HomeMy WebLinkAboutItem E(01) Approval and Acceptance of the Special Session Minutes of September 30, 2004 and the Regular City Commission Minutes of October 5, 2004 Agenda 10-19-04
OCOEE CITY COMMISSION Item # 1
SPECIAL SESSION MINUTES
HELD SEPTEMBER 30, 2004
CITY COMMISSION SPECIAL SESSION
On September 29, 2004, a Special Meeting was called by Commissioner Anderson for
the purpose of discussing "No Wake Zones" in Starke Lake and other pertinent
waterways.
CALL TO ORDER
Mayor Vandergrift called the special session to order at 5:30 p.m. in the Commission
Chambers on City Hall. City Clerk Eikenberry called roll and declared a quorum
present.
Roll Call: Mayor Vandergrift, Commissioner Anderson, Commissioner Howell (absent),
Commissioner Johnson, and Commissioner Parker (arrived 5:37 p.m.).
Also Present: City Manager Frank, City Attorney Story, and City Clerk Eikenberry
1. Closing of Starke Lake or Declaring a "No Wake Lake" due to possibilities
of losing Saver Star Road and City Hall Shorelines and Flooding of
Residences.
Discussion occurred regarding the overflow of the lakes causing shoreline erosion and
damage to lakeside property; extending the No Wake Zone to all waterways in the City;
discussions with the County to declare No Wake Zones in waterways that affect
property in Ocoee; testing for pollutants; including the ordinance and penalty on the
signs sending out notices to Homeowner's Associations
Commissioner Parker arrived at 5:37 p.m.
Mayor Vandergrift, seconded by Commissioner Anderson, moved to adopt the
emergency ordinance 2004-024 to declare Starke Lake and all waterways in the City of
Ocoee a "No Wake Zone" for a twenty-eight day period. Motion carried 4-0, with
Commissioner Howell absent.
ADJOURNMENT
The meeting adjourned at 5:46 p.m.
APPROVED:
Attest: City of Ocoee
Beth Eikenberry, City Clerk S. Scott Vandergrift, Mayor
Agenda 10-19-04
MINUTES Item # 1
OCOEE CITY COMMISSION
REGULAR CITY COMMISSION MEETING
HELD ON October 5, 2004
CALL TO ORDER
Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission
Chambers of City Hall. Commissioner Anderson led the Invocation and City
Manager Frank led the Pledge of Allegiance to the Flag. City Clerk Eikenberry called
roll and declared a quorum present.
Roll Call: Mayor Vandergrift, Mayor Pro Tem Anderson, Commissioner Howell,
Commissioner Johnson, and Commissioner Parker.
Also Present: City Manager Frank, City Attorney Rosenthal, and City Clerk Eikenberry
PRESENTATIONS AND PROCLAMATIONS
A. Mayor Vandergrift presented a Years of Service Award to James Mobley, in
• recognition of his 30 Years of Service. He received a plaque, a $500 gift certificate, and
a 14K gold necklace with an Ocoee Logo pendant.
B. Mayor Vandergrift read the Proclamation for National Epilepsy Awareness Month
November 2004.
COMMENTS FROM CITIZENS/PUBLIC
Mr. Mohnacky- addressed his concerns about drainage for the lakes, and asked if there were
any reports on the level of wind speed that Ocoee received during Hurricane Jeanne.
Commissioner Howell said his neighbor had a wind speed indicator, which measured 79 mph.
James Fleming- spoke in support of the CRA, and said he wished the CRA covered a broader
area.
COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE -None
Hurricane Update
Public Works Director Zaitooni — advised they are about 35% completed with debris
collection; said costs so far are $226,000.00, which exceeds the amount approved and they will
be coming back to the Commission asking for more funds; asked residents to keep hurricane
debris separate from normal garbage and yard waste; said tomorrow is National Walk to School
Day so they have focused the cleanup on those areas; said tree cuttings should be as small as
possible, no more than six feet; Commissioner Anderson asked if the semi-annual cleanup can
be pushed back to November and posted on the water bills and Mr. Zaitooni agreed.
Mayor Vandergrift advised the City Manager he would like to see an employee barbeque to
show gratitude for the hard work that was done throughout this hurricane season.
City Commission Regular Meeting
' October 5,2004
CONSENT AGENDA
C. (,pulled from Convent Agenda to be heard separately) Approval and Authorization to
Award Three (3) Continuing Contracts for RF() # 0403 for Surveying and Mapping
Services; and Authorization for Mayor and" City. Clerk to Execute All "Documents.
(Purchasing Agent Tolbert)
Staff recommends that the City Commission award three(3)Continuing Contracts for RFQ#0403 to Southeastern
Surveying,Professional Engineering Consultants(PEC),and Weidener Surveying,as the top three(3) short-listed
ins,and to authorize Staff to proceed with contract negotiations'with the selected firens,and authorize the Mayor,
City 'Clerk, and staff to execute all necessary contract documents with Southeastern Surveying, Professional
Engineering Consultants(PEC),and Weidener Surveying.
Commissioner Anderson, seconded by Commissioner Johnson, moved to pull this
item from the Consent Agenda and vote on it separately. Motion carried 5-0 .
Commissioner Anderson advised he pulled this item to have the Commission consider pulling
Professional Engineering Consultants (PEC) from this short list in order to consider them on
oncoming projects that are larger, since they have history of doing excellent work for the City.
Commissioner Anderson, seconded by Commissioner Johnson, moved to remove
PEC from this short list and award the three continuing contracts to Southeastern
Surveying, Weidener Surveying, and Mactec, and authorize staff to execute the
necessary documents. Motion carried 5-0 .
A. Approval and Acceptance of the Regular City Commission Minutes of
September 7, 2004, and September 21, 2004; and Finial Budget Bearing Minutes of
September 20,2004:(City Clerk Eikenberry)
B. Appointment of Ed Britton to Parks and Recreation Advisory Board. (City
Clerk Eikenberi
Only one application was on file for the Parks and Recreation Advisory Board,therefore staff recommends the City
Commission consider appointing Ed Britton as Member of the Parks and Recreation Advisory Board for a two-year
term ending on October 1,2006.
C. Approval and Authorization to Award Three(3) Continuing Contracts;for RFQ
#0403 for Surveying and Mapping Services; and Authorization for Mayor and Ciiy Gerk
to Execute All Documents.(Purchasing Agent Tolbert)'
Staff recommends that the City Commission award three (3) Continuing Contracts for RFQ #0403 to Southeastern
Surveying, Professional Engineering Consultants (PEC), and Weidener Surveying, as the top three (3) short-listed
firms,and to authorize Staff to proceed with contract negotiations with the selected firms, and authorize the Mayor,
City Clerk, and staff to execute all necessary contract documents with Southeastern Surveying, Professional
Engineering Consultants(PEC),and Weidener Surveying. (PULLED FROM CONSENT AGENDA)
D. Approval and Authorization for City Manager to Apply'for a Florida Recreation
Development Assistance Program Grant to Install Lights at the Jim Beech SoccerYield for
FY 2005-2006. (Parks&Recreation Director Farmer)
The Florida Recreation Development Assistance Program Grant provide the City with $108, 750.00 to assist the
City in installing the lights at the Jim Beech Soccer Field if the grant is awarded. The City of Ocoee would have to
provide a match of$36,250.00,which would be utilized in Fiscal Year 2005-06.
Page 2 of 5
City Commission Regular Meeting
October 5,2004
E. Approval,and Authorization°for Purchase of Benches Trras Receptacles, and
Planters for M Keks eet. m !rovement ,.(Par + :,, ecreatitm Director Farmer
The plans for the McKey Street improvements include certain site furnishings. Staff recommends the purchase of
Wabash Valley Estate Series benches, receptacles, and the Custom Design Precast planters from Contract
Connection, Inc. in the amount of $20,029.50 by piggybacking off State Contract #650-001-04-1, (SNAPS
#6502218-3). There is$30,000 budgeted in fiscal 2004/2005 for these items.
Consent Agenda Vote:
Item C was pulled from the Consent Agenda and voted on separately.
Commissioner Howell, seconded by Commissioner Anderson, moved to adopt
Consent Agenda items A,B,D, and E, as presented. Motion carried 5-0 .
PUBLIC HEARINGS—None.
REGULAR AGENDA Items were moved and heard in following order: A,D, C,B,E
A. = Discussion Re:Waste Services of;Florida,Inc,(formerly Florida Recycling Services,
Residential Garbage and°Recycling Collection&Disposal,(Public%irks
Director Zaitooni)
Dan Malloy, District Manager of Waste Services of Florida, addressed the complaints the City
has been receiving from the residents and defined a four-step process that they would go through
to correct any problems that are occurring or may come up in the future. He said the would (1)
Advise Public Works when routes were complete, (2) Have regular supervision, (3) Use the TAG
Program to survey residents for customer service, and (4) Rearrange the routes for efficiency and
expediency. Public Works Director Zaitooni said the number of complaints have decreased
since they placed a supervisor in our City, with the biggest complaints being rudeness of the
drivers and lateness of garbage pickup. He added that we still have an abnormally high amount
of damage to the garbage carts.
Henry Morgan, 304 Lakeshore Drive, expressed his unhappiness with Waste services of
Florida, feels the City should have kept City services and that we should consider re-bidding.
Mayor Vandergrift, seconded by Commissioner Johnson, moved to give them a sixty
day notice for expectations of improved performance, at which time appropriate action
would be taken under the contract. Motion carried 5-0 .
— Mayor Vandergrift read an acknowledgement from Frances Watts regarding City employee
James Mobley's 30 years of service.
-- Mayor Vandergrift acknowledged William Lovelady, reporter from The Sportsmen's
Gazette.
Page 3 of 5
City Commission Regular Meeting
October 5,2004
B. Discussion and Direction Re: Old Fire Station;#t Building. (Public Works Director
Zaitooni)
Discussion occurred regarding the feasibility of refurbishing or demolishing the old Fire Station.
Commissioner Parker said that we should consider moving the Police Department also because
that building is not large enough and does not have the appropriate facilities such as a sallyport
for transporting prisoners.
Mayor Vandergrift, seconded by Commissioner Anderson, moved to have staff look
into options and costs for refurbishing the Fire Station, which includes the possibility of
moving the Police Department out of the their existing building. Motion carried 3-2, with
Commissioner Johnson and Commissioner Parker opposing.
C. Discussion Re Pioneer Key Regional Drainage Improvements Professional
Engineering:Consultants (PEC). (Public Works Director Zatooni) This item was
moved to be heard as the second item on the Regular Agenda, after D.
Public Works Director introduced David Hamstra of Professional Engineering Consultants
(PEC), who gave a presentation on the drainage projects at Pioneer Key 1 and Pioneer Key 2 and
the low lying areas south of Palm Drive.
Commissioner Johnson, seconded by Commissioner Howell, moved to authorize the
grant applications with the understanding that the City would have to budget matching
funds of the next several budget years. Motion carried 5-0 .
D. *quest for Reduction of Fine/Lieu on Code Enforcement Board Case;,#9449 -
Marla Vela. (Continued from September 7, 2004, Commission Meeting)?(Building
Official Phelps) This item was moved to be heard as the first item under the regular
consent agenda. .
Building Official Phelps said there will be no problem getting the paperwork processed in thirty
days,the release of lien will be signed and recorded as soon as the $3000.00 is received.
Commissioner Johnson, seconded by Commissioner Howell, moved to accept the
$3,000.00 fine and allow them to maintain ownership, with the condition the payment is
received within 30 days. Motion carried 5-0 .
E. Presentation Re: Residential Fire Sprinklers. (Assistant Fire Chief Firstner)
Chief Firstner gave a presentation on the implementation of Fire Sprinklers in residences. Chief
Firstner advised that it may be necessary to hold a workshop on this subject to go over all of the
information
The consensus of the Commission was to place this item on the next agenda for
discussion after they review the information that was given to them.
Page 4 of 5
City Commission Regular Meeting
October 5,2004
STAFF REPORTS
Utilities Director Wheeler gave an update on State Road 50, regarding the flooding/drainage
issues and how FDOT is attempting to get water off of the roads without endangering any homes
along the lakes.
City Manager Frank — discussed a resolution that was passed by the Florida League of Cities
dealing with an amendment to the Constitution requiring that every amendment to a City's or
County's Comprehensive Plan be subject to the respective City or County's electorate. The
resolution passed by the Florida League of Cities was in opposition to that.
COMMENTS FROM COMMISSIONERS
Commissioner Johnson- asked about uprighting the newly planted trees on McGuire Road
Commissioner Parker- reminded residents east of Clarke Road and north of Hwy 50 in Ocoee
that they need to attend School Board Rezoning meeting Tuesday at West Orange High School
at 6:30 p.m. and send a loud and clear message of what is acceptable.
Commissioner Anderson-asked if the City could write a letter to the School Board expressing
our disappointed that the Board is not listening to local municipalities or the residents.
Commissioner Howell- (1) asked about the City having its own insect spraying truck, possibly
supplementing what the County is doing, to which City Manager Frank said the cost of the
vehicle and a certified operator are being considered, and (2) said he would like to have a
meeting with Public Works Director Zaitooni, Utilities Director Wheeler, and City Manager
Frank, regarding drainage issues in areas that have outdated and faulty systems.
Mayor Vandergrift- invited people to the road dedication to Veteran's Memorial Intersection
on October 20th at Hwy 50, SR429 and the Turnpike. Reception begins at the Auto Auction at
9:30 am with guest speakers.
Parks and Recreation Director Farmer gave an overview of all of the events that will occur on
October 15th and 16th for this year's Founder's Day celebration.
ADJOURNMENT
The meeting adjourned at 10:37 p.m.
APPROVED:
Attest: City of Ocoee
Beth Eikenberry, City Clerk S. Scott Vandergrift, Mayor
Page 5 of 5