvements with the applicable regulatory agencies. This Scope of Services is further defined by the attached Summary Fee Sheet and the tasks outlined below. 1.1 Task I-Preliminary Ecological Assessment/Field Identification of Wetlands 1.1.1 Research existing published literature and available documents pertinent to the project site. 1.1.2 Request a database search from the USFWS and the FFWCC for the presence of federal and state listed plant and animal species. 1.1.3 Review site conditions and field flag/delineate the limits of wetland/surface water areas potentially within the jurisdiction of governmental agencies with statutory permitting authority following the Corps of Engineers Wetlands Delineation Manual(1987)and the Unified Wetland Delineation Methodology for the State of Florida dated 1 July 1994. 1.1.4 Coordinate with surveyors in locating the wetland flags, as necessary. Scope of Services Bluford Avenue Sediment Removal Structure L&A No.2004-046.00 Doc:\2004-046-SOS-09C04.wpd 9 March 2004 Page 2 1.2 Task II- Report/Permit Coordination 1.2.1 Prepare an ecological summary report for inclusion in the appropriate permit applications which will include the following information pertinent to the project site: • Existing site conditions (including a FLUCFCS map); • Approximate landward extent of wetlands; • Potential for occurrence of listed and wetland dependent plant and animal species; • A discussion of secondary and cumulative impacts associated with the • project, and; • A discussion of avoidance and minimization of wetland impacts associated with the project. 1.2.2 Coordinate with State Historic Preservation Officer (SHPO) to determine the presence or potential presence of any historically or archeologically significant areas within the project site. 1.2.3 Assist in preparation of an Environmental Resource Permit (ERP) joint application for submittal to the USACE and the SJRWMD. 1.2.4 Respond to one(1)round of Requests for Additional Information(RAI)from the permitting agencies. 1.2.5 Coordination/meetings with project team(limited to three(3)Sr.Environmental Specialist hours). 2.0 ADDITIONAL SERVICES The following additional services may be provided at the Client's request and authorization. Additional services are not covered under the limiting fee for this Scope of Services. Upon written authorization,these services shall be provided by the Consultant and billed to the Client in accordance with the current year's Fee Schedule: 2.1 Meetings in excess of those defined above. 2.2 Conduct quantitative surveys for listed plant or animal species. S 2.3 Develop management plans for any on-site listed plant and animal species. 2.4 Prepare responses to additional RAIs from the SJRWMD and/c.,the USACE. Scope of Services Bluford Avenue Sediment Removal Structure L&A No.2004-046.00 Doc:\2004-046-SOS-09C04.wpd 9 March 2004 Page 3 2.5 Develop and/or implement preliminary or final mitigation plans to satisfy permitting requirements relevant to wetland,upland, and listed species impacts. 3.0 LIMITING ASSUMPTIONS The following assumptions outline the limits of defined tasks as required of Lotspeich and Associates,Inc.to provide the requested ecological consulting services for the Bluford Avenue Sediment Removal Structure project. 3.1 The landward extent of jurisdictional wetlands within the project area will be field flagged once for the Bluford Avenue Sediment Removal Structure project. If greater than a three-month period elapses between agency Jurisdictional Determinations and the field location of wetland flags such that additional site investigations are necessary to facilitate the location of the wetland flags, these services will be submitted as an additional cost. 3.2 If natural disasters or vandals should remove flags, the flags will be reset. The additional hours required for this service will be limited to those estimated for Item 1.1.3. 3.3 If governmental regulations change during the course of this project or between initial field reviews and permit application submittal such that additional site reviews are requested by the governmental agency, any such required modifications or additional site reviews will be submitted as an additional cost. Environmental permitting criteria will be established during pre-application meetings with the applicable governmental agencies prior to final project design. 3.4 Modifications to the final work product performed at the request of the Client that are not the result of the Consultant's errors or omissions shall be billed to the Client on an hourly basis as additional services in accordance with the current year's Fee Schedule. 3.5 No subsurface, soil, water, archeological or hazardous materials investigations are included within the scope of this project. 3.6 Services in addition to or in excess of tasks and hours identified in Section 1.0 will be considered additional services and will require a modification to the contract. 3.7 The Consultant assumes no responsibility for work performed by others or for terms or agreements not specifically described herein. Our agreement is to provide the services described herein in a thorough,competent,and professional manner and cannot in any manner be construed by the Client as a guarantee or warranty of assurance that the results obtained and the reports and data provided will result in approval by any agency, administrative board, or governmental unit of the proposed activities to be undertaken by the Client. Scope of Services Bluford Avenue Sediment Removal Structure L&A No.2004-046.00 Doc:\2004-046-SOS-09C04.wpd 9 March 2004 Page 4 3.8 The parties deem the work to be done as the performance of services of a landscape architect or engineer within the meaning and intent of the Florida Statute 713.03. 3.9 The Consultant shall not be considered in default of this agreement for delays in performance caused by circumstances beyond the reasonable control of the non- performing party. For purposes of this agreement, such circumstances include,but are not limited to,abnormal weather conditions;floods, earthquakes,fire, epidemics; war, • riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances;sabotage;judicial restraint;and inability to procure permits,appointments, licenses, or authorizations from any local, state, or federal agency for any of the supplies,materials,accesses,or services required to be provided by the Consultant under this agreement. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party, describing the circumstances preventing continued performance and the efforts being made to resume performance of this Scope of Services. 3.10 The services will be performed on behalf of and solely for the exclusive use of the Client and it's successors or assigns. 3.11 The services performed by the Consultant shall be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the environmental consulting profession in the same locale and acting under similar circumstances and conditions. Except as set forth herein,the Consultant makes no other representation, guarantee, or warranty, expressed or implied, in fact or by law, whether of merchantability; fitness for any particular purpose or otherwise, concerning any of the services that may be furnished by the Consultant to the Client. 3.12 This Scope of Services is based on existing rules,regulations, and policies in force on the date of this agreement. 3.13 Permit fees are not included within this Scope of Services. 3.14 Engineering drawings prepared for inclusion in permits will be prepared by others and are not included within this Scope of Services. Presentation materials will be prepared by others. 3.15 Permit applications, if necessary, are to be completed by others. 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"+Nc N '^'-... — iNNNNN `� A °' tl a ••" Fix Z � 2 Bluford Avenue Sediment Removal Structure L&A File Name:/2004-045-09C04.XLS RATES FOR MISCELLANEOUS&REIMBURSABLE EXPFNSFS Description Quantity Rates Total Reproduction: Mylars 0 $7.80 $0.00 Blueline Prints 6 $0.78 $4.68 Film Kodak Film/200 Speed/24 Exposure 1 $4.89 $4.89 Film Processing/24 Exposure Roll 1 $7.98 $7.98 Copies 150 $0.07 $10.50 Mileage 60 $0.29 $17.40 Telephone/Fax: Per Month 2 $10.00 $20.00 Postage: Per Month 2 $10.00 $20.00 $85.45 L&A will direct cost the expenses requested herein by assigning a unique project number to each approved expense related to this project as is the policy for all projects. L&A Project No:2004-043.00 3/9/04 L&A File Name:/2004-045-09C04.XLS