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Home My WebLink About10-19-04 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida October 19, 2004 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS I Swearing-In Ceremony of the New Fire Chief and Pinning of Bugles and Bars for Other Recently Promoted Fire Department Personnel. (Mayor Vandergrift) Recognition of the U. S. Army Corp of Engineers for assistance during the hurricanes. (Mayor Vandergrift) Proclamation - Florida Citv Government Week. (Mayor Vandergrift) I C. COMMENTS FROM CITIZENS/PUBLIC I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEP ARA TEL Y. 1. Approval and Acceptance of the Special Session Minutes of September 30. 2004, and the Re2:ular City Commission Minutes of October 5. 2004. (City Clerk Eikenberry) 2. Appointment to the General Emplovees' Retirement Trust Fund Board. (City Clerk Eikenberry) The Trustees of the General Employees' Retirement Trust Fund request this Commission to certify the appointment of Thomas Hendrix, Sf. to fill the position of former Trustee Thomas Ison, Sr. with term ending September 30, 2006. 3. Appointment of four positions to the Parks and Recreation Advisory Board. (City Clerk Eikenberry) Staff recommends that the Honorable Mayor and City Commissioners reappoint Gordon Applegate, Mary Barber, Anthony Caraway, and Veronica Royce to serve another two-year term to end October 2006. 4. Transfer of Funds from Contin2:encv to Over 65Pro2:ram. (Finance Director Horton) In the past years, funds that may be used for the Over 65 Program were placed in Contingency and havc historically been transferred to the appropriate line items during the first month of the fiscal year. Regular City Commission Meeting October 19, 2004 It is recommended that funds for the amount of $85,840 be transferred from Contingency to the Over 65 Program. 5. i>oliceMunicipal Inter-Local Voluntary Cooperation Mutual Aid Al!reement. (Police Chief Goclon) It is recommended that the Honorable Mayor and Board of City Commissioners authorize the Mayor and Chief of Police to sign the Police Municipal Inter-local Voluntary Cooperation Mutual Aid Agreement. 6. Award of RFQ#0404 Continuin2 Contracts for Enl!ineerinl! Services. (Purchasing Agent Tolbert) Staffrecommends that the City Commission award three (3) Continuing Contracts for RFQ #0404 to DRMP Dyer, Riddle, Mills, & Precourt, Professional Engineering Consultants (PEe), and PBS&J Post, Buckley, Schuh & Jernigan, as the top three (3) short-listed firms, and to authorize Staffto proceed with contract negotiations with the selected firms, and authorize the Mayor, City Clerk, and staff to execute all necessary contract documents with these firms. Per State of Florida CCNA Act Statute 287.055, if contract negotiations are unsuccessful with the top-ranked firm, staff shall terminate negotiations, and initiate negotiations with the second-ranked firm, and so on, until an agreement is reached. 7. Resolution 2004-10 - A Resolution Authorizing a Memorandum of Understanding for Mast Arm Signals on State Road 50. (Community Development Director Wagner) The Florida Department of Transportation (FDOT) is currently designing the widening of SR SO/Colonial Drive from SR 429/Western Beltway to Good Homes Road. This project is planned to begin within 5-6 years. The Ocoee section of this roadway includes the following five signalized intersections: Maguire Road, Old Winter Garden Road, Blackwood Avenue, Clarke Road, and the West Oaks Mall entrance. The FDOT standard for signalized intersections is concrete and steel strain poles. The City of Ocoee wishes to upgrade these signalized intersections from this standard to mast arms. In order to include these upgraded intersection signals in the current FDOT plans, the City of Ococe must execute a Memorandum of Understanding with FDOT. 8. \dditional $4,070 Authorization for Traffic Sil!nal Maintenance. (Public Works Director Zaitooni) Orange County maintains all traffic signals for the City through an inter-local agreement. The current invoice is for two years (FY's 02-03 and 03-04), which was budgeted at $18,000 in FY 03-04. Due to the increase in the number of signals maintained from 18 to 21 traffic signals, $4,070 additional funds are needed to pay the invoice at $22,070. I F. PUBLIC HEARINGS NONE I G. REGULARAGENDA 9. Request for Reduction of Fine/Release of Lien - Mark and Katrina Johanson Code Enforcement Board Cases 03-001219 and 03-002902. (Building Official Phelps) Should the Honorable Mayor and City Commission consider reduction of fines and release oflien on Code Enforcement Board Case 03-001219 and 03-002902, Mark and Katrina Johanson, property located at 1602 Little Spring Hill Drive, Ocoee, Florida. 10. Discussion Re: Human Relations Diversity Board - Possible Amendment to Article 8 of the Adopted Bv-Iaws. (Mayor Vandergrift) Members have made a motion for Mayor to address the Commission on changing the quorum requirement from 1/3 to 50% plus one. 2 Regular City Cummission Meeting October 19,2004 11. A.dditional $130,000 Authorization for Storm Debris Removal. (Public Works Director Zaitooni) On September 7, 2004, and prior to Hurricane Jeanne, City Commission approved up to $200,000 for hurricane debris removal. Staff estimates that an additional $130,000 will be required to complete the storm debris removal. The additional $130,000 (for a total of $330,000 to date) will be funded from the Solid Waste Fund Balance, currently about $400,000. City will be filing for reimbursement from FEMA. 12. Old Fire Station #1 and City Hall Master Plan Study. (Public Works Director Zaitooni) On October 5, 2004, City Commission directed staff to evaluate and bring back options for use of Old fires Station #1 and other potential options. This staff report is to request a budget not-to-exceed S 10,000 for Herbert Halback, Inc. (HHI) for a conceptual study and layout for the Old Fire Station #1 and City Hall complex, including the Community Center. 13. [{euse 'Vater Service Connection Chan.!es and "Readiness to Serve" Fee. (Utilities Director Wheeler) The dcveloper of the Forest Ridge Subdivision and various residents question the billing of the "Readiness to Serve" fee for reuse if they do not activate the connection. The developer also Lluestioned the charging for the reuse connection if the homeowner does not activate the connection. 14. pcoee Commons Development and SR 50 Force Main RelocationlReuse Water System Extension. (Utilities Director Wheeler) The Public Utilities - Engineering department requests that the City Commission approve the contracting with JMHC, Inc. to install a portion of the proposed relocated and upsized force main and lIpsized reuse mains through the Ocoee Commons PUD development, which is currently under construction. I H. STAFF REPORTS I I. REGULAR AGENDA COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE M.\Y NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES TilE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 l\'. LAKE SHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. 3