The URL can be used to link to this page

Home My WebLink AboutItem 11 Approval for use of $3,000 in Existing Budgeted Funds to Pay Travel Expenses for Members of the Human Relations Diversity Board to Participate in a University of Florida Symposium ocoee florida AGENDA ITEM COVER SHEET Meeting Date: November 20, 2018 Item # 1 Reviewed By: Contact Name: Justin Mieras, Support Department Director: Services Dept. 4/AP _7, Contact Number: 407-554-7073 City Manager: 7 1 ,- Subject: Approval for use of $3,000 in existing budgeted funds to pay tra -I expenses for members of the Human Relations Diversity Board to participate in a University of Florida symposium. Background Summary: The Ocoee City Commission established the Human Relations Diversity Board (HRDB) by legislative resolution in 2003 for the purposes of facilitating communication and educating the community, among others. Five members of the Board have been invited to participate in a panel discussion at the Samuel Proctor Oral History Program, a national symposium on African-American history. This panel is intended to present the City's experiences as a model for other communities to follow in dealing with difficult historic events. The title of their session is "Ocoee: 100 Years of Accountability and Reconciliation in the Making." The session is divided into time periods, with each Board member assigned to speak about the community and events during that period. Notably, the time periods include the present and the future, which will allow the Board to demonstrate the community's current level of diversity and commitment to acknowledging the past, reconciling in the present, and building a path into the future to ensure the community's diversity never diminishes. The event starts on Thursday morning, March 21, 2019. The panel discussion will be held on Saturday, March 23, starting at 9:30 am in the A. Quinn Jones Center Auditorium, 1013 NW 7th Avenue, in Gainesville. Issue: The HRDB asks the City Commission to authorize the use of budgeted funds to reimburse HRDB members for up to $600 in travel expenses per person for attendance at, and participation in, the Samuel Proctor Oral History Program at the University of Florida in Gainesville. Recommendations: Staff recommends that the City Commission approve the use of up to $3,000 in operating funds presently budgeted in the Support Services Department for support of the HRDB to reimburse City representatives for the cost of travel, lodging, and meals. The Board plans to send five persons whose travel expenses would be reimbursed up to an amount of $600 per person to cover the cost of car travel, food for three days (Thursday-Saturday), and lodging for two nights (Thursday and Friday) for up to five persons (HRDB members and city staff/officials). There is no cost for registration. 1 Attachment: • Preliminary event agenda Financial Impact: The proposed travel will come from existing budget currently allocated to the HRDB within Cost Center 518 (Support Services). The currently available funding from the FY 2019 budget is $8,000. Use of the requested $3,000 should not negatively impact other planned programs for the fiscal year, such as the Reverend Dr. Martin Luther King, Jr. Celebration in January. Type of Item: (please mark with an x') Public Hearing For Clerk's Dept Use: Ordinance First Reading X Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion&Direction Original Document/Contract Attached for Execution by City Clerk Reviewed by City Attorney N/A Reviewed by Finance Dept. 71 (-) 1 0 N/A 2 Preliminary Program Thursday, March 21,2019 LOCATION: GEORGE A.SMATHERS LIBRARY EAST, ROOM 100 8:00 to 9:00am: REGISTRATION WITH COFFEE Community Presenters/Posters/Tabling 9:00 to 10:00am: OPENING REMARKS President Fuchs, University of Florida Provost Joe Glover, University of Florida Sharon Austin, Director UF African American Studies Paul Ortiz, Director,Samuel Proctor Oral History Program 10:00 am: Conducting the Oral Histories: Challenges, Impacts, Legacies Featuring SPOHP/UF Alumni: Randi Gill-Sadler, Lafayette College, Justin Hosbey, Emory University,Justin Dunnavant, UC-Santa Cruz/Vanderbilt Raja Rahim, University of Florida Moderated by Patricia Hilliard-Nunn, University of Florida 11:15am: COFFEE BREAK Book Signings (Participants' books will be for sale throughout the event's proceedings) 11:45am: The Difference History Makes:Veterans,Classrooms, Community, Museum &Virtually John Nelson,Jefferson County Veterans of Foreign Wars, Sherry Dupree, Director, UNESCO-Transatlantic Slave Trade, Gayle Phillips, Lincolnville Museum and Cultural Center,St.Augustine,Curtis Michelson, Democracy Forum,Vivian Filer,Cotton Club Museum, Inc. Moderated by Paul Ortiz, University of Florida 12:45pm: LUNCH BREAK 2:30pm: "Gator Tales" Film Screening Gator Tales is an original play devised and directed by UF Arts Professor Kevin Marshall in conjunction with SPOHP. Focusing on the experiences of the first generations of African American students at UF,the play was nominated for the 2015 Freedom of Expression Award by Amnesty International at the Edinburgh Festival in Scotland. 3:30pm: Comments by: UF Alumni Narrators' Panel: Evelyn Mickle,Albert White, Bernard Hicks LOCATION: SAMUEL P. HARN MUSEUM OF ART, UNIVERSITY OF FLORIDA 6:00pm: Keynote Address: Curtis Austin, Department of History, University of Oregon Author of: Up Against the Wall:Violence in the Making and Unmaking of the Black Panther Party Comments by: Derrick White, Department of History, Dartmouth University 7:00 to 9:00PM: Dinner Reception Friday,March 22,2019 LOCATION: GEORGE A. SMATHERS LIBRARY EAST, ROOM 100 8:30am: MORNING WELCOME WITH COFFEE Opening Remarks: Dean David Richardson, University of Florida 9:00am: Remembering Joel Buchanan: Evelyn Foxx,Alachua County NAACP, Rodney Long,Alachua County Commissioner Emeritus, Bernie Machen, UF President Emeritus,Judith Russell,Smathers Libraries Dean, Steve Noll, Department of History, Marna Weston, Oak Hall School, Faye Williams, M.A.M.A.'s Club, Family&community members 10: 15am: Unveiling the Joel Buchanan Archive of African American Oral History Judith Russell, Stephanie Birch, Laurie Taylor,George Smathers Libraries 11:00am: COFFEE BREAK with Light Refreshments Book signings 11:30am: History, Intersectionality and Liberation in the Age of Black Lives Matter Tanya Saunders, University of Florida Nailah Summers, Dream Defenders Max Krochmal,Texas Christian University Moderated by: Lauren Pearlman, University of Florida LUNCH BREAK An Afternoon of Student Activism, Ethnic Studies, and Community Building 2:30pm: "The Making of the Institute of Black Culture at the University of Florida," Presented by Student Filmmakers Comments by:Tameka Bradley Hobbs,Valdosta State University COFFEE BREAK Book Signings 4:30pm: "The Making of the Institute of Hispanic-Latino Cultures, "La Casita" at UF" Presented by Student Filmmakers Comments by: Nicholas Vargas, University of Florida Saturday, March 23,2019 LOCATION:A. Quinn Jones Center Auditorium, 1013 NW. 7th Avenue, Gainesville, Florida Active Commemorations: Putting Historical Memory to Work 9:00am: MORNING WELCOME WITH COFFEE 9:30am: Ocoee, Florida: One Hundred Years of Accountability and Reconciliation in the Making, Kathleen Crown, Nichole Dawkins, Mayor Rusty Johnson, William E. Maxwell Moderated by: Ed Gonzalez-Tennant, University of Central Florida 11:00: COFFEE BREAK Book Signings 11:30am: "Legacies of Lincoln High School" Presentation by Albert White, Lincoln High School Alumnus Moderated by:Tina Certain,Alachua County School Board Member LUNCH BREAK 1:30pm: Documentary Film-in progress: "Legacies of Lynching:The Odyssey of Oscar Mack in Florida and Beyond," Julian Chambliss, Department of History, Michigan State University Comments by:James Brown, Grandson of Oscar Mack&Audience SYMPOSIUM CLOSING REMARKS: Larry Rivers, Distinguished Professor of History, Florida A& M University Funded by the University of Florida Office of the Provost,African American Studies, George A. Smathers Libraries,the College of Medicine, Center for the Study of Race and Race Relations, Center for the Humanities and the Public Sphere (Rothman Endowment), Harn Museum of Art.