HomeMy WebLinkAboutItem E(08) Consideration of Declaration of Surplus Property ,c e Center of Good Lit,
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AGENDA ITEM COVER SHEET
Meeting Date: 11/2/04
Item # S
Reviewed By:
Contact Namd: Joyce Tolbert Department Director: . /..6e-41.
Contact Number: 1516 City Manager:
Subject: Consideration of declaring items as surplus and method of disposal.
Background Summary:
Staff requests the City Commission to declare the listed unusable items as surplus property to be
disposed of in the methods as proposed by Staff: Ebay, George Gideon Auctioneers, and donated
to various non-profit organizations.
Issue:
The attached is a departmental listing of items requested to be declared as surplus property. A tentative
listing was given to all departments allowing an opportunity for them to request any items that would meet
their needs. Items listed with an asterisk * will be declared surplus, and then disposed of, as they are not
suitable for public auction.
Recommendations
Staff requests that the City Commission:
1) Declare the items listed as surplus;
2) Authorize staff to utilize EBay Internet auction site for the indicated portion of the City's surplus
property;
3) Approve George Gideon Auctioneers for the indicated portion of the City's surplus property,
Authorize staff to piggyback on the City of Ocala's contract with George Gideon Auctioneers, and
authorize execution of a new contract between the City and George Gideon Auctioneers by the Mayor
and City Clerk for this auction only.
4) Approve the date of the City's auction with George Gideon Auctioneers as November 20, 2004 at
9:00 am; and
5) Authorize the items indicated to be donated to the respective non-profit organizations
Attachments:
Surplus List.
Financial Impact:
City expenses would be administrative and labor to move or prepare the item for sale. However, the
money received for all items sold should offset these expenses.
Type of Item:
0 Public Hearing For Clerk's Dept Use:
❑ Ordinance First Reading MConsent Agenda
❑ Ordinance First Reading Public Hearing
❑ Resolution 0 Regular Agenda
® Commission Approval
O Discussion& Direction
❑ Original Document/Contract Attached for Execution by City Clerk
® Original Document/Contract Held by Department for Execution
Reviewed by City Attorney -� � �j ElN/A
Reviewed by Finance Dept. <JILT ❑ N/A
Reviewed by ( ) ❑ N/A
Mayor �Ve center of Good G� g Commissioners
S. Scott Vandergrift Danny Howell, District 1
Scott Anderson, District 2
City Manager
—'° �*" RustyJohnson, District 3
.
Robert Frank i ' f\, Nancy J. Parker, District 4
STAFF REPORT
TO: The Honorable Mayor and City Commissioners
FROM: Joyce Tolbert, Purchasing Agen ny
DATE: October 25, 2004
RE: Declaration of Surplus Property
ISSUE
The attached is a departmental listing of items requested to be declared as surplus property. A tentative listing
was given to all departments allowing an opportunity for them to request any items that would meet their needs.
Items listed with an asterisk * will be declared surplus, and then disposed of, as they are not suitable for public
auction.
BACKGROUND/DISCUSSION
1) Staff requests the approval of the City Commission to utilize the Internet auction site, eBay, for a portion of
the City's surplus property. These items are identified on the list as ID Code "E". We are proposing certain
items in fair condition be placed on this site for sale. Fees for eBay vary by the type and price of listing,
including insertion and final value fees.
Staff tested this method of disposal last year with good results, and found that the larger items of value were
more cost effective to sell on Ebay, considering staff time and shipping costs. We did a couple of re-lists for
vehicles that were not paid for or paid for but never picked up.
2) Staff requests the approval of the City Commission to contract George Gideon Auctioneers, Inc. for a
portion of the City's surplus property that would not be cost-effective to sell on Ebay. These items are identified
on the list as ID Code "G". This action will present the City with the opportunity of a larger coverage area and
would alleviate the overtime and advertising costs incurred in performing the auction in-house. The City has
had good results in the past with Gideon. The surplus items will be delivered to the Gideon property located at
2753 N. Orange Blossom Trail (Hwy. 441), Zellwood, FL 32798. Gideon performs governmental auctions the
third Saturday of each month; therefore, the next available auction will be held on November 20, 2004 at 9:00
a.m.
The City would again be piggybacking on the City of Ocala's contract for Auctioneer Services, which states
that Gideon would receive 7.5% commission on all titled items (vehicles), and 10% on all non-titled items.
There would also be a delivery or towing charge for any items requiring delivery to the auction site. This fee
schedule remains constant with the last auction held on June 21, 2003. Any items that do not sell will be listed
on the next scheduled auction day. A detailed report of all items sold and their respective amounts will be
forwarded to the City along with payment within (10)ten working days of the auction.
3) Staff proposes that (24) computer systems be donated to the local elementary schools. These items are
identified on the list as ID Code "DS". Notifications were sent to the local elementary schools. Ocoee
Elementary and Spring Lake Elementary responded that they are very interested in the donation of computers
for use by their students and teachers.
4) Staff proposes that the Fire Department's Military Surplus Trailer be donated to the Tri-County Volunteer
Fire Department. This item is identified on the list as ID Code "DT". The former Acting City Manager
Williford previously authorized the donation of other non-capital Fire related items to this organization. Those
items have been donated to the Tri-County Volunteer Fire Department, and are not listed.
5) Staff proposes that the Community Relations Department's items be donated to West Orange High School
for use by their TV program. These items are identified on the list as ID Code "DW".
6) Staff proposes that any cell phones listed be donated to the Center of Domestic Violence for 911 emergency
use. These items are identified on the list as ID Code "DD".
7) Last year, the City offered the used computers to City employees for purchase on a first come/first served
basis. However, Information Systems has indicated they will not be offering this option this year as the
computers systems listed are too old technology wise, ranging from 5-11 years old.
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