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HomeMy WebLinkAbout11-20-2018 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee,Florida NOVEMBER 20,2018 AGENDA 6:15 P.M. REGULAR CITY COMMISSION MEETING CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum PRESENTATIONS AND PROCLAMATIONS Proclamations—November 2018 (Mayor Johnson) ➢ Day of Remembrance Proclamation of 1920—November 2nd D Orlando Health—Health Central Hospital— 100 Year Anniversary COMMENTS FROM CITIZENS/PUBLIC STAFF REPORTS AND AGENDA REVIEW COMMISSIONERS ANNOUNCEMENTS CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION,IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of the Minutes for the Regular City Commission Meeting held October 16, 2018. (City Clerk Sibbitt) 2. Approval of New Appointments to the Human Relations Diversity Board. (City Clerk Sibbitt) The Human Relations Diversity Board was created by Resolution in 2003. The purpose of this board is to promote understanding, respect, goodwill, and equality among all citizens and businesses of the City of Ocoee. Members of the Human Relations Diversity Board serve three-year terms. Currently the Human Relations Diversity Board has eleven (11) members, and their resolution allows no less than seven (7) members and no more than thirteen (13)members. On October 4, 2018, an email was received from HRDB Chairman Travis Brown announcing his resignation effective December 7,2018. Two applications have been received by Larry Brinson, Sr. and Jay Carr who have shown an interest in being appointed to the Human Relations Diversity Board for a term ending May 2021. 3. Approval of Change Order No. 1 for South Blackwood Avenue Landscape Refresh Project with BrightView Landscape Services. (Deputy Development Services Director/CRA Administrator Corless) On September 18, 2018, the City Commission approved the award of the S. Blackwood Avenue Refresh Project to BrightView Landscape Services, Inc. Since Commission approval on September 18th and prior to the issuance of the Purchase Order 1425719 on October 30, 2018, two Washingtonia Palms, located in the southern median of S.Blackwood Avenue,were struck by lightning and are in the process of dying.Based on an inspection of the dying palms by the City's Urban Designer and the CRA Administrator, as well as BrightView's horticulturalist, it was decided that the most cost effective measure is to remove the dying palms. The removal of the palms would cause a break in the planting rhythm, thus it was also determined to relocate the two palms currently located on the northern part of the southern median to the location where the palms died. This change order is in the amount of$2,586.50 with the total of the overall contract not to exceed$67,262.00. Regular City Commission November 20,2018 4. Approval of a Two-Year Warranty Surety and Maintenance, Materials, and Workmanship Escrow Agreement with DR Horton, Inc., for the Oak Trail Reserve Subdivision and the Clarke Road Extension. (Development Engineer Womack) The Oak Trail Reserve Subdivision is located at the northeast corner of Clarke and Clarcona Ocoee Road. The overall development covers 33.94 acers with nearly 14 acers of the development being dedicated for open space. The Oak Trail Reserve Subdivision will contain 140 single family lots. Clarke Road was required to be extended north of Clarcona Ocoee Road to serve this development. The developer, DR Horton, has completed construction of the infrastructure improvements for the Oak Trail Reserve Subdivision and the Clarke Road Extension and has requested a Certificate of Completion for both projects. All identified punchlist repairs are currently being completed,and the developer will be ready to start the two-year warranty period for the public infrastructure improvements once the punchlist items are inspected and approved by City Staff. As a requirement of the Land Development Code, the developer is required to furnish the City a Surety to cover any possible damages to the public improvements discovered during the next two years, should the developer not choose to make those repairs. DR Horton has provided the City with a Check in the amount of 10% of the constructed public improvements ($46,414.44 issued by JP Morgan Chase Bank). The surety will be kept with the signed Maintenance,Materials,and Workmanship Escrow Agreement,which will ensure that funds will be available should they be needed during the two-year warranty period. The Surety will be returned to the developer upon completion of the two-year warranty period and the repair of any damages caused over that two-year period. 5. Approval to Terminate the City's 457 Contract with Principal Financial Services Effective December 30, 2018. (Human Resources Director Williford) Principal Financial Services has officially notified the City of Ocoee that it will no longer support the 457 Contract that it has for the City's employees. The City's other two 457 plan providers, Empower and ICMA, have informed the City that they will continue to support the plans and will allow employees to transfer their monies to either Empower or ICMA. 6. Approval to Terminate the City's Mental Health Services Contract with Heartspoken/Gilstrap Counseling, Inc., on March 1, 2019. (Human Resources Director Williford) The City's Health insurance agent, The Crowne Group, is recommending the termination of the City's contract with Heartspoken/Gilstrap Counseling, Inc., due to the implementation by Florida Blue of a capitation program on Mental Health and Substance Abuse coverage on group health plans like the City's. 7. Approval of the Renewal of Radio Services Agreement with Motorola, Inc. (Police Chief Brown) In November 1995, the Honorable Mayor and Board of City Commissioners authorized the purchase of the Motorola 800 MHz Radio system, which is still being utilized by the City in conjunction with Orange County's radio system. Also purchased with the radio system was a service maintenance agreement. The agreement is required for equipment that is no longer under factory warranty. Included in the agreement is all covered radio equipment currently owned by the City of Ocoee with the exception of the radio equipment purchased by the City for the Fire Department. The proposed agreement will take effect October 1,2018 and runs through September 30, 2019. The cost of the service agreement for the next 12 months is $20,703.84 (payable in monthly payments of$1,725.32). 8. Approval for the Police Chief to Enter into an Agreement with Ring LLC to Participate in the Ring Neighborhoods Program. (Police Chief Brown) The City of Ocoee Police Department desires to participate in the Ring Neighborhoods Program. Ring LLC is a manufacturer of smart doorbells and cameras, which are growing in popularity as a home security solution. It allows homeowners to communicate with someone at the door remotely and also records video. Participating in this program will provide the City of Ocoee Police Department access to the Ring Neighborhoods platform, to communicate with Ring Neighbors, to encourage community engagement, and the ability to request surveillance video for investigative purposes from citizens as we work together to make Ocoee neighborhoods safer. 21 Page Regular City Commission November 20,2018 9. Approval of the Downtown Redevelopment Drainage Improvements with Pegasus Engineering. (Public Works Director Krug) A key component of the City Commission approved Downtown Master Plan is the development of the master regional stormwater facility. Continuing engineering services firm, Pegasus Engineering, was assigned the first step in the design process by conducting a feasibility study for the facility which was completed December of 2017. Using the results of the feasibility study to establish the parameters for the design of the regional stormwater facility, the City successfully solicited Engineering services for the final design and construction. GAI Consultants were awarded the design of the Downtown Master Regional Stormwater Facility and are in the preliminary concept and design phase. While GAI continues to develop their fmal product,the City is in need of immediate engineering services to ensure the current Bluford Avenue, Oakland Avenue and City Hall Complex project improvements will function with the future master stormwater system. Public Works is requesting continuing engineering services firm, Pegasus Engineering, to handle these immediate tasks as their team has the most historical knowledge from completing the feasibility study and has already been coordinating with the various project design teams. The major portion of this proposed work will allow the City to pipe the open drainage ditch next to existing City Hall from the railroad tracks at Franklin Street to Starke Lake, increasing the area of developable property by reducing compensating pond storage area. Having Pegasus complete this work allows the City's other project consultants to continue to work unimpeded on their projects and eliminates future additional design fees on said projects. The $47,500.00 for the work is available in the Stormwater Capital Improvements. 10. Approval to Award Bid #ITB19-001 Windermere Groves Reclaim Retrofit Project. (Purchasing Agent Tolbert) In conformance with the policies and procedures of the City of Ocoee (City) and Florida Statutes, bids were solicited from qualified contractors to construct the Windermere Groves Reclaimed Water Retrofit (Project). All work for the project shall be constructed in accordance with the drawings and specifications prepared by the City of Ocoee Utilities Department. Bids include all items necessary for the furnishing, delivering, and installing of all materials,equipment, incidentals,and services. The bid was publicly advertised on September 9, 2018, and opened on October 9, 2018. A pre-bid conference was held on September 25, 2018. The City received five(5)bids for this project,ranging from$394,775.00 to $832,732.00. The bids are available in the Finance Department for review. The Utilities and Finance departments reviewed the bids and all were considered responsive. Staff recommends awarding the bid to Tri-Sure Corporation as the most responsive and responsible bidder in the amount of$394,775.00. 11. Approval for use of $3,000 in Existing Budgeted Funds to Pay Travel Expenses for Members of the Human Relations Diversity Board to Participate in a University of Florida Symposium. (Support Services Director Butler) The Ocoee City Commission established the Human Relations Diversity Board (HRDB) by legislative resolution in 2003 for the purposes of facilitating communication and educating the community, among others. Five members of the Board have been invited to participate in a panel discussion at the Samuel Proctor Oral History Program, a national symposium on African-American history. This panel is intended to present the City's experiences as a model for other communities to follow in dealing with difficult historic events. The title of their session is "Ocoee: 100 Years of Accountability and Reconciliation in the Making." The event starts on Thursday morning, March 21, 2019. The panel discussion will be held on Saturday, March 23, starting at 9:30 am in Gainesville. The Board plans to send five persons whose travel expenses would be reimbursed up to an amount of$600 per person to cover the costs of car travel, food for three days (Thursday-Saturday), and lodging for two nights (Thursday and Friday) for up to five persons (HRDB members and city staff/officials).There is no cost for registration. 31 Page Regular City Commission November 20,2018 12. Approval of Repairs to City of Ocoee's Wastewater Treatment Plant's Oxidation Ditches Headworks. (Utilities Director Smith) The City of Ocoee Wastewater Treatment Plant, as currently configured, is in service since 1993. The oxidation ditch headworks concrete coating has reached the end of its lifecycle and in the planning stage to be recoated in Fiscal Year 2018/19 at an estimated cost of $250,000. The coating is beginning to fail, with respect to protecting the headworks concrete, and causing surface damage. If not repaired, could lead to significant damage. A City consultant(Reiss Engineering) conducted a structural inspection of the oxidation ditch on June 2018. The inspection revealed the headworks are in dire need of repair and recoating. City staff initiated a discussion with coating suppliers and contractors to derive an estimated cost for the project. Engineered Spray Solutions met with staff on-site to review the consultant's report and provide a proposal for the repairs and coating. The estimated cost of the repairs and coating is $92,389.00. Engineered Spray Solutions is currently under contract with Sarasota County (contract expires August 2019) for similar work and has offered the same contracted conditions to the City of Ocoee. PUBLIC HEARING 13. Top Gun Cheer — 651 South Bluford Avenue Preliminary & Final Large Scale Site Plan (PSP/FSP); Project No: LS-2018-012. (Advertised in the West Orange Times on Thursday, November 8, 2018. This public hearing is being continued to the December 4, 2018 City Commission Meeting) (City Planner Rumer) FIRST READING OF ORDINANCE 14. First Reading of Ordinance Amending the City of Ocoee Municipal General Employees' Retirement Trust Fund Reflecting Changes for Compliance with the Internal Revenue Code. (Second Reading and Public Hearing Date scheduled for December 4, 2018, Regular Commission Meeting at 6:15 p.m. or soon thereafter.) (City Clerk Sibbitt) At their meeting held on September 11, 2018, the General Employees' Retirement Board reviewed and approved the proposed ordinance which deals primarily with definition changes for compliance with the Internal Revenue Code. Additionally, the definition of Actuarial Equivalent is being amended to match the current valuation assumptions for interest. Because the changes do not result in a change in the valuation results, it is the opinion of the Plan Attorney that a formal Actuarial Impact Statement is not required in support of its adoption. 15. First Reading of Ordinance Repealing and Replacing Chapter 78 - Fire Prevention and Emergency Medical Response. (Second Reading and Public Hearing Date scheduled for December 4, 2018, Regular Commission Meeting at 6:15 p.m. or soon thereafter.) (Fire Chief Miller) The Ocoee Fire Department has a chapter in the City's Code of Ordinances that relates to fire prevention and emergency medical response. Chapter 78 has been reviewed and updated to reflect the current edition of the Florida Fire Prevention Code. Updates to the ordinance include adding emergency medical response services language,removing the existing local ordinance requirements on fire sprinkler systems, and adding language that addresses authority,purpose,applicability,administration,and delegation. 16. First Reading of Ordinance for VMG Estates — 815 Clarcona Ocoee Road (N. Lakewood Avenue) Annexation; Project No: AX-07-18-73. (Second Reading and Public Hearing Date scheduled for December 4, 2018, Regular Commission Meeting at 6:15 p.m. or soon thereafter.) (City Planner Rumer) The subject property is located on the east side of Clarcona Ocoee Road, at 815 Clarcona Ocoee Road (N. Lakewood Ave.). The overall parcel is 3.89 acres in size. The subject parcel identification number is 08-22- 28-0000-00-028. With respect to State annexation criteria, Chapter 171.044 of the Florida Statutes grants municipalities the authority to annex contiguous, compact, non-circuitous territory so long as it does not create an enclave. The subject property is considered contiguous to the City of Ocoee since it is bordered by property located within the City limits on all sides. The property is proposed for annexation in order to be located within the City limits of Ocoee. A proposed rezoning and subdivision plan will be processed under the next phase. Annexation at this time will enable the applicant to design and engineer under the City's regulations. 4IPage Regular City Commission November 20,2018 17. First Reading of Ordinance for Amaran Property — 403 2nd Street Annexation and Rezoning; Project No(s): AX-08-18-76 & RZ-18-08-13. (Second Reading and Public Hearing scheduled for December 4, 2018, Regular Commission Meeting at 6:15 p.m. or soon thereafter.) (City Planner Rumer) The subject property is located on the east side of 2nd Street, 187 feet north of W. Silver Star Road. The parcel is +/- 0.39 acres in size and contains one existing Single-Family residence. The Applicant is annexing into the City limits as a condition to receive a city potable water connection. With respect to State annexation criteria, Chapter 171.044 of the Florida Statutes grants municipalities the authority to annex contiguous, compact, non-circuitous territory so long as it does not create an enclave. The subject property is considered contiguous to the City of Ocoee since it is bordered by property located within the City limits on the south and east. The parcel will receive an R-IA(Single-Family Dwelling)zoning upon annexation. a) First Reading of Annexation Ordinance b)First Reading of Rezoning Ordinance 18. First Reading of Ordinance for City of Ocoee Street Pond — 715 Center Street Annexation and Rezoning; Project No(s): AX-09-18-78 & RZ-18-09-16. (Second Reading and Public Hearing scheduled for December 4, 2018, Regular Commission Meeting at 6:15 p.m. or soon thereafter.) (City Planner Rumer) The subject property is located on the south side of Center Street,200 feet west of Woodson Ave. The overall parcel is 3.58 acres in size and contains an existing stormwater pond owned by the City of Ocoee.The subject parcel identification number is 17-22-28-0000-00-102. With respect to State annexation criteria, Chapter 171.044 of the Florida Statutes grants municipalities the authority to annex contiguous, compact, non- circuitous territory so long as it does not create an enclave. The subject property is considered contiguous to the City of Ocoee since it is bordered by property located within the City limits on the north side. The parcel will receive an R-1 (Single-Family Dwelling)zoning upon annexation. a) First Reading of Annexation Ordinance b)First Reading of Rezoning Ordinance 19. First Reading of Ordinance to Amend Article VII of the Land Development Code (LDC) for the Citywide Floodplain Management Ordinance. (Second Reading and Public Hearing scheduled for December 4, 2018, Regular Commission Meeting at 6:15 p.m. or soon thereafter.) (City Planner Rumer) The City's updated ordinance has been submitted to the FEMA Regional Office in Atlanta for review and changes to comply with Code 44 of Federal Regulations, Sections 59 and 60 of the National Flood Insurance Program(NFIP).Non-compliance with this regulation results in the loss of participation in the NFIP program which would prohibit flood insurances from being available. The Land Development Code contains a section in Article VII dealing with a Floodplain construction criteria. This is supplemental to the general wetland and floodplain criteria in Article VII. The information is required for adoption and is used in all Cities and Counties in Florida. The requirements in the ordinance are established to facilitate Building Codes. The provisions in the ordinance do not conflict with the Comprehensive Plan. SECOND READING OF ORDINANCE—PUBLIC HEARING 20. Second Reading of Ordinance for Alli Property — 735 Center Street Annexation & Rezoning; Project No(s): AX-06-17-61 & RZ-17-06-02. (Advertised in the West Orange Times on Thursday, November 8, 2018 and Thursday, November 15, 2018.) (City Planner Rumer) The subject property is located on the south side of Center Street,450 feet east of Orange Avenue. The parcel is approximately+/- 0.68 acres and contains one existing single-family residence. The Applicant is rezoning the property from Orange County R-1 "Low-Density Residential" to City of Ocoee R-1A "Single-Family Dwelling" as a condition to receive connection to City potable water. The subject property is considered contiguous to the City of Ocoee since it is bordered by property located within the City limits on the north- south. Orange County has been notified of this petition in accordance with Section 171.044(6) FS and Subsection 13-A of the City of Ocoee-Orange County Joint Planning Area Agreement. a) Second Reading of Annexation Ordinance b) Second Reading of Rezoning Ordinance SIPage Regular City Commission November 20,2018 REGULAR AGENDA 21. Discussion of an unsolicited offer from Meritage Homes to purchase +1- 9.0 acres of city-owned property near the intersection of AD Mims Road and Clarke Road for $1,100,000. (Assistant City Manager Shadrix) The City acquired 12 acres of land(Parcel No. 09-22-28-0000-00-05)from the Silvestri Investment Group of Florida, Inc., on December 29, 2006, at a cost of$3.5 million for the purpose of constructing a new Police Department headquarters building. The City subsequently relocated the Police Department to another facility, with the result that the former Silvestri property remains undeveloped. The subject property is bordered on the south by railroad right-of-way, which is adjacent to AD Mims Road, to the north and east by the Prairie Lake Reserve Subdivision, and on the west by Clarke Road. A portion of the eastern boundary is property dedicated to the public use and owned by the City for future road construction. The outstanding amount of the bond used to finance the purchase is approximately $2.6 million. The Orlando Division of Beazer Homes submitted an unsolicited offer to purchase approximately 8.5 acres of the property for $960,070 in April of this year, and the City Commission authorized staff to negotiate a contract to bring back for approval. Negotiations failed to produce a reasonable contract; therefore, Edward Storey, the City's attorney in this matter sent them a letter terminating the negotiations. The City has since received an unsolicited offer from Meritage homes for$1,100,000 which is right at the appraised value. The offer letter from Meritage proposes terms that include a $50,000 escrow deposit, a 90 day inspection period, and a bulk cash closing contingent upon successful approval of a plan to develop 64 residential lots. STAFF ACTION ITEMS COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE MEETING. 61 Page