HomeMy WebLinkAboutItem V(J) Approval and Authorization of Change Order #2 for 13 Days Time Extension for Gibbs & Register for Construction of McKey St; and Authorization for Mayor and City Clerk to Execute Change Order center of Goad L1v Agenda 09-21-04
,. 411"t•e h. Item V.J.
CITY OF OCOEE
AGENDA ITEM COVER SHEET
Date: September 13, 2004 Meeting Date: September 21, 2004
Subject: Change Order#2, Time Extension for McKey Street Project
Issue: Request from Gibbs&Register, Inc. for 13 days time extension due to inclement
weather and Change Order# 1.
Recommendation:
Staff recommends approval of the additional 13 days provided contractor provides assurances
that McKey Street will be safe and passable for Founder's Day celebration on October 15 and
16, 2004.
Background Summary:
McKey Street contractor, Gibbs&Register, Inc., has requested 13 days time extension for lost
time during Hurricane Charley, Hurricane Frances, and additional work for Change Order# 1.
Staff has reviewed this request and agrees with the lost time. If approved,this change will
postpone the substantial completion date to November 16, 2004 and final completion date to
January 15, 2005.
Fiscal Impacts:
There is no direct financial impact.
Commission Action:
Reviewed by City Manager �..,
Reviewed by City Attorney x N/A
Reviewed by Finance X N/A
Reviewed by q3/69' 9I/;1b, N/A
Mayor Sipe center of Good Li Commissioners
S. Scott Vandergrift ,... -.. Danny Howell, District 1
Scott Anderson, District 2
City Manager Rusty Johnson.District 3
Robert Frank -- = Nancy J. Parker,District 4
STAFF REPORT
TO: The Honorable Mayor and City Commissioners
FROM: Bob Zaitooni, Deputy Director Public Works
DATE: September 13, 2004
RE: McKey Street Project Change Order#2, Request for Time Extension
ISSUE:
Request from Gibbs&Register, Inc. for McKey Street project for 13 days time extension due to
inclement weather and Change Order# 1.
BACKGROUND/DISCUSSION
Gibbs&Register, Inc., has requested 13 days time extension for lost time during Hurricane
Charley, Hurricane Frances, and additional work for Change Order# 1. Staff has reviewed this
request and agrees with the lost time. If approved,this change will postpone the substantial
completion date to November 16, 2004 and final completion date to January 15, 2005.
There is no direct financial impact.
RECOMMENDATION
Staff respectfully request the Mayor and City Commission to approve the requested 13 days time
extension for Gibbs&Register, Inc.; and authorize Mayor and City Clerk to execute Change
Order#2.
Center of Good Lf
,pima. ,,,� CITY OF OCOEE
Engineering/Utilities
-- 150 North Lakeshore Drive
Ocoee, Florida 34761-2258
CHANGE ORDER NO. #2
CITY OF OCOEE
McKev Street Streetscape Project
PROJECT NO.B04-07
DATE: September 13,2004 CONTRACTOR Gibbs&Register,Inc.
AGREEMENT DATE:June 15,2004
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $890,900.00
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDER $906,925.00
Net Increase Resulting from this CHANGE ORDER $0.000
The current CONTRACT PRICE including this CHANGE ORDER $906,925A)0
ORIGINAL CONTRACT TIME:
180 Consecutive Calendar Days from Notice to Proceed Date: January 2.2005
Current CONTRACT TIME adjusted by previous CHANGE ORDERS Date: January 2,2005
Net Increase Resulting from this CHANGE ORDER (#2) Days: 13 Days
Current CONTRACT TIME including this CHANGE ORDER Date: January 15,2005
CHANGES ORDERED:
I. GENERAL
This change order(#2)is necessary to modify the contract final completion date to allow 13 additional days
for time lost due to Hurricane Charley,Hurricane Francis,and additional time lost due to Change Order#
1. The GENERAL CONDITION,SUPPLEMENTARY CONDITIONS, SPECIFICATIONS and all parts
of the Project Manual listed in Article 1,Definitions,of the GENERAL CONDITIONS apply to and
govern all work under this change order.
II. REQUIRED CHANGES
Modify project substantial completion date to November 16,2004;and final completion date to January 15,2005.
III. JUSTIFICATION
There were 4 work days lost for Hurricane Charley,4 days for Hurricane Frances,and 5 additional work days were
necessary to complete the work required under Change Order#1.
IV. NARRATIVE OF NEGOTIATIONS
Staff has reviewed the request and concur with the time extension as requested.
V. PAYMENT
There is no direct financial impact.
VL APPROVAL AND CHANGE AUTHORIZATION
This proposed change to the Contract is to be approved by the Ocoee City Commission.
Acknowledgements:
The aforementioned change,and work affected thereby,is subject to all provisions of the original contract not
specifically changed by this Change Order;and,
It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original
contract other than matters expressly provided herein.
CONTRACTOR acknowledges,by its execution and acceptance of this Change Order,that the adjustments in
Contract Price and Time shown hereon constitute full and complete compensation and satisfaction for all costs and
modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other
claim for increased costs of performance or modifications of time will be granted by the OWNER for the Work
covered by this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or time
against the OWNER arising from or relating to the matters or Work set forth or contemplated by this Change Order.
RECOMMENDED BY: ACCEPTED BY:
CITY OF OCOEE,FLORIDA GIBBS®ISTER INC.
By: By:
Signature Signature
Date: Date:
Title: Title:
APPROVED BY:
CITY OF OCOEE,FLORIDA
By:
S. Scott Vandergrift,Mayor Date
Attest:
City Clerk
FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE OCOEE CITY
CITY OF OCOEE,APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON
AND LEGALITY THIS DAY OF ,2004 UNDER
,2004. AGENDA ITEM NO.
FOLEY&LARDNER
By:
City Attorney
SEP-06-20e4 07:57 P.02
GIBBS & REGISTER, INC.
ISouth Maio street
Winter Garden,Florida 34787
Telephone:(407)6546133
Facsimile:(407)6546134
September 8,2004
Janet Shire
City of Ocoee
150 North Lakeshore drive
Ocoee,Florida 34761
Re: McKey Street Improvement
Subject: Request for Time Extension
Dear Ms. Shire
G&R is requesting a time extension caused by extra work and the effects of
inclement weather for due to the two hu Titans in the past few weeks. The rain and
recovery time was necessary because time was lost due to preparation for and cleanup
after the two storms. Adverse soil conditions from the heavy rain prevented G&R from
productively performing controlling items of work. Change Order#1 added additional
items of work for the water line portion of the contract and that work will extend the
contract period. The following are the number of days that were added or lost during the
period:
Rain and Recovery Time—Hurricane Charlie 4 Days
Rain and Recovery Time—Hurricane Frances 4 Days
Additional Work Change Order#1 5 Days
13 Days
New Dates-Substantial Completion 11/16/04 and Final Completion 1/15/05
Please review the above request and should they be acceptable please process a change in
the number of contract days. And as always feel free to call should you have any
questions.
Sincerely:
Gibbs&Register,Inc.
RobertJ. Kalish
a
Sr, Project Manager
TOTAL P.02