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Home My WebLink About09-21-04 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida September 21, 2004 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I. CALL TO ORDER A. Invocation B. Pledge of Allegiance C. Roll Call and Determination of Quorum II. PRESENTATIONS AND PROCLAMATIONS A. Proclamation - Constitution Week - September 17-23, 2004. (Mayor Vandergrift) III. COMMENTS FROM CITIZENS/PUBLIC IV. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE V. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. A. Approval and Acceptance of the Budget Work Session Minutes of September 2, 2004. (City Clerk Eikenberry) B. Appointment of Louis Fazio, Jr. to Education Commission. (City Clerk Eikenberry) Only one application was submitted at this time and should the City Commission wish to appoint Louis Fazio, Jr. to the Education Commission; he would serve a two-year term ending September 1,2006. C. Appointment of Michael Hopper as Alternate Member to the Code Enforcement Board. (City Clerk Eikenberry) Only one application was submitted at this time and should the City Commission wish to appoint Michael Hopper to the Code Enforcement Board; he would serve a three-year term ending September 30,2007. D. Reappointment of Nora Gledich as Trustee for the Police Officers'/Firefighters' Retirement Trust Fund. (City Clerk Eikenberry) Trustees of the Police Officers'/Firefighters' Retirement Trust Fund respectfully requests this Commission to certify the reappointment of Nora Gledich to serve another term ending September 30, 2006. Trustee Gledich has indicated she is willing to serve another term if appointed. At this time no other applications were received for serving on this board. E. Approval and Authorization for Replacement of Three (3) Stolen Code Enforcement Dell Laptops; and Authorization to Transfer Funds from Temporary Position/Overtime Line Item to Capital Purchases. (Building Official Phelps) During the Labor Day weekend and preparation for Hurricane Frances, (3) laptop computers were stolen from the Code Enforcement office in City Hall. A report has been filed with the city's insurance carrier and the Ocoee Police Department. The use of funds previously approved for temporary positions and overtime by the City Commission will be needed to make the purchases. The cost of each laptop computer will be approximately $2600.00, which includes shipping for a total of$7800.00. City Commission Regular Meeting September 21, 2004 F. Approval and Authorization for Temporary Closing of City Owned Streets for Ocoee Founder's Day 5K Road Race. (Building Official Phelps) The event will be held on October 9, 2004, from 7am until 9:30am. The streets to be closed are Clarke Road, White Road, Orlando Avenue, Stinnett Drive, E. Lakeshore Drive and Vandergrift Drive. The following requirements will be met: 1) All residents that will be affected by the road closings must be notified in advance; 2) Health Central Ambulance must be notified of the road closings in advance; 3) Roads must be blocked with proper barricades; 4) An emergency lane must be maintained during the event. G. Approval and Authorization for Temporary Closing of City Owned Streets for Ocoee Founder's Day Festival and Parade! (Building Official Phelps) The event will be held on October 15-16,2004. The streets to be closed are Flewelling Avenue, Rewis Street, McKey Street, Cumberland Avenue, Oakland Avenue, and Lakewood Avenue. A portion of S. Lakeshore Drive will be closed on October 14th at noon. The public boat ramp at Starke Lake will be closed on October 15-16. The following requirements will be met: 1) All residents that will be affected by the road closings must be notified in advance; 2) Health Central Ambulance must be notified of the road closings in advance; 3) Roads must be blocked with proper barricades; 4) An emergency lane must be maintained during the event. H. Approval and Acceptance of Resolution 2004-09, Adopting Official By-Laws for the Community Merit Awards (CMA) Board. (Assistant to the City Manager Shira) One of the CMA Board members is moving out of the City. The question came up whether he would need to resign from the Board. At that time, staff discovered that formal bylaws and other board criteria were never officially adopted for the CMA Board. At the recommendation of the City Clerk's office and in an attempt to maintain consistency, Resolution 2004-09, was drafted using the same basic criteria as outlined in the recently established Human Relations/Diversity Board bylaws. With regard to the question of membership, the Resolution specifies that members must either be persons who are legal residents of the City of Ocoee, or who own real property in Ocoee, or who hold a valid occupational license for a business located in Ocoee. I. Approval and Authorization of McKey Street Business Improvement Incentive Grants. (Assistant to the City Manager Shira) Staff is recommending two $5,000 grants. The $10,000 total would come from the FDOT reimbursement grant as long as there are no major change orders needed for the streetscape project. These grants would provide incentives for business owners to make improvements to their property to go along with the public improvements with the overall result of an improved look downtown. J. Approval and Authorization of Change Order #2 for 13 Days Time Extension for Gibbs & Register for Construction of McKey Street; and Authorization for Mayor and City Clerk to Execute Change Order. (Deputy Public Works Director Zaitooni) McKey Street contractor, Gibbs & RegIster, Inc., has requested 13 days time extension for lost time during Hurricane Charley, Hurricane Frances, and additional work for Change Order # 1. Staff has reviewed this request and agrees with the lost time. If approved, this change will postpone the substantial completion date to November 16,2004, and final completion date to January 15,2005. VI. PUBLIC HEARINGS A. Second Reading of Ordinance. Ordinance No. 2004-22 - Relating to Automatic Fire Protection Systems Required in Certain Multi-Family Residential Units. (Assistant Fire Chief Firstner) Page 2 of3 City Commission Regular Meeting September 21, 2004 B. Resolution 2004-07, Finding of Blight to the Proposed Community Redevelopment Agency (CRA). (Assistant to the City Manager Shira) VII. REGULAR AGENDA A. Approve Amendment #1 to Current "Residential Yard Waste and Bulky Waste" Contract with Onyx Waste Services for Removal of Storm Debris. (Deputy Public Works Director Zaitooni) B. Discussion re: Bus Shelter Agreement with Jaycees. (City Attorney Rosenthal) C. Discussion re: Implementation of a Program for One-Time Relief of Exceptionally High Water Bills. (Public Works Director Wheeler) D. Appointment of a Voting Delegate For the National League of Cities' Annual Business Meeting. (City Clerk Eikenberry) VIII. STAFF REPORTS IX. COMMENTS FROM COMMISSIONERS X. ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKE SHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN AllV ANCE OF THE MEETING. Page 3 of3